2300023273HowToUse.pdf
PDF 146 KB Posted
- Attached to
- Miscellaneous Office Supplies (Statewide)
- Contract number
- Not on record
- Issued by
- New York
About this file
This document is a "How to Use" guide for New York State's Miscellaneous Office Supplies Contract under Group 23000, Award 23273, managed by the NYS Office of General Services (OGS) Procurement Services. The contract is a statewide single award contract with Staples as the primary contractor, along with authorized resellers. New York State political subdivisions and other entities authorized by state law may participate in this centralized contract. The dedicated NYS online ordering website is https://staples-c.allego.com/r/nys, and authorized users must establish separate accounts with both Staples and individual resellers through contact person Kimberly Moreno at Staples.
The contract covers miscellaneous office supplies with pricing that is consistent between Staples and all resellers, except for "OGS or Less" pricing referenced in Section 6.29 of the solicitation. Authorized users can place orders via phone, fax, email, or online through vendor websites, with all orders required to reference the contract number and purchase order information. Account setup takes approximately 48 hours for Staples accounts and up to 30 days for reseller accounts. The contractor must provide order confirmation within specified timeframes and notify users within 48 hours if orders cannot be fully delivered as scheduled. Contract and pricing information is available on the OGS website, and poor performance issues should be reported to OGS Customer Services.
View the file
Other files
Show all 18
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
NYS Office of General Services Procurement Services
Group 23000 – Award 23273 Miscellaneous Office Supplies (Statewide)
How to Use the Miscellaneous Office Supplies Contract
October 2024
TABLE OF CONTENTS
1. PROCUREMENT INSTRUCTIONS:
2. NEW ACCOUNT REGISTRATION FOR AUTHORIZED USERS
3. ORDERING:
4. NON-STATE AGENCIES PARTICIPATION IN CENTRALIZED CONTRACTS:
5. POOR PERFORMANCE:
Dedicated NYS Online Ordering Website: https://staples-c.allego.com/r/nys
• Links to each Reseller’s website can be located on the website above.
1. PROCUREMENT INSTRUCTIONS:
Authorized Users should follow the following procurement instructions when purchasing Miscellaneous Office Supplies from the Contract.
A. When utilizing the Contract, the Authorized User should be familiar with and follow the terms and conditions governing its use. The Authorized User is accountable and responsible for compliance with the requirements of public procurement processes. The Authorized User, when purchasing from OGS contracts, should hold the Contractor accountable for Contract compliance and meeting the Contract terms, conditions, specifications, and other requirements.
B. The Contract under Award 23273 is a single award. Authorized Users shall follow their applicable procurement guidelines when making a purchase. Awarded Contractor Product offerings, Contract and pricing information will be posted to the OGS website at https://ogs.ny.gov/award- 23273
C. Pricing is consistent between Staples and all resellers, with the exception of “OGS or Less” as referenced in Section 6.29 of the Phased Solicitation.
https://ogs.ny.gov/procurement/biddocument/23273bid
D. OGS Procurement Services cannot provide technical assistance for Authorized Users’ Staples Accounts. All questions and issues should be directed to the Staples representatives identified below. If you have an existing account, please provide the account number when contacting Staples.
E. The contractor and each individual reseller on this contract have their own website with NYS pricing.
2. NEW ACCOUNT REGISTRATION FOR AUTHORIZED USERS
In order to purchase contract items from the Contractor or any of their Resellers, Authorized Users must request individual accounts be set up under each vendor’s associated contract website.
• Separate accounts are required for the Contractor and each Reseller.
To register for online ordering with Staples:
https://register.staplesadvantage.com/doRegister?RegFormId=ABoCdm https://staples-c.allego.com/r/nys https://ogs.ny.gov/award-23273 https://ogs.ny.gov/award-23273 https://ogs.ny.gov/procurement/biddocument/23273bid https://register.staplesadvantage.com/doRegister?RegFormId=ABoCdm
Group 23000 – Award 23273 Miscellaneous Office Supplies (Statewide)
To set up Reseller accounts, Authorized Users should send an email to the contact listed below:
Kimberly Moreno Phone: (585) 486-8739 Email: Kimberly.Moreno@Staples.com
The following information is required:
• Username (First and Last Name)
• Email Address
• Ship To Location
• Phone Number
• Specify what accounts require set-up:
o Staples Contract & Commercial LLC o Resellers
Authorized users must specify which reseller accounts they need set-up.
Account set-up for Staples accounts takes approximately forty-eight (48) hours and set-up of Reseller Accounts can take up to thirty (30) days.
3. ORDERING:
• Orders can be made by phone, fax, and online through both e-mail and the associated Staples or Reseller website.
• Purchase Orders shall be made in accordance with the terms set forth in Appendix B, Purchase Orders. Orders submitted shall be deemed received by Contractor (and any approved Resellers) on the date submitted.
• All orders shall reference the Contract number, requisition, and/or Purchase Order number (if applicable). Upon Contractor’s receipt of an order, confirmation is to be provided to the Authorized User.
• Order confirmation should be sufficiently detailed, and include, at a minimum, Net Price, date of order, delivery information (if applicable), Authorized Username, and sales representative (if applicable).
• For all orders that cannot be fully delivered in compliance with the terms of Section titled, Product Delivery, the Contractor (and any approved Resellers) shall inform the ordering Authorized User, within 48 hours (excluding Saturday, Sunday and NYS legal holidays) after receipt of the order(s), of the date when such order(s) will be fully delivered.
4. NON-STATE AGENCIES PARTICIPATION IN CENTRALIZED CONTRACTS:
New York State political subdivisions and others authorized by New York State law may participate in centralized contracts. Questions regarding an organization's eligibility to purchase from New York State Contracts may also be directed to OGS Procurement Services - Customer Services at (518) 474-6717.
mailto:Kimberly.Moreno@Staples.com
Group 23000 – Award 23273 Miscellaneous Office Supplies (Statewide)
5. POOR PERFORMANCE:
Authorized Users should notify OGS Procurement Services - Customer Services promptly if the Contractor fails to meet the requirements of the Contract. Performance which does not comply with requirements or is otherwise unsatisfactory to the Authorized User should also be reported to Customer Services:
Office of General Services Procurement Services Email: OGS.sm.customer.services@ogs.ny.gov
OGS - Procurement Services Customer Services 38th Floor Corning Tower Empire State Plaza Albany, NY 12242 mailto:OGS.sm.customer.services@ogs.ny.gov
| 1. PROCUREMENT INSTRUCTIONS: |
| 2. NEW ACCOUNT REGISTRATION FOR AUTHORIZED USERS |
| 3. ORDERING: |
| 4. NON-STATE AGENCIES PARTICIPATION IN CENTRALIZED CONTRACTS: |
| 5. POOR PERFORMANCE: |
File details come from the government source that posted it. Updated .