23_30 ITB Fire Uniforms.pdf

ITB No. 23-30

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ROCKDALE COUNTY FINANCE DEPARTMENT

PROCUREMENT DIVISION

958 MILSTEAD AVENUE

CONYERS, GA 30012

770-278-7552

INTRODUCTION:

This is an Invitation to Bid (ITB) for the purchase of Fire Uniforms in Rockdale County. Instructions for preparation and submission of a bid are contained in this packet. Bids must be typed or printed in ink.

Rockdale County provides equal opportunity for all businesses and does not discriminate against any person or business because of race, color, religion, sex, national origin, and handicap, or veterans’ status. This policy ensures all segments of the business community have access to supplying the goods and services needed by Rockdale County.

PURCHASING CONTACT FOR THIS REQUEST:

All questions concerning this ITB and all questions arising subsequent to award are to be addressed to the Purchasing Division via email to Adrienne Brown, at Adrienne.M.Brown@Rockdalecountyga.gov or the following address:

Rockdale County Finance Department Purchasing Division

Attn: Adrienne Brown 958 Milstead Avenue Conyers, GA 30012

Phone: (770) 278-7557, Fax (770) 278-8910 E-mail: Adrienne.M.Brown@Rockdalecountyga.gov

To maintain a “level playing field”, and to assure that all bidders receive the same information, bidders are requested NOT to contact anyone other than the contact above until after the award of the contract. Doing so could result in disqualification of the bidder.

BID COPIES FOR EVALUATION:

One (1) hard copy, one (1) original hard copy, and one (1) USB Flash Drive in Adobe PDF format will be required for review purposes. (Original must be clearly marked “Original” and the Copies clearly marked “Copies.”). Flash Drives that are blank or have incorrect information on them will not be acceptable and may be justification for disqualification. Check your Flash Drive(s) to ensure that they have the appropriate material on it before submitting.

All bid materials must be completed and enclosed in a sealed envelope prior to submittal. The ITB number must be clearly written on the outside of the envelope. Incomplete, incorrect, unsealed, unmarked, or improperly submitted bids may be rejected.

CONTRACT TERM:

The Contract Term will be 12 months from Notice to Proceed with the option to renew three (3) additional 12-month periods.

Because this contract contains three (3) renewal periods and the price of materials is subject to change from year to year, it is appropriate to allow the Contractor to offer price increases prior to the renewal of the contract for the following year. Therefore, 90 days prior to the end of the contract, the Contractor will advise the County in writing of their desire to renew the contract and will provide the County with an updated price list (this should be the same price list from the original bid with any necessary additions that became evident during the previous year's operations). The County will review the price increases and if necessary, negotiate with the Contractor to finalize pricing. Once both parties have agreed to the contract extension pricing, the County will prepare an Amendment to the original contract outlining the extension period, the new pricing that has been approved by both parties, and any other changes to the contract that become necessary to improve the operational effectiveness of the Agreement.

mailto:Adrienne.M.Brown@Rockdalecountyga.gov

ESCALATION CLAUSE:

During the life of the contract, if the successful bidder requests a price increase, the successful bidder shall furnish price lists to the County for his/her increases and those of his/her supplier (e.g., factory) increases, as and if prices are changed. Also furnish a list of his/her supplier’s (e.g., factory) prices that had been in effect during bidder’s earlier prices; so that County can see the difference. Price change will be in effect only after receipt and approval of one copy of these price lists, (or catalogs), by the Rockdale County Purchasing Department. Price lists and changes thereto are to be furnished under the contract and without charge to the County. Catalogue(s) or Price List(s) are to be submitted to Purchasing Department, P.O. Box 289, Conyers, GA 30012. All price increases will require Board of Commissioners approval as a change order to the contract.

DUE DATE:

Sealed bids will be received at the Rockdale County Finance Department, Procurement Division, 958 Milstead Avenue, Conyers, GA 30012 no later than 2:00 P.M., local time, Thursday, January 11, 2024. Bids received after this time will not be accepted. Bidders are not required to attend bid opening.

QUESTIONS AND CLARIFICATIONS:

All questions and/or requests for clarifications concerning this ITB must be submitted to the Purchasing Division via email to Adrienne.M.Brown@Rockdalecountyga.gov or at the above address no later than 2:00 p.m., local time, on Thursday, January 4, 2024. It shall be the Bidders responsibility to seek clarification as early as possible prior to the due date and time. Written responses from the County to the questions it receives will be in an addendum and posted to the County’s website at www.rockdalecountyga.gov, under Bid Opportunities. Questions or requests for clarifications received after this deadline will not receive a response.

ADDENDA:

Answers to questions submitted that materially change the conditions and specifications of this ITB will be issued in an addendum and posted to the County’s website at www.rockdalecountyga.gov under Bid Opportunities. Any discussions or documents will be considered non-binding unless incorporated and issued in an addendum.

It is the bidder’s responsibility to check the Rockdale County website at www.rockdalecountyga.gov, under Bid Opportunities for any addenda that may be issued, prior to submitting a bid for this ITB.

DELIVERY

Delivery is required within 30 calendar day(s) after receipt of individual orders. However, an alternate delivery time will be considered provided it is so stated.

(Bidder state number of days for delivery) All prices are to be firm, F.O.B. Destination, Freight Prepaid and Allowed.

Delivery must be made between 8:00 A.M. and 4:00 P.M. Monday through Friday, unless otherwise requested.

DELIVERY F.O.B.: The successful bidder shall give 24-hour prior notice of delivery to Division calling in the order;

and must ask for caller’s Purchase Order Number (or Release Number) at that time, when giving such prior Notice.

NOTE: F.O.B. POINT: Unless otherwise stated in the invitation and any resulting contract, or qualified by the bidder, all articles will be F.O.B. Destination, Freight Prepaid and Allowed. This shall include delivered, unloaded, and placed in designated place. Successful bidder must comply with this paragraph.

F.O.B. LOCATION: Rockdale County Fire Rescue 1496 Rockbridge Rd. NW Conyers, Georgia 30012 Telephone: (770) 278-8401 mailto:Adrienne.M.Brown@Rockdalecountyga.gov http://www.rockdalecountyga.gov/ http://www.rockdalecountyga.gov/

Notes to suppliers

NOTE 1: This bid package is for Firefighters uniform components to also include required emblems, badges, name strips and buttons properly attached in the correct location.

NOTE 2: This bid package also includes tailor services to make changes to existing uniforms when firefighters are promoted or have a name change.

NOTE 3: Awards: Rockdale County reserves the right to make no awards, multiple awards, one award for all items; or whatever the county deems to be in its best interest.

EXCHANGES

Due to the adding and deleting of employees and the change in sizes of existing employees, the successful bidder will exchange clothing (which has not been worn) for another size.

SAMPLES

A sample is required with the bid for each Item bid, if bidding other than specified Items: such samples will not be returned unless requested by the bidder. Samples shall be submitted before bidding closes, to:

Rockdale County Fire Rescue 1496 Rockbridge Rd. NW

Conyers, GA 30012

All samples shall be marked with Invitation Number, Company Name, and the Item Number.

QUALIFICATIONS OF OFFERORS:

Bidders must have a current business license from their home office jurisdiction and provide a copy of that license with the submittal of their bid response. Rockdale County vendors doing business in Rockdale County must have a current Rockdale County Business License.

Bids from any offeror that is in default on the payment of any taxes, license fees, or other monies due to Rockdale County will not be accepted.

Bidders are to submit at least three (3) references from projects with similar experience using the materials and process in this Invitation to Bid.

SILIENCE OF SPECIFICATIONS

The apparent silence of these specifications and any supplemental specifications as to any details, or the omission from it of a detailed description concerning any point, shall be regarded as meaning that only the best commercial practices are to prevail and that only materials of first quality and correct type, size and design are to be used. All workmanship is to be first quality. All interpretations of this specification shall be made upon the basis of this statement, with County interpretation to prevail.

OPTION TO AUDIT

Successful bidder will be required to maintain complete records during the life of the contract and for a period of one year after completion of the contract. Such records are to be made available to the County if officially requested, to be audited by a designated County auditing staff. In such audits reveal overcharges and/or undercharges, such will be adjusted, and compensation made by either party to correct charges.

TORT IMMUNITY:

No officer, employee, or agent of the County acting within the scope of his/her employment or function shall be held personally liable in tort or named as a defendant in any action for injury or damage suffered because of any act, event, or failure to act.

SUBMITTAL COST AND CONFIDENTIALITY

Careful consideration should be given before submitting confidential information to Rockdale County. The Georgia Open Records Act permits public scrutiny of most materials collected as part of this process. Please clearly mark any information that is considered a trade secret, as defined by the Georgia Trade Secrets Act of 1990, O.C.G.A.

§10-1-760 et seq., as trade secrets are exempt from disclosure under the Open Records Act. Rockdale County does not guarantee the confidentiality of any information not clearly marked as a trade secret.

OPEN RECORDS

The contents of the bids will not be made public until after an award and contract has been executed.

AWARD OF CONTRACT:

The Rockdale County Procurement Office and/or Evaluation Committee make a recommendation for award. The Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Procurement Office and/or Evaluation Committee.

Rockdale County reserves the right to make no awards, multiple awards, one award for all items; or whatever the County deems to be in its best interest.

QUANTITIES:

The quantities listed in the Bidders Response Schedule are provided as an estimate for bid purposes. The County will not be obligated to quantities beyond actual needs.

SELECTION PROCESS:

The Rockdale County Procurement Office and/or Evaluation Committee make a recommendation for award. The Board of Commissioners will make the actual award of the contract and has the authority to award the contract to a company different than the company recommended by the Purchasing Department and/or Evaluation Committee.

This is a past performance/quality/price trade-off source selection in which competing offeror’s past and present performance history and product quality will be evaluated on a basis approximately equal to price. Award will be made to the responsible offeror whose bid represents the best value after evaluation in accordance with the factors listed below. Rockdale County Board of Commissioners may reject any or all bids if such action is in the county’s interest.

Rockdale County may evaluate bids and award a contract without discussions with offerors. Therefore, the offeror’s initial bid should contain the offeror’s best terms from a price and technical standpoint. The County reserves the right to conduct discussions if the County later determines them to be necessary.

INSURANCE:

Before starting any work, the successful contractor must furnish to Rockdale County certificate(s) of insurance from companies doing business in Georgia. The Company shall maintain in full force and effect the following insurance during the term of the Agreement:

Coverages: Limits of Liability:

Workers’ Compensation Statutory Employers’ Liability $1,000,000.00 Bodily Injury Liability $1,000,000.00 each occurrence except Automobile $1,000,000.00 aggregate Property Damage Liability $1,000,000.00 each occurrence except Automobile $1,000,000.00 aggregate Personal & Advertising Injury Limit $1,000,000.00 Products / Completed Ops. $2,000,000.00 aggregate Automobile Bodily Injury $1,000,000.00 each person

Liability $1,000,000.00 each occurrence Automobile Property Damage $1,000,000.00 each occurrence

Liability

General Liability $1,000,000.00

All insurance shall be provided by an insurer(s) acceptable to the County and shall provide for thirty (30) days prior notice of cancellation to the County. Upon contract award, Contractor shall deliver to the County a certificate or policy of insurance evidencing Contractor’s compliance with this paragraph. Contractor shall abide by all terms and conditions of the insurance and shall do nothing to impair or invalidate the coverage.

Rockdale, GA shall be named as Additional Insured under any General Liability, Business Auto and Umbrella Policies using ISO Additional Insured Endorsement forms CG 2010 or its equivalent. Coverage shall apply as Primary and non-contributory with Waiver of Subrogation in favor of Rockdale County, Georgia.

The insurance carrier must have a minimum rating of A or higher as determined by the rating firm A.M. Best.

Certificates must contain policy number, policy limits, and policy expiration date of all policies. The Invitation to Bid (ITB) number and project name must be inserted in the Description of Operations section of the certificate.

Certificates are to be issued to:

Rockdale County, Georgia 958 Milstead Avenue Conyers, GA 30012

ILLEGAL IMMIGRATION REFORM AND ENFORCEMENT ACT OF 2011

Vendors submitting a Qualification package in response to this ITB must complete the Contractor Affidavit under O.C.G.A. §13-10-91(b)(1) which is provided with the ITB package to verify compliance with the Illegal Immigration Reform and Enforcement Act of 2011.

A. The form must be signed by an authorized officer of the contractor or their authorized agent.

B. The form must be notarized.

C. The contractor will be required to have all subcontractors and sub-subcontractors who are engaged to complete physical performance of services under the final contract executed between the County and the contractor complete the appropriate subcontractor and sub-subcontractor affidavits and return them to the County a minimum of five (5) days prior to any work being accomplished by said subcontractor or sub-subcontractor. Format for this affidavit can be provided to the contractor if necessary.

LOCAL VENDOR PREFERENCE POLICY

The Rockdale County Board of Commissioners adopted a Local Vendor Preference Policy on March 26, 2013.

The policy will apply to all qualified Invitations to Bid and Request for Proposals after May 1, 2013. The Local Vendor Preference Policy allows Rockdale County vendors to get an extra 5 points on the evaluation criteria scoring for Request for Proposal. The Policy will give the local bidder the opportunity to match the price of a non-local vendor’s bid price if they are low and within 5% of the low bidder’s price on Invitations to Bid. A copy of the Policy may be downloaded from the County website at www.rockdalecountyga.gov, Bid Opportunities.

Local vendors interested in being considered for the Local Vendor Preference must submit an Affidavit of Eligibility with their bid response. The form is attached to these bid documents.

The Local Vendor Preference Policy: will apply to this ITB.

PIGGYBACKING

Rockdale County encourages and agrees to the successful bidder extending the pricing, terms and conditions of this solicitation or resultant contract to other governmental entities at the discretion of the successful bidder.

GENERAL INFORMATION:

RECEIPT OF BID:

No bids received after said time or at any place other than the time and place as stated in the notice shall be considered. No responsibility shall attach to Rockdale County for the premature opening of a bid not properly addressed and identified.

WITHDRAWAL OF BID:

A bidder may withdraw his bid before the bid due date, without prejudice to the bidder, by submitting a written request of withdrawal to the Rockdale County Procurement Office.

REJECTION OF BID:

Rockdale County may reject any and all bids and must reject a bid of any party who has been delinquent or unfaithful in any formal contract with Rockdale County. Also, the right is reserved to waive any irregularities or informalities in any bid in the proposing procedure. Rockdale County shall be the sole judge as to which bid is best, and in ascertaining this, will take into consideration the business integrity, financial resources, facilities for performing the work, and experience in similar operations of the various bidders.

STATEMENT OF EXPERIENCE AND QUALIFICATIONS:

The bidder may be required, upon request, to prove to the satisfaction of Rockdale County that he/she has the skill, experience, necessary facilities, and ample financial resources to perform the contract(s) in a satisfactory manner and within the required time. If the available evidence of competency of any bidder is not satisfactory, the bid of such bidder may be rejected. The successful bidder is required to comply with and abide by all applicable federal and state laws in effect at the time the contract is awarded.

NON-COLLUSION AFFIDAVIT:

By submitting a bid, the bidder represents and warrants that such bid is genuine and not sham or collusive or made in the interest or in behalf of any person not therein named, that the bidder has not directly or indirectly induced or solicited any other bidder to put in a sham bid, or any other person, firm or corporation to refrain from proposing and that the bidder has not in any manner sought by collusion to secure to that bidder any advantage over any other bidder.

INTEREST OF:

By submitting a bid, the bidder represents and warrants that a Commissioner, Administrator, employee, nor any other person employed by Rockdale County has, in any manner, an interest, directly or indirectly, in the bid or in the contract which may be made under it, or in any expected profits to arise therefrom.

DOCUMENTS DEEMED PART OF THE CONTRACT:

The notice, invitation to bidders, general conditions, and instructions for bidders, special conditions, specifications, bid, and addenda, if any, will be deemed part of the contract.

GOVERNING LAWS:

This contract is made under and shall be governed and construed in accordance with the laws of the State of Georgia.

ERRORS AND OMISSIONS:

The vendor shall not take advantage of any errors or omissions in this Bid Request and shall promptly notify Rockdale County of any omissions or errors found in this document.

STANDARD INSTRUCTIONS:

1. The instructions contained herein shall be construed as a part of any bid invitation and/or specifications issued by Rockdale County and must be followed by each bidder.

2. The written specifications contained in this bid shall not be changed or superseded except by written addendum from Rockdale County. Failure to comply with the written specifications for this bid may result in disqualification by Rockdale County.

3. All goods and materials shall be F.O.B. Destination Conyers, Georgia and no freight or postage charges will be paid by Rockdale County unless such charges are included in the bid price.

4. The following ITB# 23-30 must be written clearly on the outside of each bid envelope in order to avoid prior opening in error.

5. All bids must be received and in-hand at bid due date and time. Each bidder assumes the responsibility for having his/her bid received at the designated time and place of bid due date. Bids received after the stated time and date may be subject to rejection without consideration, regardless of postmark. Rockdale County accepts no responsibility for mail delivery.

6. Unless otherwise stated, all bids submitted shall be valid and may not be withdrawn for a period of 120 days from the due date.

7. Each bid form submitted must include the name of the business, mailing address, the name, title and signature of the person submitting the bid. When submitting a bid to Rockdale County the first page of your bid package should be the bid form listing the price, delivery date, etc., unless the bid form is requested to be in a separate envelope.

8. Rockdale County reserves the right to accept a bid that is not the lowest price if, in the County's judgment, such bid is in the best interest of the County and the public. The County reserves the right to reject any and all bids.

9. Telephone or Emailed bids will not be accepted.

10. No sales tax will be charged on any orders except for contracts that include construction materials being purchased through a third party.

Federal I.D. #58-6000882 Sales Tax Exempt #308750008

11. If applicable, completed questionnaires must be signed manually. Rockdale County reserves the right to accept or reject any bid on the basis of incomplete or inaccurate answers to the questionnaire.

12. If applicable, warranty information shall be provided.

13. Bidders shall state delivery time after receiving order.

14. Bidders shall identify any subcontractors and include an explanation of the service or product that they may provide.

BID SPECIFICATIONS:

The specifications are as follows and on the attached pages:

General:

Purchase Price shall include delivery, F.O.B. Rockdale County, Conyers, GA 30012.

Include any brochures and specifications that pertain to the equipment that you are proposing.

List any options and the cost for the options separately.

Warranty information must be provided with the submittal of bid.

All catalogues / manuals associated with the items must be delivered with the items at no additional charge to Rockdale County.

The Bidder shall handle all material procurement, storage, and delivery to the project site. Unless otherwise specified in this specification, Bidder shall supply all materials required. The County will grant no allowance for boxing, crating, or delivery unless specifically provided for in this bid. The Bidder shall retain title for the risk of transportation, including the filing for loss or damages.

The County desires delivery of the product(s) or service(s) as specified at the earliest possible time after the date of award. Unreasonable delivery may be cause for disqualifying a bid. Each firm shall state a definite delivery time and avoid using general terms such as "ASAP" or approximately so many days. All orders shall be shipped complete with no backorders within 30 days of receipt of the purchase order. No partial orders will be accepted without prior approval of Rockdale County.

Technical:

The attached specifications that are listed are “desired” specifications based on the current product knowledge of Rockdale County. The purpose of this Bid Request is to review and evaluate other similar alternatives that could meet the County’s needs. Any reference to a particular vendor or their product specifications is for descriptive purposes only and will not alter the competitiveness of this Bid Request.

Where substitution is permitted, the County shall retain sole discretion as to whether the proposed substitution is an approved alternate.

SCOPE OF WORK & SPECIFICATIONS:

The Specification details design and material for the Fire Rescue Suppression work uniform. These uniforms may include any or all the following items: Shirts, trousers, belts, boots, shoes, coveralls, job-shirts, and include required emblems, badges, name strips, and buttons properly attached in the correct location. Trousers to be hemmed on all styles.

The suppression work uniform and components shall be constructed, tested, and certified to be in compliance with and meeting NFPA 1975 {2019 Edition}, standard on station/work uniforms for emergency services as directed.

Where appropriate or specified, uniform components should also meet the specifications of NFPA 1999 {2018 Edition}, standard on clothing for emergency for emergency medical operations as indicated.

Prices for all shirts and coveralls shall include the cost of sewing, all Rockdale County Fire Rescue and EMS emblems and/or embroidery.

Unit prices shall include all charges such as embroidery, computer tape, or silk screening as required. All artwork negatives, plates, discs, USB drives, etc. produced by the vendor for this contract becomes the property of Rockdale County and must be surrendered on demand.

Prices shall include measuring personnel and assuring proper fit. Every effort will be made to schedule measuring to keep trips by the vendor to a minimum. All measuring for multiple people will take place in Rockdale County. When measuring individuals, staff can be sent to the vendor if the vendor is located within twenty-five (25) miles of Rockdale County. It will be required to take all measurements in Rockdale County for vendors located more than twenty-five (25) miles from Rockdale County.

ALL ITEMS ARE TO BE AVAILABLE IN MEN’S AND WOMEN’S SIZING.

SUPPRESSION WEAR:

*Trousers: Nomex - Navy Blue; Reinforced stress points. “A”, “B”, and women’s cuts/styles must be available.

402nmx45nb Workright®.

*Shirt: Short sleeve, Nomex – Navy Blue; Reinforced stress points. Men’s and Women’s cuts/styles must be available. Sewn-on collar rank insignia, badge, and name strip in red/gray/silver and gold as indicated at time of order, emblems to be specified at time of order included in price. 700 nmx 45, Workright®

*Shirt: Long sleeve, Nomex – Navy Blue; Reinforced stress points. Men’s and Women’s cut/styles must be available. Sewn-on collar rank insignia, badge, and name strip in red/gray/silver and gold as indicated at time of order, emblems to be specified at time of order included in price. 705 nmx 45, Workright®.

ACCESSORIES:

*Belts:

1. Black, Leather, 1.5-inch width; Basket-weave design; Gold or silver buckle.

2. Black, Leather; “Ranger” style; Basket-weave design; Gold or silver buckle.

3. Rescue; Nylon with “D” ring and Velcro securing. Rescue Tech or equivalent.

*Boots:

1. GEN-Flex2™ Series – 8″ Tactical Side Zip Jump Boot

2. CrossTrex Series- 6” Side Zip BBP Waterproof

3. CrossTrex Series- Oxford BBP Waterproof

*Job Shirt: Long-sleeve; Fleece lined; Maltese Cross with Firefighter Scramble and “Rockdale County Fire Rescue” embroidered on left chest. Game Sport 8025 Navy Blue.

EMBLEMS:

*Rockdale County Fire Rescue: RCFR 5-Color high quality embroidered type with strengthening. Coating on back for resistance to wrinkling. Adequate supply to be kept available for use on orders. ALWAYS applied to left sleeve.

*EMS: Current State of Georgia approved. EMT or Paramedic to be specified with each order. ALWAYS applied to the right sleeve.

COLLAR RANK INSIGNIA:

*Round, sewn on each collar tab at the lowest point of the collar allowing zero amount of overhang. All insignia to have navy blue background in similar color to Nomex uniform shirt color. Used on station wear and coveralls only.

• CHIEF - Five (5) Crossed Bugles – Gold Color

• DEPUTY CHIEF - Four (4) Crossed Bugles – Gold Color

• ASSISTANT CHIEF - Three (3) Crossed Bugles – Gold Color

• BATTALION CHIEF - Two (2) Crossed Bugles – Gold Color

• SECTION CHIEF - Two (2) Crossed Bugles - Gold Color

• CAPTAIN - Two (2) Parallel Bugles in a Vertical Configuration – Gold Color

• LIEUTENANT - One (1) Parallel Bugles in a Vertical Configuration – Gold Color

• SERGEANT - Sergeant Chevron – Red Color

• FIREFIGHTER - Firefighter Scramble – Silver Color

NAME:

*Shall be a navy blue Nomex strip approximately 1 inch in height and matching the width of the right shirt pocket cover tab. Letters of last name to be approximately ½ inch in height and vertically centered on Nomex strip. Finished name strip to be attached with Nomex thread immediately above and centered on the right breast pocket. Used on station wear only. The thread color shall be gold for officers, red for Sergeants, and silver for all others. Color will be specified on the order sheet.

BADGE:

*Badges shall have a navy-blue background in similar color to the Nomex uniform shirt. The center insert of badge shall match the Collar Rank Insignia description and shall be attached with Nomex thread in a vertical position above and centered horizontally with the left breast pocket. The sewn-on badge shall be used on the station wear shirt and the coverall.

ON THE BID SUMMARY BELOW, ITEM NUMBERS 4 THROUGH 7 ARE TO BE PRICED TO INCLUDE ALL

PATCHES, INSIGNIA, & EMBROIDERY.

BID FORM – ITB #23-30

Instructions: Complete all THREE parts of this bid form.

PART I: Bid Summary

Complete the information below. If you wish to submit more than one brand, make a photocopy of this Bid Form.

ITEM

NUMBER

ITEM DESCRIPTION BRAND APPROX.

USAGE

UNIT PRICE – REGULAR &

OVERSIZED

Firefighter Suppression Trousers:

Nomex, Navy Blue; Reinforced Stress Points; “A”, “B” & Women’s Cuts Must be Available.

402NMX75NB

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Workright® 250

Unit Price Regular:

Unit Price Over-Sized:

Firefighter Suppression Shirt:

Short-Sleeve Nomex, Navy Blue;

Reinforced Stress Points; Sewn-On Collar Rank Insignia, Badge, & Name Strip in Red/Gray/Silver & Gold, as Indicated at Time of Order Included in this Pricing.

Workright® 700NMX45NB

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Workright® 200

Unit Price Regular:

Unit Price Over-Sized:

Firefighter Suppression Shirt:

Long-Sleeve Nomex, Navy Blue;

Reinforced Stress Points; Sewn-On Collar Rank Insignia, Badge, & Name Strip in Red/Gray/Silver & Gold, as Indicated at Time of Order Included in this Pricing.

Workright® 700NMX45NB

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Workright® 100

Unit Price Regular:

Unit Price Over-Sized:

Job Shirt:

Long-Sleeve, Fleece-Lined; Maltese Cross with Firefighter Scramble & “Rockdale County Fire Rescue” Embroidered on Left Chest; Navy Blue;

Game Sport 8025.

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Unit Price Regular:

Unit Price Over-Sized:

Belt:

Black Leather – 1.5” Width; Basket – Weave Design; Gold or Silver Buckle to be Specified at Time of Order.

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Boston Leather 50

Unit Price Regular:

Unit Price Over-Sized:

ITEM

NUMBER

ITEM DESCRIPTION BRAND APPROX.

USAGE

UNIT PRICE – REGULAR &

OVERSIZED

Belt:

Black Leather – 1.5” Width; “Ranger” Style; Gold or Silver Buckle to be Specified at Time of Order.

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Boston Leather 50

Unit Price Regular:

Unit Price Over-Sized:

Belt:

Rescue, Nylon with “D” Ring & Velcro Securing. Rescue Tech or Equipment.

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Rescue Tech 25

Unit Price Regular:

Unit Price Over-Sized:

Boot:

Thorogood GEN-Flex2™ Series – 8” Tactical Side Zip Jump Boot.

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Rocky 100

Unit Price Regular:

Unit Price Over-Sized:

Boot:

Thorogood Crosstrex Series – Side Zip BBP Waterproof 6” Hiker.

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Unit Price Regular:

Unit Price Over-Sized:

Boot:

Crosstrex Series – BBP Waterproof Oxford Hiker.

Indicate Regular Sizes: ____ to _____

Indicate Over Sizes: ______ to ______

Sketchers 50

Unit Price Regular:

Unit Price Over-Sized:

BID FORM – ITB #23-30 – Continued

ADDITIONAL PATCHES & SEWING:

As personnel change rank or require changes in patches, insignia, and name strips, the vendor, as part of this bid, must provide tailor services on existing uniforms not currently being purchased. The following is a request for pricing on patches, insignia, name strips, and sewing to be added or changed on existing uniforms.

ITEM

NUMBER

ITEM DESCRIPTION APPROX.

USAGE

UNIT PRICE – REGULAR &

OVERSIZED

Collar Rank Insignia:

Round, Sewn-On each Collar Tab at Lowest Point of Collar Allowing Zero Amount of Overhang. All Insignia to Have Navy Blue Background in Similar Color to Nomex Uniform Shirt Color. (Collar Rank Insignia Shall be Used on Line Item 2 & 3 Station Wear Shirts and Line Item 4 Coverall.) Two (2) Per Garment.

Two Per Garment – Unit Price

Name:

Shall be a navy blue Nomex strip approximately 1 inch in height and matching the width of the right shirt pocket cover tab. Letters of last name to be approximately ½ inch in height and vertically centered on Nomex strip. Finished name strip to be attached with Nomex thread immediately above and centered on the right breast pocket. (Name strip shall be used on Line item 2 and 3 Station Wear shirts and line item 4 Coverall.). Thread color shall be gold for officers and silver for all others. Color will be specified on the order sheet.

50 Unit Price:

Badge - Sewn-On Patch Type:

Badges shall have navy blue background in similar color to Nomex uniform shirt. Center insert of badge shall match the Collar Rank Insignia description and shall be attached with Nomex thread in a vertical position above and centered horizontally with the left breast pocket.

(Sewn-on badge shall be used online item 4 and 5 Station Wear shirts.)

50 Unit Price:

Rockdale County Emblem, Sewn-On:

Rockdale County Fire-Rescue 5 color high quality embroidered type with strengthening. Coating on back for resistance to wrinkling. Always applied to left sleeve.

(Sewn-on RCFR emblem shall be used online item 4 and 5 Station Wear shirts.)

50 Unit Price:

EMT Emblem:

Current State of Georgia approved. EMT/Paramedic, to be specified at time of order. Always on the right sleeve.

(Sewn-on EMT emblem shall be used online item 4 and 5 Station Wear shirts.)

50 Unit Price:

BID FORM – ITB No. 23-30 - Continued

PART II: Addenda Acknowledgements (if applicable) Each vendor is responsible for determining that all addenda issued by the Rockdale County Finance Department – Purchasing Division have been received before submitting a bid.

PART III: Vendor Information:

Vendor Name

Address

Telephone

E-Mail

Representative (print name)

Signature of Representative

Date Submitted

Addenda Date Vendor Received Initials “1” “2” “3” “4” “5” “6”

ROCKDALE COUNTY BOARD OF COMMISSIONERS

NON-COLLUSION AFFIDAVIT OF VENDOR

State of ____________________)

County of ____________________)

___________________________________________, being first duly sworn, deposes and says that:

(1) He/She is____________________________________ (owner, partner officer, representative, or agent) of ___________________________, the Vendor that has submitted the attached ITB;

(2) He/She is fully informed respecting the preparation and contents of the attached ITB and of all pertinent circumstances respecting such ITB;

(3) Such ITB is genuine and is not a collusive or sham ITB;

(4) Neither the said Vendor nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other Vendor, firm or person to submit a collusive or sham ITB in connection with the Contract for which the attached ITB has been submitted or refrain from proposing in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Vendor, firm or person to fix the price or prices in the attached ITB or of any other Vendor, or to fix any overhead, profit or cost element of the proposing price or the proposing price of any other Vendor, or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against Rockdale County or any person interested in the proposed Contract; and

(5) The price or prices quoted in the attached ITB are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Vendor or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

(Signed)

(Title)

Subscribed and Sworn to before me this ___________ day of _____________, 202__

Name__________________________________________________

Title__________________________________________________ My commission expires (Date)

Affidavit Verifying Status for County Public Benefit Application

By executing this affidavit under oath, as an applicant for the award of a contract with Rockdale, County Georgia, I __________________________. [Name of natural person applying on behalf of individual, business, corporation, partnership, or other private entity] am stating the following as required by O.C.G.A. Section 50-36-1:

1) ______ I am a United States citizen

OR

2) ______ I am a legal permanent resident 18 years of age or older or I am an otherwise qualified alien or non-immigrant under the Federal Immigration and Nationality Act 18 years of age or older and lawfully present in the United States.*

In making the above representation under oath, I understand that any person who knowingly and willfully makes a false, fictitious, or fraudulent statement or representation in an affidavit shall be guilty of a violation of Code Section 16-10-20 of the Official Code of Georgia.

Signature of Applicant: Date

Printed Name:

Alien Registration number for non-citizens

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

DAY OF , 202 .

Notary Public My commission Expires:

*Note: O.C.G.A. § 50-36-1(e)(2) requires that aliens under the federal Immigration and Nationality Act, Title 8 U.S.C., as amended, provide their registration number. Because legal permanent residents are included in the federal definition of “alien”, legal permanent residents must also provide their alien registration number. Qualified aliens that do not have an alien registration number may supply another identifying number below.

ROCKDALE COUNTY

LOCAL VENDOR PREFERENCE

AFFIDAVIT OF ELIGIBILITY

Complete all areas below. Incomplete forms may be rejected.

l. LEGAL NAME OF FIRM:

Mailing Address: Physical Address (if different):

2. Year your business was established in Rockdale County:

3. Business License:

License Number: County

4. For transactions which require sales tax, provide the following Reseller information:

Reseller Permit Number: -------------

Enter the Company Name and Address as it appears on permit:

5. Does your business have more than one office in the State of Georgia?

Yes No

If Yes, specify the office location considered as the point-of-sale for sales tax purposes:

6. Was the local business required to pay business and/or real property tax for the most recent tax year?

Yes No

If Yes, did the local business pay any of this tax to Rockdale County?

Yes No

Under penalty of perjury, the undersigned states that the foregoing statements are true and correct. The undersigned also acknowledges that any person, firm, corporation, or entity intentionally submitting false information to the County in an attempt to qualify for local preference shall be prohibited from bidding on Rockdale County products and services for a period of one (1) year.

Authorized Signature: Date:

Printed Name & Title: Phone:

ITB No.23-30

AGREEMENT FOR PROVIDING FIRE UNIFORMS

(The County reserves the right to make any changes to this contract as it is only a Sample)

This Agreement entered into on the day of , 2024 between ROCKDALE COUNTY, GEORGIA, a political subdivision of the State of Georgia, hereinafter referred to as the “County”, whose address is 962 Milstead Avenue, Conyers, Georgia 30012, and , a Georgia Corporation whose address is hereinafter referred to as “Contractor”.

WHEREAS, the County desires to purchase fire uniforms (Item Numbers 9, 10, and 11 (Boots and Shoes), additional garment sewing and emblem additions); for the Fire Division from Contractor; and

WHEREAS, Contractor is qualified to provide fire uniforms (Item Numbers 9, 10, and 11 (Boots and Shoes), additional garment sewing and emblem additions); and desires to render the uniforms to the County as provided herein.

NOW THEREFORE, the County engages the Contractor for and in consideration of the mutual promises contained in this Agreement and the parties agree as follows:

1.

Contractor shall provide to the County fire uniforms, hereinafter “Clothing”, to the Fire Division of Rockdale County as detailed in the County’s ITB #23-30 and Contractor’s bid dated hereinafter “Bid”, attached hereto and made a part hereof. Contractor shall provide Clothing to the County, if in stock, within 30 to 45 days of receipt of order from the County.

2.

The Contract Documents, bid documents and invitation to bid are considered essential parts of this Agreement, and requirements occurring in one are as binding as though occurring in all. They are intended to define, describe and provide for all labor necessary to provide the Clothing in an acceptable manner, ready for use or operation by the County.

3.

Contractor shall provide Clothing to the County for the unit prices detailed in Contractor’s Bid and said unit prices shall be good through the life of the contract.

4.

This Agreement is effective on the date and year first written above and shall continue until for one (1) year unless terminated as provided in Section 5 of this Agreement. This Agreement may be extended for two

(2) additional one (1) year terms when agreed upon in writing by both parties.

5.

In the event either party elects to terminate this Agreement for whatever reason deemed appropriate, written notice shall be provided and termination shall be effective 15 days from receipt of written notice.

6.

Any notice or other communication required or permitted to be given under this Agreement must be in writing and must be mailed by overnight delivery or certified mail, postage prepaid, so that the notifying party can prove delivery of notice and the date thereof, and addressed as follows:

To the County: To the Contractor:

Rockdale County Finance Department Purchasing Division Attn: Tina Malone, Procurement Officer P.O. Box 289 Conyers, GA 30012 770-278-7552 tina.malone@rockdalecountyga.gov

Copy To:

Rockdale County Fire Services Attn: Deputy Chief Sharon Webb 1496 Rockbridge Road Conyers, GA 30012 770-278-8453 sharon.webb@rockdalecountyga.gov

The addresses stated in this paragraph may be changed by the respective parties upon a documented notice delivered in advance, pursuant to this paragraph.

7.

The Contractor shall have no right to transfer or assign its interest in this Agreement without the prior written consent of an authorized representative of the County.

8.

Contractor represents to the County that this Agreement, the transaction contemplated in this Agreement, and the execution and delivery hereof, have been duly authorized by all necessary corporate proceedings and actions, including, without limitation, the action on the part of the directors. The individual executing this Agreement on behalf of Contractor warrants that he or she is authorized to do so and that this Agreement constitutes the legally binding obligation of the corporation.

9.

No action taken pursuant to this Agreement shall be deemed to constitute a waiver by the party taking such action of compliance with any representation, warranty, covenant or agreement in this Agreement. The waiver by any party of a breach of any provision or condition contained in this Agreement shall not operate or be construed as a waiver of any subsequent breach or of any other conditions.

10.

If any provision of this Agreement or application to any party or circumstances shall be determined by any court of competent jurisdiction to be unenforceable to any extent, the remainder of this Agreement or the application of such provision to such person or circumstances, other than those as to which it is so determined invalid or unenforceable, shall not be affected thereby, and each provision hereof shall be valid and shall be enforced to the fullest extent permitted by law.

mailto:tina.malone@rockdalecountyga.gov mailto:sharon.webb@rockdalecountyga.gov

11.

Should any provision of this Agreement require a judicial interpretation, the parties agree that the body interpreting or construing this Agreement will not apply the assumption that the terms of this Agreement will be more strictly construed against one party by reason of the rule of legal construction that an instrument is to be construed more strictly against the party which itself or through its agents prepared the Agreement. The parties acknowledge and agree that they and their agents have each participated equally in the negotiation and preparation of this Agreement.

12.

The County and the Contractor, by entering into this Promissory Note, hereby agree that the courts of Rockdale County, Georgia shall have jurisdiction to hear and determine any claims or disputes between them pertaining directly or indirectly to this Agreement. Contractor expressly submits and consents in advance to such jurisdiction in any action or proceeding commenced in said courts. The choice of forum set forth in this section shall not be deemed to preclude the bringing of any action by the County or the enforcement by the County of any judgment obtained in such forum in any other appropriate jurisdiction. Further, the Contractor hereby waives the right to assert the defense of forum non-conveniens and the right to challenge the venue of any court proceeding.

13.

This Agreement shall be construed and interpreted according to the provisions of the laws of the State of Georgia.

14.

This Agreement shall be binding upon the Contractor and its successors and permitted assigns.

15.

The Contractor agrees to execute, acknowledge, seal and deliver, after the date of this Agreement, without additional consideration, such further assurances, instruments and documents, and to take such further actions, as the County may reasonably request in order to fulfill the intent of this Agreement and the transactions contemplated by this Agreement.

16.

This Agreement, its attachments and essential documents (as provided in paragraph 1 above) represent the entire understanding of the parties with regard to the subject matter of this Agreement. There are no oral agreements, understandings, or representations made by any party to this Agreement that are outside of this Agreement and are not expressly stated in it. No supplement, modification, or amendment of this Agreement will be binding unless executed in writing by all parties.

By signing this Agreement, the parties acknowledge that they have read each and every page of this Agreement before signing same and that they understand and assent to all the terms thereof. In addition, by signing this Agreement, the parties acknowledge that they are entering into this Agreement freely and voluntarily and under no compulsion or duress.

IN WITNESS WHEREOF, the parties have hereunto set their hands and seals on the date and year first above written.

Contractor: Rockdale County, Georgia Board of Commissioners

By: ________________________________ By: _______________________________

Print name: _________________________ Osborn Nesbitt, Sr., Chairman Title: ______________________________

Attest: Attest:

Corporate Secretary or Assistant Corporate Jennifer Rutledge, County Clerk Secretary

Approved as to form:

M. Qader A. Baig, County Attorney

REFERENCES

MUST BE FIRE DEPARTMENTS LOCATED IN GEORGIA

Instructions: Type or clearly print all information.

Reference #1

Name of Project Owner: ________________________________________________________________________

Project Description and Location: ________________________________________________________________

Contracted Dollar Amount: ______________________________________________________________________

Completed Dollar Amount: ______________________________________________________________________

Scheduled Completion Date: ____________________________________________________________________

Actual Completion Date: _______________________________________________________________________

Contact Person’s Name: _______________________________________________________________________

Contact Phone: ______________________________________________________________________________

Contact Fax: _________________________________________________________________________________

Contact E-mail: _______________________________________________________________________________

Reference #2

Name of Project Owner: _______________________________________________________________________

Project Description and Location: ________________________________________________________________

Contracted Dollar Amount: ______________________________________________________________________

Completed Dollar Amount: ______________________________________________________________________

Scheduled Completion Date: ____________________________________________________________________

Actual Completion Date: _______________________________________________________________________

Contact Person’s Name: _______________________________________________________________________

Contact Phone: ______________________________________________________________________________

Contact Fax: _________________________________________________________________________________

Contact E-mail: _______________________________________________________________________________

Reference #3

Name of Project Owner: _______________________________________________________________________

Project Description and…