23-24-55 ITB Batting Cage Renovations Sports Connection.cleaned (1).pdf

COG 1194390 Page 1

Informal Bid Request#

23-24-55

Project:

Batting Cage Renovation

Sports Connection Greenville, NC

Scope of Work:

Provide material, equipment, and labor to renovate the batting cage area including but not limited to the demolition of existing equipment, installation of concrete pad, wood framing, painting and electrical upgrade at the Sports Connection.

Special Conditions:

Work must comply with all OSHA safety guidelines.

Contractor responsible for all needed paperwork to obtain required permits. All permits must be posted prior to the commencement of work.

There will be a mandatory pre-bid meeting on June 11, 2024 at 10:00AM at the site.

Site Location:

1701 E. 14th Street Greenville, NC

Bid Submittal Deadline: Thursday, June 20, 2024 @ 2:00 PM Via email to: mwatson@greenvillenc.gov

COG 1194390 Page 2

INVITATION FOR INFORMAL BID ON

BATTING CAGE RENOVATIONS – SPORTS CONNECTION

INSTRUCTIONS FOR BIDDERS

The person, firm or corporation making a proposal shall submit a bid to Mike Watson, Project Coordinator, on or before the hour and day stated on the attached bid request form. The preferred method of delivery of the bid is by email to mwatson@greenvillenc.gov. The bid may also be mailed or hand delivered to the Jaycee Park Administrative office located at 2000 Cedar Lane, Greenville, N.C., 27835 and must be received prior to the submittal deadline time and date stated and shall have the words Bid Enclosed, Batting Cage Renovations Attn: Mike Watson along with the company name on the outside of the envelope.

All mailed or hand delivered bids received in the office will be marked with the date and time they are received by reception staff. Bids will not be opened and read aloud. The bids will be opened and evaluated and a tabulation sheet will be available upon request once the contract is awarded to the successful bidder.

The bidder shall include the required responses and supply all the information as indicated on the Bid Form, Attachment A. The prices inserted shall be net and shall be the full cost including all factors whatsoever. Any bids not submitted on such forms provided will be considered unresponsive.

No bid may be changed or withdrawn after the time of the opening. Any modifications or withdrawals requested before this time shall be acceptable only when such request in writing is made to Mike Watson, Project Coordinator.

The City of Greenville reserves the right to reject any and all bids, to waive any formalities, and to accept the bid or any portion thereof that is deemed most advantageous to the City. Any bid submitted will be binding for 60 days after the opening.

The scope of work attached represents the minimum specification or description of work to be purchased or contracted. These requirements are not intended to prevent fair responses or to eliminate competition, but they are intended for the protection of each and every proposer to insure, if possible, that all bids submitted shall be upon a fair and comparable basis.

It is expressly understood by the bidders that written notice of award and/or receipt of purchase order will constitute agreement by the City to consummate the transaction and will serve together with the proposal, scope of work, and these instructions as the entire form of contract between the parties except in cases where formal contracts are warranted.

COG 1194390 Page 3

All work shall be FOB, Greenville, N.C.

Each bidder shall affirm that no official or employee of the City of Greenville is directly or indirectly interested in this proposal for any reason of personal gain.

Sales taxes may be listed on the proposal, but as a separate item. No charge will be allowed for Federal Excise and Transportation tax from which the City is exempt.

New vendors must register with the City of Greenville’s online portal at the following link: Vendor Self Service (greenvillenc.gov)

Minority and/or Women Business Enterprise (MWBE) Program:

It is the policy of the City of Greenville to provide minorities and women equal opportunity for participating in all aspects of the City’s contracting and procurement programs, including but not limited to, construction projects, supplies and materials purchases, and professional and personal service contracts. In accordance with this policy, the City has adopted a Minority and Women Business Enterprise (M/WBE) Plan and subsequent program, outlining verifiable goals.

Refer to Attachment “B” for all Minority and/or Woman Business Enterprise requirements.

Questions regarding the City’s MWBE Program should be directed to Wanda House, Financial Services Manager, at (252) 329-4862.

Equal Employment Opportunity Clause:

The City of Greenville, NC is an equal opportunity employer and strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, color, religion, age, gender, disability, national origin, genetic information, sexual orientation, gender identity/reassignment or expression, military or veteran status, marital status, or any characteristic protected by applicable law.

TITLE VI NONDISCRIMINATION NOTIFICATION:

The City of Greenville, NC in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby 1178814- v4 7 notifies all respondents that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this advertisement and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

COG 1194390 Page 4

INSURANCE: The Contractor agrees to purchase at its own expense insurance coverages to satisfy the following minimum requirements. Work under this contract shall not commence until all insurance required as listed has been obtained. Insurance required shall remain in effect through the life of this contract.

1. Workers’ Compensation Insurance: No contractor or subcontractor may exclude executive officers. Workers Compensation must include all employees

Limits: Workers Compensation: Statutory for the State of North Carolina.

Employers Liability: Bodily Injury by Accident $1,000,000 each accident.

Bodily Injury by Disease $1,000,000 policy limit.

Bodily Injury by Disease $1,000,000 each employee.

2. Commercial General Liability:

Limits: Each Occurrence: $1,000,000

Personal and Advertising Injury $1,000,000

General Aggregate Limit $2,000,000

Products and Completed Operations Aggregate $2,000,000

The aggregate limit must apply per project. The form of coverage must be the ISO CG 00 01 policy as approved by the State of North Carolina Department of Insurance. If a form of coverage other than the CG 00 01 is used it must be approved Contractor. Any endorsed exclusions or limitations from the standard policy must be clearly stated in writing and attached to the Certificate of Insurance. Completed Operations coverage must be maintained for the period of the applicable statute of limitations. Additionally, the Contractor must be added as an Additional Insured to the Commercial General Liability policy.

3. Commercial Automobile Liability:

Limits: $1,000,000 combined single limit.

4. Cancellation:

Each certificate of insurance shall bear the provision that the policy cannot be altered or canceled in less than ten (10) days after mailing written notice to the assured of such alteration or cancellation, sent registered mail.

COG 1194390 Page 5

5. Proof of Carriages:

A. The Contractor shall provide the City with insurance industry standard ACCORD form Certificate(s) of Insurance on all policies of insurance and renewals thereof in a form(s) acceptable to the City prior to the commencement of services. Said policies shall provide that the City be an additional named insured.

B. The City shall be notified in writing of any reduction, cancellation, or substantial change of policy or policies at least thirty (30) days prior to the effective date of said action.

C. All insurance policies shall be issued by responsible companies who are acceptable to the City and licensed and authorized to do business under the laws of North Carolina

E-VERIFY COMPLIANCE: The Contractor shall comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the Contractor utilizes a Subcontractor, the Contractor shall require the Subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. By submitting a proposal, The Proposer represents that their firm and its Subcontractors are in compliance with the requirements of Article 2 Chapter 64 of the North Carolina General Statutes.

IRAN DIVESTMENT ACT: Vendor certifies that: (i) it is not on the Iran Final Divestment List created by the NC State treasurer pursuant to N.C.G.S. 147-86.58; (ii) it will not take any actions causing it to appear on said list during the term of any contract with the City, and (iii) it will not utilize any subcontractor to provide goods and services hereunder that is identified on said list.

LIQUIDATED DAMAGES: If the Contractor fails to complete the work within the time specified in the bid package, the Contractor shall pay liquidated damages to the City of Greenville in the amount of $100.00 for each calendar day of delay until the work is completed or accepted.

The City of Greenville has adopted a Local Preference Policy, Resolution No. 056-13, and a Professional and other Services Policy, Resolution No. 057-13 that may pertain to this project. For more information please see the City of Greenville’s webpage at https://www.greenvillenc.gov/government/financial-services/purchasing.

Questions regarding any part of this proposal shall be directed via email to Mike Watson, Project Coordinator, at mwatson@greenvillenc.gov

All bids shall be submitted on the attached bid submittal form, Attachment A. Include all required MWBE documents. Failure to submit the required forms will cause the bid to be unresponsive.

COG 1194390 Page 6

EXHIBIT B

Batting Cage Renovations

Scope of Work

Scope Under the base bid, the Contractor shall supply all labor, equipment and material to demolish and remove the existing pitching machine equipment and concrete surfacing and for the installation of a new level concrete surface. Work shall also include a wood framed wall, and painting. Alternate #1 shall be to cover the existing exposed building insulation at the walls and ceiling. Alternate #2 shall be to provide electrical upgrades including lighting. All work shall be to industry standards. All OSHA requirements and other safety guidelines associated with the work shall be followed.

Debris All debris associated with this project shall be removed and properly disposed of offsite.

General Requirements

1. Contractor is responsible for all measurements.

2. Contractor shall be responsible for providing a safe work site at all times.

3. The work area will be closed but the facility will remain open to the public.

4. Contractor is responsible to clean and remove all debris and dust from all the walls, floors, electrical boxes, etc. once all work is complete.

5. Contractor shall take caution to protect all areas associated with the work.

Any damaged area shall be repaired to meet existing conditions before final payment is issued.

6. Contractor shall comply with all OSHA requirements and safety guidelines associated with the work within the scope of work.

7. Work shall start the week of August 5, 2024 and must be completed by the end of the day of November 15, 2024. Liquidated damages will apply if not completed on time.

Base Bid

1. Demolish and dispose of the following:

All netting material and mounting hardware and cables Pitching machines and all associated equipment Concrete as needed to level the floor.

Old shelves, loose items, etc. that will not be reused.

Fencing – Some material can be used to enclose the electrical panels.

Store the wood benches that are to be reused – six (6) total.

COG 1194390 Page 7

2. Contractor shall figure a cost-effective plan to remove the existing sloped concrete surfacing and install a new level concrete surface. See Attachment C for information on the existing concrete. The following shall be included:

Concrete shall be 4” thick Vapor barrier.

Reinforcing – rebar, wire mesh or fiberglass is acceptable Rebar dowels installed in existing Smooth surface

3. Build a wall using either wood or metal studs in front of the rear wall and columns and secure the wall to the columns. Install ½” plywood that is to be painted. The wall shall be at the height of the existing metal panels. Enclose the space from the top of the wall to the exterior wall.

4. Clean the existing wall louver, exhaust fan and components after all demolition is complete.

5. Prep and paint the new rear wall, the existing wood paneled and existing metal paneled side walls. Paint the rigid frame columns that have existing paint.

Paint the cross-bracing rods that will remain exposed to the height of the painted wall. Remove the vinyl lettering from the exterior doors and prep and paint. Use ProMar 200 zero VOC interior satin latex by Sherwin Williams or approved equal. Walls will be painted dark green with a yellow stripe at the top (see Attachment C). Paint for the column and doors will be selected from standard manufacturer’s colors. Install vinyl lettering on the exterior doors to match the existing wording.

6. Install numbers to replicate the distance of an outfield fence (see Attachment

C). Provide in five locations. Numbers can be painted on or be vinyl stick on.

7. Provide and have installed a Greenville Recreation & Parks wall logo.

Contact Courtney Steed at Signsmith at 252-752-4321. They have the information on file to provide and install. Logo shall be 51” high by 144” wide and installed on painted plywood.

8. Provide a chain link fence with bottom rails and lockable door to enclose the area around the electrical panels. Reuse any material from the existing fence as possible. Poles can be mounted using a surface mounted flange. All rails and posts shall be painted to match the existing color prior to the installation of the fence fabric. Fence shall be knuckled and secured with matching ties.

Approximate size of area to be enclosed is 4’ w x 8’ l x 8’ h.

COG 1194390 Page 8

Alternate #1

1. Provide and install BlueTex Pro insulation or equal to cover all of the existing exposed insulation in the walls and ceiling. Install per the manufacturer’s installation instructions. For more information on the material and installation visit https://bluetexinsulation.com

Alternate #2

1. Electrical Upgrade:

Remove the existing lighting fixtures and provide twenty (20) new high bay LED light fixtures with metal protection cages. Lights shall be operated from an existing breaker.

Move four (4) existing electrical outlets at the rear wall forward and recess them into the new wood wall.

Provide and install four (4) new electrical quad outlets in the lower portion of the new wood wall as directed. Install a new breaker to operate the new outlets.

Remove the outlet in the existing plywood covered wall. Repair the wall for painting.

All outlets, new, existing or relocated shall be black with black cover plates.

Provide and install lockable clear thermostat cover guards over the existing thermostats.

Warranty

Provide a standard manufacturer’s warranty on all material and a 1 year warranty from the contractor on all labor.

Notes

All of the new sporting equipment and floor covering will be supplied and installed by others.

Contractor will be able to use the facility’s electrical and water as needed to complete the work.

The laydown area, parking, time of work, access to the building, etc. will be discussed at a pre-construction meeting with the awarded contractor.

COG 1194390 Page 9

ATTACHMENT A

Bid Form

Batting Cage Renovations – Sports Connection:

Contractor Name and Address:

Phone Number: _________________________ Date: __________________________

Base Bid Amount: $___________________________

Alternate #1 Bid Amount: $___________________________

Alternate #2 Bid Amount: $___________________________

Addenda: __________________

Submitted by: ________________________________

Signature: ____________________________________

BIDS ARE DUE BY 2:00 PM THURSDAY, JUNE 20, 2024.

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

MBForms 2002- Revised July 2010 Updated 2019

City of Greenville / Greenville Utilities Commission Minority and Women Business Enterprise (MWBE) Program

Attachment B

City of Greenville Construction Guidelines and Affidavits

$100,000 and above

These instructions shall be included with each bid solicitation.

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

City of Greenville/Greenville Utilities Commission Minority and Women Business Enterprise Program

$100,000 and Construction Guidelines for MWBE Participants

Policy Statement It is the policy of the City of Greenville and Greenville Utilities Commission to provide minorities and women equal opportunity for participating in all aspects of the City’s and Utilities’ contracting and procurement programs, including but not limited to, construction projects, supplies and materials purchases, and professional and personal service contracts.

Goals and Good Faith Efforts Bidders responding to this solicitation shall comply with the MWBE program by making Good Faith Efforts to achieve the following aspiration goals for participation.

CITY

MBE WBE

Construction This goal includes Construction Manager at Risk.

10% 6%

Bidders shall submit MWBE information with their bids on the forms provided. This information will be subject to verification by the City prior to contract award. As of July 1, 2009, contractors, subcontractors, suppliers, service providers, or MWBE members of joint ventures intended to satisfy City MWBE goals shall be certified by the NC Office of Historically Underutilized Businesses (NC HUB) only. Firms qualifying as “WBE” for City’s goals must be designated as a “women‐owned business” by the HUB Office. Firms qualifying as “MBE” for the City’s goals must be certified in one of the other categories (i.e.: Black, Hispanic, Asian American, American Indian, Disabled, or Socially and Economically Disadvantaged). Those firms who are certified as both a “WBE” and “MBE” may only satisfy the “MBE” requirement. Each goal must be met separately. Exceeding one goal does not satisfy requirements for the other. A complete database of NC HUB certified firms may be found at http://www.doa.nc.gov/hub/. An internal database of firms who have expressed interest to do business with the City and GUC is available at www.greenvillenc.gov. However, the HUB status of these firms must be verified by the HUB database. The City shall accept NCDOT certified firms on federally funded projects only. Please note: A contractor may utilize any firm desired. However, for participation purposes, all MWBE vendors who wish to do business as a minority or female must be certified by NC HUB.

The Bidder shall make good faith efforts to encourage participation of MWBEs prior to submission of bids in order to be considered as a responsive bidder. Bidders are cautioned that even though their submittal indicates they will meet the MWBE goal, they should document their good faith efforts and be prepared to submit this information, if requested.

The MWBE’s listed by the Contractor on the Identification of Minority/Women Business Participation which are determined by the City to be certified shall perform the work and supply the materials for which they are listed unless the Contractors receive prior authorization from the City to perform the work with other forces or to obtain materials from other sources. If a contractor is proposing to perform all elements of the work with his own forces, he must be prepared to document evidence satisfactory to the owner of similar government contracts where he has self‐performed.

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

The Contractor shall enter into and supply copies of fully executed subcontracts with each MWBE or supply signed Letter(s) of Intent to the Project Manager after award of contract and prior to Notice to Proceed. Any amendments to subcontracts shall be submitted to the Project Manager prior to execution.

Instructions

The Bidder shall provide with the bid the following documentation:

Identification of Minority/Women Business Participation (if participation is zero, please mark zero—Blank forms will be considered nonresponsive)

Affidavit A (if subcontracting)

OR

(if participation is zero, please mark zero—Blank forms will be considered nonresponsive)

Affidavit B (if self‐performing; will need to provide documentation of similar projects in scope, scale and cost)

Within 72 hours or 3 business days after notification of being the apparent low bidder who is subcontracting anything must provide the following information:

Affidavit C (if aspirational goals are met or are exceeded)

OR

Affidavit D (if aspirational goals are not met)

After award of contract and prior to issuance of notice to proceed:

Letter(s) of Intent or Executed Contracts

**With each pay request, the prime contractors will submit the Proof of Payment Certification, listing payments made to MWBE subcontractors.

***If a change is needed in MWBE Participation, submit a Request to Change MWBE Participation Form. Good Faith Efforts to substitute with another MWBE contractor must be demonstrated.

Minimum Compliance Requirements:

All written statements, affidavits, or intentions made by the Bidder shall become a part of the agreement between the Contractor and the City for performance of contracts. Failure to comply with any of these statements, affidavits or intentions or with the minority business guidelines shall constitute a breach of the contract. A finding by the City that any information submitted (either prior to award of the contract or during the performance of the contract) is inaccurate, false, or incomplete, shall also constitute a breach of the contract. Any such breach may result in termination of the contract in accordance with the termination provisions contained in the contract. It shall be solely at the option of the City whether to terminate the contract for breach or not. In determining whether a contractor has made Good Faith Efforts, the CITY will evaluate all efforts made by the Contractor and will determine compliance in regard to quantity, intensity, and results of these efforts.

MBForms 2002-

DOC #586829

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

I, , (Name of Bidder) do hereby certify that on this project, we will use the following minority/women business enterprises as construction subcontractors, vendors, suppliers or providers of professional services.

Firm Name, Address and Phone # Work type *MWBE Category

*MWBE categories: Black, African American (B), Hispanic, Latino (L), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (S) Disabled (D)

If you will not be utilizing MWBE contractors, please certify by entering zero “0”

The total value of MBE business contracting will be ($) .

The total value of WBE business contracting will be ($) .

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

City of Greenville AFFIDAVIT A – Listing of Good Faith Efforts

County of (Name of Bidder)

Affidavit of I have made a good faith effort to comply under the following areas checked:

Bidders must earn at least 50 points from the good faith efforts listed for their bid to be considered responsive. (1 NC Administrative Code 30 I.0101)

1 – (10 pts) Contacted minority businesses that reasonably could have been expected to submit a quote and that were known to the contractor, or available on State or local government maintained lists, at least 10 days before the bid date and notified them of the nature and scope of the work to be performed.

2 --(10 pts) Made the construction plans, specifications and requirements available for review by prospective minority businesses, or providing these documents to them at least 10 days before the bids are due.

3 – (15 pts) Broken down or combined elements of work into economically feasible units to facilitate minority participation.

4 – (10 pts) Worked with minority trade, community, or contractor organizations identified by the Office of Historically Underutilized Businesses and included in the bid documents that provide assistance in recruitment of minority businesses.

5 – (10 pts) Attended prebid meetings scheduled by the public owner.

6 – (20 pts) Provided assistance in getting required bonding or insurance or provided alternatives to bonding or insurance for subcontractors.

7 – (15 pts) Negotiated in good faith with interested minority businesses and did not reject them as unqualified without sound reasons based on their capabilities. Any rejection of a minority business based on lack of qualification should have the reasons documented in writing.

8 – (25 pts) Provided assistance to an otherwise qualified minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letters of credit, including waiving credit that is ordinarily required. Assisted minority businesses in obtaining the same unit pricing with the bidder's suppliers in order to help minority businesses in establishing credit.

9 – (20 pts) Negotiated joint venture and partnership arrangements with minority businesses in order to increase opportunities for minority business participation on a public construction or repair project when possible.

10 - (20 pts) Provided quick pay agreements and policies to enable minority contractors and suppliers to meet cash-flow demands.

The undersigned, if apparent low bidder, will enter into a formal agreement with the firms listed in the Identification of Minority/Women Business Participation schedule conditional upon scope of contract to be executed with the Owner. Substitution of contractors must be in accordance with GS143-128.2(d) Failure to abide by this statutory provision will constitute a breach of the contract.

The undersigned hereby certifies that he or she has read the terms of the minority/women business commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Signature:

Title:

State of , County of

Subscribed and sworn to before me this day of 20

Notary Public

My commission expires

SEAL

Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid Attach to Bid

City of Greenville --AFFIDAVIT B-- Intent to Perform Contract with Own Workforce.

County of

Affidavit of

(Name of Bidder) I hereby certify that it is our intent to perform 100% of the work required for the contract.

(Name of Project)

In making this certification, the Bidder states that the Bidder does not customarily subcontract elements of this type project, and normally performs and has the capability to perform and will perform all elements of the work on this project with his/her own current work forces; and

The Bidder agrees to provide any additional information or documentation requested by the owner in support of the above statement.

The undersigned hereby certifies that he or she has read this certification and is authorized to bind the Bidder to the commitments herein contained.

Date: Name of Authorized Officer:

Signature:

Title:

State of , County of

Subscribed and sworn to before me this day of 20

If the portion of the work to be executed by MWBE businesses as defined in GS143-128.2(g) and the COG/CITY MWBE Plan sec. III is equal to or greater than 16% of the bidders total contract price, then the bidder must complete this affidavit. This affidavit shall be provided by the apparent lowest responsible, responsive bidder within 72 hours after notification of being low bidder.

Do not submit with bid Do not submit with bid Do not submit with bid Do not submit with bid

City of Greenville - AFFIDAVIT C - Portion of the Work to be Performed by MWBE Firms

(Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.)

Affidavit of I do hereby certify that on the

(Project Name)

Project ID# Amount of Bid $

I will expend a minimum of % of the total dollar amount of the contract with minority business enterprises and a minimum of % of the total dollar amount of the contract with women business enterprises. Minority/women businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below.

Attach additional sheets if required

Name and Phone Number *MWBE Category

Work description Dollar Value

*Minority categories: Black, African American (B), Hispanic or Latino (L), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (S) Disabled (D)

Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with MWBE Firms for work listed in this schedule conditional upon execution of a contract with the Owner. Failure to fulfill this commitment may constitute a breach of the contract.

The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Signature:

Title:

State of , County of

Subscribed and sworn to before me this day of 20

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

-1- MBForms 2002-

If the goal of 16% participation by minority/women business is not achieved, the Bidder shall provide the following documentation to the Owner of his good faith efforts:

City of Greenville AFFIDAVIT D – Good Faith Efforts

(Note this form is to be submitted only by the apparent lowest responsible, responsive bidder.)

Affidavit of I do hereby certify that on the

Project ID# Amount of Bid $

I will expend a minimum of % of the total dollar amount of the contract with minority business enterprises and a minimum of % of the total dollar amount of the contract with women business enterprises. Minority/women businesses will be employed as construction subcontractors, vendors, suppliers or providers of professional services. Such work will be subcontracted to the following firms listed below. (Attach additional sheets if required)

Name and Phone Number *MWBE

Category Work description Dollar Value

*Minority categories: Black, African American (B), Hispanic or Latino (L), Asian American (A) American Indian (I),Female (F) Socially and Economically Disadvantaged (S) Disabled (D)

Examples of documentation required to demonstrate the Bidder's good faith efforts to meet the goals set forth in these provisions include, but are not necessarily limited to, the following:

A. Copies of solicitations for quotes to at least three (3) minority business firms from the source list provided by the State for each subcontract to be let under this contract (if 3 or more firms are shown on the source list). Each solicitation shall contain a specific description of the work to be subcontracted, location where bid documents can be reviewed, representative of the Prime Bidder to contact, and location, date and time when quotes must be received.

B. Copies of quotes or responses received from each firm responding to the solicitation.

C. A telephone log of follow-up calls to each firm sent a solicitation.

D. For subcontracts where a minority business firm is not considered the lowest responsible sub-bidder, copies of quotes received from all firms submitting quotes for that particular subcontract.

E. Documentation of any contacts or correspondence to minority business, community, or contractor organizations in an attempt to meet the goal.

F. Copy of pre-bid roster.

G. Letter documenting efforts to provide assistance in obtaining required bonding or insurance for minority business.

H. Letter detailing reasons for rejection of minority business due to lack of qualification.

I. Letter documenting proposed assistance offered to minority business in need of equipment, loan capital, lines of credit, or joint pay agreements to secure loans, supplies, or letter of credit, including waiving credit that is ordinarily required.

Failure to provide the documentation as listed in these provisions may result in rejection of the bid and award to the

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

-2- MBForms 2002-next lowest responsible and responsive bidder.

Pursuant to GS143-128.2(d), the undersigned will enter into a formal agreement with MWBE Firms for work listed in this schedule conditional upon execution of a contract with the Owner.

Failure to fulfill this commitment may constitute a breach of the contract.

The undersigned hereby certifies that he or she has read the terms of this commitment and is authorized to bind the bidder to the commitment herein set forth.

Date: Name of Authorized Officer:

Signature:

Title:

State of , County of

Subscribed and sworn to before me this day of 20

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

-3- MBForms 2002-

LETTER OF INTENT

MWBE Subcontractor Performance

Please submit this form or executed subcontracts with MWBE firms after award of contract and prior to issuance of notice to proceed.

PROJECT:

TO:

(Name of Prime Bidder/Architect)

The undersigned intends to perform work in connection with the above project as a:

Minority Business Enterprise Women Business Enterprise

The MWBE status of the undersigned is certified the NC Office of Historically Underutilized Businesses (required). Yes No

The undersigned is prepared to perform the following described work or provide materials or services in connection with the above project at the following dollar amount:

Work/Materials/Service Provided Dollar Amount of

Contract Projected Start

Date Projected End

Date

(Date)

(Address) (Name & Phone No. of MWBE Firm)

(Name & Title of Authorized Representative of MWBE) (Signature of Authorized Representative of MWBE)

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

-4- MBForms 2002-

Name of subcontractor:

Good or service provided:

Proposed Action:

Replace subcontractor Perform work with own forces

For the above actions, you must provide one of the following reasons (Please check applicable reason):

The listed MBE/WBE, after having had a reasonable opportunity to do so, fails or refuses to execute a written contract.

The listed MBE/WBE is bankrupt or insolvent.

The listed MBE/WBE fails or refuses to perform his/her subcontract or furnish the listed materials.

The work performed by the listed subcontractor is unsatisfactory according to industry standards and is not in accordance with the plans and specifications; or the subcontractor is substantially delaying or disrupting the progress of the work.

REQUEST TO CHANGE MWBE PARTICIPATION

(Submit changes only if notified as apparent lowest bidder, continuing through project completion)

Project:

Bidder or Prime Contractor:

Name & Title of Authorized Representative:

Address: Phone #:

Email Address:

Total Contract Amount (including approved change orders or amendments): $

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

-5- MBForms 2002-

If replacing subcontractor:

Name of replacement subcontractor:

The MWBE status of the contractor is certified by the NC Office of Historically Underutilized Businesses (required). Yes No

Dollar amount of original contract $

Dollar amount of amended contract $

Other Proposed Action:

Increase total dollar amount of work Decrease total dollar amount of work

Add additional subcontractor Other

Please describe reason for requested action:

If adding* additional subcontractor:

The MWBE status of the contractor is certified by the NC Office of Historically Underutilized Businesses (required). Yes No

*Please attach Letter of Intent or executed contract document

Dollar amount of original contract $

Dollar amount of amended contract $

Interoffice Use Only:

Approval Y N

Date

Signature

1194390

Do not submit with the bid Do not submit with the bid Do not submit with the bid Do not submit with the bid

Proof of Payment Certification MWBE Contractors, Suppliers, Service Providers

Project Name:

Prime Contractor:

Current Contract Amount (including change orders): $

Requested Payment Amount for this Period: $

Is this the final payment? Yes No

Firm Name MWBE

Category* Total Amount Paid from this Pay Request Total Contract

Amount (including changes)

Total Amount Remaining

*Minority categories: Black, African American (B), Hispanic or Latino (L), Asian American (A) American Indian (I), Female (F) Socially and Economically Disadvantaged (S) Disabled (D)

Pay Application No.

Purchase Order No.

Date:___________________________ Certified By: ______________________________________ Name

Title

Signature

ATTACHMENT C

Existing Concrete Cross Section

Painted Wall with Numbers