23_263_ADD1.pdf

MAILED

TO:

FROM:

DATE:

SUBJ:

RFQ ITEM:

All Vendors Tywanna Scott, Quality Assurance Ana~t Wes Byne, August Utilities Departm t

Geri Sams Procurement Di

October 2, 2023

Clarifications to the Specifications and Responses to Vendor's Questions

RFQ Item 23-263 Task Order Program for Water & Sewer Infrastructure for Augusta, Georgia - Utilities Department

RFQ OPENING DATE: Tuesday, October 10, 2023@ 11:00 a.m.

ADDENDUM 1

Respondents on this project are hereby notified that this Addendum shall be attached to and made part of the above-named RFQ Package. The changes and clarifications shall supplement the contract documents for the above referenced project. Changes shown in this document shall supersede previously dated contract documents. Acknowledge receipt of all Addendums on Attachment B within the Specifications package.

Clarifications to the Specifications:

• Please see revised pages 16, 20 and 22 that removed any reference to airport experience and the Augusta Aviation Commission. Please insert revised pages into your specifications and remove previously released pages.

Responses to Vendor's Questions:

1. Question: Page 13 of the Request for Qualifications indicates that task order contracts will range from $10,000 to $400,000. Can you verify that no task orders greater than $400,000 will be awarded under this program? If so, will projects that are valued over $400,000 be publicly bid regardless of task order qualifications?

Answer: The $400,000.00 upper range is based on previous task order project costs and is not a limitation. The range is provided as an indication to interested contractors of the likely project size and cost range anticipated for this program. The cost for each task order project will be managed according to the needs of the Utilities Department.

Please acknowledge addendum in your submittal

END ADDENDUM

ATTACHMENTS REVISED PAGES 16, 20,22 {3 PAGES)

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Addendum 1 RFQ Item #23-263 Task Order Program for Water & Sewer Infrastructure Paae 1 of 1

5.

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10.

• Ratings will be based on the resumes of the contractor's team leads as well as available staffing. The resumes shall include an outline of their experience, knowledge of infrastructure and specifications on water and wastewater projects constructed. The contractor shall provide a listing of all current project commitments, the name and amount of each project completed in the past two

(2) years, and the number of construction teams on staff, including the trades included in each team. Contractor shall provide a minimum of three resumes of key personnel, each at a single page max.

EXPERIENCE WITH THIS TYPE OF CONTRACT- Tab C

• Rating will be based on contractor's experience with Task Order program for Water and Sewer Infrastructure experience.

EQUIPMENT ON HAND- Tab D

• Ratings will be based on the listing of equipment owned, including traffic control devices that the contractor currently owns.

LIABILITY INSURANCE AND BONDING- Tab E

• Provide statements of liability insurance for projects between $10,000 and $300,000 constructed within the past (5) years. Provide statements from bonding agencies for projects between $10,000 and $300,000 constructed within the past (5) years.

FEDERAL EXPERIENCE (FORT GORDON TASK ORDER PROGRAM ONLY}- Tab F

(Vendors are not required to submit for the Fort Gordon Task Order - you may submit for only the Augusta Task Order Project)

• The contractor shall provide a listing of all current project's commitments and past completed projects on federal government installations.

• Employees of selected contractors will be required to complete a criminal and driver history consent form to participate within the program on FORT GORDON.

(Not applicable for projects not on the Fort)

REFERENCES- Tab G

All proposers shall include the name, address, e-mail, fax and telephone numbers of at least three (3) clients for whom projects similar in size and scope have been completed. Contact information should be current.

FINANCIAL STABILITY- Tab H

Provide financial information that would allow proposal evaluators to ascertain the financial stability of the Proposer.

a. If a public company, include a recap of the most recent audited financial report.

b. If a private company, provide a recap of the most recent internal financial statement;

and letter, on the financial institution's letterhead, stating financial stability.

NOTE: Will NOT be disclosed in any part of the RFQ. Failure to include the above listed financial stability requirements will affect your scoring on the evaluation sheet.

NO FEE Proposal is to be included in your response to this RFQ.

A Fee proposal will be requested of the Firm receiving the highest score.

Addendum #1 RFQ #23-263 Task Order Program for Water & Sewer Infrastructure RFQ Due: Tuesday, October 10, 2023 @ 11:00 a.m.

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4. Scope of Services (15 points)

Contractor's understanding of the Scope of Services and task requirements to be performed included in Section 3. Contractor's approach to the overall project costs, schedule, quality assurance/quality control, and other issues critical to this project. Detail information and experience is to be included in Appendix A to include the following:

• Contractor's experience with the installation of Water and Wastewater Construction with emphasis on distribution lines and gravity sewer systems in high water table environments using their own equipment.

5. FORT GORDON TASK ORDER PROGRAM (ONLY) (10 points) (to be included by vendors to qualify for FORT GORDON TASK ORDER PROGRAM ONLY)

Federal Experience - The contractor shall provide a listing of all current projects' commitments and past completed projects on federal government installations.

6. References (10 points)

All proposers shall include the name, address, e-mail, fax and telephone numbers of at least three (3) clients for whom projects similar in size and scope have been completed. Contact information should be current.

7. Financial Stability (5 points)

Provide financial information that would allow proposal evaluators to ascertain the financial stability of the Proposer.

a. If a public company, include a recap of the most recent audited financial report.

b. If a private company, provide a recap of the most recent internal financial statement; and letter, on the financial institution's letterhead, stating financial stability.

NOTE: Will NOT be disclosed in any part of the RFQ. Failure to include the above-listed financial stability requirements will affect your scoring on the evaluation sheet.

8. Proximity to Area (10 points) (Weighted Value is 5) a.

b.

c.

d.

e.

Within Richmond County Within CSRA Within Georgia Within SE United States (includes AL, TN, NC, SC, FL) All Others

9. Presentation by Team (10 points) (Optional)

10 points 6 points 4 points 2 points 1 points

Team presentation conveying project/service understanding, communication skills, innovative ideas, critical issues, and solutions.

10. Q&A Response to Panel Questions (5 points) (Optional)

Proposer provides responses to various interview panel questions.

The Owner will not be liable for any costs incurred by the firm prior to the signing of a contract.

NO FEE Proposal is to be included in your response to this RFQ

Addendum #1 RFQ #23-263 Task Order Program for Water & Sewer Infrastructure

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CONTRACTOR SELECTION

SECTION IX

SELECTION PROCESS

The general contractors will be selected as follows:

Augusta Utilities Department, in association with Procurement, will appoint a selection committee to review all acceptable minimally responsive proposals. The selection committee members shall review and score each SOQ individually based on the evaluation criteria stated above in Section 8.

The selection committee will then compile individual rankings for each SOQ to determine committee recommendations. The final recommendations will be determined based on the review of scores and the consensus of the committee. The overall results will be compiled into two separate lists of approved contractors. The qualified list will be for the AUGUSTA TASK ORDER PROGRAM and the FORT GORDON TASK ORDER PROGRAM. Contractors ARE NOT required to submit qualifications for both programs.

A recommendation will be presented to the Augusta Commission requesting approval of the qualified list of contractors for each TASK ORDER PROGRAM.

SELECTION PROCESS

The Procurement Department will examine your qualifications to ascertain that all required documents are included, properly executed and in the correct quantity. Failure to meet these criteria WILL result in your qualifications submittal being deemed non-compliant and thus ineligible for further consideration.

A Selection Committee will review all QUALIFICATIONS submitted in response to this solicitation. Based upon the background information reported in the response, the Committee will determine whether the proposer is qualified or unqualified.

Using the Statements of Qualifications and the selection criteria, the Committee will rank the firms based upon the quality and content included in their Statement of Qualifications as well as a demonstrated understanding of the project and Augusta's requirements. Depending upon the number of qualifications received, Augusta may request select firms to make presentations to the Selection Committee and field any questions they might have to clarify their qualifications and provide additional information.

Following the presentations, if deemed necessary, the Selection Committee will vote on the preferred vendor(s).

All contracts with the selected Firm(s) are subject to approval by the Augusta, Georgia Commission.

The evaluation and selection process will be conducted in accordance with the Procurement regulations as described elsewhere in this RFQ and AC 150/5100-14E.

Augusta, Georgia reserves the right to cancel or reject any or all RFQs, waive irregularities in any statement, accept or reject all or any part of any statement, waive any requirement of the qualifications, as may be deemed in the best interest of Augusta, Georgia.

Phase One Criteria (Identify short listed offerors only)

The Procurement Director, in consultation and upon the recommendation of the head of the using agency, shall select from among the offerors no less than three (3) offerors (the "short-listed offerors") deemed to be the most responsible and responsive; provided, however, that if three (3) or less offerors respond to the solicitation, this requirement will not apply. The selection of the short-listed offerors shall be made in order of preference.

From the date qualifications are received by Procurement Director through the date the contract is awarded, no offeror may make substitutions, deletions, additions or other changes in the configuration or structure of the offeror's teams or members of offeror's teams prior to award.

Addendum #1 RFQ #23-263 Task Order Program for Water & Sewer Infrastructure

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