23-30292 HC-130J PWS.pdf

PR: FD2060-23-30292 PWS REVISION:

Distribution Statement: C

AIR FORCE LIFE CYCLE MANAGEMENT CENTER

ROBINS AIR FORCE BASE, GEORGIA 31098-1670

PERFORMANCE WORK STATEMENT (PWS)

FOR

HC-130J Paratroop Bubble Door Interim Contractor Support

PR # FD2060-23-30292

21 March 2023

Prepared by:

Nicholas Ross

AFLCMC/WIUAB

235 Byron Street, Suite 19A

Robins AFB, GA 31098-1670

DISTRIBUTION STATEMENT C: Distribution authorized to U.S. Government agencies and their contractors (Administrative or Operational Use; 06-11-21). Other requests for this document shall be referred to AFLCMC/WIUAB Robins AFB, GA 31098-1670.

1.0 Description of Services

1.1 Objective(s): This Performance Work Statement (PWS) defines the Contractor’s requirements to provide a means for repair/replacement of the Airdyne Special Airborne Mission Installation & Response (SABIR) AS-6BKS Door Assemblies (bubble doors) for the HC-130Js. The best estimated quantity (BEQ) per year is three (3) paratroop bubble door windows, doors or door components. The repair/replacement contract will provide Teardown, Test and Evaluation (TT&E), Paratroop Bubble Door Window Replacement, Paratroop Bubble Door Parts Replacement Catalogue, DMS (Diminishing Parts Study), Engineering Services, Paratroop Bubble Door Repair, Shipping Catalogue, Paratroop Bubble Door Window Seal Replacement, Paratroop Bubble Door Toekick Replacement, Travel and Shipping of damaged/defective parts/windows on the Airdyne Special Airborne Mission Installation and Response (SABIR) AS-6BKS Door Window Assemblies (bubble doors). The Contractor shall provide Interim Contractor Support (ICS). The expected period of performance will be from 30 May 23 until 29 May 28 and includes one (1) base year plus four (4) ordering periods. The contractor shall provide a turnaround time (schedule) for each action related to TT&E, Window Replacement, Door Repair, Door Part Replacement, Diminishing Parts Study, Engineering Services, Travel and Shipping of damaged items. Contract Data Requirements List will be required to allow the vendor to report findings and status on their efforts.

1.2 Airdyne will access the damaged door/window or door components through tear down, testing and evaluation. Once evaluation of the damaged door/window or door components have been addressed, Airdyne will provide the Government with a price quote and turn around time to return each item back to full mission capability. The Government will then place an order against the interim contractor support contract allowing the vendor to either repair the damaged door components or replace the damaged window/door components and return to full mission capable configurations. This will provide the HC-J mission with enhanced abilities for search and rescue in increased threat environments.

1.3 Benefit to United States Air Force (USAF): This ICS capability benefits the United States Air Force (USAF) by alleviating, thus returning the door, window and door components to a serviceable condition.

1.4 Background: The current Airdyne Special Airborne Mission Installation & Response (SABIR) AS-6BKS Door Assemblies (bubble doors) on the HC-130J provides the load masters with more than 180 degrees of full visibility including below the aircraft. It provides the HC-J mission with enhanced abilities for search and rescue in increased threat environments. There are currently 11 aircraft performing missions with this door configuration. On missions, there is potential for damage. Currently, if a door/door component is damaged, we have no means of repair. Having this contract in place will provide a way to return the damaged doors, windows and door components to Airdyne to restore them to their full mission capable condition and continue to provide the warfighter the added enhanced abilities for search and rescue in increased threat environments. Airdyne Aerospace, will support and provide Teardown, Test and Evaluation (TT&E), Window Replacement, Door Parts Replacement, Diminishing Parts Study, Engineering Services, Door Repair, Shipping of damaged/defective parts on the Airdyne Special Airborne Mission Installation & Response (SABIR) AS-6BKS Door Assemblies (bubble doors), as well as provide Interim Contractor Support (ICS) for all modified aircraft.

Contract Data Requirements List will be required to allow the vendor report findings and status on their efforts.

2.0 Services Summary

Interim Contractor Support

4.1.3 The contractor shall provide

ICS for the AS-6BKS Bubble Door System Door/Unique Components. ICS shall include complete repair of the AS- 6BKS Bubble Door System and associated repairable components at the Contractor’s repair facility.

For the purpose of this PWS, “repair” is defined as returning an AS-6BKS Bubble Door System Door/Unique Components to a serviceable condition such that it meets system performance specifications.

The Contractor shall provide all tools, support/test equipment, manpower, and spare parts required to return the AS-6BKS Bubble Door System Door/Unique Components to a serviceable condition. The Contractor shall receive and induct the unserviceable AS-6BKS Bubble Door System Door/ Unique Components into the repair, inspect and evaluate an item to verify the extent of repairs needed, repair the door/unique component, and ship the serviceable door/components to a location as directed by the Government. (CDRL A002, DI-ILSS-81226)

Quality of

CDRL

deliverable

4.2.1 There shall be no more than

three rejections of any one deliverable. There shall be no more than five total rejection(s) of deliverables per contract year. The Government will reject a deliverable if five or more technical errors or five or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error. The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection in accordance with the associated DD Form 1423 instructions/requirements.

Receipt of

CDRL

deliverable

4.2.2 CDRL deliverables may be

submitted via Wide Area Work Flow (WAWF) e- Business Suite or be submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

Contractor performs quality repair or replacement of unique Paratroop Bubble Door components

4.2.3 Maximum number of Product

Quality Deficiency Reports (PQDR) allowed is two per year for all inducted/repaired Paratroop Bubble Door unique components. If the number exceeds the allowable amount, the contractor shall provide the Government PM with a plan for ensuring quality repairs within 30 calendar days of Government request.

Adherence to Contractor Quality Management System (QMS)

5.9 The Contractor shall ensure

the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Management System (QMS) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow- up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor.

(CDRL A003, DI-QCIC-

81794A)

Status Report 5.11 The Contractor PM shall prepare and submit status reports detailing work performed in the previous month. The Contractor PM shall identify tasks to be performed during the next reporting period in each status report. The status report shall include financial expenditure information (burn rate). The financial status shall be reported as both cumulative and for the specific reporting month. This report shall include man-hours associated with each installation and any over and above work performed for each tail number completed. This report should compare program progress with the program schedule milestones and shall identify problems, risks, and propose effective solutions. (CDRL A001, DI-

MGMT-80368A)

DMSMS 5.12 The contractor shall provide support to all units possessing the bubble door to answer technical questions and provide resources due to lack of technical data and provisioning. (CDRL A004, DI-MGMT-82274)

3.0 Government Property: Government property will be provided.

3.1 Contractor Responsibility: Airdyne Aerospace, Inc. shall be responsible for the Government property in their possession in accordance with Federal Acquisition Regulation (FAR), Part 45, and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract.

3.2 Base Support: All repaired or replaced Paratroop Bubble Doors, Windows, Door components will be delivered/shipped to each base by Airdyne Aerospace, Inc.

3.3 Reporting of Government Property ( IAW FAR Part 45): The Contractor shall have a system of internal controls to manage (control, use, preserve, protect, repair, and maintain) Government property in its possession in accordance with FAR 52.245-1, and its property management system shall be adequate to satisfy the requirements of this clause. The contractor shall record receipt and return of all Government Furnished Property (GFP), as well as the reporting of shipment, consumption, disposal, or transfer to another contract, in the GFP Module in Procurement Integrated Enterprise Environment (PIEE), https://piee.eb.mil, as stipulated by DFARS 252.245-7002. This reporting requirement does not change any liability provisions or other reporting requirements that may exist under the contract. GFP training and guidance is located at the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/.

3.4 Loss of Government Property

3.4.1 Definition of Loss of Government Property: “Loss of Government property” means unintended loss of or damage to Government property including property that cannot be found after a reasonable search, loss due to inadequate storage, loss due to lack of security, theft, damage requiring repair to restore the item to usable condition, or damage that renders the property useless for its intended purpose or Beyond Economical Repair (BER). Loss of Government property does not include manufacturing defects, obsolescence, normal wear and tear, or purposeful destructive testing. Unless otherwise stated in the contract/order, loss of Government property does not include normal and reasonable inventory adjustments, i.e., losses of low priority consumable material, such as common hardware, as agreed to by the Contractor and the Government Property Administrator.

3.4.2 Reporting Loss of Government Property: The Contractor shall report loss of Government property in the GFP Module located in PIEE, https://piee.eb.mil/piee-landing/.

3.5 Return or Retention of Government Property: All property provided by the Government remains the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the Procuring Contracting Officer (PCO) directs the Contractor to retain the property for continued use under a successor contract.

All Government property shall be returned to the Government in the condition provided unless approved in advance by the PCO. All material generated under the contract/order becomes the property of the Government and shall be returned to the Government as directed, but no later than completion of the contract/order, unless the PCO directs the Contractor to retain the material for continued use under a successor contract.

4.0 Technical Requirements

4.1 Period and Place of Performance: Services will be accomplished at the contractor’s facility and returned to the Government’s established base/location.

4.1.1 Contract/Order Period of Performance: The period of performance for the contract/order will extend 60 months “Basic year plus 4 ordering year periods”.

4.1.2 Place of Performance: These services will be performed by Airdyne Aerospace Inc. at their facility and will support and provide Teardown, Test and Evaluation (TT&E), Door Window Replacement, Door Parts Replacement Catalogue, Diminishing Parts Study, Engineering Services, Door Repair, Shipping Catalogue, Door Window Seal Replacement, Door Toekick Replacement, Shipping, and Data Reports (CDRL) on the Airdyne Special Airborne Mission Installation & Response (SABIR) AS-6BKS Door Assemblies (bubble doors) and returned to the government’s destination. The Government’s destination will include (DM, Moody, Kirtland, Patrick, JB, Moffet and Gabreski. Travel will be required as necessary.

4.1.3 Interim Contractor Support (ICS): The contractor shall provide ICS for the AS-6BKS Bubble Door System Door/Unique Components. ICS shall include complete repair of the AS- 6BKS Bubble Door System and associated repairable components at the Contractor’s repair facility. For the purpose of this PWS, “repair” is defined as returning an AS-6BKS Bubble Door System Door/Unique Components to a serviceable condition such that it meets system performance specifications. The Contractor shall provide all tools, support/test equipment, manpower, and spare parts required to return the AS-6BKS Bubble Door System Door/Unique Components to a serviceable condition. The Contractor shall receive and induct the unserviceable AS-6BKS Bubble Door System Door/ Unique Components into the repair, inspect and evaluate an item to verify the extent of repairs needed, repair the door/unique component or replace it, and ship the serviceable door/components to a location as directed by the Government. (CDRL A002, DI-ILSS-81226)

Throughout the period of performance the contractor shall provide intermediate/depot-level repair support services for AS-6BKS bubble door system components. Depot repair includes turn-in of an unserviceable repairable door or retraction component to the depot-level repair facility, receipt and induction of the requested repair into the repair production cycle, inspection and evaluation of an item to verify the extent of repairs needed, repair of the item, and shipment to a designated location.

Condemnation and Repair: The contractor shall be required to repair all AS-6BKS bubble door system-unique end items and components unless written direction is provided by the PCO through the ACO. Requests for condemnation shall be submitted in writing through the ACO to the PCO. If approved, PCO letter shall include disposition instructions for the condemned item.

Condemnation shall not be requested due to unavailability of replacement parts. Condemnation may only be granted if the item inducted for repair manifests one or more of the following conditions:

a. Physical damage that affects greater than 90 percent of the material within the end item (i.e., crushed).

b. Burn damage that affects greater than 80 percent of components.

c. Repair is greater than 75 percent of the cost for a new end item.

The contractor shall maintain reach-back capability for engineering/technical advice/expertise on the AS-6BKS bubble door system hardware design and operation of contractor items. Activities include, but are not limited to, engineering support, special studies, anomaly investigation, reliability improvement initiative development, repair of induced damaged items. Any of these activities requested by the Government may be used for repairs, correct deficiencies, and/or to implement design improvements and may require the contractor to update or develop technical data which shall be delivered to the government.

The contractor shall maintain suitable stock of spares and/or manufacturing capability so that items procured sole-source from Airdyne are available.

4.2 Contract Data Requirements List(s) (CDRL)

Document Identifier Base Year

Option Year

Option Year

Option Year

Option Year

DID Title PWS Reference(s)

A001 B001 C001 D001 E001 DI-MGMT-

80368A

Status Report 5.11

A002 B002 C002 D002 E002 DI-ILSS-

81226

Interim Contractor Support (ICS Parts Usage and Maintenance Data Collection

4.1.3

A003 B003 C003 D003 E003 DI-QCIC-

81794A

Adherence to Contractor Quality Management System (QMS )

5.9

A004 B004 C004 D004 E004 DI-MGMT-

82274

Diminishing Manufacturing Sources and Material Shortages

5.12

4.2.1 Quality of CDRL Deliverable: There shall be no more than three rejections of any deliverable. There shall be no more than five total rejection(s) of deliverables per contract year.

The Government will reject a deliverable if five or more technical errors or five or more minor errors are found within the deliverable. A technical error is defined as the format not being in accordance with the CDRL or the content not being accurate and complete in accordance with the CDRL, PWS or contract. A minor error is defined as a typographical or grammatical error.

The rejected deliverable shall be corrected and resubmitted within 10 business days of notification of Government rejection in accordance with the associated DD Form 1423 instructions/requirements.

4.2.2 Receipt of CDRL Deliverable: CDRL deliverables may be submitted via Wide Area Work Flow (WAWF) e-Business Suite or be submitted directly to the MFT member identified on the CDRL. There shall be no more than one late submission(s) of deliverables per quarter. The Contractor shall notify the Government if the delivery of any data/document will not meet the scheduled delivery date and negotiate a revised delivery date. The data/document shall be delivered by the revised delivery date acceptable to the Government.

4.2.3 The maximum number of Product Quality Deficiency Reports (PQDR) allowed is two per year for all inducted/repaired Paratroop Bubble Door unique components. If the number exceeds the allowable amount, the contractor shall provide the Government PM with a plan for ensuring quality repairs within 30 calendar days of Government request.

4.3 Item Unique Identification

4.3.1 Marking Requirement: The Contractor shall mark items to be delivered to the Department of Defense (DoD), that meet the criteria established by the FAR, in accordance contract clauses, and Military Standard (MIL-STD)-130N, Department of Defense Standard Practice / Identification Marking of U.S. Military Property.

4.4 Reporting in IUID Registry

4.4.1 Transmission of Government property must be recorded in the IUID Registry. The Government is required to record the transfer of GFP to the Contractor. The Contractor is required to record the receipt of GFP from the Government. The Contractor is required to record the return of GFP to the Government.

4.4.2 The Government or contractor/subcontractor personnel responsible for causing a “life cycle event” (i.e., abandoned, consumed, destroyed by accident, destroyed by combat, donated, exchanged – repair, exchanged – sold, exchanged – warranty, expended – experimental/target, expended – normal use, leased, loaned, lost, reintroduced, retired, scrapped, sold – foreign government, sold – historic, sold – nongovernment, sold – other federal, sold – state/local, and stolen) will update the item record in the IUID Registry.

4.4.3 Shipping/Transportation: The Contractor shall ship the kits by traceable means to the location listed in paragraph 4.1.2. The Contractor shall use best commercial practices that are most advantageous to the Government. OEM components shall be shipped directly to the responsible units. Ship-to addresses will be provided by the Units as the kits are completed.

4.4.4 Packaging: The Contractor shall package and mark material in accordance with the contract/order Air Force Materiel Command (AFMC) Form 158, Packaging Requirements, and applicable Government regulations. The Contractor shall ensure that classified material is packaged, marked and delivered in accordance with DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM).

5.0 General Information

5.1 Continuation of Mission-Essential Services during a Crisis: The Functional Commander or civilian equivalent has determined these services are not mission-essential and will not continue in the event of a crisis.

5.2 Security Requirements

5.2.1 Security Regulations: The Contractor shall ensure personnel, information, system, property, facility and, if applicable, international security requirements are met. The Contractor shall ensure contractor/subcontractor personnel who perform work on a Government facility comply with the security requirements of the facility.

5.2.2 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. The Contractor shall comply with DoDD 5205.02E and DoD Manual 5205.02-M to protect United States (U.S.)

Government interests. The Contractor shall ensure Contractor personnel who perform work on a Government facility comply with the OPSEC procedures of the facility.

5.2.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified information and/or Controlled Unclassified Information (CUI) in accordance with DoD 5220.22- M. Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.2.5 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation.

5.3 Environmental Management System (EMS): Contractor/subcontractor personnel who perform work on any Government facility shall comply with the EMS requirements established by the facility. Contractor/subcontractor personnel may be required to complete EMS training prior to beginning work.

5.4 Agency Affirmative Procurement Programs: This acquisition does not require the purchase of Environmental Protection Agency (EPA)-designated products or United States Department of Agriculture (USDA)-designated products; therefore, the requirement does not apply.

5.5 Safety Requirements

5.5.1 Contractor Compliance: The Contractor shall comply with Government Safety and Health regulations including, Public Law 91-596 as amended by Public Law 101-552 [Occupational Safety and Health Act of 1970 (OSHA)] and DoDD 4715.1E, Environment, Safety, and Occupational Health (ESOH).

5.5.2 Safety and Health Plan/Program: The Contractor shall submit a Safety and Health Plan to the MFT or as indicated by CDRL instructions. The Contractor shall establish and maintain a safety program in accordance with the contract/order, applicable Government regulations and the Safety and Health Plan.

5.5.3 Mishap Notification/Investigation: The Contractor shall report mishaps including damage to DoD property; occupational illness to DoD military or civilian personnel; injury to on- or off-duty DoD military personnel; injury to on-duty DoD civilian personnel; and damage to public or private property or injury or illness to non-DoD personnel caused by Government operations.

The Contractor shall ensure the Safety Office and the PCO are notified of mishaps. The Contractor shall contact the MFT (COR, if available, or another MFT member) by telephone within four business hours. The Contractor shall cooperate with Government safety investigations.

5.5.3.1 Safety and Health Plan: While performing work under this contract the contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Contracting Officer (CO), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two workdays, for any damage to government property less than $500,000.00 during the execution of the contract.

Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) Reporting

b. Date, Time and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to repair/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office. Contractors will not dispose of contract data related to a mishap until notified to do so by the CO.

5.6 Inspection of Services: In accordance with the Inspection of Supply/Services clause(s) identified in the contract/order, the Government reserves the right to inspect Contractor performance.

5.7 Service Contract Reporting: In accordance with 10 United States Code 2330(a), and DFARS 252.204-7023 (Reporting Requirements for Contracted Services), the Contractor shall provide a Service Contract Report for each contract/order that meets the DoD Contract Reporting criteria and has obligations in excess of $3,000,000. The Contractor shall report the total amount invoiced and contractor labor hours expended on the services performed during the previous fiscal year. Prime contractor labor hours, including any required Tier 1 subcontractor information, shall be reported in the System for Award Management (SAM). The Contractor shall report annually, by October 31, on the services performed during the preceding government fiscal year. SAM will only enable reporting for entities with contracts that meet the SCR criteria and thresholds. Additional information and user manuals for government personnel and Contractors is available at https://www.sam.gov. SCR eligibility, reporting rules and criteria is located on the DoD Procurement Toolbox at https://dodprocurementtoolbox.com/site-pages/service-contract-reporting-scr.

5.8 Invoicing/Payment and Receipt/Acceptance: The Contractor shall submit/process payment requests and receipt/acceptance documents via WAWF.

5.9 Quality Management System (QMS): The Contractor shall ensure the quality of services through a quality and/or inspection system. The Contractor shall submit a Quality Management System (QMS) addressing detection of quality program problems and defects, identification of root causes for quality related problems/defects, correction of root causes related to detected problems/defects, and follow-up to ensure quality related problems/defects do not recur. The plan shall include the schedule of quality assurance/control inspections planned by the Contractor. The contractor shall meet all drawing requirements upon completion of repairs.

(CDRL A003, DI-QCIC-81794A)

5.10 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

5.11 Status Reports: The Contractor PM shall prepare and submit status reports detailing work performed in the previous month. The Contractor PM shall identify tasks to be performed during the next reporting period in each status report. The status report shall include financial expenditure information (burn rate). The financial status shall be reported as both cumulative and for the specific reporting month. This report shall include man-hours associated with each installation and any over and above work performed for each tail number completed. This report should compare program progress with the program schedule milestones and shall identify problems, risks, and propose effective solutions. (CDRL A001, DI-MGMT-80368A).

5.12 Diminishing Materials Study: The contractor shall ensure that all parts for the bubble door are procurable and any part that goes obsolete, the contractor will find a substitute. (CDRL

A004, DI-MGMT-82274).

5.13 Engineering Services: The contractor shall provide support to all units possessing the bubble door to answer technical questions and provide resources due to lack of technical data and provisioning.

5.14 Travel Requirements: The number of trips, personnel types, and number of personnel shall be limited to the minimum required to accomplish work requirements. The Contractor shall arrange all contractor personnel travel (and lodging if required) during the program effort in accordance with the Department of Defense (DOD) Joint Travel Regulations (JTR) and FAR 31.205-46, Travel Costs. The Contractor shall use the lowest cost mode of transportation commensurate with mission requirements and good traffic management principles. The Contractor shall submit travel requests through the Program Manager for PCO approval for trips not approved in the Contractor’s proposal or at the Government’s request. The Contract shall document all trips and status of funds in the Monthly Status Report. All submitted travel requests shall include the number of personnel, destination, purpose, number of days, and the cost estimate of required travel.

6.0 Appendices

6.1 Appendix A, Reference(s)

Publication Title of Publication Date of

Publication Sections(s) that Apply

DoD 5220.22-M

National Industrial Security Program Operating Manual (NISPOM).

February 28, 2006 Change 1 - March 28, 2013

DoDD 4715.1E

Environment, Safety, and Occupational Health

(ESOH)

March 19, 2005

DoDD) 5205.02E

DoD Operations Security (OPSEC) Program June 20, 2012

DoD Manual 5205.02-M

DoD Operations Security (OPSEC) Program Manual

November 3, Public Law 91- 596 as amended by Public Law 101-

Occupational Safety and Health Act of 1970 December 29, as amended through January 1, 2004