23-348 AWD Minivans RFQ.pdf

Eugene School District 4J Request for Quote: AWD Minivans (23-348)

REQUEST FOR QUOTE

Solicitation # 23-348

All-Wheel Drive Minivans

Proposals and supporting documentation are to be submitted to:

solicitations@4j.lane.edu

Contact Information

Dustin Hayden, Purchasing Analyst Eugene School District 4J, Purchasing Office

200 North Monroe Street Eugene, OR 97402 solictiations@4j.lane.edu

(541) 790–7620 mailto:solicitations@4j.lane.edu

REQUEST FOR QUOTE

General Information Notice is hereby given that quotes will be accepted for the following items and/or services by Eugene School District 4J:

Materials/Service Date Issued Location AWD Minivans March 15, 2023 Eugene School District 4J Purchasing

Method of Award The District intends to issue a purchase order one or more vendors who demonstrate the ability to meet the enclosed vehicle specifications specified herein.

Proposal Submission Each Proposer shall submit a proposal/quote by email to solicitations@4j.lane.edu. Proposals submitted will remain confidential in nature until a purchase order award has been issued by the District. Proposer’s Additional Representations form shall be completed and signed by a person authorized to bind the Proposer.

Questions and comments regarding this Request for Quote, or its terms and conditions, should be directed to Dustin Hayden, Purchasing Analyst at (541) 790-7620 or by email solicitations@4j.lane.edu. Please review the enclosed document carefully.

mailto:solicitations@4j.lane.edu

SECTION I

MINIVAN SPECIFICATIONS

2.1 Scope

Eugene School District 4J (“District 4J”) is publishing this request for quote (“RFQ”) to solicit proposals/quotes to purchase three (3) vans with the following specifications:

o District 4J requires vans with All-Wheel Drive (AWD) capability; currently, Toyota Sienna and Chrysler Pacifica are the only two minivan models with an AWD option.

o New or a used model in excellent condition.

o District 4J has a strong preference for power sliding passenger doors that can be actuated from the driver compartment.

o District 4J has a preference for matching models and trims, preferably in the color white.

o District 4J has a preference for base models, however any active safety features would be an enhancement; no need for leather seats, spoilers, roof racks, towing packages, etc.

o Both the Toyota Sienna and Chrysler Pacifica have 7 or 8 passenger options, and District 4J has no preference.

Do you have these in-stock and readily available to procure to meet our district’s needs? Please let us know what you have available at your earliest convenience. District 4J has the desire to purchase these vehicles as soon as possible.

Attached is a sample purchase order, to be issued upon reward.

SECTION II

ADDITIONAL REPRESENTATIONS

In addition to the foregoing general information, the Proposer certifies that:

1 Consultants and firm specialists mentioned in response to this request for proposal can only be changed with the express prior written permission of the District, which retains the right to approve or reject replacements.

2 The Proposer, if an individual, is of lawful age; is the only one interested in this proposal; and that no person, firm, or corporation, other than that named, has any interest in the proposal, or in the contract proposed to be entered into.

3 The Proposer, and each person signing on behalf of any Proposer, certifies, and in the case of a joint proposal, each party thereto certifies as to its own organization, that to the best of their knowledge and belief:

• The fees and rates in the proposal have been arrived at independently without collusion, consultation, communication, or agreement for the purpose of restraining competition as to any matter relating to such prices with any other Proposer or with any competitor;

• Unless otherwise required by law, the fees and rates that have been quoted in the proposal have not been knowingly disclosed by the Proposer prior to the proposal deadline, either directly or indirectly, to any other Proposer or competitor;

• No attempt has been nor will be made by the Proposer to induce any other person, partnership, or corporation to submit or not to submit a proposal for the purpose of restraining trade;

• No School Board member or other officer, employee, or person, whose salary is payable in whole or in part from the District, has a direct or indirect financial interest in the proposal;

• Said Proposer is not in arrears to District upon any debt or contract, and is not a defaulter, as surety or otherwise, upon any obligation to District and has not been declared irresponsible, or unqualified, by any department of District or the State of Oregon, nor is there any proceeding pending relation to the responsibility or qualification of the Proposer to receive public contracts, except (if none, Proposer will insert “none”): ___________________________________________________

4 The Proposer has examined all parts of this Request for Quote, including all requirements and purchase order terms and conditions thereof, and, if its proposal is accepted, the Proposer shall execute a contract which incorporates the stated requirements, proposal response and terms and conditions.

5 The Proposer fully understands and submits its proposal with the specific knowledge that:

• The selected proposal must be approved by the School Board.

• In the event that the Proposer’s response is accepted, the proposal will be incorporated into a purchase order containing general terms and conditions as provided in this Request for Quote, and the appropriate District authority must approve the resultant purchase order.

Signature The undersigned hereby certifies to the truth and accuracy of all statements, answers, and data contained in this proposal and application, and hereby authorizes Eugene School District 4J to make any necessary examinations or inquiries in order to make a determination as to the qualifications and responsibility of the Proposer. The undersigned has examined all parts of this RFQ and understands that it is completely discretionary with the Selection Committee whether to accept, reject, or negotiate its proposal submitted pursuant thereto.

Name of Proposer: __________________________________________________________________________

Signature of Proposer: _______________________________________________________________________

Title: ___________________________________________ Date: __________________________

Requisition No. Date 01/01/2023

Invoices must be sent to address above

PURCHASE ORDER

No. P0000000L Eugene School District 4J

Fax:

Phone:

Eugene, OR 97402

200 North Monroe Street (541) 790-7609

SHIP TO

VENDOR NUMBER:

VENDOR:

EUGENE, OR 97402

200 NORTH MONROE STREET

PURCHASING & WAREHOUSE

Quantity Unit Description of Articles or Services Unit Price Total Price

3 EA

S

NET TOTAL:Visit the following for Terms and Conditions:

https://sites.google.com/4j.lane.edu/4jpurchasing/potermsconditions

01/01/2023REQUESTED BY:

SUPERINTENDENT

Dustin Hayden hayden_d@4j.lane.edu

01/013/2023

SAMPLE