23054i_attachment05-1.xlsx
XLSX spreadsheet 35 KB Posted
- Attached to
- Protective Outerwear
- Contract number
- 23054
- Issued by
- New York
About this file
This document is a Bidder Information Questionnaire from the New York State Office of General Services (OGS), Procurement Services, containing a comprehensive template for vendors to complete when bidding on state contract vehicles. The questionnaire covers multiple potential contract groups, including Body Armor for Law Enforcement, Snowplow Steel Cutting Edges and Shoes, and Administrative Services, with a focus on capturing detailed vendor information for state procurement purposes.
The questionnaire solicits critical vendor details such as business contact information, vendor responsibility certifications, pricing comparisons with other government contracts, electronic ordering capabilities, procurement card acceptance, prompt payment discounts, and diversity status (including Service-Disabled Veteran-Owned Business and Minority/Women-Owned Business Enterprise certifications). Key compliance requirements include providing proof of insurance, workers' compensation coverage, product specifications, and agreement to report contract usage. The document serves as a standardized method for New York State to evaluate and qualify potential contractors across various procurement categories, with specific attention to vendor qualifications, responsiveness, and alignment with state procurement guidelines.
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General Questions ATTACHMENT 5 - Bidder Information Questionnaire
General Questions (Revised 4/25/17)
Company Name
Instructions: Complete all questions below. Questions may have a drop-down menu to select your response from.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
New York State Office of General Services, Procurement Services reserves the right to reject any bid submission or portion(s) thereof determined to have been altered/modified from the original format by the vendor. Such alterations/modifications include but are not limited to any change(s) to document header(s), footer(s) and/or cell(s); unprotecting worksheet(s)/workbook(s); hiding/unhiding cell (s)/column(s)/row(s)/worksheet(s); and locking/unlocking cell(s).
Only those cells provided for entering vendor information are to be accessed by the vendor.
| # | Question | Response |
| 1 | Bidder Name | |
| 2 | Address | |
| 3 | City | |
| 4 | State | |
| 5 | Zip Code | |
| 6 | Bidder Contact Name | |
| 7 | Bidder Contact Telephone Number | |
| 8 | Bidder Contact Fax Number | |
| 9 | Bidder Contact e-mail | |
| 10 | Bidder's PRINCIPAL PLACE OF BUSINESS: "Principal Place of Business" is the location of the primary control, direction and management of the enterprise (State of): | |
| 11 | Does Bidder have the REQUIRED NYS 10 digit vendor ID number? | |
| If yes, please provide | ||
| If no, did Bidder complete and submit the OSC Substitute W-9 form to OGS as described in Section 4.2 New York State Vendor File Registration, prior to submitting this bid document? | ||
| 12 | Has Bidder completed and certified the REQUIRED NYS VENDOR RESPONSIBILITY QUESTIONNAIRE as described in Section 6.34 New York State Vendor Responsibility Questionnaire For-Profit Business Entity (Non-Construction)? | |
| 13 | If Bidder completed the Questionnaire online, has Bidder certified or recertified the Vendor Responsibility Questionnaire no more than six (6) months prior to the bid opening date? | |
| 14 | Does Bidder have a contract with any federal, other state or local governmental entity, including General Services Administration (GSA) / Veterans Affairs (VA), on similar products, quantities, terms and conditions? | |
| Are prices quoted for this solicitation the same as or lower than those quoted federal, other state or local governmental entities (including GSA/VA contracts) on similar products, quantities, terms and conditions? See Section 6.3 Price. | ||
| If Bidder answered "No" to question above, please explain | ||
| 15 | Do you have your catalog available on the Internet? | |
| 16 | Does Bidder offer Electronic Access Ordering (EDI)? (this question is not mandatory) | |
| 17 | If awarded a contract, will Bidder accept the New York State Procurement Card for orders not to exceed $15,000.00? |
| If Bidder limits the maximum acceptable card amount to less than $15,000.00, please indicate the maximum amount: | |
| 18 | Additional discount for purchases made with the NYS Procurement Card (%): |
| NOTE: Prompt payment discounts will not be considered in determining low bid, but prompt payment discounts of any size may be considered in awarding tie bids | |
| 21 | Prompt payment discount for payment within 15 days of delivery and/or receipt of voucher (%) |
| 22 | Prompt payment discount for payment within 30 days of delivery and/or receipt of voucher (%) |
| 23 | Are the products offered available only on a "direct from the manufacturer basis"? |
| 24 | Can pricing be obtained from dealers or distributors for the products offered? |
| If yes, did you complete Attachment 10 Dealer-Distributor Information Form? | |
| 25 | Person to contact for questions relating to this Bid submission: |
| Name: | |
| Title: | |
| Telephone Number: | |
| Toll Free Telephone Number: | |
| E-Mail Address: | |
| 26 | Person to contact for Contract Administration issues: |
| Name: | |
| Title: | |
| Telephone Number: | |
| Toll Free Telephone Number: | |
| E-Mail Address: | |
| 27 | Customer Service contact for New York State Contract Orders during normal business hours: |
| List normal business hours (Specify M-F, Sat, Sun): | |
| Name: | |
| Title: | |
| Telephone Number: | |
| Toll Free Telephone Number: | |
| Fax Number: | |
| Toll Free Fax Number: | |
| E-Mail Address | |
| 28 | Person or persons to contact in the event of an emergency occurring after business hours or on weekend/holidays: |
| Name: | |
| Title: | |
| Telephone Number: | |
| Toll Free Telephone Number: | |
| Fax Number: | |
| Toll Free Fax Number: | |
| E-Mail Address | |
| 29 | Is Bidder listed as a NYS certified Service-Disabled Veteran-Owned Business (SDVOB)? |
http://ogs.ny.gov/Core/docs/CertifiedNYS_SDVOB.pdf 30 Is Bidder listed as a certified Minority- or Women-Owned Business Enterprise in the NYS Empire State Development Directory of Certified Minority- and Women-Owned Businesses, https://ny.newnycontracts.com/frontend/vendorsearchpublic.asp?
| If yes, please indicate Minority-Owned (MBE), Women-Owned (WBE), or Minority- and Women-Owned (MWBE). |
| A Bidder that is a Small Business as defined in New York State Finance Law Section 160(8) will be identified by OGS in the OGS Contract Award Notification upon award of the Contract. |
"Small Business" means a business which:
(a) is resident in New York State;
(b) is independently owned and operated;
(c) is not dominant in its field; and,
(d) employs one hundred or fewer persons
| 31 | Is Bidder a New York Small Business as defined above? |
| 32 | Total number of people employed by your business: |
| 33 | Place of manufacture of Product(s) bid: |
| 34 | Are all Product(s) bid manufactured in NYS? |
| 35 | Are all Product(s) bid manufactured outside NYS? |
| 36 | Are the Product(s) bid manufactured both in NYS and outside NYS? |
| BIDDER/OFFERER DISCLOSURE OF PRIOR NON-RESPONSIBILITY DETERMINATIONS |
Pursuant to Procurement Lobbying Law (SFL §139-j)
| 37 | Has any Governmental Entity made a finding of non-responsibility regarding the individual or entity seeking to enter into the Procurement Contract in the previous four years? |
| If yes, was the basis for the finding of non-responsibility due to a violation of State Finance Law §139-j? | |
| If yes, was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a governmental entity? |
If yes, please provide details regarding the finding of non-responsibility below.
| Governmental Entity: |
| Date of Finding of Non-Responsibility: |
| Basis of Finding of Non-Responsibility: |
(add additional pages if necessary in paper copy binder submitted, with content clearly labeled)
| 38 | Has any governmental agency terminated or withheld a procurement contract with the above-named individual or entity due to the intentional provision of false or incomplete information? If yes, please provide details below. |
| Governmental Entity: | |
| Date of Termination or Withholding of Contract: | |
| Basis of Termination or Withholding: |
(add additional pages if necessary in hard copy binder submitted, with content clearly labeled)
General Questions - &A GROUP 35205 - BODY ARMOR, LAW ENFORCEMENT (Statewide)
&F Attachment 2 of 11 Page &P of &N
Solicitation Specific Questions ATTACHMENT 5 - Bidder Information Questionnaire
Solicitation Specific Questions
Company Name 0
Instructions: Complete the questions below. All questions have a drop-down menu from which to select your response.
All questions must have a "yes" response to be considered responsive.
NOTE TO BIDDER: FAILURE TO ANSWER THE QUESTIONS WILL DELAY THE EVALUATION OF YOUR BID AND MAY RESULT IN REJECTION OF YOUR BID.
| # | Question | Response |
| 1 | Bidder agrees that their bid submission is based on the most current version of documents as released by OGS via the New York State Contract Reporter. | |
| 2 | Bidder agrees that they reviewed the entire IFB, including all Appendices and Attachments, and submitted any concerns, suggestions, or questions using the Inquiries process, as described in Section 1.5 Bidder Questions to Designated Contacts of the IFB? | |
| 3 | Bidder agrees to obtain all necessary insurance as detailed in Attachment 4 – Insurance Requirements, Section B within 5 days of notification of tentative award? | |
| 4 | Bidder agrees to provide proof of compliance with Workers’ Compensation and Disability Benefits Coverage as detailed in Attachment 4 - Insurance Requirements? | |
| 5 | Bidder agrees to comply with Section 3 - SPECIFICATIONS and submit Attachment 12 - Required Product Detailed Specifications? | |
| 6 | Bidder agrees to comply with Section 2 - BIDDER QUALIFICATIONS? | |
| 7 | Bidder agrees to comply with CONTRACT GOALS FOR MWBE PARTICIPATION? | |
| 8 | Bidder agrees to all recurring reporting requirements in accordance with the "Report of Contract Usage" as detailed in Section 6.18 of the Socitation, if awarded a contract? | |
| 9 | Bidder agrees to hold pricing for one year from Bid Opening Date and annually thereafter, if awarded a contract? | |
| 10 | If toll-free numbers are not currently available, is bidder willing to accept collect calls or to establish toll-free numbers, if awarded a contract? |
General Questions - &A GROUP 40903 - VARIOUS SNOWPLOW TEEL CUTTING EDGES AND SHOES (DOT and Others)
&F Attachment 2 of 11 Page &P of &N
Control
| Valid answers for County |
| Albany |
| Allegany |
| Bronx |
| Broome |
| Cattaraugus |
| Cayuga |
| Chautauqua |
| Chemung |
| Chenango |
| Clinton |
| Columbia |
| Cortland |
| Delaware |
| Dutchess |
| Erie |
| Essex |
| Franklin |
| Fulton |
| Genesee |
| Greene |
| Hamilton |
| Herkimer |
| Jefferson |
| Kings |
| Lewis |
| Livingston |
| Madison |
| Monroe |
| Montgomery |
| Nassau |
| New York |
| Niagara |
| Oneida |
| Onondaga |
| Ontario |
| Orange |
| Orleans |
| Oswego |
| Otsego |
| Putnam |
| Queens |
| Rensselaer |
| Richmond |
| Rockland |
| Saratoga |
| Schenectady |
| Schoharie |
| Schuyler |
| Seneca |
| St. Lawrence |
| Steuben |
| Suffolk |
| Sullivan |
| Tioga |
| Tompkins |
| Ulster |
| Warren |
| Washington |
| Wayne |
| Westchester |
| Wyoming |
| Yates |
General Questions - &A GROUP 73003 - Administrative Services
&D Attachment 6 of 12 Page &P of &N
File details come from the government source that posted it. Updated .