23-2213 TII_Draft SOW.docx

STATEMENT OF WORK

Title II Architect & Engineering (A-E) Services To Support Project Title: Building 8290 Secure Classrooms Project Location: Vandenberg SFB, CA Base Project Number: XUMU232213 Date: 8 March 2024

1.0 INTRODUCTION

This Statement of Work (SOW) defines requirements for Title II services in support of the Air Force Civil Engineer’s Sustainment, Restoration, and Modernization (SRM) areas on Vandenberg Space Force Base (VSFB), CA for project: XUMU232213 Building 8290 Secure Classrooms. This project renovates a section of Building 8290 into secure area to be used as classrooms. The Title II AE Contractor shall furnish the personnel, services, equipment, materials, facilities (if necessary), and other requirements necessary for, and incidental to, the performance of work set forth herein.

NOTE: The “Contracting Officer” (CO) or the “30th Civil Engineering Squadron Project Manager” (30 CES PM) shall be the designated Air Force representative on site. Duties below shall pertain to the Real Property portion of the project (see Project Description below for specific details).

1.1 Existing Conditions

The project site is located in and around Building 8290 at Vandenberg SFB, California. The project shall renovate a section of Building 8290 into a secure area to be used for classrooms. The Title II AE Contractor shall provide Title II supervision services for a design and build (DB) project to ensure that the system located in the project area is completed properly. The Title II AE Contractor shall be experienced with technical knowledge and codes for gas stations and environmental compliance [specifically California Air Resources Board (CARB)]. The Title II AE Contractor shall provide all Title II services related to investigative, design, demolition, and construction required to ensure that the gas station is repaired in compliance with current standards and codes.

2.0 SCOPE OF WORK

2.1 Title I A-E Services

Not applicable to this TO.

2.2 Title II A-E Services

The Title II AE Contractor shall oversee design and construction of the project through final closeout. The Title II AE Contractor shall provide the stated supervision services including surveillance and inspection during the progress of construction up to, and including, completion and final acceptance of the project work; plus, review/submission of design packages (if necessary), ‘as-built’ drawings, manuals, operating and maintenance (O&M) instructions, and other such materials included as part of the construction contract requirements (i.e., Statement of Work, Project Specifications, Drawings and/or Schematics/Sketches). Prior to the start of construction, the Title II AE Contractor shall familiarize themselves with the project by performing review of design drawings and specifications.

The Title II AE Contractor shall intervene directly with the Construction Contractor when imminent safety or hazardous conditions are observed. The Title II AE Contractor shall take photographic evidence of good and bad work throughout the project and saved electronically on the base shared network. Photographic approval is required from the onsite facility managers. All Contractors shall adhere to all Environmental Requirements as determined by 30 CES/CEIEA.

The Title II A-E services requested are for the Building 8290 Secure Classrooms Project which contains the following requirements:

The Contractor shall investigate, design and build (DB) a solution to provide a complete finished product based on but not limited to the concept design provided in Appendix 1. The Contractor shall develop a fully executed, stamped construction drawing set with associated specifications and Design Analysis; and procure all materials and labor to execute the solution. The Contractor shall design and build the proposed solution to the situation described. Raised flooring, RF Shielding and additional dividers are no longer part of this project. Neither the fiber optic Mesh nor utility inlet opening protection is required. The concept design may be used as a reference for additional information that is also available in the ICD/ICS 705 Tech Specs standards and UFC/UFGS standards. The Contractor’s scope includes, but is not limited to, all research, investigation, design and installation for:

1. Renovate site selected to current code compliances to become an active Sensitive Compartmented Information Facility (SCIF). ICD/ICS 705 Tech Specs standards, and all other relevant UFC/UFGS/etc. standards are required.

a. Refer to the concept design for space analysis and concept sketches.

b. Facility shall be brought up to meet any code requirements including upgrades.

2. The project will renovate the area to include four code compliant larger classrooms, an instructor office workspace, a work office, server room, break room, and bathrooms. If the concept design layout is not acceptable, the new layout is subject to government approval.

a. Existing structural components shall be used whenever possible.

b. All code requirements shall be met including any upgrades to existing components.

c. Classrooms shall serve minimum of 30 students each; The facility classrooms shall be capable of serving 180 students in classrooms simultaneously.

3. The contractor shall select interior finishes based on durability, maintenance, life cycle costs, code requirements, appearance, sustainability, and functional considerations; as well as use variegated finishes and patterns to maximum extent possible to mask wear and tear.

a. Finishes shall match selected materials in the concept unless approved otherwise by the government.

4. All services, including but not limited to plumbing, HVAC, fire protection, communications, lighting, and electrical, shall be provided to bring rooms in 2.2.2 fully code compliant for a SCIF and include all upgrades.

5. Section 3.1 (d) of the concept design shall be followed as written unless a change is explicitly approved by the government.

The overall estimated period of performance is 750 days, see attached. During inactivity, the Title II daily inspections will be reduced to ad-hoc inspections. Prior to the proposal, the Title II inspector shall verify the inspection services needed for the entirety of the project. After the Contractor is selected, the Government will provide an updated schedule, which will identify the project’s current stage to which the contractor shall bid accordingly.

2.3 Other A-E Services

Not applicable to this TO.

2.4 Applicable Documents

Comply with all applicable

· Federal, State, and local statutes, instructions, manuals, handbooks, regulations, guidance, policy letters, and rules (including all changes and amendments), and

· Presidential Executive Orders, in effect on the date of issuance of this TO, including Unified Facilities Criteria (UFC) and Unified Facilities Guide Specifications (UFGS)

· UFGS 01 00 00 General Requirements In addition, the Title II AE Contractor shall refer to the AFCEC Technical Services Quality Assurance Program, Guidance for Contract Deliverables (GCD) to be provided under individual task order as applicable (current version, unless otherwise specified). This GCD is a reference document to be used in the generation of contract deliverables. The contractor shall be responsible for identifying and complying with all applicable requirements as they pertain to the individual project requirements of this task order.

3.0 TASK ORDER MANAGEMENT, PLANNING, AND REPORTING SERVICES

3.1 Cost and Status Reporting

3.1.1 Contractor’s Progress, Status, and Management Report (CPSMR) Prepare and submit a CPSMR used to review and evaluate the overall progress of the project, along with any existing or potential problem areas. The CPSMR shall include a summary of the events that occurred during the reporting period, discussion of performance, identification of problems, proposed solutions, corrective actions taken, outstanding issues, percent complete, and payment information. In addition to the items required for the daily reports, the CPSMR shall also include a schedule update, financial update, progress reports, status of RFIs and modifications, and photographs. See Table of Deliverables.

3.2 Photo Documentation

Prepare digital photo documentation of activities to support narratives of construction progress and/or deficiencies. Include photo documentation of site(s) and building(s) under investigation, field activities, and sample locations. Photography of any kind must be coordinated through the installation, customer, or facility Point of Contact (POC). Photos shall be encrypted during any transmission and not shared on any other forums (no social media or texting). This is to support AF Daily Form 1477. The AE shall attend weekly progress meetings hosted by the Design-Build Contractor.

3.3 Meeting/Teleconference Support

Attend and/or support meetings and teleconferences as required by the 30 CES PM with the customer and/or government representative(s). The purpose of the meetings include, but are not limited to, contract discussions, progress reviews, design reviews, construction reviews, project status, and the general exchange of information concerning current and future activities. When specified in the TO, the Contractor shall participate in and/or facilitate on-site meetings. See Table of Deliverables.

3.4 Notification Requirements

The Contractor is required to notify the Contracting Officer (CO), CS, and 30 CES PM of issues that may affect the contract performance, government property damaged caused by the construction contractor and/or human health and the environment via email. On critical issues, oral notification should be made immediately, followed by electronic notification as soon as practical. See Table of Deliverables

4.0 TITLE II TRADITIONAL SERVICES

TABLE OF DELIVERABLES

Document Title

CO/CS

30 CONS

PKB

4.1 General

The Title II AE Contractor shall report and coordinate all work efforts, as designated by the specifications and any modifications thereof, through the CO and the 30 CES PM.

The Title II AE Contractor shall designate and assign a project representative whose duties and responsibilities are to perform on-site surveillance and inspection of the construction work in-progress, and to ascertain that the work is properly executed in conformance with the Statement of Work, drawings, and specifications. Fully qualified personnel will be utilized for inspection of all disciplines including but not limited to structural, mechanical, civil, and electrical systems.

The Title II AE Contractor shall consider and evaluate suggestions or recommendations which may be submitted by the construction contractor, or as recommended by the CO or the 30 CES PM. Provide recommendations as needed to the CO or the 30 CES PM.

4.1.1 Construction Quality Assurance

The Title II AE Contractor shall perform construction quality assurance services. Since the construction contractor is responsible for the quality of the construction project, quality assurance services are those actions taken to assure that the construction contractor is fulfilling the obligations of the contract and working in compliance with accepted Quality Control and Health and Safety Plans. While inspection of the work in progress is inherent in the TO determination, that is not the total extent of the service. The Title II AE Contractor shall review construction submittals, to include plans, to validate contract compliance. The Title II AE Contractor shall inspect material deliveries to confirm condition and compliance with drawings and specifications. The Title II Contractor may be required during non-standard duty hours, weekends, and Government holidays to support project completion requirements.

For design-build construction efforts, the Title II AE Contractor shall assist in facilitating design review activities. Primary role of the Title II AE Contractor during design activities include:

a) Helping to ensure customer and installation personnel participate in design coordination and review activities.

b) Ensuring functional information from the customer and installation personnel is captured and addressed.

c) Ensure design-build contractor confirms compliance will all applicable standards/criteria and codes or has obtained appropriate waivers from the authority having jurisdiction.

d) Ensure design decisions are documented for the record.

e) Review any design submittals prior to construction.

4.1.2 Construction Progress Monitoring

The Title II AE Contractor shall monitor design and/or construction progress, recommend progress payments, attend construction management and review meetings, and prepare/process construction progress reports. See Table of Deliverables - Daily Reports.

4.1.3 Claims, Dispute Resolution, and Litigation

The Title II AE Contractor shall assist the 30 CES PM as needed with claims, dispute resolutions, and litigation.

4.2 Meetings and Conferences

4.2.1 Weekly Construction Progress Meetings

The Title II AE Contractor shall participate in weekly job-site meetings with the construction contractor, the CS and other interested parties, to discuss procedures, progress, problems, coordination, scheduling and other appropriate matters. See Table of Deliverables - Conference/Meeting Minutes.

4.3 Project files

4.3.1 General

The Title II AE Contractor shall maintain a filing system for all correspondence, submittals, shop drawings, reports, payments, contract changes, etc. as described in section 7.3

4.3.2 Records of Contracts

The Title II AE Contractor shall maintain project files to include at a minimum: records, reports, correspondence, meeting minutes, site conference, shop drawings, addenda, change orders, and any ancillary/supplemental drawings/sketches. See Table of Deliverables - Daily Reports

4.3.3 Log of Site Inspections

The Title II AE Contractor shall maintain a log of site inspections.

4.3.4 Written Records/Daily Diary

The Title II AE Contractor shall maintain a Daily Diary and written records regarding the project construction.

4.3.5 Daily reports

The Title II AE Contractor shall prepare and submit daily reports to the COR on the status of construction, including updated copies of all logs maintained at the site, e.g., submittals, inspections, minutes of the weekly construction progress meetings, actual versus scheduled percentage of completion. See Table of Deliverables - Daily Reports.

4.4 Contractor’s Schedule Analysis

The Title II AE Contractor shall review the construction Contractor’s schedule when required and provide analysis of delays and unforeseen impacts to the schedule. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.5 Monitoring Contractor Performance

4.5.1 General

The Title II AE Contractor shall validate that the construction contractor pursues the work with diligence and ensure that status of time sensitive correspondence is reviewed in weekly meetings. As a minimum, the Title II AE Contractor shall provide adequate coverage of on-site construction inspection to observe all construction work by the general contractor and its subcontractors to ensure compliance with the contract requirements. The Title II AE Contractor shall prepare a punch list, if necessary, (list of defects and omissions) as they occur and work with the CO, CS and 30 CES PM to ensure correction of all punch list items.

Ensure there is Title II coverage at all times during the performance of construction activities or notify the 30 CES PM and CO when coverage cannot be maintained. The Title II AE Contractor will arrange for and oversee the performance of surveys, test borings, test pits, soil tests, subsurface exploration and other such investigations as required for construction or justification for changes to the project. Before such surveys written approval shall be secured from the 30 CES PM. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.5.2 Professional Support

Not applicable to this TO.

4.5.3 Unsatisfactory Work

Should the Title II AE Contractor discover that work efforts, materials, or equipment do not conform to proper specifications or design criteria, the Construction Manager shall telephone within 24 hours and follow-up in writing within 72 hours of any work that does not meet contract requirements. The Title II AE Contractor may stop work if a ‘safety’ or ‘health’ related adversity would be realized should continuation of the noted deficiency be allowed to continue. All other ‘work stoppage’ considerations must be recommended to the CO to be implemented. See Table of Deliverables - Critical Issues Notification or Unsatisfactory Work Notification.

4.6 Management and Inspection Services Staff

4.6.1 General

The Title II AE Contractor shall submit the name and qualifications of the proposed Title II personnel. In the event that any personnel named are unable to perform their duties, the Contractor shall promptly submit to the CO, in writing, with the name and qualifications of a proposed replacement for approval. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.6.2 Licensed Personnel

Full-time inspectors shall perform the inspection work with reach back support from a Government registered/licensed Architect or Engineer and/or separately contracted Design of Record (DOR) as required by the TO SOW.

4.6.3 Project Coordinator

Upon award of a TO, the Title II AE Contractor shall immediately advise the CO and the 30 CES PM, in writing, of the name of the individual appointed as project coordinator to serve as a single POC and liaison between the construction contractor and the 30 CES PM for all work required under a TO. This individual is typically the on-site inspector. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.7 Job Site Relations

The Title II AE Contractor shall ensure the construction contractor adequately superintends worksite activities to include quality control and safety responsibilities. Title II personnel shall not undertake to settle disputes or differences of opinion between the Construction Contractor and their subcontractors, or between various subcontractors. Differences of opinion/disputes between the Construction Contractor’s personnel and Space Force personnel shall be settled by the CO. Generally, RFIs shall be forwarded to the CO; this is not to be interpreted as restricting the necessary flow of information between the Title II AE Contractor and the Construction Contractor. The Title II AE Contractor shall not issue oral instructions to, or make any agreements with, the Construction Contractor or their representatives, that may require work that is not expressly required by the Statement of Work, drawings, specifications or other documents not previously approved by the CO, or that may possibly result in a change order or request for equitable adjustment. If there is a difference of opinion/dispute between the Title II AE Contractor and the Construction Contractor or ambiguity regarding the work required by the Statement of Work, drawings, specifications or other documents not previously approved by the CO, the Title II AE Contractor shall refer the matter to the 30 CES PM and the CO for resolution. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.8 Construction Contractor Payments

4.8.1 General

The Title II AE Contractor shall review all requests for payment, conduct specified payment/inspection meetings and recommend payment or rejection of progress payments to the 30 CES PM. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.8.1.1 Payment/Inspection meetings

Not applicable to this TO

4.8.1.2 Progress Payment Recommendations

The Title II AE Contractor shall review the construction-contractor’s interim and final payment requests and makes recommendations for approval/disapproval of invoices to the CO or the 30 CES PM. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.9 Submittals

The Title II AE Contractor shall review and recommend approval/disapproval of all the contractor’s schedules, Quality Control plan, safety plan, environmental protection plan, other similar plans, design drawings, shop drawings, testing/lab reports, material and equipment submittals in accordance with the contract and specifications. Coordinate color selections, texturing, and materials suitability with the 30 CES PM and AF using agencies as necessary for review and approval. Provide recommendations for approval/disapproval by the CO or the designated 30 CES PM. Turnaround time for submittals is five (5) working days. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.10 Contract Modifications

4.10.1 General

The Title II AE Contractor shall assist the 30 CES PM by providing supporting documentation for any necessary changes to the TO. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.10.2 Estimates

The Title II AE Contractor shall analyze the project impact of any construction contract modification and provide information to the CO and 30 CES PM. Only the CO can approve a modification to the TO. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.11 Claims and Claims Resolution

Not applicable to this TO.

4.12 As-Built Drawings

The Title II AE Contractor shall monitor the construction contractor’s ‘red-lined’/’As-built’ drawings to assure that such drawings reflect the correct details for inclusion into final ‘Record Drawings’. See Table of Deliverables.

4.13 Record Drawings

The Title II AE Contractor shall verify that the final record drawing submittal is correct per As-built drawings. See Table of Deliverables.

4.14 Shop Drawings

See Section 7.9. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.15 Replies to RFIs

The Title II AE Contractor shall review all Requests for Information (RFI), research for answers, interpret and clarify the intent of the drawings and specifications, make recommendations to the CO and the 30 CES PM within three (3) business days of receiving the RFI. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.16 Other Title II Services

4.16.1 Time Extensions

The Title II AE Contractor shall evaluate construction-contractor claim for time extensions, extended overhead delays, impacts, etc. The Title II AE Contractor shall aid in preparing the Government’s position for approval by the CO. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.16.2 Claims and Terminations

The Title II AE Contractor may be asked to support claim/terminations by providing information as necessary to 30 CES PM. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.16.3 Final Inspection

The Title II AE Contractor shall participate in Prefinal and Final acceptance inspections. The Title II AE Contractor shall generate a combined punch list at the prefinal inspection and follow up to ensure that all open items are completed before final acceptance of project. The Title II AE Contractor shall review contractor’s O&M manual submittals for completeness and ensure that training sessions have been coordinated and completed. The Title II AE Contractor shall participate in joint and/or beneficial occupancy site visits and aid in preparation and coordination of the letter of acceptance. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.16.4 List of Defects

The Title II AE Contractor shall provide the 30 CES PM and CO with a complete list of all defects and omissions written throughout the project with the date of correction noted beside each item. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.16.5 Correction of Defects

Prior the final inspection, the Title II AE Contractor shall request that the construction contractor immediately correct all defects and omissions, then maintain strong follow-up until all items are resolved and submit a report and a final payment recommendation to the CO, the 30 CES PM and the CS. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.16.6 Interpretation of Drawings

The Title II AE Contractor shall interpret and clarify the intent of the drawings and specifications as requested by the CO and/or 30 CES PM. Submittal reviews re also a part of this activity. See Table of Deliverables - Evaluation/Recommendations of Various Submittals.

4.16.7 Warranty Listing

The Title II AE Contractor shall work with the CO, the 30 CES PM and SF using agency to initiate and complete any warranty issues, for a time period of one-year, after the completion of the construction project. See Table of Deliverables – Evaluation of Various Submittals.

4.16.8 DD Form 1354

The Title II AE Contractor shall ensure that the DD Form 1354, “Transfer and Acceptance of Military Real Property” is properly prepared by the Construction Contractor and ready for beneficial occupancy and project close-out. See Table of Deliverables – Evaluation of Various Submittals.

4.17 Photography

The Title II AE Contractor shall provide photographs as necessary to support the daily AF Form 1477s. See Table of Deliverables – Digital Imaging

4.18 Microsoft Teams

The Title II AE Contractor shall to the maximum extent possible communicate with the project team which includes the PM, CO and CS in Microsoft Teams using the Collaborative Space for Project Award and Management (C-SPAM). The Title II AE Contractor shall coordinate with the PM on the current recommended procedures for meetings and communications in the Team. The Title II AE Contractor shall to the maximum extent possible attend Microsoft Teams Meetings via an internet connection, only using the phone number when an internet connection is not possible. The C-SPAM Team for this project is 232213 Building 8290 Secure Classrooms The Title II AE Contractor shall monitor the Team email for correspondence from the contractor. The email for this project is 232213Bldg8290SecureClassrooms@groups.af.mil.

4.19 Limitations of Authority

Certain Actions are reserved for the CO. The Title II AE Contractor shall not perform any of the following during any phase of work without authorization from the CO:

a) Authorize deviations from the contract documents.

b) Approve substitute materials or equipment.

c) Assume any of the responsibilities of the construction contractor’s superintendent or of subcontractors.

d) Expedite the work for the construction contractor and/or personally conduct any tests.

e) Advise on, or issue directions concerning, construction means, methods, techniques, sequences or procedures, or safety precautions and programs in connection with the work.

f) Reject work or require special inspection or testing.

g) Order the construction contractor to stop the work or any portion thereof, except under a life, health, or safety condition or event.

h) Grant a time extension.

i) Obligate an expenditure of funds and/or issue a Certificate of Payment.

j) Issue interpretations or clarifications concerning the documents directly to the Construction Contractor.

5.0 OTHER TRADITIONAL A-E SERVICES

Not applicable to this TO.

6.0 A-E CONTRACTOR PAYMENT INVOICE

The A-E Contractor shall submit an invoice for payment in accordance with (IAW) DFARS Clause 252.232-7006 Wide Area Work Flow. Payment requests may be submitted monthly, requesting a percentage of payment for A-E services performed during the reporting period. The A-E Contractor shall submit an invoice request in the Procurement Integrated Enterprise Environment (PIEE) site, including an attached invoice detailing the percentage of services completed less previous billings.

7.0 MAILING ADDRESSES

7. SPACE FORCE PROJECT MANAGEMENT (PM)

30 CES/CENMP

1172 Iceland Avenue, Building. 11433 Vandenberg SFB, CA 93437

7. SPACE FORCE CONTRACTING

30 CONS/PKA

1515 land Ave, Bldg. 8500, Room 150 1516 Vandenberg SFB, CA 93437

6 March 2024