23_101611 Juvenile Justice Courtroom 2 Buildo.pdf

DeKalb County Department of Purchasing and Contracting

Maloof Administration Building, 1300 Commerce Drive, 2nd Floor, Decatur, Georgia 30030 _

September 25, 2023

INVITATION TO BID (ITB) NO. 23-101611

FOR

DeKalb County Juvenile Justice Courtroom 2 Buildout

DEKALB COUNTY, GEORGIA

Senior Procurement Agent: William Parker Phone: 404.371.6378 Email: wmparker@dekalbcountyga.gov

Mandatory DeKalb First LSBE Meeting:

(Bidders must attend 1 meeting on either of the dates listed.)

September 27, 2023, October 4, 2023 (Meetings are held at 10:00 a.m. and 2:00 p.m.)

For attendance instructions, utilize the following link:

https://www.dekalbcountyga.gov/purchasing-contracting/general-information”

MANDATORY Pre-Bid Conference and Site Visit:

October 5, 2023; 11:00 AM Juvenile Justice Center 4309 Memorial Drive Decatur, GA 30032

Deadline for Submission of Questions: 5:00 P.M. ET, October 11, 2023

Bid Opening: 3:00 P.M. ET, October 26, 2023

Price Schedule Opening: 3 – 5 Business days after Bid Opening

THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE

DEPARTMENT OF PURCHASING AND CONTRACTING OF DEKALB COUNTY

GOVERNMENT ON OR BEFORE THE STATED DATE AND TIME WILL BE SOLELY

AND STRICTLY THE RESPONSIBILITY OF THE BIDDER.

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TABLE OF CONTENTS

Title Page Number

Acknowledgment of Bidder 3

Advertisement for Bids 4-5

Instructions to Bidders 6-15

Bidder’s Lump Sum Price Form 16-19

Bid Bond Form 20-21

First Source Jobs Ordinance Information with Exhibits 1 - 4 22-25

Contractor’s Reference and Release Form 26

Subcontractor’s Reference and Release Form 27

Contractor’s Affidavit 29

SubContractor’s Affidavit 30

DeKalb First Ordinance 31-39 Information Sheet with LSBE Exhibits A - B

Certificate of Corporate Bidder 40

Certificate of Authority – Joint Venture Bidder 41

Bidder’s Affidavit of Compliance with O.C.G.A. §13-10-91 42

Public Works Construction Affidavit 43 and Oath of Successful Bidder

Required Documents Checklist 44

Scope of Work 45-47

Technical Specifications - (Link) 48

Drawings – (Link) 48

Lighting Fixture Legend – (Link) 48

Ethics Rules 49-54

Standard Form Contract for Construction 55-108

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ACKNOWLEDGEMENT OF BIDDER

I ___________________________ have had the opportunity to review and have reviewed this Bid Document Package dated September 25, 2023, in its entirety and I agree that it is accurate and complete. I _______________________ am duly and properly in office and I am fully authorized and empowered to execute this Acknowledgement for and on behalf of the Contractor.

By: ______________________(SEAL) Signature

Name (Typed or Printed)

Title

Name of Business

Federal Tax I.D. Number

ATTEST:

Name (Typed or Printed)

Title

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ADVERTISEMENT FOR BIDS

DEKALB COUNTY, GEORGIA

INVITATION NUMBER 23-101611

Sealed Bids will be received by DeKalb County, Georgia, in the Department of Purchasing and Contracting, The

Maloof Center, 2nd Floor, 1300 Commerce Drive, Decatur, Georgia 30030, until 3:00 p.m. on October 26, 2023, at which time and place they will be publicly opened and read aloud, for furnishing all labor, materials, equipment, and all things necessary pursuant to Drawings, Specifications, conditions, etc., for 23-101611, Juvenile Justice Courtroom 2 Buildout (“the Project”). Bid Price Form shall be opened and read aloud 3 to 5 business days after Bid Opening.

SUBMIT ONE ORIGINAL BID PACKAGE (INCLUSIVE OF THE ENTIRE INVITATION TO BID

DOCUMENT AND REQUIRED DOCUMENTS WITH THE EXCEPTION OF THE BID PRICE FORM

AND THE BID BOND PAGES 16-21) STAMPED “ORIGINAL” AND ONE IDENTICAL COPY

SUBMITTED ON FLASH DRIVE TO THE ADDRESS LISTED ABOVE. DO NOT INCLUDE PRICE

OF ANY KIND ON THE FLASH DRIVE.

Contract Documents, Drawings, and Specifications for this Work can be obtained from DeKalb County’s website at: https://www.dekalbcountyga.gov/purchasing-contracting/bids-itb-rfps.

MANDATORY PRE-BID CONFERENCE AND SITE VISIT

A mandatory pre-bid conference and site visit will be held at 11:00 AM a.m. on Thursday, October 5, 2023, at Juvenile Justice Center, 4609 Memorial Drive, Decatur, GA 30032. Bidders are required to attend and participate in the mandatory pre-bid conference and site visit. Bidders shall sign in at the mandatory pre-bid meeting and site visit as proof of attendance. Bidders are requested to arrive in sufficient time to go through the security screening process required for entry into the facility. Only the Bidder or its authorized representative or employee shall sign in at the mandatory pre-bid meeting and site visit. For individual firms planning to bid as a yet to be formed joint venture, a representative from each firm is required to attend and sign

in. Failure of a Bidder to attend or sign in at the mandatory pre-bid conference and site visit, will be cause for rejection of Bid. For information regarding the mandatory pre-bid conference and site visit, please contact

William Parker, Procurement Agent, wmparker@dekalbcountyga.gov or 404.371.6378.

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QUESTIONS

All questions concerning the Project and requests for interpretation of the solicitation may be asked and answered at the pre-bid conference; however, oral answers are not authoritative. Questions must be submitted to the

Department of Purchasing and Contracting in writing via email to wmparker@dekalbcountyga.gov. Questions and requests for information or clarification concerning the specifications in this ITB must be submitted to the above listed contact person via email no later than the date and time listed in the bid timetable. Questions and requests for interpretation received after the above stated time or sent to anyone other than the listed contact person will not receive a response or be the subject of addenda.

No Bid may be revoked or withdrawn until sixty (60) days after the time set for opening the Bids.

THE COUNTY RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, TO WAIVE

INFORMALITIES IN BIDDING, AND TO READVERTISE.

This 25th day of September 2023.

DEKALB COUNTY, GEORGIA

By: William Parker William Parker

Procurement Agent Department of Purchasing and Contracting

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INSTRUCTIONS TO BIDDERS

GENERAL

Sealed Bids will be received by DeKalb County, Georgia, in the Department of Purchasing and Contracting, The Maloof Center, 2nd Floor, 1300 Commerce Drive, Decatur, Georgia 30030, until 3:00 p.m. on the 26th day of October, 2023, for 23-101611, Juvenile Justice Courtroom 2 Buildout according to the Drawings and Specifications on file in the Department of Purchasing and Contracting, The Maloof Center, 2nd Floor, 1300 Commerce Drive, Decatur, Georgia 30030. Bid Price Forms shall be opened and read aloud 3 to 5 business days after Bid Opening Date. Sealed Bids shall be submitted on the form furnished by the County and shall be submitted in duplicate. SUBMIT ONE ORIGINAL

BID PACKAGE (INCLUSIVE OF THE ENTIRE INVITATION TO BID

DOCUMENT AND REQUIRED DOCUMENTS WITH THE EXCEPTION OF THE

BID PRICE FORM PAGES 16-19) STAMPED “ORIGINAL” AND ONE COPY ON

USB FLASH DRIVE (DO NOT INCLUDE THE BID PRICE FORM ON THE

FLASH DRIVE).

Complete Drawings, Specifications and Bid price forms may be obtained from DeKalb County’s website at: www.dekalbcountyga.gov/purchasing-contracting/bids-itb-rfps.

Bids will be considered only from experienced and well-equipped contractors. Prior to beginning construction, the successful Bidder will file with the County a Performance Bond and a Payment Bond, each equal to 100% of the Contract Price, with the terms and surety to be approved by the County; and furnish satisfactory proof of carriage of the insurance required.

SUBMITTING BIDS

Bids are to be submitted on the proper unaltered forms, and shall be addressed to the

DeKalb County Department of Purchasing and Contracting, The Maloof Center, 2nd Floor, 1300 Commerce Drive, Decatur, Georgia 30030, sealed, dated and enclosed in an envelope or package appropriately marked on the outside with the name of the Bidder, the date and hour of opening, and the Invitation to Bid Number and Project Name.

FAILURE TO SUBMIT THE BID PRICE FORM IN A SEPARATE SEALED

ENVELOPE SHALL DEEM THE BID NON-RESPONSIVE. INCLUDING THE

BID PRICE FORM IN ANY AREA OUTSIDE OF ITS SEPARATE, SEALED

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ENVELOPE WILL RESULT IN BIDDER’S BID BEING DEEMED NON-

RESPONSIVE.

It is the responsibility of each Bidder to ensure that its submission is received by 3:00 p.m.

on the bid due date. The time/date stamp clock located in the Department of Purchasing

& Contracting shall serve as the official authority to determine lateness of any bid. The bid opening time shall be strictly observed. Be aware that visitors to our offices will go through a security screening process upon entering the building. Bidders should plan enough time to ensure that they will be able to deliver their submission prior to our deadline.

Late submissions, for whatever reason, will not be evaluated. Bidders should plan their deliveries accordingly. Telephone or fax bids will not be accepted.

BID PRICE FORM OPENING

Bid Price Form openings shall be conducted in the Department of Purchasing and

Contracting three (3) to five (5) days after the bid opening. Only the Bid Price Form of responsive bidders shall be opened. The County reserves the right to decide which bid(s) will be deemed responsive and said determination shall be made in accordance with the requirements stated in this solicitation.

BUSINESS LICENSE

Bidders shall submit a copy of its current, valid business license with its Bid. If the Bidder is a Georgia corporation, Bidder shall submit a valid county or city business license. If

Bidder is a joint venture, Bidder shall submit valid business licenses for each member of the joint venture. If the Bidder is not a Georgia corporation, Bidder shall submit a certificate of authority to transact business in the state of Georgia and a copy of its current, valid business license issued by its home jurisdiction. If Bidder holds a professional license, then Bidder shall submit a copy of the valid professional license. Failure to provide the business license, certificate of authority, or professional license required by this section, may result in the proposed Bid being deemed non-responsive.

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GENERAL CONTRACTOR’S LICENSE NUMBER

As required by O.C.G.A. § 43-41-6, et seq., a Bidder responding to this Invitation to Bid must provide a copy of its Georgia General Contractor’s License with its Bid. The Georgia

General Contractor’s License must be issued in the name of the Bidder or in the name of its qualifying agent. If a proposed Bidder is relying upon a qualifying agent’s Georgia

General Contractor’s License, then the name of the proposed Bidder must be set forth on the license as an affiliated business organization/dependent licensee. All licenses must be current, valid, and issued in compliance with applicable law. Failure to provide this license with the Bid will result in the proposed Bid being deemed non-responsive.

ADDITIONAL LICENSING REQUIREMENTS

Contractor must also have and/or subcontract with additional partners to include licensing requirements to include: State of Georgia Telecommunications Class or Unrestricted Class

Low-Voltage Contractor (LVL), Fire Suppression System Contractor License and any and all required licenses for Mechanical, Electrical and Plumbing as required by State, Local or Federal Regulations for the completion of the Work.

QUESTIONS, ADDENDA AND INTERPRETATION

All questions concerning the Project and requests for interpretation of the solicitation may be asked and answered at the pre-bid conference; however, oral answers are not authoritative. Questions must be submitted to the Department of Purchasing and

Contracting in writing via email to wmparker@dekalbcountyga.gov. Questions and requests for information or clarification concerning the specifications in this ITB must be submitted to the above listed contact person via email no later than the date and time listed in the bid timetable. Questions and requests for interpretation received after the above stated time or sent to anyone other than the listed contact person will not receive a response or be the subject of addenda. For questions and requests for interpretation after the pre-bid conference, each response shall be given in written addendum, separately numbered and dated, and published on the County website in sufficient time for interested parties to review. No responses to requests, answers to specification questions, or additional information shall be supplied after October 11th , 2023.

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ACKNOWLEDGMENT OF ADDENDA

Addenda may be issued in response to changes in the Invitation to Bid. Addenda must be acknowledged by signing and returning the Addendum Acknowledgement with the Bid.

Acknowledgments must be received by the County before the Bid opening time and date.

Failure to properly acknowledge any addendum may result in the proposed Bid being deemed non-responsive. Bidder may call William Parker at 404.371.6378 or send an email to wmparker@dekalbcountyga.gov to verify the number of addenda prior to submission.

All addenda issued for this Project may be found on DeKalb County’s website, https://www.dekalbcountyga.gov/purchasing-contracting/bids-itb-rfps.

AUTHORITY TO SIGN

If a Bid is submitted by an individual, his/her name and mailing address must be shown.

If submitted by a corporation, partnership, or joint venture, the name and physical mailing address of each member of the corporation, partnership, or joint venture must be shown.

If submitted by a corporation, the Certificate of Corporate Bidder in the form attached to the Bid Document Package must be executed and submitted with the Bid. If submitted by a joint venture, the Certificate of Authority – Joint Venture in the form attached to the Bid

Document Package must be executed and submitted with the Bid. A post office box is not acceptable as a physical mailing address. The legal and proper name of the proprietorship, corporation, or partnership submitting the Bid shall be printed or typed in the space provided on the Certificate of Corporate Bidder.

BID GUARANTEE TO ACCOMPANY BID

Each Bid must be accompanied by a Bid Guarantee in an amount of not less than ten percent (10%) of the amount of the Bid. The Bid Guarantee may be in the form of an official bank check payable to DeKalb County, or a Bid Bond in the form provided in the

Bid Document Package. The Bid Bond shall be issued by a surety company licensed to write bonds in the State of Georgia, listed in the most current U.S. Treasury Circular No.

570, and have a current A.M. Best rating of "A" (Excellent) with a Financial Size Category of XII or better.

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VALID INSURANCE, BONDS, LICENSES, PERMITS, AND CERTIFICATES

Bidder shall ensure that any bond, bid bond, payment bond, performance bond, insurance, license, permit or certificate submitted in response to this Invitation to Bid or as part of the

Contract for this Project shall be current and valid when submitted, and shall remain valid, current and maintained in good standing for the Contract Term.

BUILDERS’ RISK INSURANCE COVERAGE

DeKalb County shall procure and maintain Builders Risk Insurance on the entire work which provides “All-risk” form that shall at least include insurance for physical loss or damage to the Work, temporary buildings, falsework, and materials and equipment in transit, and shall insure against at least the following perils or causes of loss: fire, lightning, extended coverage, theft, vandalism, malicious mischief, earthquake, collapse, debris removal, demolition occasioned by enforcement of Laws and Regulations, water damage

(other than caused by flood), and such other perils or causes of loss as may be specifically required by Supplementary Conditions) until Final Completion and Acceptance of the

Project. Such policy of insurance shall contain at least the following sub-limits of insurance and deductibles:

Sub-limits:

Property in Transit $1,000,000 Property in Offsite Storage $1,000,000 Plans & Blueprints $25,000 Debris Removal 25% of Insured Physical

Loss Delay in Completion / Soft Cost TBD Ordinance of Law (Increased Cost of Construction) $1,000,000 Flood and Earthquake TBD – Full Contract Value Deductibles:

Flood and Earthquake $25,000 Water Damage other than Flood $100,000 All other Perils $10,000

RIGHTS RESERVED

The County reserves the right to reject any or all Bids, to waive informalities, and to re-advertise. The County reserves the right to decide which Bid will be deemed lowest, responsive and responsible. For consideration as a responsible Bidder, the proposed Bidder shall, among other qualifications, demonstrate in its Bid that it has been the general

23-101611, Juvenile Justice Courtroom 2 Buildout Page 10 of 108 contractor engaged in construction and successful completion of facilities of similar character and magnitude for at least five (5) years, and shall demonstrate the financial ability to perform the required Work. Bidder may be required to submit evidence setting forth qualifications which entitle him to consideration as a responsible Bidder. A list of work of similar character successfully completed within the last five (5) years may be required as set forth in the Invitation to Bid giving the location and size of each project.

Bidder shall complete the Reference and Release Form attached to the Bidder Document

Package. In addition, the Bidder shall submit, upon request by the County, a list of equipment available for use on this Work with its Bid. Any additions, conditions, limitations, or provisions attached to the Bid shall render it informal and will be cause for rejection as non-responsive. No Bid may be revoked or withdrawn until sixty (60) days after the time set for opening the Bids.

AWARD OF CONTRACT

The Contract, if awarded, will be awarded to that responsible Bidder whose responsive Bid will be most advantageous to the County, price and other factors considered. The County is entitled to make the determination in its sole discretion. The Contract between the

County and the Contractor shall be executed in the form attached to the Bid Document

Package on pages 55-108 and shall form a binding contract between the contracting parties.

A Performance Bond and a Payment Bond, each equal to 100% of the Contract Price, must be provided by the successful Bidder, issued in proper form by a surety company licensed to write bonds in the State of Georgia, listed in the most current U.S. Treasury Circular No.

570, and which has a current A.M. Best rating of "A" (Excellent) with a Financial Size

Category of XII or better. Bonds given shall meet the requirements of the law of the State of Georgia including, but not limited to, O.C.G.A. §13-10-1 and §36-91-21 et seq.

FAILURE TO EXECUTE CONTRACT

The County shall have sixty (60) days after the time set for openings of Bids to notify a

Bidder of the County’s acceptance of the Bid and its intent to award the Contract to such

Bidder. If the County so notifies a Bidder and the Bidder fails to enter into the Contract in the form attached to the Bid Document Package on pages 55-108 within ten (10) days of receiving such notice, or fails within that time to provide the required Payment and

Performance Bonds and proof of required insurance, the amount of the Bid Bond or other

Bid Guarantee shall be paid over to the County as liquidated damages. The acceptance of

23-101611, Juvenile Justice Courtroom 2 Buildout Page 11 of 108 the payment of the Bid Bond shall not operate to bar any claim the County might otherwise have against the Bidder, and the County shall be authorized to pursue any claim against the

Bidder for failure to consummate the Contract as may be authorized by law.

LOCATIONS AND SITE

The site of the proposed Work is at the stated location(s) within DeKalb County, Georgia.

By submitting a Bid, the Bidder accepts the site in its present condition and agrees, if awarded the Contract, to carry out all Work in accordance with the requirements of the

Contract, the Specifications and as shown on the Drawings. The Bidder shall, before submitting a Bid, attend the Mandatory Pre-Bid Conference and Site Visit and acquaint itself with the actual conditions and the location of any or all obstructions that may exist on the site. The documents comprising the Contract contain the provisions required for the completion of the Work to be performed pursuant to this Contract. Information obtained from an officer, agent, or employee of the County, or any other person shall not affect the risks or obligations assumed by the Contractor or relieve it from fulfilling any of the conditions of the Contract. Each Bidder, prior to submitting his Bid, is responsible for inspecting the site and for reading and being thoroughly familiar with all of the documents comprising the Contract and Bid Document Package. The failure or omission of any

Bidder to so familiarize himself shall in no way relieve any Bidder from any obligation in respect to his Bid. The Contractor shall inspect all easements and rights-of-way to ensure that the County has obtained all land and rights-of-way necessary for completion of the

Work to be performed pursuant to the Contract. The Contractor shall comply with all stipulations contained in easements acquired by the County. If applicable to the Work, all easements and rights-of-way documents are available for inspection in the office of the

Facilities Management. The Contractor shall not be entitled to damages and agrees not to make any claim against the County, its officials or employees for the failure to obtain necessary interests in land for this Project. The Contractor shall accurately locate above-ground and below-ground utilities and structures which may be affected by the Work using whatever means may be appropriate.

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DEKALB FIRST ORDINANCE

It is the objective of the Chief Executive Officer and Board of Commissioners of DeKalb

County to provide maximum practicable opportunity for all businesses to participate in the performance of government contracts. The current DeKalb County List of Certified

Vendors may be found on the County website at https://lsbecertification.info/pages/Directory/SearchPublic.jsp.

It is required that all responding Bidders attend the mandatory LSBE meeting within two-weeks of the solicitation’s advertisement, and comply, complete and submit all LSBE forms with the Bidder’s response in order to remain responsive. Attendance can be in person, via video conference and teleconference. Video conferencing is available through Skype/Lync. Instructions for attendance via video conference can be found on the

County’s website at https://www.dekalbcountyga.gov/purchasing-contracting/dekalb-first-lsbe-program.

For further details regarding the DeKalb First Local Small Business Enterprise Ordinance, contact the LSBE Program representative at DeKalbFirstLSBE@dekalbcountyga.gov.

FEDERAL WORK AUTHORIZATION PROGRAM PARTICIPATION

All qualifying Contractors and Subcontractors performing work with DeKalb County, Georgia must register and participate in the federal work authorization program to verify the work eligibility information of new employees. In order for a Bid to be considered, it is mandatory that the Bidder’s Affidavit of Compliance with O.C.G.A. §13-10-91 included as page 42 be completed and submitted with the Bid.

GEORGIA OPEN RECORDS ACT

Without regard to any designation made by the person or entity making a submission, DeKalb County considers all information submitted in response to this invitation or request to be a public record that will be disclosed upon request pursuant to the Georgia Open

Records Act, O.C.G.A. §50-18-70 et seq., without consulting or contacting the person or entity making the submission, unless a court order is presented with the submission. You may wish to consult an attorney or obtain legal advice prior to making a submission.

23-101611, Juvenile Justice Courtroom 2 Buildout Page 13 of 108 https://lsbecertification.info/pages/Directory/SearchPublic.jsp https://www.dekalbcountyga.gov/purchasing-contracting/dekalb-first-lsbe-program https://www.dekalbcountyga.gov/purchasing-contracting/dekalb-first-lsbe-program mailto:DeKalbFirstLSBE@dekalbcountyga.gov

FIRST SOURCE JOBS ORDINANCE

The DeKalb County First Source Jobs Ordinance requires contractors or beneficiaries entering into any type of agreement with the County, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services, construction projects, professional or consultant services, which is funded in whole or part with County funds or County administered funds in which the contractor is to receive

$50,000 or more in County expenditures or committed expenditures and recipient of urban redevelopment action grants or community development block funds administered in the amount of $50,000 or more make a good faith effort to hire DeKalb County residents for at least 50% of jobs using the First Source Registry (candidate database). The work to be performed under this contract is subject to the provisions of the DeKalb County First

Source Jobs Ordinance. Please complete the First Source Jobs Ordinance

Acknowledgement and New Employee Tracking Form included in Attachment ____, First

Source Jobs Ordinance (with Exhibits 1 – 4) and submit with the responder’s proposal.

For more information on the First Source Jobs Ordinance requirement, please contact

WorkSource DeKalb at www.worksourcedekalb.org or 404-687-3400.

ETHICS RULES

Bidders are subject to the Ethics provision within the DeKalb County Purchasing Policy;

the Organizational Act, Section 22A, the Code of DeKalb County; and the rules of

Executive Order 2014-4. Any violations will be addressed, pursuant to these policies and rules.

To the extent that the Organizational Act, Section 22A, the Code of DeKalb County, and the rules of Executive Order 2014-4 allow a gift, meal, travel expense, ticket, or anything else of value to be purchased for a CEO employee by a contractor doing business with the County, the contractor must provide written disclosure, quarterly, of the exact nature and value of the purchase to the Chief Integrity Officer, if created, or the Finance Director or his/her designee. Every contractor conducting business with the County will receive a copy of these ethical rules at the time of execution of the contract.

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DEKALB COUNTY, GEORGIA'S TITLE VI POLICY STATEMENT

DeKalb County, Georgia is committed to compliance with Title VI of the Civil Rights Act of 1964 and all related regulations and directives. DeKalb County assures that no person shall on the grounds of race, color, sex, or national origin, as provided by Title VI of the Civil Rights Act of 1964, the Federal-Aid Highway Transportation Act of 1973, and the Civil Rights Restoration Act of 1987 be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity.

DeKalb County further assures that no person shall on the grounds of age, low income, disability, sexual orientation or gender identity be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity.

DeKalb County assures every effort will be made to ensure nondiscrimination in all of its programs and activities, whether those programs and activities are federally funded or not. In addition, DeKalb County will take reasonable steps to provide meaningful access to services for persons with Limited English Proficiency (LEP).

STANDARD COUNTY CONTRACT

The attached sample contract is the County’s standard contract document, which specifically outlines the contractual responsibilities. All bidders should thoroughly review the document prior to submitting a bid. Any proposed revisions to the terms or language of this document must be submitted in writing with the bidder’s bid. Since proposed revisions may result in a bid being rejected if the revisions are unacceptable to the County, bidders should review any proposed revisions with an officer of the firm having authority to execute the contract. No alterations can be made in the contract after award by the Board of Commissioners.

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Invitation No. _23-101611

BIDDER’S LUMP SUM BID PRICE FORM

*** BID PIRCE FORM MUST BE SUBMITTED IN A SEPARATE SEALED

ENVELOPE OR BIDDER WILL BE DEEMED NON-RESPONSIVE AND WILL

NOT BE CONSIDERED FOR AWARD***

TO: The Governing Authority of DeKalb County, Georgia

The undersigned, as Bidder, declares that he has carefully examined the Bid Document

Package for ITB No. 23-101611, Juvenile Justice Courtroom 2 Buildout, an annexed proposed form of Contract, the Specifications therein contained, and the Drawings therein referred to, and that he proposes and agrees that if his Bid is accepted, to provide the necessary machinery, tools, apparatus, and other means of construction, and will furnish all materials and labor specified in the Contract, or called for by the Drawings, or necessary to complete the Work in the manner therein specified within the time specified, as therein set forth for the following lump sum amount which sum is hereinafter referred to as the

“Base Bid.” The Base Bid includes and encompasses the cost of all labor, materials, equipment, tools, supervision, scheduling, safety program, coordination, engineering, testing, surveys, layout, cleanup, and other things and services required to complete the entire Project in strict conformity with the Drawings, Specifications, the Contract, and all addenda and authorized written clarifications issued prior to the Bid date. Without limitation, the Base Bid also includes all applicable sales and use taxes, fees, temporary lighting, heating and cooling, temporary utilities, security for the site, freight costs, handling costs, permit costs, field and main office costs, bond premiums, insurance premiums, direct and indirect administrative costs, overhead, and profit.

(State amount in words on this line) (In figures)

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BID PRICE FORM

This is a LUMP SUM Bid. The following Bid Schedule is intended as a general recap of the work involved; it is NOT an all-inclusive detail of everything required to do this job. It is the Contractor's responsibility to carefully review the plans, specifications, and project to determine what is needed to do the whole job, and to reflect this in the LUMP SUM BID. IF DURING THE BID PROCESS, THE CONTRACTOR NOTICES A DISCREPANCY BETWEEN THE WORK REQUIRED AND THE BID SCHEDULE, IT

MUST BE BROUGHT TO THE COUNTY'S ATTENTION PRIOR TO THE BID DUE DATE.

ITEM DESCRIPTION Unit Quantity Price

1 Mobilization LS 1

2 Division 3: Concrete LS 1

3 Division 4: Masonry LS 1

4 Division 5: Metals LS 1

5 Division 6: Woods & Plastics LS 1

6 Division 7: Thermal & Moisture Protection LS 1

7 Division 8: Doors & Windows LS 1

8 Division 9: Finishes LS 1

9 Division 10: Specialties LS 1

10 Division 15: Mechanical LS 1

11 Division 16: Electrical LS 1

12 Signage: LS 1

TOTAL BID:

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Attached hereto is Bid Bond made by

, a surety company listed in the most current Us Treasury Circular No. 570 and licensed to write surety bonds in the State of

Georgia, payable to DeKalb County, Georgia (or official bank check), in the amount of ten percent (10%) of the above Bid.

If this Bid shall be accepted by DeKalb County and the undersigned shall fail to execute a satisfactory contract in the form of said proposed Contract, give satisfactory Performance and Payment Bonds, or furnish satisfactory proof of the insurance required, as stated in the

Instructions to Bidders attached hereto within ten (10) days from the Notice of Award of the Contract, then the County may at its option, determine that the undersigned abandoned the Contract and thereupon this Bid shall be null and void, and the sum stipulated in the attached Bid Bond (or official bank check) shall be forfeited to the County as liquidated damages.

Bidder declares its intent to subcontract the portion of the Work as below stated. Bidder understands and agrees that the use of any Subcontractor not listed below shall be strictly prohibited without prior written approval from the County. (List the names of all subcontractors and the work to be performed by the subcontractor on the lines provided below.)

Bidder further declares that the full names and residence addresses of all persons and parties interested in the foregoing Bid as principals are as follows:

Bidder declares further that it is / is not a DeKalb County Firm.

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Signed, sealed, and dated this day of , 20 .

By:___________________________(SEAL)

Print Name of Signer

Title of Signer

Name of Business Entity Submitting Bid

Bidder’s Street Address

Bidder’s City, State and Zip Code

Bidder’s Phone Number

Bidder’s Fax Number

Bidder’s E-Mail Address

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BID BOND FORM

KNOW ALL MEN BY THESE PRESENTS, that we, (hereinafter called the Principal) and

(hereinafter called the Surety), a corporation chartered and existing under the laws of the State of with its principal offices in the City of ___________and listed in the

Federal Register and licensed to write surety bonds in the State of Georgia, are held and firmly bound unto DeKalb County, Georgia, in the full and just sum of 10% of the Principal’s Bid good and lawful money of the United States of America, to be paid upon demand of DeKalb County, Georgia, to which payment well and truly to be made we bind ourselves, our heirs, executors, administrators, and assigns, jointly and severally and firmly by these presents.

WHEREAS, the Principal is about to submit, or has submitted to DeKalb County, Georgia, a Bid for ITB 23-101611, DeKalb County Juvenile Justice Courtroom 2 Buildout.

WHEREAS, the Principal desires to file this Bond in accordance with law to accompany this Bid.

NOW, THEREFORE, the conditions of this obligation are such that if the Bid be accepted within sixty (60) days of the Bid opening, the Principal shall execute a Contract in accordance with the

Bid and upon the terms, conditions, and prices set forth therein, and in the form and manner required by DeKalb County, Georgia, and within ten (10) days from the date of Notice of Award of the Contract, execute a sufficient and satisfactory Performance Bond and Payment Bond payable to DeKalb County, Georgia, each in an amount of one hundred percent (100%) of the total

Contract Price, in form and with security satisfactory to DeKalb County and furnish satisfactory proof of the insurance required, then this obligation to be void; otherwise, to be and remain in full force and virtue in law; and the Surety shall, upon failure of the Principal to comply with any or all of the foregoing requirements within the time specified above, immediately pay to the aforesaid

DeKalb County, Georgia, upon demand, the amount hereof in good and lawful money of the

United States of America, not as a penalty, but as liquidated damages.

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IN TESTIMONY THEREOF, the Principal and Surety have caused these presents to be duly signed and sealed this day of , 20 .

PRINCIPAL

By: _______________________________(SEAL) Signature of Principal

Print Name and Title of Authorized Signer

Print Name of Principal Business

ATTEST:

Corporate Secretary

SURETY

By: ________________________________(SEAL) Signature of Surety (by Power of Attorney)

Print Name and Title of Authorized Signer

Print Name of Surety Business

WITNESS:

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FIRST SOURCE JOBS ORDINANCE INFORMATION

(WITH EXHIBITS 1 – 4)

EXHIBIT 1

First Source Jobs Ordinance Acknowledgement The DeKalb County First Source Ordinance requires contractors or beneficiaries of eligible projects entering into any type of agreement with the County, including purchase orders, regardless of what they may be called, for the procurement or disposal of supplies, services, construction projects, professional or consultant services, which is funded in whole or part with County funds or County administered funds in which the contractor is to receive $50,000 or more in County expenditures or committed expenditures and recipient of urban redevelopment action grants or community development block funds administered in the amount of $50,000 or more to make a good faith effort to hire DeKalb County residents for at least 50% of jobs created using the First Source Registry (candidate database) within one hundred twenty (120) days of contract execution. The work to be performed under this contract is subject to the provisions of the DeKalb County First Source Jobs Ordinance. All contractors will be asked to submit an Employment Roster and/or copies of active payroll registers on a monthly basis to verify compliance. The undersigned acknowledges and agrees to comply with the provisions of the DeKalb County First Source Jobs Ordinance.

CONTRACTOR OR BENEFICIARY INFORMATION:

Contractor or Beneficiary Name (Signature)

Contractor or Beneficiary Name (Printed)

Title

Telephone

Email

Name of Business

Please answer the following questions:

1. How many job openings do you anticipate filling related to this contract?

2. How many incumbents/existing employees will retain jobs due to this contract?

DeKalb Residents: Non-DeKalb Residents:

3. How many work hours per week constitutes Full Time employment?

Please return this form to WorkSource DeKalb, (404)687-3900 or email to fkadkins@dekalbcountyga.gov

FIRST SOURCE JOBS ORDINANCE INFORMATION

WorkSource DeKalb (WSD) is an EEO/M/F/D/V employer/program. Auxiliary aids/services are available upon request to individuals with disabilities. Persons with hearing impairments may call 1‐800‐255‐0135 or 711 TTY for assistance. WSD is 100% funded by the U. S. Department of Labor and is a proud partner of the American Job

Center Network.

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EXHIBIT 2

NEW EMPLOYEE TRACKING FORM

Name of Bidder

Address

E-Mail

Phone Number

Fax Number

Do you anticipate hiring from the First Source Candidate Registry? Y or N (Circle one)

If so, the approximate number of employees you anticipate hiring: _____________________________

Type of Position (s) you anticipate hiring:

(List position title, one position per line)

Attach job description per job title:

The number you anticipate hiring:

Timeline

WorkSource DeKalb (WSD) is an EEO/M/F/D/V employer/program. Auxiliary aids/services are available upon request to individuals with disabilities. Persons with hearing impairments may call 1‐800‐255‐0135 or 711 TTY for assistance. WSD is 100% funded by the U. S. Department of Labor and is a proud partner of the American Job Center Network.

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EXHIBIT 3

BUSINESS SERVICE REQUEST FORM

Please complete this form for each position that you have available.

DATE: FEDERAL TAX ID:

COMPANY NAME: WEBSITE:

ADDRESS:

(WORKSITE ADDRESS IF DIFFERENT):

CONTACT NAME: TITLE:

CONTACT E-MAIL ADDRESS: CONTACT PHONE:

Are you a private employment agency or staffing agency? YES☐ NO ☐

JOB DESCRIPTION: (Please include a copy of the Job Description)

POSITION TITLE: ____________________________________________________________

NUMBER OF POSITIONS AVAILABLE: _________ TARGET START DATE: ______________

WEEKLY WORK HOURS: ☐ 20-30 hours ☐ 30-40 hours Other ________________

SALARY RATE (OR RANGE): ________________ SPECIFIC WORK SCHEDULE: ___________

PERM ☐ TEMP ☐ TEMP-TO-PERM ☐ SEASONAL ☐

PUBLIC TRANSPORTATION ACCESSIBILITY: YES ☐ NO ☐

SCREENINGS ARE REQUIRED: YES ☐ NO ☐ SELECT ALL THAT APPLY:

☒CREDIT CHECK ☐ DRUG ☒MVR ☐BACKGROUND ☒OTHER _________

HOW TO APPLY:

Please return form to: fdadkins@dekalbcountyga.gov

DO NOT WRITE BELOW THIS LINE - TO BE COMPLETED BY WORKSOURCE DEKALB ONLY

TYPE: ☐ First Source ☐ Direct Hire ☐ Work Experience (WEX) SYSTEM ENTRY DATE: ___________

ASSIGNED TO: _______________________________________ DATE: ___________

WorkSource DeKalb (WSD) is an EEO/M/F/D/V employer/program. Auxiliary aids/services are available upon request to individuals with disabilities. Persons with hearing impairments may call 1‐800‐255‐0135 or 711 TTY for assistance. WSD is 100% funded by the U. S. Department of Labor and is a proud partner of the American Job Center Network.

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EXHIBIT 4

EMPLOYMENT ROSTER

DeKalb County

Contract Number:

Project Name:

Contractor: Date:

Name Position: Start Date

Hourly Rate of

Pay

Hired for this

Project?

(yes/no)

Anticipated Length of

Employment (Months)

% of Time Dedicated to the Project

Full or Part

Time?

(No. of Hours)

Georgia County of Residency

WorkSource DeKalb (WSD) is an EEO/M/F/D/V employer/program. Auxiliary aids/services are available upon request to individuals with disabilities. Persons with hearing impairments may call 1‐800‐255‐0135 or 711 TTY for assistance. WSD is 100% funded by the U. S. Department of Labor and is a proud partner of the American Job Center Network.

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ATTACHMENT B

CONTRACTOR REFERENCE AND RELEASE FORM

List below at least three (3) references, including company name, contact name, address, email address, telephone numbers and contract period who can verify your experience and ability to perform the service(s) listed in the solicitation. References must be for three (3) completed projects of similar size, scope and complexity within the last five (5) years. References that do not meet this criteria may result in your bid being deemed non-responsive.

Company Name Contract Period

Contact Person Name and Title

Telephone Number (include area code)

Complete Primary Address

City State Zip Code

Email Address

Fax Number (include area code)

Project Name and Description

Company Name

Contract Period

REFERENCE CHECK RELEASE STATEMENT

You are authorized to contact the references provided above for purposes of this ITB.

Signed_______________________________________ Title___________________________ (Authorized Signature of Bidder)

Company Name _____________________________________Date ____________________

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ATTACHMENT C

LSBE SUBCONTRACTOR REFERENCE AND RELEASE FORM

List below at least three (3) references, including company name, contact name, address, email address, telephone numbers and contract period who can verify your experience and ability to perform the type(s) of product(s)/ service(s) listed in the solicitation.

Company Name Contract Period

REFERENCE CHECK RELEASE STATEMENT

You are authorized to contact the references provided above for purposes of this ITB.

Signed_______________________________________ Title___________________________ (Authorized Signature of LSBE Subcontractor)

Company Name _____________________________________Date ____________________

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ATTACHMENT D

CONTRACTOR & SUBCONTRACTOR EVIDENCE OF COMPLIANCE:

(1) County contracts for the physical performance of services within the state of Georgia shall include the following provisions: 1

a. the contractor has registered with and is authorized to use the federal work authorization program to verify information on all newly hired employees or subcontractors;

b. by affidavit, the contractor must attest to the contractor’s name, address, user identification number, date of authorization, and verification of the continual participation throughout the contract period, and

c. the affidavit shall become a part of the covered contract and must be attached.

(2) No contractor or subcontractor who enters into a contract with the County shall enter into such a contract or subcontract in connection with the physical performance of services within Georgia unless the contractor or subcontractor registers and participates in the federal work authorization program to verify information of all newly hired employees.

Any employee, contractor, or subcontractor of such contactor or subcontractor shall also be required to satisfy the requirements of O.C.G.A. § 13-10-91, as amended.

(3) Upon contracting with a new subcontractor, a contractor or subcontractor shall, as a condition of any contract or subcontract entered into pursuant to O.C.G.A. § 13-10-91, as amended, agree to provide the County with notice of the identity of any and all subsequent subcontractors hired or contracted by the contractor or subcontractor. Such notice shall be provided within five (5) business days of entering into a contract or agreement for hire with any subcontractor. Such notice shall include an affidavit from each subsequent contractor attesting to the subcontractor’s name, address, user identification number, and date of authorization to use the federal work authorization program.

(4) An affidavit shall be considered an open public record; provided, however, that any information protected from public disclosure by federal law or by Article 4 of Chapter 28 of Title 50 shall be redacted. Affidavits shall be maintained by the County for five years from the date of receipt.

(5) To verify compliance, the contractor agrees to participate in random audits conducted by the Commissioner of the Georgia Department of Labor. The results of the audits shall be published on the www.open.georgia.gov website, and on the Department of Labor’s website no later than December 31 of each year.

(6) Any person who knowingly and willfully makes a false, fictitious, or fraudulent statement in an affidavit submitted pursuant to O.C.G.A. § 13-10-91 shall be guilty of a violation of Code § 16-10-20 and, upon conviction, shall be punished as provided in such section.

Contractors and subcontractors convicted for false statements based on a violation of such section shall be prohibited from bidding on or entering into any public contract for twelve

(12) months following such conviction.

1 O.C.G.A. § 13-10-91, as amended

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ATTACHMENT E

CONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm or corporation which is contracting with DEKALB COUNTY, GA, a political subdivision of the State of Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A.

§ 13-10-91, as amended]. The affiant agrees to continue to use the federal work authorization program throughout the contract period.

The undersigned further agrees that, should it employ or contract with any subcontractor(s) in connection with the physical performance of services pursuant to this contract with the COUNTY, contractor will secure from such subcontractor(s) similar verification of compliance with O.C.G.A. § 13- 10-91, as amended, on the Subcontractor Affidavit form. Contractor further agrees to maintain records of such compliance and provide a copy of each such verification to the COUNTY, within five (5) days from when the subcontractor(s) is retained to perform such service.

BY: Authorized Officer or Agent Federal Work Authorization

(Bidder’s Name) Enrollment Date

Title of Authorized Officer or Agent of Bidder Identification Number

Printed Name of Authorized Officer or Agent

Address (* do not include a post office box)

SUBSCRIBED AND SWORN

BEFORE ME ON THIS THE

_______________ DAY OF _______________________, 20__

Notary Public

My Commission Expires: _______________________________

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ATTACHMENT F

SUBCONTRACTOR AFFIDAVIT

By executing this affidavit, the undersigned verifies its compliance with O.C.G.A. § 13-10-91, as amended, stating affirmatively that the individual, firm, or corporation which is engaged in the physical performance of services under a contract with _________________________________name of contractor) on behalf of DEKALB COUNTY, GA, a political subdivision of the State of Georgia, has registered with and is participating in a federal work authorization program* [any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), P.L. 99-603, in accordance with the applicability provisions and deadlines established in O.C.G.A.

§ 13-10-91, as amended].