232519TEG_Project_Documents.pdf

INVITATION FOR BIDS (“IFB”) - PART I

IFB Part I Revised 10/11/23 Page 1 of 5

IFB #: 232519TEG

IFB TITLE: Hazardous Waste Removal Services

1.0 PURPOSE

Sarasota County (“County”), a political subdivision of the State of Florida, will receive bids on the date indicated in OpenGov Procurement (OpenGov), the County’s electronic procurement portal, for the purpose of selecting a supplier to provide hazardous waste removal services as stated herein. Bidders are required to comply with Part II, Scope of Services attached hereto and Attachment A – Grant Funded Procurement Terms and Conditions when applicable as specified herein.

OpenGov is located at https://procurement.opengov.com/portal/scgov

A public bid opening will be held in accordance with Florida Statutes §255.0518. The public bid opening will take place on the bid end date and time listed in OpenGov, or as soon thereafter as possible. The location of the public bid opening will be posted on the County’s Calendar of Events.

2.0 BIDDER

2.1 For the purpose of this IFB, the term “Bidder” (also identified as “Offeror”) is defined as the legal entity submitting a bid and/or identified on the electronic bid submittal.

2.2 Bidders intending to submit a bid as a joint venture with another company must provide documentation attesting to the formation of that joint venture with their bid submittal. For purposes of this solicitation, all vendors who make up the joint venture will be considered together as the Bidder.

2.2.1. Bidders proposing to engage in construction contracting as a joint venture or partnership must apply for registration with the State of Florida, Department of Business and Professional Regulation and any other state or local licensing agencies, as required by Florida State Statute 489.119, prior to the date bids are due.

3.0 QUALIFICATIONS

3.1 Required Experience

3.1.1. Bidder must provide references demonstrating their

experience within the past seven (7) years preceding the submission deadline in OpenGov of the following:

a. Household Hazardous Waste (HHW) collection services,

b. Transportation of HHW and Very Small Quantity Generator (VSQG) waste.

c. Hazardous Waste Disposal services with Department of Transportation (DOT) and Environmental Protection https://procurement.opengov.com/portal/scgov

IFB Part I Revised 10/11/23 Page 2 of 5

Agency (EPA) compliance.

3.1.2. A minimum of two (2) governmental references are required.

3.1.3. A single reference may be used to verify multiple requirements.

Only references submitted at the time of bid submittal in the format specified by the County will be used to verify qualifications have been met.

3.2 Required Licenses/Certifications

3.2.1. Bidder must have the following certifications:

a. Letter or Certificate from the State of Florida Department of Environmental Protection Identification Number permitting the following criteria:

• Large Quantity Generators (LQGs)

• Treater, Storer, or Disposer of Hazardous Waste through an Operating Commercial (TSD)

• Hazardous Waste Transporter (TRA)

• Federal Universal Waste Handler

• Florida Mercury Handler registration as a transporter and handler of mercury lamps and mercury devices

• Used Oil and Used Oil Filter Transporter and/or Transport Facility (UOT)

b. Current United States Department of Transportation (DOT) Pipeline and Hazardous Materials Safety Administration (PHMSA) Hazardous Materials Certificate of Registration.

3.2.2. Required certification(s) must be active at time of bid opening and must be achieved prior to bid opening.

3.2.3. Failure to submit proof of required licenses or certifications within five (5) business days after request from the County may result in bidder being declared non-responsive.

4.0 PRE-BID MEETINGS

All meetings and site visits will take place at the time, date, and location specified in the solicitation Timeline posted in OpenGov.

5.0 ALTERNATES

5.1 Unless otherwise specifically provided in Part II of this IFB, reference to any equipment, material, article or patented process, by trade name, brand name, make or catalog number, shall be regarded as establishing a minimum standard of quality and shall not be construed as limiting

IFB Part I Revised 10/11/23 Page 3 of 5 competition.

5.2 If a bidder wishes to make a substitution in the specifications, the bidder shall furnish to the County the name of the manufacturer, the model number, and other identifying data and information necessary to aid the County in evaluating the substitution. Any such substitution shall be subject to County approval. Substitutions shall be approved only if determined by the County to be equivalent to the prescribed specifications.

5.3 To be considered, substitutions must be submitted to the Contact listed in OpenGov no later than the Question Submission deadline listed in OpenGov. Substitutions must be identified by brand name, number, manufacturer and model, and shall include full descriptive information, brochures, and appropriate attachments. The County shall respond via addendum in OpenGov indicating whether the substitution has been approved or denied.

5.4 A bid containing a substitution that has not been approved by the County shall be disqualified.

6.0 SUBMITTAL INSTRUCTIONS

Refer to the Submittal Instructions section in OpenGov for instructions on how to submit a bid. Bidders are advised to review the General Terms and Conditions of Solicitations which are available in OpenGov.

7.0 SUBMITTAL DOCUMENTS

7.1 Vendor Questionnaire

All bidders must complete the required forms and information included in the Vendor Questionnaire section of OpenGov. Completed forms and other requested documents must be uploaded with bidder’s response in OpenGov.

Bidders who fail to complete and upload required forms and documents or fail to provide responses to questions in the Vendor Questionnaire section of OpenGov may be found non-responsive.

7.2 Pricing

All bidders must complete the Pricing Table attached to this solicitation as an Excel file. Bidders who fail to fully complete the Pricing Table, in the format provided, and submit the completed Pricing Table with their bid may be found non-responsive.

8.0 AWARD

8.1 It is the intent of the County to award a contract to the responsive and responsible bidder submitting the lowest total bid price. Unless otherwise noted, bidders must submit a price for every line item to be considered for award.

8.2 In the event of a tie, the IFB tie-breaking procedures identified in the Sarasota County Procurement Manual will apply.

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8.2.1. To be considered, tied bidders will be required to provide documentation certifying they have implemented a drug-free workplace program meeting the requirements stipulated in Section 287.087, Florida Statutes. Documentation must be provided within the time specified by the County at the time of request.

8.3 Preferences

Bidders wishing to be considered for Local Business Preference or American Business Preference must complete and submit a Local & American Business Certification Form with their submittal. The Local & American Business Certification Form can be found in the Vendor Questionnaire section of OpenGov.

In awarding this bid, preference shall be given to local businesses and American businesses in accordance with Section 2-215 of the Sarasota County Procurement Code.

Local and American business preferences do not apply in the award of this bid due to grant funding requirements.

8.4 Contract

A draft of the contract that the successful bidder(s) will be expected to sign (a Term contract) is posted on the Procurement website, shown below. The County may, in its sole discretion, select a different contract type or make revisions to the one referenced above following the recommended award of this solicitation https://www.scgov.net/government/procurement/contract-templates

9.0 PRICING

9.1 As applicable, all trip charges, mileage, vehicle charges, travel time and labor are to be included in the hourly rate. Only time on the job site may be charged.

9.2 As applicable, estimated usage for each item is listed in the bid. This is an estimated figure only and no guarantee is made or implied as to the actual quantities that will be acquired under resulting contracts.

Quantities listed herein are subject to increase or decrease during the term of the contract. In either occurrence, the Offeror will perform the work at the unit price as bid. The County, at its discretion, may authorize an initial contract for a greater not-to-exceed amount than that submitted by the Bidder.

10.0 COUNTY WORKPLACE POLICY COMPLIANCE

10.1 Smoking – Smoking is not permitted inside any County facility. Smoking is restricted to designated smoking areas outside a facility.

https://www.scgov.net/government/procurement/contract-templates

IFB Part I Revised 10/11/23 Page 5 of 5

10.2 Parking – The Bidder’s representatives shall abide by all parking restrictions. The Bidder’s vehicles are subject to the same restrictions, limitations, fines and tickets as posted for any other vehicle. Where time limit restrictions exceed the required time to provide services, arrangements shall be made in advance.

10.3 Alcohol/Drugs – Service personnel under the influence of alcohol and/or non-prescription drugs are not permitted to work in County facilities.

Any person known or thought to be under these influences will be escorted off County property.

10.4 Security - The Bidder must adhere to all Sarasota County security procedures. The Bidder’s work force shall be made up of persons legally authorized to perform work in the United States. The Bidder shall, at the County’s request, submit the following information for each of their employees: name, date of birth, social security number and green card (if applicable).

10.5 Identification - The Bidder shall require all employees to visibly wear identification while on County property. Said identification shall contain a color photograph of the employee, the name of the employee and the name of the company. The Bidder shall require all employees to wear a company uniform, which shall include the name of the employee and the company. Persons not conforming to this requirement may be denied access to the building. Denial of access does not alleviate the Bidder’s responsibilities herein.

11.0 CONTINGENCY

Only applicable if this box is checked.

If during the performance of construction or repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% may be allowed. Any use of contingency funds is subject to the written approval of the County project manager, and any unused contingency shall not be paid out as a part of any final payment.

PART II

SCOPE OF SERVICES

Document prepared by Solid Waste/Solid Waste Finance-Administration

Revised 10/07/20 Page 1 of 19

1. PURPOSE

A. These services shall be provided in support of permanent chemical collection centers, special collection events, residential curbside collection programs, non-solid waste related government operations, emergency response events, and events associated with natural or man-made disasters.

B. Contractor shall provide the specified supplies, packaging containers, materials, and labor to remove, transport, and dispose wastes collected through Sarasota County Solid Waste collection programs and/or wastes generated by other Sarasota County Government entities.

2. TERMS & DEFINITIONS

A. Approved Facility List: A list of facilities that are acceptable for use as intermediate or final disposal facilities by Sarasota County Hazardous Waste Management.

B. Bulk Pack: A method of packing shipping containers by removing the contents of the original container and consolidating into a shipping container.

C. COD: Certificate of Destruction

D. CFR: Code of Federal Regulations.

E. Administrative Agent: County employee designated to direct the activities outlined within the contract as defined in Sarasota County Contract Manual.

F. Curbside Collection Programs: Collection programs where materials are collected in front of a resident’s living quarters such as single-family homes and multi-family units.

G. DOT: U.S. Department of Transportation.

H. EPA: United States Environmental Protection Agency.

I. FDEP: Florida Department of Environmental Protection.

J. Final Disposal Facility: The facility, at which wastes are destroyed, recycled, treated, otherwise processed or disposed of and will not undergo further processing. This would also include the facility at which the residual materials or byproducts from the final disposal facility, such as incineration ash, are managed.

K. Fuel Blending: The use of flammable wastes, through processing or combining with other flammable wastes, to produce a fuel for energy recovery.

L. HM: Hazardous Material.

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M. Hazardous Waste: Waste that is dangerous or potentially harmful to human health or the environment. Hazardous wastes can be liquids, solids, gases, or sludges. They can be discarded commercial products, like cleaning fluids or pesticides, or the by-products of manufacturing processes. Any substance listed, defined, characterized, or identified as a hazardous waste pursuant to 40 CFR 261.31-261.33.

N. HAZWOPER: Hazardous Waste Operations and Emergency Management training as defined in OSHA 29 CFR 1910.120.

O. HMR Training: Hazardous Materials Regulation Training to satisfy the training requirements of 49 CFR 172.104.

P. HWM: Sarasota County Hazardous Waste Management.

Q. HHW: Household Hazardous Waste.

R. Incineration: The thermal treatment and destruction of waste where the physical destruction of the waste is the sole intent of the process.

Incineration does not include the use of wastes for fuel blending or energy recovery.

S. Intermediate Facility: A facility that is utilized for storage, transfer, consolidation, preparation, or other purposes for the preparation of wastes for final disposal and delivery to the Final Disposal Facility.

T. Lab Pack: A method of packing shipping containers where the waste items are left in their original containers surrounded with absorbent material. A detailed list of the items in the container accompanies the container.

U. Landfill: The placement of wastes in a Resource Conservation and Recovery Act (RCRA) permitted hazardous waste landfill disposal unit.

V. Loose Pack: A method of packing shipping containers where the waste items are left in their original containers without the addition of absorbent materials.

W. Manifest: EPA Form 8700-22 Uniform Hazardous Waste Manifest in accordance with 40 CFR Part 262, Sub-part B.

X. OSHA: Occupational Safety and Health Administration.

Y. PPE: Personal Protective Equipment, including but not limited to safety footwear eyewear, gloves, respirator, etc.

Z. PO: Sarasota County Purchase Order.

AA. RCRA: Resource Conservation and Recovery Act, 42 U.S.C §6901 et seq.

(1976), including associated rules and amendments.

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BB. Recycling: The recovery or use of universal wastes as a raw material for making products of the same or different nature as the original product.

This does not include processing for energy recovery.

CC. SQG: Small Quantity Generator as defined in 40 CFR 262.34.

DD. Special Collection Events: Collection events occurring outside of a permanent chemical collection center such as mobile HHW events.

EE. Treatment: The processing of wastes by chemical, physical, or biological means to remove or reduce their hazardous characteristics or constituents.

Includes such processes as neutralization, precipitation, and stabilization.

FF. TSD: Like a facility that operates similar to a RCRA TSD facility, but is not required to be permitted under RCRA, but is permitted by the State in which the facility resides i.e. 10-Day Transfer Facility, Universal Waste Storage Facility.

GG. TSDF: Transfer, Storage, and Disposal Facility recognized and permitted under RCRA.

HH. Universal Waste: Any substance listed, defined, characterized, or identified as a universal waste pursuant to 40 CFR Part 273 including batteries, pesticides, mercury containing thermostats and lamps.

II. Universal Waste Generators: Businesses that generate waste classified as Universal Waste as defined by the EPA.

JJ. Ultimate Disposal Facility: The facility at which the residual materials or by products from the final disposal, such as incineration ash, are managed.

KK. Wastes/Waste Stream: Categories of Solid Wastes as defined in 40 CFR

261.2 and includes Hazardous Wastes, Universal Waste, Non-Hazardous Waste, or other regulated waste.

LL. WTE: Waste to Energy facility that accepts commercial non-hazardous waste for thermal treatment for the purpose of generating electricity.

MM. VSQG: Very Small Quantity Generator as defined in 40 CFR 262.14(a)(3).

3. PERMANENT CHEMICAL COLLECTION CENTERS:

A. HWM operates three (3) permanent chemical collection centers:

i. Bee Ridge Chemical Collection Center, 8750 Bee Ridge Road, Sarasota, FL 34241 which is open for collection Monday – Saturday from 8:00 am until 4:00 pm.

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ii. Customer Convenience Center, 4010 Knights Trail Road, Nokomis, FL 34275 which is open for collection Monday – Saturday from 8:00 am until 5:00 pm.

iii. Jackson Road Chemical Collection Center, 250 S. Jackson Road, Venice, FL 34292 which is open for collection Wednesday – Saturday from 8:00 am until 4:00 pm.

B. Contractor shall transport all hazardous waste from the Bee Ridge Chemical Collection Center. Contractor shall be notified via email or phone call and provided the shipment information to facilitate the transportation of all wastes from the other two collection centers, as necessary.

C. The Bee Ridge Road facility is equipped with a loading dock. None of the other county facilities are currently equipped with a loading dock. The HWM loads the material into Contractor service vehicle with a forklift or present the materials to the tailgate of Contractor service vehicle with a forklift, and Contractor shall be required to further reposition the materials into Contractor service vehicle.

D. Contractor shall have the capability to offer as needed lift gate service. In the event that a forklift is not available, HWM shall notify Contractor and request lift gate service 1 week prior to pick up of hazardous wastes. At any time, HWM may reschedule the service event.

E. Regulatory Status of HHW and VSQG Waste: HWM has state authorization to commingle HHW and VSQG waste. An authorization letter is available upon request. HWM requires that all wastes offered to Contractor under this Contract shall be identified, managed, manifested, transported, processed, treated, and disposed of as RCRA hazardous waste unless HWM provides a written waiver to Contractor excluding them from this requirement. Waivers shall only be granted on an individual waste stream basis.

F. No waste going to Contractor shall be rendered non-hazardous by dilution or blending nor shall any waste that is managed through this Contract be disposed of in a municipal or sanitary waste landfill or a municipal or domestic wastewater treatment system.

G. Contractor shall under no circumstance record information on any part of a shipping document that indicates the waste is “Household” waste. Re-manifesting as a “Household” waste is also forbidden. The exception to this is for dioxin containing wastes where waste codes D017, D041, D042, F020-F023, and F026-F028 [Reference 40 CFR 261] may apply to the waste. A descriptor of “Household Quantities” can be utilized in conjunction

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H. Contractor shall provide labor services at the permanent chemical collection centers as needed to support HHW operations.

i. Staffing needs shall be determined by HWM based on program needs and historical participation at each site. HWM shall request staffing by Contractor via email on an as needed basis with a minimum of twenty-four (24) business hours in advance.

ii. Contractor employees shall possess and provide proof of all necessary education, training, and certificates including, but not limited to, OSHA 40 Hour HAZWOPER, DOT HMR Training, Respirator Fit testing, and Bloodborne Pathogens. Documentation of these items shall be provided to the County’s Administrative Agent upon request.

iii. Contractor shall provide each of their employees with all PPE including, but not limited to, respiratory protection, eyewear, and footwear.

iv. HWM will provide to Contractor employees readily consumable PPE such as, but not limited to, gloves and aprons.

v. Contractor shall be notified by the County’s Administrative Agent of employees with deficiencies. Deficiencies may include but are not limited to employee behavior issues, tardiness, and not following standard operating procedures. Contractor shall be required to correct any deficiencies with their employee(s). HWM reserves the right to request the replacement of any Contractor employee if the deficiencies are not corrected or if the deficiency is so egregious as to require immediate removal.

vi. HWM shall not be responsible for paying Contractor for overtime or the mobilization of personnel.

I. Advertisement/Public Education:

i. Contractor shall have the option to conduct a comprehensive advertisement program at no cost to HWM. This program and any materials published shall be approved by HWM a minimum of thirty

(30) calendar days in advance of each publication distribution.

4. MOBILE COLLECTION SERVICES

The grant provisions in Attachment A, Grant Funded Procurement Terms and Conditions, shall apply only to purchases made during emergency or disaster events, and only in the event requested service also includes Line Item 116.

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The County will issue a separate purchase order clearly identifying the requested services as being subject to Attachment A.

A. Household Waste Events:

i. Contractor shall mobilize all the necessary equipment, labor, and material for setting up and operating at the County and Contractor’s mutually agreed upon sites designated for HHW Collection Events.

ii. Two weeks prior to the HHW collection event HWM shall notify Contractor via email to provide logistics, traffic control, and required staffing levels and shall be mutually agreed upon by HWM and Contractor based on location, historic participation, and waste intake data.

iii. Contractor and HWM shall coordinate prior to the event to mutually agree upon the configuration of the collection event to provide safe and efficient operations for all event staff while also allowing participants to deliver waste materials in a drive thru pattern without leaving their vehicle.

iv. Contractor shall supply the necessary equipment which may include but is not limited to: sorting tables, tarps, tents, traffic control devices, pallet jacks, portable eye wash, drum dolly, pallets, drums, drum liners, roll-offs, roll-off liners, directional signage, carts, trash cans, emergency air horn, static charge grounding kits, and spill kits.

HWM reserves the right to opt to provide some or all of the equipment or materials required for setting up or operating the collection site.

v. Contractor shall provide a scale certified by the Florida Department of Agriculture and Consumer Services to weigh and record the weights of all containers at the event. Weights shall be determined by on-site weighing.

vi. Contractor shall have the capability to offer, as needed lift gate service. In the event that a forklift is not available, HWM shall notify Contractor and request lift gate service one (1) week prior to pick up of hazardous wastes.

vii. HWM may provide a minimum of one (1) Americans with Disabilities Act (ADA) compliant bathroom on an as-needed basis for specific events.

viii. Contractor shall completely set up a minimum of one (1) hour prior to the advertised start time of the event at the collection location.

HWM shall correct any observed deficiencies created by Contractor prior to opening the collection location to the public.

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ix. Prior to the event Contractor shall provide a safety briefing to all participating staff describing safe operating and contingency procedures for the event.

x. All collected waste materials and equipment/supplies shall be properly secured and rendered inaccessible to the public during the site collection and permanently removed by Contractor at the end of the event.

xi. Contractor shall remain at the collection site until all waste materials and equipment/supplies are safely stored and the site is completely free of any residual HHW.

xii. Contractor shall provide HWM with final completed and signed manifests, container content sheets, and labor summary sheets prior to leaving the collection site.

xiii. Contractor shall have a spill contingency plan in place for preventing, containing, and cleaning of spills that occur during any collection event.

xiv. HWM reserves the right to retain some or all of the materials collected such as, but not limited to, antifreeze, used oil, batteries, fluorescent lamps, gasoline, propane cylinders, and e-waste.

xv. HWM reserves the right to add, delete, or cancel scheduled HHW collection events during the contract term.

B. Curbside Collection Events:

i. Contractor shall mobilize all the necessary equipment, labor, materials, and regulatory documentation for deploying and collecting residential HHW from addresses in a defined geographical area during a specified project time duration.

ii. Traffic control measures shall be the responsibility of Contractor.

iii. Frequency and Timeliness of Service

a. For each service event, HWM and Contractor shall determine a mutually agreed upon service frequency and/or number of service trucks per service event that best accommodates the County.

b. Frequency shall be dependent upon success of the program, the number of participants requesting service, and the season. It is anticipated that service during a service event will be required once (1) or twice (2) monthly. The County reserves the right to increase frequency and/or request multiple service vehicles in response to program success.

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iv. The County shall provide Contractor with a service request which includes residential location.

v. Contractor shall provide each residential location on the service request a collection kit that will contain:

a. Up to Three (3) Clear Plastic Collection Bags:

• Minimum of 3 mil thickness

• 33”x40” or 33 Gallon Capacity or equivalent approved by the County

b. Up to Three (3) Zip Ties or equivalent closure devices

c. Proper Packaging Instructions

d. County Program Information

vi. Wastes shall be collected from each residence and be placed on the waste transportation vehicle for inventory and packaging. Bags or containers must not be opened, inventoried, or sorted in any other location than the cargo area of the waste transportation vehicle.

vii. A collection inventory shall be completed by Contractor for each collection address which shall include at a minimum the address, items collected, quantity collected, units collected, and any comments associated with that location.

viii. Collected wastes shall be placed in consolidation drums on the transportation vehicle.

ix. Contractor shall have a processing and packaging plan in place for materials that are unmarked or unknown.

x. Contractor shall have a spill contingency plan in place for preventing, containing, and cleaning of spills that occur during any event collection.

xi. Contractor must immediately notify the County’s Administrative Agent in writing of any released chemical materials.

xii. Contractor shall remain at the collection site until all hazardous materials are safely stored in the collection vehicle and the site is completely free of any residual materials.

xiii. The County reserves the right to retain some or all of the materials collected such as, but not limited to, antifreeze, used oil, batteries, fluorescent lamps, gasoline, propane cylinders, and e-waste.

xiv. Contractor must follow all DOT requirements for packaging and transporting hazardous materials.

xv. Contractor shall provide the County with hard copies of any final completed and signed manifests, inventory sheets, and labor

Revised 10/07/20 Page 9 of 19 summary sheets within five (5) business days of each collection service day.

C. Emergency Events:

i. Emergency events as described in this Section shall be subject to the provisions of Grant Funded Procurement Terms and Conditions, and shall be charged at the rates provided on the Price Table, along with the Mobilization Charge for Emergency Events as described in Line Item 116 of the Price Table, which may be charged for each event.

ii. Contractor shall provide HWM with a twenty-four (24) hour, seven day (7) a week emergency phone number.

iii. Contractor shall supply all the necessary equipment, labor, and material for setting up and operating at HWM’s permanent collection facilities for the emergency response. This mobilization will be charged using the emergency event line item on the Price Table.

iv. Necessary equipment will fluctuate based on the scope of the emergency event. Examples of equipment needed may include:

sorting tables, tarps, tents, traffic control devices, pallet jacks, portable eye wash, drum dolly, pallets, drums, drum liners, roll-offs, roll-off liners, directional signage, carts, trash cans, emergency air horn, static charge grounding kits, scales, and spill kits. These items shall be included in emergency event per event price.

v. All collected materials and equipment/supplies must be properly secured and rendered inaccessible to the public during the site collection and permanently removed by Contractor at the end of the emergency event.

vi. Contractor shall provide HWM with copies of any final completed and signed manifests, container content sheets, and labor summary sheets within 24 hours of leaving the event site.

vii. Contractor shall notify HWM in writing within 24 hours of spill and have a spill contingency plan in place for preventing, containing, and cleaning of spills that occur during the emergency event.

viii. HWM reserves the right to retain some or all of the materials collected such as but not limited to antifreeze, used oil, batteries, fluorescent lamps, gasoline, propane cylinders, and e-waste.

5. CONTRACTOR RESPONSIBILITIES

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A. Every Contractor crew must have at least one employee on site that can effectively communicate in English with the County staff and with the general public.

B. Contractor will coordinate work so that there is minimal to no interruption to daily work at any location.

C. Contractor is responsible for any damage to County or third-party property caused by Contractor or their employees. Restoration shall be made to the County’s satisfaction.

D. Contractor is required to participate in performance and project report meetings as deemed necessary by the County.

6. TRANSPORTATION

A. Contractor shall comply with 49 CFR 171-179 and 40 CFR 262, “Standard Applicable to Transporters of Hazardous Waste”; Chapter 17-730, Part 3 Florida Administrative Code; and all applicable DOT requirements for transportation of hazardous materials.

B. Contractor shall possess local, state, and federal transporter permits, and verify that all Federal, State, and Local regulations concerning packaging and transport of hazardous waste encountered en route are in compliance.

C. Contractor shall ensure that transporters possess Federal, State, and Local transporter permits, and that all local, state, and federal regulations concerning packaging and transport of hazardous waste encountered en route are in compliance.

7. APPROVED FACILITY LIST

A. HWM must approve all waste handling facilities prior to use. Only approved permitted waste management facilities shall be used for treatment, recycling, storage, or disposal of county waste. Changes in any initial, interim, or final disposal facilities shall be approved by HWM prior to use and shall not affect pricing.

B. Contractor shall inform HWM within ninety (90) calendar days of the issuance of violations at approved facilities used during the course of this contract. Electronic submissions to County’s Administrative Agent are acceptable.

C. HWM may, at its discretion, perform unannounced on-site inspections or require updated information as it deems necessary at any time.

E. Contractor shall utilize as the initial facility receiving waste during the length of the contract, at least one (1) operational, Resource Conservation and Recovery Act (RCRA) permitted Treatment, Storage, or Disposal Facility (TSDF) in the State of Florida. Facility lists shall include for each

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i. Third Party Facility Audit Report not more than three (3) years from the date of bid submission, or equivalent information.

ii. A list of all enforcement actions against the facility for the last three

(3) years including any consent orders entered, notices of violations received, and any judgements against the facility including fines, penalties, or judgements.

iii. Any instances of being denied a permit or license for operation in the last three (3) years.

iv. EPA ID Number.

v. Permit Number.

vi. State Issuing the Permit.

vii. Permit Expiration Date.

8. MANIFESTS, DISPOSAL RECORDS, AND REPORTS

A. For services provided at permanent chemical collection centers, HWM completes, prints, and provides Contractor at the time of pickup, applicable Uniform Hazardous Waste Manifests for the waste being offered for transportation by Contractor.

B. Contractor shall provide an electronic blank Land Disposal Restriction Form that HWM may reproduce to generate in accordance with Contractor’s specific requirements.

C. Contractor shall provide HWM with all required container content forms necessary to submit with the Uniform Hazardous Waste Manifest. These forms shall be carbon copy forms with a minimum of three (3) copies provided in each form. Unless Contractor has alternate specifications, HWM shall provide the original copy of the Lab Pack form with the Uniform Hazardous Waste Manifest, one (1) copy shall be attached to the side of the drum in a shipping envelope, and one (1) shall be kept for County’s records.

D. Contractor shall provide Returned Manifests, Copies of Manifests, Certificates of Disposal, completed Land Disposal Restriction forms and other required documents for the management of waste within Federal, State or Local mandated time frames.

E. COD, Recycling, Disposal, or Treatment which includes the manifest number, profile number, transfer dates, and final disposal facility for all waste, issued by the final management facility shall be provided to HWM within six (6) months of pickup. Electronic submissions to the County’s Administrative Agent are acceptable.

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F. Contractor shall provide any other blank manifests, shipping documents, waste profile sheets, container content sheets and other paperwork as required for waste approval, shipment, or disposal acceptance. HWM forms may be substituted upon mutual agreement with Contractor.

G. Each shipment shall offer multiple manifests since the waste(s) will be manifested according to the three generating facilities.

9. VERIFICATION OF WASTES

A. Contractor shall perform quality control measures at no cost to HWM. This includes any associated analytical costs.

B. Once Contractor opens a container for inspection and/or sampling, HWM shall not be responsible for any damages done to the containers, spills, leaks and/or repackaging costs that may occur during this quality control inspection.

C. Wastes found to be off specification or not meeting profile parameters shall be identified and left on County site. A notification clearly indicating the reason as to why the container was left by Contractor shall be provided to HWM within one (1) business day of Contractor’s discovery of wastes found to be off specification. Electronic submissions to the County’s Administrative Agent are acceptable.

D. Wastes that are identified as off-specification at Contractor facility shall be identified and reported to HWM on a notification form clearly indicating the reason why the container has been identified as off-spec. The following shall be the process for off-specification materials located at Contractor facility:

E. Contractor may offer to re-profile and re-route the container based on the new waste profile or elect to have the container returned to HWM according to the Price Table rates.

F. If HWM elects to allow Contractor to re-profile the container and the new waste profile is a waste stream that is not pre-existing in this Contract, then a quote shall be provided by Contractor for that new waste profile and if mutually agreeable to the County an amendment may be executed by both parties.

G. Third-party analytical verification may be requested or conducted by HWM at any HWM contracted laboratory for analysis to confirm off-specification results reported by Contractor.

H. Should third-party results conflict with the off-specification results reported by Contractor, Contractor shall be responsible for the costs of the third-party verification.

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I. Should a pattern arise as to the quantity of containers deemed off-specification but determined by the third-party laboratory results to be within the waste profile specification, then Contractor may be subject to corrective action including but not limited to Contract termination.

10. NET WEIGHTS

A. All Contract per-pound pricing on the Price Table shall be on a Net-Weight basis.

B. All shipping containers offered for transport under this Contract shall be weighed by HWM for purposes of determining disposal costs. The net weight will be determined by subtracting the tare weight of the outer packaging container from the gross weight of the package according to the following tare schedule:

i. Containers without absorbent material (Bulk Packs, Loose Packs)

Container Tare Weight (Pounds)

55 Gallon Steel 40

55 Gallon Poly 30

30 Gallon Steel 30

30 Gallon Poly 20

5 Gallon Pail 2

20 Gallon Fiber Drum 10

Cubic Yard Box w/pallet 50

ii. Containers with absorbent material (Lab Packs)

Container Tare Weight (Pounds)

55 Gallon Steel 50

55 Gallon Poly 30

30 Gallon Steel 40

30 Gallon Poly 20

5 Gallon Pail 5

55 Gallon Fiber Box 35

30 Gallon Fiber Box 25

20 Gallon Fiber Box 15

10 Gallon Fiber Box 5

5 Gallon Fiber Box 5

C. The weights of other shipping containers will be reasonably determined by HWM and Contractor and agreed upon as needed.

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11. PACKAGING AND LABELING

A. For services provided at permanent chemical collection centers, HWM shall offer waste for Contractor to transport that has been properly packaged, marked, and labeled according to the requirements of 40 CFR Part 262, Sub-part C. HWM will provide, complete, print, and affix proper labels and markings to meet these requirements.

B. For all other collection events described in this specification, it will be the responsibility of Contractor to properly package, mark, and label waste for transportation according to the requirements of 40 CFR Part 262, Sub-part C. Contractor will be required to provide, complete, print, and affix proper labels and markings to meet these requirements.

C. Only Federal and State approved containers and packaging materials shall be utilized for the packaging and transport of hazardous waste.

D. Wastes shall be offered as bulk packs, loose packs, and/or lab packs as defined in this solicitation.

12. SUPPLIES

A. Disposal pricing in the Price Table shall not incorporate the cost of containers, labels, absorbent materials, or supplies.

B. For services provided at collection events, the cost of labels, absorbent materials, and supplies shall be incorporated into the mobilization charge for the HHW event. Pricing for containers shall be provided according to the Price Table. The County shall not be charged for containers brought to the collection event by Contractor but not used. Only those containers used for containerizing waste shall be invoiced.

C. Containers used by Contractor and/or purchased from Contractor shall meet the following specifications:

i. Reconditioned 55 Gallon 1A2 Steel Drum

ii. UN1A2/Y1.2/100 minimum

a. Drums are to be standard dimensions for 55-gallon drums.

iii. Drums, covers, rings are to be painted. Color is not specified.

a. Bodies of the drums are to have resistance lap weld side seams;

Triple bottom seam; No bungs; and a minimum thickness of 0.9mm on bottom head and body.

b. Covers are to have a minimum thickness of 1.1 mm; minimum of one (1) 2” bung on cover with Reike or Tri-sure steel plugs and

Revised 10/07/20 Page 15 of 19

Buna or Poly plug gasket; Location of bung on cover is not specified; and 7/16 inch round sponge gasket.

c. Rings are to be a bolt-type style with drop forged lugs and a minimum of 2.4 mm thick.

d. Ring Bolts are to be 5/8” x 4” with jam nut

D. Reconditioned 55 Gallon 1A1 Steel Drum

i. UN1A1/X1.8/300 minimum.

ii. Bodies of the drums are to have resistance lap weld side seams;

Triple bottom Seam; No bungs; and a minimum thickness of 0.9mm on bottom head and body.

iii. Top is to have a minimum of one (1) 2” bung on cover with Reike or Tri-sure steel plugs and Buna or Poly plug gasket; Location of bung on cover is not specified; and 7/16 inch round sponge gasket.

E. Reconditioned 55 Gallon 1H1 HDPE Drums

i. UN Rated 1H1/Y1.8/100 minimum.

ii. The top surfaces of the drums are to have two (2) - 2” bung openings of either NPS or Buttress threading.

iii. Drum plugs are to be installed on each container and must include EPDM gaskets.

F. Reconditioned 55 Gallon 1H2 HDPE Drums

i. UN Rated 1H2/Y200/S minimum with lever-lock lid closures.

G. Triple Walled Corrugated Cubic Yard Box with Flap Closures

i. United Nations 11G/X rated for packing groups I, II, III.

ii. Capable of being stacked to two (2) high.

iii. Boxes are to be standard dimensions for Cubic Yard Boxes: 36” Wide x 36” High x 36” Deep.

iv. Include a matching quantity of bag liners for boxes to be a minimum of 6 Mil in thickness.

v. Include a matching quantity of pallets to be constructed of wood or plastic, must be capable of being manipulated by an industry standard pallet jack, and must be of good quality sufficient for the stable stacking of cubic yard boxes. Pallets may be no less than 36” x 36” square, may not have more than three (3) stringers, and may not be missing more than two (2) deck boards.

Revised 10/07/20 Page 16 of 19

H. Used Triple Walled Gaylord Boxes with no lids

i. Used Gaylord boxes made of corrugated cardboard must be a minimum of triple-walled cardboard, of good quality sufficient for the collection of electronic goods. Boxes must have four (4) complete sides, a bottom substantial enough to prevent fall through of materials, be free of produce and product, and not degraded beyond applicable quality. Minimum size is 36”x36”x36” and maximum size is 40”x48”x45”. Substitutes or alternatives may be made with the approval of HWM.

I. Vermiculite

i. #3 Grade, 4 cubic yard bags or approved equivalent

J. Shrink Wrap

i. Stretch wrap must be in rolls between 16 inches and 20 inches wide with a minimum gauge thickness of 60. Substitutes or alternatives may be made with the approval of HWM.

K. Pails with Lids

i. Pails must be UN1H2/Y25/S rated and may be requested with and/or without lids. Substitutes or alternatives may be made with the approval of HWM.

L. Overpack 95 Gallon

i. Must be rated UN1H2/X295/S with a screw down lid.

M. Fiber Drums for four (4) foot and eight (8) foot fluorescent lamps

i. Fiber drums must be rated UN1G/Y40/S for four (4) foot and UN1G/Y95/S for eight (8) foot lamps. Drums must come with slip on covers. Drums may be used. Substitutes or alternatives may be made with the approval of HWM.

N. Clay Absorbent

i. Granular absorbent in forty (40) pound bags. Substitutes or alternatives may be made with the approval of HWM.

13. DISPOSAL PRIORITIES

A. Acceptable Disposal Methods: HWM utilizes the following priority in choosing the best disposal method.

i. RC = Recycling

ii. FB = Fuels Blending

Revised 10/07/20 Page 17 of 19

iii. WTE = Waste To Energy

iv. TR = Treatment methods to include Physical, Chemical, and/or Biological Methods approved by the EPA/FDEP.

v. IN = Incineration

vi. LF = RCRA Landfill

B. Each line item on the Price Table provides an acceptable disposal method for each line item. Some waste streams may have multiple disposal methods available. After award, HWM shall provide Contractor with the selected disposal method of choice for each waste stream; however, Contractor will be expected to keep all disposal options available due to the inconsistency of markets, changes in process, and/or occasions of waste streams that fall outside of the normal specifications.

C. WTE facilities must be an approved, permitted, commercial WTE facility to accept the waste streams identified in the Price Table for potential WTE use.

14. REQUIRED DOCUMENTATION

A. Contractor shall provide the following documentation within ten (10) business days of request:

i. Waste Management Plan, including a description of how waste is managed up to and including final disposal.

ii. Security Plans per HM-232

iii. List of Acceptable and Unacceptable Waste Codes.

15. CONTRACTOR SPILL RESPONSE AND CLEAN UP

Contractor shall provide emergency response to spills during any and all collections. Contractor is solely responsible for the cleanup and any associated costs of any spill as a result of their activities at the event location, during transportation, or at any disposal facility. Contractor shall clean up spills in accordance with all Federal, State, and Local regulations and verify that the cleanup meets applicable standards.

16. FREQUENCY AND RESPONSE TIME

A. Routine and Non-Routine Services– Contractor shall verbally respond to each request for routine and non-routine service within 24 hours of notification.

B. Emergency Events – Contractor shall verbally respond to each request for Emergency events within one (1) hour of notification and shall have a qualified person on site within two hours of the initial notification.

Revised 10/07/20 Page 18 of 19

C. Within thirty (30) calendar days of contract award, HWM and Contractor shall determine a mutually agreed upon service frequency and/or number of service trucks per service event that best accommodates the County.

D. Within thirty (30) calendar days of contract award HWM and Contractor shall determine a routine schedule mutually agreed upon (such as the first Friday of every month) to service the Bee Ridge Chemical Collection Center.

E. For routine service requests, Contractor shall be required to provide service two (2) times a month between the months of June and November, and three (3) times a month between the months of December and May. HWM reserves the right to change the frequency.

F. For non-routine service requests, Contractor shall provide the County’s requested service within seven (7) calendar days from the date of the service request. The seven (7) calendar days includes any shipment approval processes required by Contractor.

G. For emergency service requests, Contractor shall provide the County’s requested service within twenty-four (24) hours of the service request. The twenty-four (24) hours includes any shipment approval from Contractor processes required by Contractor.

17. TRAINING

A. Contractor shall provide all personnel, equipment, supplies, and materials necessary to conduct up to two (2) HAZWOPER 8-hour refresher classes for the County each year of the Contract. Contractor shall provide training at no cost to the County.

i. Each class shall meet the requirements of OSHA 1910.120

ii. Each class will be either at a designated County facility or virtually.

iii. Each class shall be for a period of not less than eight (8) hours.

iv. Each class shall be for a maximum of ten (10) designated County personnel.

v. Instructors must be qualified to instruct under the HAZWOPER standard and provide training certificates to the attendees of the class.

vi. Contractor shall provide the County information, including qualifications of instructors and class curriculum via email seven (7) business days before scheduled training.

18. REQUIREMENTS

A. Contractor shall ensure conditions on the work site reflect good housekeeping and safety practices at all times. Contractor shall be responsible for all trash and debris disposal from the work site.

Revised 10/07/20 Page 19 of 19

19. ASSIGNMENT OF WORK

A. Service requests will be dispatched by the County by means of a telephone call or email, and a work order number will be issued. This work order number must be referenced on all correspondence, including invoicing.

20. HOURS OF WORK / INVOICING

A. Normal Business Hours are defined as Monday through Friday 7:00 a.m. – 4:00 p.m., except County observed Holidays.

21. INVOICING

A. Detailed invoices for all work performed under the Contract shall be provided to the County representative listed on the PO within thirty (30) calendar days of the service being provided.

B. Invoices shall include at a minimum the manifest number, contract number, PO number, line item description to match the Price Table, line item quantity, and Price Table price.

C. Only Net Weights shall be used when determining per-pound pricing according to the Price Table.

D. Surcharges are not allowed. Wastes subject to surcharges shall be re-profiled or returned as stated in this scope for off-specification wastes.

E. Sarasota County holds a tax-exempt status and therefore is exempt from paying any tax.

F. Contractor shall only invoice County for labor hours served onsite. Labor hours shall not include travel times to the requested location. All trip charges, mileage, transportation fees, and all associated fees shall be included in the hourly rate provided on the Price Table.

G. Mobilization costs or labor costs shall not apply to permanent chemical facilities waste pickups.

INSURANCE CONTRACT LANGUAGE CLAUSES

CONTRACTOR’S INSURANCE

Contractor shall,…