23054i_attachment08.xlsx
XLSX spreadsheet 34 KB Posted
- Attached to
- Protective Outerwear
- Contract number
- 23054
- Issued by
- New York
About this file
This document is a New York State Office of General Services (OGS) quarterly sales reporting template for Contract Award #23054, specifically for Group #40061 covering Protective Outerwear (Firefighting, Emergency/Rescue & Safety). The template is designed for contractors to report sales to various New York State agencies, including but not limited to the Department of Health (DOH), Office of General Services (OGS), Department of Corrections (DOCS), and numerous other state entities listed in the comprehensive state agency abbreviations section.
The sales reporting template requires detailed documentation of each sale, including vendor information, invoice date, purchase order number, ordering entity, contract lot number, manufacturer part number, item description, manufacturer's suggested retail price (MSRP), applied discount percentage, net New York State price, quantity sold, and total purchase price. Contractors must submit this report within 15 days of each quarterly period, with the expectation of maintaining consistent and accurate sales records across all state agency purchases. The template provides a standardized format for tracking contract usage, pricing, and sales volume for protective outerwear across New York State government agencies.
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Instructions
NEW YORK STATE
Report of Contract Usage Award 23054
General This workbook is designed to collect quarterly contract sales information in electronic form. The Sales Report is due to OGS within fifteen (15 days) of the end of every Quarter (3 months) of the contract term.
Instructions The "Sales Report Template" worksheet is formatted for 50 entries. If more entries are needed, add rows within the yellow chart. Use as many rows as necessary to report all sales for each Entity.
Indicate the appropriate report period MM-DD-YY to MM-DD-YY (e.g. 01-01-17 to 03-31-17) on "Sales Report Template."
State Agency names and abbreviations are provided on the worksheet labeled "State Agency Abreviations".
| Column Headers Defined | |
| Sold By | Name of vendor making the sale (Contractor or Authorized Dealer/Distributor) full company name |
| invoice Date (MM/DD/YYYY) | Date product was sold & invoiced (MM/DD/YY) |
| PO # | Ordering Entity's (Contract User's) Purchase Order Number |
| Sold To (Ordering Entity) | Name of the ordering Contract User (e.g. DSP). |
| Refer to State Agencies Abbreviations tab for correct State Agency abbreviations instructions. | |
| For Non-State Agency with multiple entries, please enter consistent contract user's names on each line. | |
| Sold To (Address) | Street address of Contract User's location (e.g. 123 Madison Avenue) |
| Sold To (City,State, Zip Code) | Address of the contract user's location (e.g. Albany, NY 12242) |
| State Agency Y/N | If a State Agency report Y, all others report N. |
| Contract Lot # | Lot # awarded to Contractor |
| Mfg Part # | Manufacturer's Item (stock/mfg) Number of item sold (NO SPACES OR HYPHENS) |
| Item Description | Description of the item and model being purchased |
| MSRP | Manufacturer's commercial retail price |
| Discount % | Discount % from MSRP |
| Net NYS Price | Actual Net Price charged to the Contract User (MSRP multiplied by Discount %) will calculate automatically within the worksheet. |
| Qnty | Quantity of items sold |
| Total Price | Total Price of Purchase (Quantity multiplied by Net NYS Price) will calculated automatically within the worksheet. |
State Agencies Abbreviations Key to State Agency Abbreviations:
| Note that the use of the following list of state agency abbreviations | |
| is required. | |
| If you are entering a state entity not listed below please contact | |
| your OGS Contract Administrator for the correct code. | |
| AGENCY NAME | AGENCY ABREVIATIONS |
| ADIRONDACK PARK AGENCY | APA |
| AGING (OFFICE FOR THE) | SOFA |
| AGRICULTURE AND MARKETS (DEPARTMENT OF) | AGMKTS |
| ALCOHOLISM AND SUBSTANCE ABUSE SERVICES (OFFICE OF) | OASAS |
| ALCOHOLIC BEVERAGE CONTROL (DIVISION OF) | ABC |
| ARTS (COUNCIL ON THE) | ARTS |
| ASSEMBLY, NEW YORK STATE | NYSA |
| ATTORNEY GENERAL, OFFICE OF THE | AG |
| AUDIT AND CONTROL (DEPARTMENT OF) | AC |
| BANKING DEPARTMENT | BANK |
| BATTERY PARK CITY AUTHORITY | BPCA |
| BRIDGE AUTHORITY | BA |
| BUDGET (DIVISION OF THE) | DOB |
| CANAL SYSTEM | CANAL |
| CENTRAL PINE BARRENS JOINT PLANNING and POLICY COMMISSION | PB |
| CHILDREN AND FAMILY SERVICES (OFFICE OF) | OCFS |
| CITY UNIVERSITY OF NEW YORK | CUNY |
| CIVIL SERVICE (DEPARTMENT OF) | CS |
| COMPTROLLER (OFFICE OF THE STATE) | |
| COMPTROLLER (OFFICE OF THE STATE) | OSC |
| CONSUMER PROTECTION BOARD | CPB |
| CORRECTIONAL SERVICES (DEPARTMENT OF) | DOCS |
| CORRECTIONS (COMMISSION OF) | SCOC |
| CRIME VICTIMS COMPENSATION BOARD | CVB |
| CRIMINAL JUSTICE SERVICES (DIVISION OF) | DCJS |
| DEVELOPMENTAL DISABILITIES PLANNING COUNCIL | DDPC |
| DOMESTIC VIOLENCE (OFFICE FOR PREVENTION) | OPDV |
| DORMITORY AUTHORITY | DASNY |
| EDUCATION DEPARTMENT | SED |
| ELECTIONS, STATE BOARD OF | ELECTIONS |
| EMPIRE STATE DEVELOPMENT (DEPARTMENT OF) | ESD |
| ENERGY RESEARCH AND DEVELOPMENT AUTHORITY | NYSERDA |
| ENVIRONMENTAL CONSERVATION, (DEPARTMENT OF) | DEC |
| ENVIRONMENTAL FACILITIES CORPORATION | EFC |
| FAMILY ASSISTANCE (DEPARTMENT OF) | DFA |
| FINANCIAL CONTROL BOARD | FCB |
| FINANCIAL SERVICES (DEPARTMENT OF) | DFS |
| GENERAL SERVICES (OFFICE OF) | OGS |
| GOVERNOR'S OFFICE | GOV |
| GOVERNOR'S OFFICE OF EMPLOYEE RELATIONS | GOER |
| GOVERNOR'S TRAFFIC SAFETY COMMITTEE | GTSC |
| HEALTH (DEPARTMENT OF) | DOH |
| HIGHER EDUCATION SERVICES CORPORATION | HESC |
| HOMELAND SECURITY & EMERGENCY SERVICES (DIVISION OF) | DHSES |
| HOUSING AND COMMUNITY RENEWAL (DIVISION OF) | DHCR |
| HUDSON RIVER VALLEY GREENWAY | HRVG |
| HUMAN RIGHTS (STATE DIVISION OF) | DHR |
| INFORMATION TECHOLOGY SERVICES (OFFICE OF) | ITS |
| INSPECTOR GENERAL (OFFICE OF THE) | IG |
| JUDICIAL CONDUCT (COMMISSION ON) | SCJC |
| JOINT COMMISSION ON PUBLIC ETHICS | JCOPE |
| LABOR (DEPARTMENT OF) | DOL |
| LEGISLATURE | LEG |
| LOTTERY (DEPARTMENT OF) | LOTTERY |
| MEDICAID INSPECTOR GENERAL (OFFICE OF) | OMIG |
| MENTAL HEALTH (OFFICE OF) | OMH |
| MENTAL HYGIENE (DEPARTMENT OF) | DMH |
| MILITARY AND NAVAL AFFAIRS (DIVISION OF) | DMNA |
| MOTOR VEHICLES (DEPARTMENT OF) | DMV |
| PARKS, RECREATION & HISTORIC PRESERVATION (OFFICE OF) | PARKS |
| PEOPLE WITH DEVELOPMENTAL DISABILITIES (OFFICE FOR) | OPWDD |
| POWER AUTHORITY | POWER |
| PUBLIC EMPLOYMENT RELATIONS BOARD | PERB |
| STATE (DEPARTMENT OF) | DOS |
| STATE POLICE | SP |
| STATE UNIVERSITY OF NEW YORK | SUNY |
| TAXATION AND FINANCE (DEPARTMENT OF) | DTF |
| TAX APPEALS (DIVISION OF) | DTA |
| TEMPORARY DISABILITY ASSISTANCE (OFFICE OF) | OTDA |
| THRUWAY AUTHORITY | THRUWAY |
| TRANSPORTATION (DEPARTMENT OF) | DOT |
| UNIFIED COURT SYSTEM | COURTS |
| VETERANS' AFFAIRS (DIVISION OF) | DVA |
| VICTIME SERVICES (OFFICE OF) | OVS |
| WELFARE INSPECTOR GENERAL (OFFICE OF) | OWIG |
| WORKERS' COMPENSATION BOARD | WCB |
Sales Report Template
| Group #: 40061 - Protective Outerwear (Firefighting, Emergency/Rescue & Safety) |
| Award #: 23054 |
| Contractor Name | Federal ID |
| Date Report Submitted | Vendor ID |
| Contractor Contact Name | Contract # |
| Reporting Period | |
| DO NOT ADD, REMOVE OR REARRANGE ANY COLUMNS OR ROWS. | |
| Sales Report |
| SOLD BY (CONTRACTOR OR AUTHORIZED DEALER/DISTRIBUTOR'S NAME) | Invoice Date (MM/DD/YYYY) | PO # | Sold To | |||||||
| (Ordering Entity) | Sold To (Address) | Sold To (City, State, Zip Code) | State Agency? | |||||||
| (Y/N) | Contract Lot Number | Mfg Part # | Item Description | MSRP | Discount % | Net NYS Price | Qnty | Total Price | ||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| $0.00 | 0.00 | |||||||||
| TOTAL SALES | 0.00 |
Control
| Control |
| Y |
| N |
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