23-2219_T1 SOW_SCIF B23225_20240424.pdf

Attachment 1

XUMU 23-2219

STATEMENT OF WORK

CONCEPT DESIGN

Project Title: Renovate Room 152 for SCIF Operation, B23225 (Dsn) Project Location: Vandenberg SFB, CA Base Project Number: XUMU 23-2219

Date: 24 April 2024

1.0 INTRODUCTION

The Architect-Engineer (A-E) shall conduct field investigation and prepare a complete and usable Concept Design/35% Design with all relevant design contract documents for the Government. This Statement of Work (SOW) sets forth the requirements for a full and complete Concept Design delivery method for this effort at Vandenberg SFB, CA. The A-E is to provide the government with an engineering design for the renovation and conversion of Room 152 in Building 23225 at Vandenberg Tracking Station into a certified Sensitive Compartmented Information Facility (SCIF).

1.1 CURRENT SITUTATION

The project site is located at Vandenberg Tracking Station (VTS), Building 23225, in Room 152. This conference room has been surveyed and assessed as SCIF location. The 21st Space Operations Squadron (SOPS) conducts Satellite Control Network (SCN) operations, launch support as augmentation to the Western Range, manages Global Positioning System (GPS) ground infrastructure, provides SCN communications segment monitoring, delivers satellite communications in support of the SCN and a small group of other users, and is the lead for 24/7 SCN cyber vulnerability management scanning and risk mitigation. The VTS provides SCN remote tracking and Western Range launch infrastructure augmentation. 21 SOPS’ current facility has no secure space to meet transforming mission requirements.

Providing additional secure facility space will support 21 SOPS’ ability to support its missions.

2.0 SCOPE OF WORK

The A-E shall perform the services described in this document.

2.1 GENERAL DESCRIPTION OF PROJECT

The A-E shall investigate, research, and propose a solution to bring the below issues up to code compliance and to meet all base, state, federal, and user requirements and standards. This is not a description of construction, rather a statement of performance. The A-E shall develop a Concept Design that researches the current situation and provides a report with sufficient information to create a successful 35% Concept Design for a SCIF at the project location. A survey is included in the contract documents detailing corrective actions needed to convert space into SCIF that can be utilized. The A-E shall provide a minimum of three (3) potential alternatives plus/ in addition to explain the consequences of “Status Quo”. Alternatives shall be provided before the 30% concept design and the final chosen alterative shall be developed into the 35% design. The A-E’s scope includes, but is not limited to, all research, investigation, and design to:

2.1.1 Develop a Concept Design to renovate an existing conference room into a secure facility in strict adherence to ICD/ICS 705 standards. This work includes the repair of CMU walls (including filling former utility runs and patching a former door). All electrical systems will be designed to be replaced and surface-mounted to meet compliance requirements. The design and plan of implementation of a Fire Protection System and Mass Notification System, coupled with asbestos disturbance and abatement, is required. Special attention will be dedicated to achieving proper Sound Transmission Class (STC) ratings for all amplified audio components within the conference room. The ultimate objective is to create a secure, compliant, and functional SCIF within the spatial constraints of the smaller conference room, ensuring optimal conditions for sensitive discussions and information handling. Rigorous testing, including acceptance testing and TEMPEST validation, will be required to ensure compliance. Full documentation required for SCIF accreditation is also required.

1. The SCIF will serve as an administrative space including:

a. A NIPR (Non-classified Internet Protocol (IP) Router) connection.

b. A small rack with crypto and a fiber or copper connection(s) connecting to the COMM room (Room 160, which is approximately 200ft away).

c. Rack equipment will be powered by normal 110-volt receptacles.

d. Shredder and printer may also be utilized in this room.

e. Whole Building Design Guide codes and standards shall be applied for number of standard electrical receptacles to support an admin room.

2. Refer to the attached survey on corrective actions needed to convert the space into a SCIF, but the Contractor shall conduct their own thorough investigation and provide a DB solution bringing the room up to a certified SCIF standard.

3. Contractor shall bring the facility up to meet any code requirements including upgrades.

2.1.2 This project will also include the design of installation of secure storage provisions—specialized wiring infrastructure and shielded ventilation systems to create a space for classified collections, secure communications, and confidential conferencing. Demolition and buildout activities will feature multi-layer gypsum wallboard construction, establishing an ICD/ICS 705-compliant perimeter. Unfunded furnishing will incorporate approved secured storage cabinets, shredders, and assets designed for classified material handling.

2.1.3 Physical security and communications upgrades will include advanced access control systems and measures for electromagnetic shielding, secure communications systems, encrypted data transmission capabilities, and integration of all required security and alarming systems (to include access control, intrusion detection, CCTV, and alarm systems into a centralized security monitoring center). These efforts align with Director of Central Intelligence Directives, ICD/ICS 705 requirements, and the existing Vanderberg SFB Vindicator system.

2.1.4 This project includes all site work, site improvements, disposal, and all other supporting work necessary to make a complete and usable facility. Facilities will be designed as permanent construction in accordance with the DoD Unified Facilities Criteria (UFC) 1-200-01, General Building Requirements and UFC 1-200-02, High Performance and Sustainable Building Requirements. This project will comply with DoD Minimum Antiterrorism Standards for Buildings requirements per UFC 4-010-01.

2.1.5 Sustainable principles, to include life cycle cost-effective practices, will be integrated into the design, development, and construction of the project in accordance with UFC 1-200-02

2.1.6 The contractor shall select interior finishes based on durability, maintenance, life cycle costs, code requirements, appearance, sustainability, and functional considerations; as well as use variegated finishes and patterns to maximum extent possible to mask wear and tear.

1. Finishes shall match selected materials in the concept unless approved otherwise by the government.

2.1.7 All services, including but not limited to HVAC, fire protection, communications, lighting, and electrical, shall be designed to bring rooms in 2.2.2 fully code compliant for a SCIF and include all upgrades.

2.1.8 If required, Contractor shall perform necessary load studies (heat and electrical) to ensure designed upgrades are properly supported by utilities.

1. Any further upgrades to utilities needed shall be designed in order to meet supply needs.

2.1.9 Provide Class III Cost Estimation in PACES software format and pdf.

2.1.10 Research, investigate, field verify, and provide concept design for all additional work required to implement any unspecified items necessary to complete this project.

2.2 GENERAL DESIGN REQUIREMENTS

The A-E is responsible for researching and implementing all applicable codes, standards, laws, etc. that pertain to the project. All designs shall comply with DoD Unified Facility Criteria (UFC), Unified Facility Guide Specifications (UFGS), and the Vandenberg SFB Installation Facilities Standards which may be found on the Whole Building Design Guide (WBDG) website or by contacting the PM.

All designs shall comply with local, state (California) Standards, Federal standards included but not limited to those outlined in the local specifications and Presidential Executive Orders.

All designs shall research and comply with all applicable DoD Instructions, Air Force Instructions, Engineering Technical Letters (ETL), 30SW Instructions (SWI), etc.

The A-E shall ensure all equipment, mechanical, electrical, architectural elements, etc. Meet all applicable codes, standards, etc.

Whenever two codes conflict, the more stringent code shall apply. In any case where a conflict is found the A-E shall document it in writing to the CO for clarification.

Primary technical service shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, fire protection engineers, architects, landscape architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers/editors, technical writers, graphic artists, Geographic Information Systems (GIS analysts, planners, urban designers, economists, and financial analysts. Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) to practice in the state where a facility is located and (b) commands the necessary expertise, un terms of knowledge and experience, to undertake the specified task to be identified at the task order level. A minimum of one Leadership in Energy and Environmental Design (LEED) Accredited Professional (AP) is required.

2.3 GENERAL ANALYSIS OF ALTERNATIVE RQUIREMENTS

The A-E is responsible for developing all Course of Actions plus the “status quo” alternative. All alternatives shall be developed to meet the NEPA AF813 requirement.

2.4 APPLICABLE DOCUMENTS

The A-E shall identify and comply with all applicable federal, state and local statutes including but not limited to:

• Air Force/ Military instructions, manuals, handbooks, regulations, guidance, and policy letters

• Executive Orders

• Unified Facilities Guide Specifications (UFGS)

• Whole Building Design Guide (WBDG)

• American Petroleum Institute Codes

• National Association of Corrosion Engineers

• National Fire Protection Association

• Steel Structures and Painting Council

• National Electrical Code, NFPA No. 70

• National Electric Safety Code (ANSI C2)

• Uniform Fire Code

• National Fire Protection Association (NFPA 101) Life Safety Code

• Occupational Safety and Health Administration (OSHA) regulations

• Environmental Protection Agency regulations, and

• International Building Code (IBC)

• International Mechanical Code (IMC)

• Mechanical systems – ASHRAE and SMACNA Standards

• International Plumbing Code (IPC)

• ANSI B31.8 (1968) and B31.8b (1969) Gas Transmission and Distribution Piping Systems

• All Applicable UFC including but not limited to o UFC 1-200-02 High Performance And Sustainable Building Requirements o UFC 3-400-01 Energy Conservation o UFC 3-600-01 Fire Protection Engineering for Facilities o UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• Applicable Federal, DoD and AF regulations and policies

• ICD/ICS 705 Tech Specs

• Energy Policy Act of 2005

• Applicable State, City, and County codes and regulations

• The latest Vandenberg SFB Electrical Guidelines

• Manual of Uniform Traffic Control Devices (MUTCD)- Military, Federal, State

The A-E shall utilize all changes and amendments in effect on the date of issuance of the contract. It is the A-E’s responsibility to identify and comply with all applicable and relevant requirements.

2.5 ENVIRONMENTAL REQUIREMENTS

1. Investigate, design, and meet any requirements for work.

2. Construction General Permit and Storm Water Pollution Plan (SWPP) required for site disturbance over 1ac.

3. Low Impact Development (LID) standards shall be applied.

4. Meet requirements as defined in the Air Force (AF) Form 813 (if applicable), AF Form 332, and Environmental Specification Section 01 57 20. Not to be modify without permission form CO and PM.

5. Field investigation work may require AF Form 103 Work Clearance Request, see 01 00 00 General Requirements for more information.

2.6 MONITOR REQUIREMENTS

Any and all monitoring (including but not limited to unexploded ordinance (UXO) monitoring, biological monitoring, and avoidance of biologically or culturally sensitive areas) is the responsibility of the A-E.

This may be required based on what is described in the AF Form 103 and AF Form 332. It is the responsibility of the A-E to follow all the proper requirements when performing investigative and research activities. 30CES may be able to provide some assistance with monitoring but this does not relieve A-E of responsibility.

3.0 POST AWARD:

3.1 FIELD INVESTIGATION

After contract award, the A-E shall conduct additional field investigation as needed that will include, but is not limited to, the following:

3.1.1 Record Drawings

The A-E shall research any available electronic and/or hard copy information from the Government Record Drawing Vault that pertains to the project. The A-E shall not rely on the accuracy of the reference information and must conduct independent site verification of all conditions.

3.1.2 Verification of Existing Conditions and Site Surveys

Use of existing condition data provided by the Government conveys acceptance and as such does not relieve the A-E of liability associated with performance as the Designer of Record. The A-E shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment. The A-E shall visit each site and facility to verify existing conditions that are significant to the project.

Additional site visits may be required as necessary. The A-E shall perform instrument surveys, as required. All site visits shall be coordinated with the CO and PM.

3.1.3 Environmental Surveys

If applicable, the A-E shall prepare, using individuals certified for asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and underground storage tanks (USTs) identification, up-to-date surveys identifying all asbestos, lead-based paint, PCBs, and USTs pertaining to each project. Existing environmental surveys obtained from the Government PM shall be used only as a template for updating.

Environmental surveys shall be included in the proposed cost.

3.1.4 Hazardous Materials Surveys

If applicable, the A-E shall perform an Asbestos Survey and Lead Based Paint Survey prior to the construction phase of this project. This information shall be reviewed and a Hazardous Materials Abatement Plan produced to address these hazardous materials, if found. The A-E shall conform to the requirements of Vandenberg SFB Environmental Specifications 01 57 20.

3.1.5 Subsurface Features

Unless determined by the scope of work, the A-E is not required to perform excavation or other physical labor in connection with location of underground utilities, conduits, pipelines, or other subsurface features; however, if this is necessary for verifying existing conditions, the A-E shall request assistance from the Government PM in identification of these subsurface features.

3.1.6 Coordination

The A-E is responsible for design coordination with the CO and PM, using agency, facility managers, and other base officials.

3.1.7 Surveying/GIS Files

All projects that include surveying and/or GIS data collection must provide results in CAD formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00. This is in addition to any other report or files generated by the survey work.

3.2 COMPUTER – AIDED DRAFTING (CAD)

The A-E shall prepare and submit CAD drawing files and GIS files with each of its design submittals. All projects that include surveying and/or GIS data collection must provide results in CAD formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00.CAD Project Number. The A-E shall use the XUMU (or equivalent) project number as the CAD project number.

3.2.1 Electronic Media

3.2.1.1 The A-E shall ensure to submit the electronic files including all drawing files, X-REFS, and images for the project, including PDF and DWG versions.

3.2.1.2 The A-E shall ensure the electronic drawings are in compliance with the VSFB CAD Standards.

Coordination of the drawings with the 30CES Design Vault is required.

3.2.1.3 The A-E shall submit the electronic drawings on CD-ROM or DVD.

3.2.1.4 The A-E shall ensure the electronic drawings are readable by AutoCAD, using Microsoft Windows format, without any additional hardware or software.

3.2.1.5 The A-E shall label their disks and their cases with a minimum of A-E firm name, project number, project title, percentage designed, CUI, and the Government PM.

3.2.1.6 Design drawings and other files for projects become US Government property and shall become part of the 30 CES drawing records or used by the US Government.

3.2.2 Drawings

The A-E shall submit the required size, media, and number of sets, as specified in the table of deliverables.

3.2.3 CAD Project File List

The A-E shall submit a CAD Project File List. The CAD Project File List is a document that describes all of the files in a project. The A-E shall ensure the CAD Project File List includes the following specific information.

3.2.3.1 A description of the project

3.2.3.1.1 Project number and title (if multiple projects, list all).

3.2.3.1.2 Any related projects.

3.2.3.1.3 Percentage designed.

3.2.3.2 A description of the project development

3.2.3.2.1 List of drawing numbers from record drawings or Base Comprehensive Plan tabs that were used to create the drawing files.

3.2.3.2.2 Type of site surveys or investigations performed.

3.2.3.2.3 Site conditions that differ from above drawings.

3.2.3.3 Drawing files

3.2.3.3.1 File names.

3.2.3.3.2 Descriptions.

3.2.3.3.3 Files referenced.

3.2.4 CAD Compliance

The A-E shall perform a batch check and submit results with all electronic submittals. The A-E shall ensure that all submittals meet the CAD requirements of the Vandenberg SFB prior to submission.

3.3 NON-GRAPHIC DOCUMNEATION

The A-E shall use a computer to produce all non-graphic documentation as follows:

3.3.1.1 All word processing documents shall be submitted as .docx format. A word processing program other than MS Word may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure. All word processing documents must use 11-point Times New Roman as the font.

3.3.1.2 All spreadsheet applications shall be submitted as .xlsx format. A spreadsheet program other than MS Excel may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure.

3.3.1.3 Non-graphic documentation requirements may change at any time during the design for the convenience of the Government.

3.4 AF FORM 103 WORK CLEARANCE REQUEST

The A-E shall adhere to all 30 CES Work Clearance Request Requirements. These can be found on the AF Form 332 and the AF Form 103 (completed by the A-E). The Base CES Customer Service (Building 11439) will assist the A-E with efforts to fully complete the Base Civil Engineering Work Clearance Request (AF Form 103). The Base CES/CEO will assist in locating underground utilities and issue the AF Form 103 to the A-E. It is the A-E’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, laydown, mobilization, grubbing, exploratory geophysical work, etc. Coordination of the AF Form 103 requires a physical presence to carry the document around to multiple agencies on VSFB for coordination. See 01 00 00 and 01 57 20 for more detail.

4.0 DESIGN

The A-E shall complete development of plans and specifications in accordance with defined levels of effort necessary to construct the project and provide record drawings (both electronically and in hard copy) for retention by the Government. The A-E shall be responsible for implementation, research, coordination, and execution of all regulatory reviews, ensure technical adequacy of the final design, and provide quality control of all phases of the contract. Any concept design provided to the A-E is for reference and design coordination use only, may not reflect final design conditions, and shall not be assumed to meet all specifications or CAD standards. The A-E is responsible for all research, interviews, and investigation required for the project.

4.1 PROJECT

The A-E shall accomplish this project as agreed upon by the Base civil engineers (CE) and production staff. All telecoms and meetings shall be coordinated by the A-E with the CO and PM. The A-E shall submit meeting minutes within 2 working days after each teleconference or in-person meeting.

4.2 KICKOFF MEETING

The A-E shall attend the in-person kickoff meeting. The kickoff meeting is a single meeting that is split between 2 parts: Contracting and Project kickoff. The meeting will allow the Government and/or A-E to discuss any specific concerns not previously addressed.

4.2.1 Contracting Kickoff:

Contracting Kickoff Meeting is to discuss contractual items. Contractor may ask about any contract issues. The A-E shall document decisions and meeting minutes and provide with the 35% Design below.

4.2.2 Project Kickoff:

Project Kickoff Meeting is to discuss kick off the other half is for design meetings. The A-E shall document decisions and meeting minutes and provide with the 35% Design below.

4.3 DESIGN REVIEW CONFRERNCE

The A-E shall attend one scheduled design review conferences, 30% Design Review Conference.

Additional conferences will be necessary only if there are issues that cannot be resolved by telephone, as determined by the CO. The design review conferences will be held at Vandenberg SFB to accomplish the following:

4.3.1.1 Review design progress.

4.3.1.2 Provide guidance and design criteria.

4.3.1.3 Ensure that design criteria and regulations are met.

4.3.1.4 Discuss and resolve design review comments from the Government.

4.3.1.5 Prepare a handout and provide a short presentation to the government giving a quick overview of the design similar to the information included in the Executive Summary.

4.4 DESIGN ANALYSIS SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, the A-E shall include the following, at the minimum in each design package Executive summary with statement of work and all modifications.

4.4.1.1 Table of Contents

4.4.1.2 Minutes and sign-in sheets of all meetings pertaining to the development of the design.

4.4.1.3 Previous government review comments and A-E responses.

4.4.1.4 All appropriate Engineering Calculations.

4.4.1.5 Design Drawings. All electronic copies design drawings shall be provided in PDF and AutoCAD formats. The AutoCAD drawings shall comply with VSFB CAD Standards.

4.5 30% DESIGN SUBMITTAL

The 30% Design Submittal shall be representative of a 35% complete concept design and include all major scope items from the A-E. The 30% designation does not mean a 30% complete contract. Rather, it denotes a milestone requiring design review. This submittal shall include all details to ensure a full environmental/regulatory review by 30CES Installation Management Flight. The A-E shall prepare the 30% Design Submittal that will include the following:

4.5.1 Design Analysis

The A-E shall prepare the 30% Design Analysis by documenting the decision-making process. The Design Analysis shall include the following at a minimum:

4.5.1.1 Table of Contents

The A-E shall provide a table of contents. All pages of the Design Analysis including the appendices shall have a uniform numbering system. The first page of each section and appendices should be included at a minimum:

4.5.1.2 Executive Summary

The A-E shall provide a written narrative overviewing the project scope and key project information. The Executive Summary shall be at the front of the Design Analysis. It shall also be provided as a separate

PDF file on the submitted discs. The executive summary shall be usable to explain the scope of the project and general level of disruption and impact to base and surrounding locations.

4.5.1.3 Investigation Report

The A-E shall provide a written narrative summarizing all investigative, research and survey work performed to complete the design. This narrative shall include when it was accomplished, where it was performed and what the relevant result of the work. This section is only a narrative and the supporting data and reports shall be in the Engineering Data section.

4.5.1.4 Written Explanation of Major Design Decisions

The A-E shall provide a written narrative describing key design decisions and discussing the engineering reasons behind these. Each decision shall be in its own paragraph or subsection. The discussion shall include at a minimum why the decision was needed, the decision itself, what the main alternative(s) were, and what code/engineering led to the choice. This section shall include any code conflicts and how the design addresses the conflict.

4.5.1.5 List of Section Titles and Numbers

The A-E shall prepare a List of Section Titles and Numbers to be used in each project in accordance with the Master Format - Master List of Section Titles and Numbers from the Construction Specifications Institute (CSI) Manual of Practice. The list shall only include the titles deemed appropriate by the A-E.

4.5.1.6 Engineering Data

The A-E shall provide calculations and other supporting engineering data or analyses for all items, including but not limited to equipment or system sizing. The data shall sufficient to justify any special requirements that require deviation from normally accepted commercial or Government standards in addition to normal engineering calculations. This should be an appendix.

4.5.1.7 Environmental Surveys

The A-E shall provide the environmental surveys and include abatement specifications if asbestos, lead-based paint, PCBs, or underground storage tanks (USTs) are affected by work pertaining to any project.

This should be an appendix.

4.5.1.8 Interviews

The A-E shall document all discussions with the Government PM, using agency, and other base officials including names, position titles, and telephone numbers. Correspondence should be an appendix.

Investigative interviews to determine design requirements etc. should be included in a separate appendix and referenced in the narrative.

4.5.1.9 Manufacturer Data

The A-E shall provide catalog cuts or other manufacturer data of major equipment items. This should be an appendix.

4.5.1.10 Kick-off Meetings Documents

The A-E shall include the Charrette documents as a reference for design review. This should be an appendix.

4.5.1.11 Other Supporting Information

Any other items determined necessary by the A-E should be included in an organized manner as individual appendices.

4.5.2 Drawings

The A-E shall submit half size copies of updated Drawings plotted on bond. Drawings shall comply with Vandenberg CAD Standards. It is the A-E’s responsibility to contact the VSFB 30 CES Vault after award to obtain these standards.

4.5.3 CAD Project File List and Computer Files

The A-E shall make final corrections from the 30% Design Review Conference and all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 2.7, Computer-Aided Drafting (CAD).

4.5.4 Specifications

The A-E shall prepare the draft version of all project specifications and a draft lust of relevant externally available specifications. The Specifications shall be bound or in notebook form and shall follow these guidelines:

4.5.4.1 The A-E shall use UFGS as the foundation for specifications. When UFGS does not apply, the A- E may use any appropriate Government or commercial guide specification service or their own specifications; however, the specification format shall strictly follow the Construction Specifications Institute (CSI) Manual of Practice chapters on Master Format - Master List of Section Titles and Numbers, 3-part Section Format, and Page Format.

4.5.4.2 The A-E shall specify generic characteristics of construction materials and shall avoid the use of proprietary “brand name” specifications unless Vandenberg SFB requires a specific manufacturer for base-wide compatibility.

4.5.4.3 The following Vandenberg SFB standard specification sections shall be inserted into the Specifications for all projects:

4.5.4.3.1 Section 01 00 00 General Requirements

4.5.4.3.2 Section 01 44 00 Contractor Quality Control

4.5.4.3.3 Section 01 57 20 Environmental Requirements

4.5.4.4 Sections 01 00 00 requires editing and coordination with the Government Project Manager for specific base requirements and restrictions. Section 01 00 00 provides a project description and other conditions such as occupancy, work schedule, work stoppages, security, utilities, safety, construction and welding permits, and submittals. Section 01 57 20 specifies environmental compliance and monitoring and disposal of removed materials. Special requirements may be added. All changes from the base document must be documented until the 100% when a clean specification shall be provided. Any editing of VSFB Standard Specifications are not valid until expressly approved from the PM.

4.5.4.5 Elements from the VSFB Specifications may apply to this A-E contract. Refer to documents for details.

4.5.4.6 The A-E shall become familiar with the Vandenberg SFB standard specification sections to ensure that the remaining specification sections do not conflict with or duplicate these provisions.

4.5.4.7 The A-E shall include VSFB standard specification Section 01 44 00 Contractor Quality Control, or more stringent quality control section, as approved by the PM and the CO.

4.5.5 CAD Project File List and Computer Files

The A-E shall make final corrections from the 30% Design Review Conference and all comments provided by the PM and submit an updated CAD Project File List and Computer Files as outlined in section 2.8, Computer-Aided Drafting (CAD).

4.5.6 Draft DD 1354

The A-E shall draft and submit a DD1354 which includes all materials expected to be listed for acceptance of real property after the completed construction.

4.5.7 Draft Recycled Materials Diversion Form (RMDF)

The A-E shall draft and submit a RMDF which includes all applicable materials. Blank copies are available upon request.

4.5.8 Resubmittals

The A-E may be required to resubmit the 30% Design Submittal if after review the Government determines the submitted design does not meet the requirements set forth in the contract for the Design Submittal, if major scope items have not been addressed or if it contains sufficient errors that a 35% Design Submittal could not be achieved without major revisions, as determined by the Government. Any submittal that upon review by the Government has technical errors or omissions will be rejected and shall be required to be resubmitted. Each resubmittal shall be labeled as “30% RX” with X being the corresponding resubmittal number.

4.6 35% DESIGN SUBMITTAL

The A-E shall prepare the 35% Design Submittal by updating and completing the 30% Design Submittal.

The 35% Design package shall be in a 35% concept design state with the exception of any additional Government corrections and modifications. This shall include everything from the approved 30% design with comments incorporated and/or corrected.

4.6.1 Resubmittals

The A-E may be required to resubmit the 35% Design Submittal if, after review, the Government determines the submitted design does not meet the requirements set forth in the contract for the 35% Design Submittal or if all changes from the 35% Design Review Conference or if all the comments provided by the PM were not completed. The 35% will not be accepted if there are any outstanding technical errors or omissions. Each resubmittal shall be labeled as “35% RX” with X being the corresponding resubmittal number.

4.7 DESIGN DEFICIENCES

Government approval of the 35% design submittal does not relieve the A-E from the responsibility to comply with all applicable codes and regulations. The A-E shall be responsible to correct design deficiencies and provide appropriate revised drawings and specifications to the Government within 5 calendar days of notification by the CO. These design deficiencies may be identified at any time between approval of the 35% design submittal and final inspection.

5.0 GENERAL REQUIREMENTS

5.1 QUALIFIED PERSONAL

The A-E shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW.

Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field. All tradesmen performing work in a trade which has a California A-E’s license available shall be licensed or under the direct supervision of a tradesman licensed in the trade being performed.

5.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the A-E without specific written permission of the PM.

5.3 ENGINEERING REQUIREMENTS

All stamped drawings when applicable shall be reviewed and sealed by an architect or engineer that is registered in the appropriate discipline in the State of California.

5.4 DESIGN REQUIREMENTS

The A-E shall ensure the project conforms to all applicable Federal, State and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the A-E shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration. The A-E is responsible for all research, interviews, and investigation required for the project.

6.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

None specific to the project.

6.1 STAGING AREA

The A-E, in coordination with the end user and Base CE, will identify space on the jobsite or in a base A- E staging area where the A-E may deliver non-hazardous materials within the installation. Approval of the staging area is required from Base Planning as part of the AF Form 103.

6.2 EXISTING ENGINEERING PLANS AND RECORD DRAWINGS

The Base CE will provide the A-E access to any existing, available and allowable engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. The primary method of access is for the A-E to be allowed into the 30CES Design Vault for research on available documents. Access to the 30CES Design Vault will be granted to the A-E after award. The A-E must accomplish a non-disclosure agreement (NDA) for each person accessing the Vault; a previously filed NDA will not suffice. The A-E’s use of any existing plans, drawings, diagrams, etc. does not relieve the A-E from ensuring the design matches existing site conditions or complying with Vandenberg SFB CAD Standards.

6.3 BASE REQUIREMENTS

The Base CE will advise the A-E of the location and processes to obtain the following as needed:

6.3.1.1 Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or stand pipe) of large quantities of potable water.

6.3.1.2 Security escorts for work in restricted areas.

6.3.1.3 A paved area where equipment can be cleaned.

6.3.1.4 A set of keys to locks as necessary.

7.0 DELIVERABLES

A description of each deliverable shall be shown below. A table of the project deliverables follows.

TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date

C us to m er

B as e

PO

C

O

El ec tro ni c H ar d

C op y El ec tro ni c

(C D

/D V

D

H ar d C op y

El ec tro ni c (C

D /D

V D

H ar d

C op y

Design Quality Control Plan (DQCP) 0 0 1 0 1 0 Within 14 calendar days after Award Kick-Off Meeting 10 calendar days after Award Progress Meetings Once a month Meeting Minutes 1 0 1 0 1 0 2 workdays after each meeting

Progress Schedule (AF 3064 or approved equivalent) 1 0 1 0 1 0

Baseline form shall be submitted 10 calendar days after award or at the Kick-Off Meeting, whichever is later. Updated form shall be submitted on or about the 1st of each month

COA Summary Submittal 1 0 1 0 1 0 21 calendar days after Kick-Off Meeting The Government will provide review comments within 21 calendar days of COA submittal

30% Design 1 0 1 2 1 0

Within 60 calendar days after approval of the selected COA. Hard copies shall be half size (18”x24”) (ARCH Size C) drawings. Refer to Vandenberg CAD standards.

The Government will provide review comments within 30 calendar days of 30% Design Submittal Schedule 30% Design Review conference (in-person) within 7 calendar days of receipt of Government review comments

35% Design 1 0 2 2 1 0

Within 30 calendar days after Government acceptance of 30% Design. Hard copies shall (30”x42”) (ARCH Size E1) drawings. Refer Vandenberg CAD submission standards.

TABLE OF DELIVERABLES

Document Title

Copies Per Addressee

Delivery Date

C us to m er

B as e

PO

O

El ec tro ni c H ar d

C op y El ec tro ni c

(C D

/D V

D

H ar d C op y

El ec tro ni c (C

D /D

V D

H ar d

C op y

The Government will provide review comments within 30 calendar days of 35% Design Submittal Schedule 35% Design Review conference (virtual) within 7 calendar days of receipt of Government review comments Draft DD 1354 1 0 1 0 1 0 Submitted with 30% Design Submittal Incidental Design Documents / Shop Drawings (AF Form 3000) 1 0 1 0 1 0 At least 30 calendar days prior to requirement

Production or Delivery Problem Report 1 0 1 0 1 0 Same day as issue or occurrence Final 35% Design with Drawings & Specifications 1 1 1 1 1 0 Upon Government acceptance of the 35%

Design

7.1 PROJECT NAMING STRUCTURE

The contractor shall comply with the most current email and document naming conventions provided by the Government. These naming conventions may change during the life of the contract and the Contractor will be expected to utilize any updates after notification of such changes. Project email address:

232219Bldg23225152SecureReno@groups.af.mil

Other than the Progress Schedule and Report (AF 3064 and AF3065) all deliverables and requests for information (RFIs) shall each be sent individually – one submittal package, one RFI package or one day of daily reports. The following table outlines requirements for the email subject when submitting the referenced documents.

PROJECT NAMING CONVENTIONS TABLE

Document Title Required Email Subject Format (examples in italics)

Required File Naming Format (examples in italics)

Requests for Information (RFI)

RFI [No.] [Brief Description] Project No._RFI [No.]_[Brief Description]

• RFI 7 Pipe Connections • 123456_RFI 7_Pipe Connections

Submittals Submittal [No.] [Title]

• Submittal 5 Fiberglass Piping

Project No._Sub [No.]_AF3000

• 123456_Sub 5_AF 3000

Project No._Sub [No.]_[Submittal title]

• 123456_Sub 5_Fiberglass Piping

Progress Schedules & Reports (3064/3065)

Invoice [No.] [Year] [Month] 3064-3065

Project No._Invoice [No.] [Year] [Month]_3064-3065

• Invoice 4 2024 March 3064-3065 • 123456_Invoice 4_2024 March_3064-

Meeting Minutes Minutes [YYYYMMDD] Project

No._Meeting_[YYYYMMDD]_Minutes

• Minutes 20240510 • 123456_Meeting_20240510_Minutes

Meeting Agendas Agenda [YYYYMMDD] Project

No._Meeting_[YYYYMMDD]_Agenda

• Agenda 20240510 • 123456_Meeting _20240510_Agenda

7.2 DESIGN QUALITY CONTROL PLAN (DQCP)

The A-E shall submit a DQCP that analyzes all project specific design quality concerns and addresses how the prime A-E will ensure a quality design is submitted throughout each design submittal phase and during construction of the project.

7.3 PROJECT ORIENTATION VISIT

Within 7 calendar days after notification by the Contracting Officer.

7.4 A-E FEE PROPOSAL

Within 7 calendar days after the Project Orientation Visit.

8 OTHER REQUIREMENTS

The A-E is also responsible for the following:

8.2 WRITTEN SUMMARIES

The A-E shall prepare written summaries of all meetings, field investigations, and design review conferences held in conjunction with this contract. The A-E shall submit them to the Air Force Project Manager for concurrence.

All action items shall clearly state the requested information and the party responsible for providing the information. This summary should be submitted within 2 work days.

8.3 RECYCLABLE MATERIALS

The A-E shall make every effort to use recyclable materials for all submittal documentation.

8.4 CONTRACTOR PAYMENT INVOICE

The A-E shall submit an invoice for payment in accordance with (IAW) DFARS Clause 252.232-7006 Wide Area Work Flow.

8.5 ENERGY EFFICIENCY

Energy-efficient technology and equipment is required for all projects at Vandenberg SFB as mandated by the Energy Policy Act of 1992.

8.6 SUSTAINABLE FACILITY DEVELOPMENT

In an effort to comply with the affirmative procurement requirements of Section 6002 of RCRA and Executive Order 13101, the Government strongly promotes the use of recycled and recovered materials and products identified in the Environmental Protection Agency's Comprehensive Procurement Guidelines. These materials and products must meet the requirements of the Specifications, must not delay the progress of work, and must not be cost prohibitive. EPA guideline items are seen as the minimum that should be considered when evaluating recycled/reuse materials. Other materials and products not listed, but commonly used in industry outside of the Government should also be considered.

Material and product submittals for all recycled-content items should list the recycled and recovered materials used and the percentage content.

9 MAILING ADDRESS

1172 Iceland Avenue, Bldg. 11433 Vandenberg SFB, CA 93437

9.2 TEAMS EMAIL ADDRESS

232219Bldg23225152SecureReno@groups.af.mil

9.3 AIR FORCE PROJECT MANAGER (PM)

30 CES/CENMP

1172 Iceland Avenue, Bldg. 11433

805-606-5424

9.4 AIR FORCE CONTRACTING

30 CONS/PKA

1515 Iceland Ave, Bldg. 8500, Room 150 mailto:232219Bldg23225152SecureReno@groups.af.mil