23-24-49A Addendum#1 2024_Stormwater_Repairs_.pdf

To: All Interested Bidders and plan holders

From: Christopher Cox, Construction Project Manager I

RE: 2024 Stormwater Repairs Project

ENG-2024-002

Addendum #1

Date: May 8th, 2024

The following items clarify, add to, delete from and/or otherwise change and supersede information previously issued to you in the Bid Documents for the above-referenced project.

As such, said items shall be considered part of the contract and receipt of this addendum shall be acknowledged appropriately in the bid package. Please review the following items carefully and adjust your proposal accordingly.

Pre-bid Minutes/Clarifications/Follow-up:

1. See Attachment 1, pre-bid meeting minutes, which as part of this addendum shall be considered part of the contract. Bidders are encouraged to review this addendum carefully prior to submitting a bid.

Requests for additional information:

1. None

Any questions regarding this Addendum should be directed to Mr. Christopher Cox, at telephone 252-329-4886 or email at ccox@greenvillenc.gov.

Attachment ec: Lisa Kirby, PE, Engineering Department Director Lynn Raynor, PE, CE III

Attachment 1

To:

From:

Subject:

Date:

Pre-Bid Conference Attendees and Plan holders

Christopher Cox, Construction Project Manager I City of Greenville Engineering Department

2024 Stormwater Repairs Project, Pre-bid Minutes

May 8th, 2024

On Tuesday, April 30th, 2024 at 10:00 a.m., a Pre-bid conference for the referenced project was held at the City of Greenville Engineering Department. Those in attendance were as follows:

Lynn Raynor – COG Kevin Leigh – COG Chris Cox – COG Tish Williams – COG Wanda House – COG Phil Crumb – Crumb Construction Charles Parrott – Trader Construction Company John Switzer – Trader Construction Company

The following items were discussed during the meeting.

2024 Stormwater Repairs Project Pre-Bid Mee�ng April 30, 2024

MEETING ITEMS

1) Welcome

• Atendance Sheet

• Introduc�ons

2) Legal Requirements

• A Bid Bond for 5% of the total base bid will be required and submited with the bid package.

• Payment/Performance Bonds of $800,000.00 will be required for the winning bidder.

• Cer�ficate of Insurance will be required before the contract can be executed.

• MWBE Requirements/submit with Bids

• Non-collusion Affidavit/submit with Bids

3) Project Data

• Descrip�on – All work under this contract will be issued to the Contractor as task orders and will iden�fy a specific scope of work for each individual site loca�on. The contract work may include, but is not limited to, cured in place lining, repair and/or replacement of the following:

storm drain lines, manholes, catch basins, storm water ou�alls and any other related storm water structures. The contract will also include CCTV pre & post inspec�on of pipe networks on streets. The Contractor will install improvements on City of Greenville ROW and follow City of Greenville standard procedures provided herein. Work may involve minor improvements to storm pipe. The Contractor shall be compensated based on line items and the unit prices included in the Contract Documents. The City does not guarantee either a minimum volume of work or a specific volume of work under this Contract. The contract will include a base bid along with 10 bid alternates. Alternates may or may not be awarded.

• Contract Award - Lowest responsive responsible bidder. Lowest bidder will be required to provide references and financial records, which the City will check prior to moving forward with award. The lowest responsible bid will be based on the base bid total.

• Bid Form – per Instruc�ons to Bidders, paragraph 4.c, all Line Items with the same descrip�on in either the Base Bid or any Alternates must use the same unit price in all instances.

• Contract Comple�on Time is 270 Calendar Days from No�ce to Proceed date. Final Date will be on or about June, 2025.*

• Poten�al Addi�onal Contract Comple�on Time (if Awarded) Alternate 1 – 25 Calendar Days Alternate 2 – 6 Calendar Days Alternate 3 – 10 Calendar Days Alternate 4 – 5 Calendar Days Alternate 5 – 5 Calendar Days Alternate 6 – 4 Calendar Days Alternate 7 – 5 Calendar Days Alternate 8 – 8 Calendar Days Alternate 9 – 3 Calendar Days Alternate 10 – 45 Calendar Days

• Liquidated Damages beyond contract comple�on date - $1000/day.* (Determined per task order)

• Contractor is responsible for any necessary surveying.

• Working Hours: All work must be accomplished between the hours of 8am-5pm. Bidders should bid the project for all work to be completed during these �mes due to the proximity to residences.

a.) Must get Engineers approval for any �me outside of normal working hours & days.

b.) Engineer will have the ability to change working hours.

c.) Traffic Control - reasonable access to residences, businesses, and sidewalks must be maintained. Contractor will be required to provide a traffic control plan/pedestrian detour plan (if required)/construc�on phasing for each Task Order.

d.) Parking- If a street closure affects on-street parking, No Parking signs must be installed 48 hours prior to street closure. Time stamped photos of the signs will be required by Parking Enforcement.

e.) TranSystems will be u�lized for inspec�on/CEI services.

• The Contractor must perform in excess of 50% of the contract price with their own forces

• If during the contract there is an item that is not on the original bid form, the Contractor will provide a writen es�mate for that item or items necessary to complete a Task Order and a change order will be nego�ated.

• An addendum will be sent out with pre-bid minutes and any requests for informa�on received.

Last date to submit ques�ons to ensure an answer is noon Wednesday, May 8th. Ques�ons a�er this date are not guaranteed an answer.

• Task Orders will be issued up to 4 at a �me for execu�on. This will ensure procurement of materials and help relieve any poten�al for delays. The intent of the contract is that the contractor will work con�nuously throughout the contract �me.

• Bid Date – Tuesday, May 14th, 2023 at 10:00 AM, 1500 Beaty Street, Greenville, NC 27834

4) Contact :

• Chris Cox, Project Manager I, 252-329-4886, ccox@greenvillenc.gov

• Wanda House, Financial Services Manager, 252-329-4862, whouse@greenvillenc.gov

5) Questions:

1. What are the MWBE requirements?

a. The City requires 10% Minority and 6% Women owned businesses. If these services cannot be provided, the contractor must provide due diligence/Good Faith Efforts showing they made the attempt to meet these requirements. GFE must be reviewed and approved by the Purchasing Office.

2. Who is responsible for coordinating with utilities in regard to identifying conflicts and relocation?

a. The Contractor is responsible for coordinating with utilities in regard to identifying conflicts and relocation.

3. How many task orders are in the base contract?

a. 7 task orders are included in the base contract.

4. Who is responsible for remobilization costs dues to utility conflicts?

a. The Contractor is responsible for remobilization costs due to utility conflicts.

5. Are subcontractors required to be NCDOT approved?

a. Subcontractors are not required to be NCDOT approved.

6. Are subcontractor SAF’s required?

a. Subcontractors approval forms are required to be submitted and approved.

7. What are the MWBE qualifications for subcontractors?

a. MWBE subcontractors must be HUB certified.

8. Who is responsible for materials testing?

a. Transystems will provide testing services. The contractor is responsible for fees for retesting of materials.

2024 Stormwater Repairs Pre-Bid Sign In Sheet