Miscellaneous Office Supplies (Statewide)

The Miscellaneous Office Supplies (Statewide) contract provides authorized users with a comprehensive procurement vehicle for a broad range of office-related commodities. The contract encompasses six primary product categories: paper products, ink and toner cartridges, general office supplies, janitorial and sanitation supplies, technology and electronics accessories, and breakroom supplies. The procurement structure includes approximately 240 core list items with firm pricing, representing approximately 75% of anticipated contract spend, and 580 non-core list items organized into twelve subcategories with discount pricing structures. Contractors are required to maintain inventory of a minimum of 5,000 different products and provide delivery within three business days to any location throughout New York State, with pricing offered on an F.O.B. destination basis. The contract accommodates multiple ordering methods including telephone, facsimile, email, and web-based ordering through a dedicated New York State website.

Staples Contract and Commercial LLC, based in Framingham, Massachusetts, serves as the prime contractor for this statewide contract vehicle, with authority to engage authorized resellers and distributors to fulfill contract obligations. The New York State Office of General Services administers this multiple award vehicle on behalf of all state agencies and authorized political subdivisions throughout New York State. The contract period commenced July 26, 2024, and extends through July 25, 2027, with provisions for two optional one-year extensions. The procurement establishes diversity participation goals of 3% for Service-Disabled Veteran-Owned Businesses and 30% overall for Minority and Women-Owned Business Enterprises, comprised of 15% minority-owned and 15% women-owned business participation targets. The contract is classified as a requirements-based vehicle with a minimum order threshold of $25.00 per transaction.