23-07-POL IFB Manual.pdf

INVITATION FOR BID

NO. 23-07-POL

SECURITY SYSTEMS MAINTENANCE AND SERVICES

FOR THE CITY OF SALEM POLICE DEPARTMENT

July 5, 2022

BIDS DUE:

July 19, 2022 at 11:00 AM Late bids Will Be Rejected

DELIVER COMPLETED SUBMISSIONS TO:

City of Salem, MA Purchasing Department

Attn: Anthony P. Delaney 93 Washington Street, Salem, MA 01970 e-mail : adelaney@salem.com mailto:adelaney@salem.com

IFB #23-07-POL

City of Salem, Massachusetts

Purchasing Department

COVER SHEET

The City of Salem reserves the right to reject any or all Bids, to omit any item or items called for, or to accept the bids(s) deemed in the best interest of the City. One Original and One (1) copy of the bids must be submitted on or before 11:00 AM on July 19, 2022 to:

Purchasing Department Salem City Hall

93 Washington Street Salem, Massachusetts 01970

The envelope containing the Bid and required information must be sealed and marked with Proposer’s name, title of proposal, IFB number, and date of opening. The Proposer must sign all required signature pages in order for the proposal to be considered.

The Proposer acknowledges receipt of the following ADDENDA #

BUSINESS/INDIVIDUAL NAME_______________________________________________________

ADDRESS __________________________________________________________

CITY, STATE, ZIP CODE __________________________________________________________

TELEPHONE __________________________________________________________

EMAIL __________________________________________________________

INDIVIDUAL/AUTHORIZED SIGNATURE ______________________________________

AUTHORIZED OFFICER NAME (print) ______________________________________

DATE ______________________________________

By signing above, the authorized officer is certifying that a complete examination of all IFB documents has been made and that the goods/services will be delivered within the time specified and at the prices stated.

All bidders must sign and submit with their bid the attached Certificate of Good Faith and Tax Attestation Form. Failure to do so will result in the bid being unresponsive and rejected.

If bidder/proposer is a co-partnership, all partners must execute both copies of the bid/proposal, unless one partner has been authorized to sign for the co-partnership, in which case evidence of such authority shall be submitted.

If bidder/proposer is a corporation, the authorized agent shall execute both copies of the bid/proposal.

Evidence of authority to sign must be submitted.

The City of Salem reserves the right to reject any or all bids/proposals and waive any informalities deemed to be in the best interests of the City.

INVITATION TO BID

Sealed bids for furnishing the following will be received at the Purchasing Department, Salem City Hall, 93 Washington Street, Salem, Massachusetts 01970 until the time specified below at which time the bids will be publicly opened and read. The time received will be stamped on each bid and for a consistency of time, the wall clock in the Purchasing Office will be the determining time.

ITEM BID OPENING

IFB No. 23-07-POL July 19, 2022 Security Systems Maintenance & 11:00 AM Service Agreement - Salem, MA

Bid Documents and bid forms may be obtained at the Purchasing Office, Salem City Hall, 93 Washington Street, Salem, MA, or on the Purchasing Department webpage located at www.salem.com/bids.

Bids will be opened in the City Council Ante Room, 2nd Floor of Salem City Hall. Each bid must be accompanied by a bid security of CASH, CERTIFIED CHECK, or BID BOND issued by a responsible bank or trust company licensed to do business in the State of Massachusetts in the amount of 5% of the total bid.

A bond of an amount equal to 50 per cent of the total amount of the bid with a surety company satisfactory to the City of Salem, as surety, will be required for the faithful Payment for all labor and materials used in the work. Such bonds shall be prepared by and supplied by a surety company licensed to do business in the Commonwealth of Massachusetts.

No bidder may withdraw his bid for a period of thirty (30) work days after the date set for the opening thereof.

Attention is directed to the minimum wage rates to be paid as determined by the Department of Labor and Workforce Development under the provisions of Massachusetts General Laws, Chapter 149, Sections 26 to 27D inclusive.

The bidding and award of this Contract will be under the provisions of M.G. L. Chapter 149, Section 44A, et seq. and the provisions of M.G.L. Chapter 30, Section 39S.

Salem is an affirmative action/equal opportunity purchaser.

The City reserves the right to accept or reject, in whole or in part, any or all bids or take whatever other action may be deemed necessary to be in the best interest of the City.

Thomas P. Watkins Purchasing Agent http://www.salem.com/bids

BIDDER’S CHECKLIST

Submission Requirements:

Please Check:

Completed Cover Sheet Attachments B through I 5% Bid Security Acknowledgement of Addenda: __________ (if applicable)

(#s)

The 50% Payment bond will be required only of the vendor awarded the Contract and will need to be submitted at the time of Contract execution.

City of Salem, MA IFB No. 23-07-POL

Security Systems Maintenance and Service Agreement Salem, MA

Description of Procurement The purpose of this procurement is for the City of Salem to contract with a qualified Security Systems company who is capable of performing various such stated maintenance and repair services at any time when needed for system under a maintenance and service agreement. The types of services to be covered include, but are not limited to, are:

• Maintenance, repair and installation of various models of perimeter/community security cameras and equipment, including point to point infrastructure and associated equipment.

• Maintenance, repair and installation of network/software or analog camera’s and video recorders and hardware. Current video recorder software in operation is Milestone.

When requested, a written estimate shall be provided prior to commencement of any work performed outside this

MAINTENANCE AND SERVICE AGREEMENT.

All responses submitted by a bidder are binding on the bidder for 30 days following the opening date of the bid, and/or until such time as the bidder withdraws its response in writing prior to the bid opening date and time, addressed to the contact person for this bid.

2. Acquisition Method & Contract Value

In all cases, the contractor must adhere to the Prevailing Wage laws when construction or installation of cameras takes place. The prevailing wage rates are incorporated as part of this bid, and are updated on a yearly basis by the City.

It is estimated that the services required during the one year term of this contract shall be around $75,000 in total.

3. Term of Contract and Options to Renew

The initial term of this contract will be for a period beginning on or around July 19, 2022 when the vendor is awarded a contract and ending on June 30, 2023. At the sole discretion of the City of Salem, the contract may be renewed in one year increments for an additional two years.

Approximately 30 days prior to the end of each option, the Purchasing Department will send a letter to the contractors requesting to exercise the option to renew the contract. The contractors will sign a Contract Amendment Form and return this as requested. Contractors are responsible to adhere to all applicable prevailing wage rates throughout the course of the contract.

4. Contract and Performance Specifications

Where required by law, contractors must possess a valid license/registration to perform services in the Commonwealth of Massachusetts. A copy of any required license/registration must be submitted with the bidder’s response.

Contractors must have at least five (5) years of DEMONSTRABLE GOOD QUALITY SERVICE (SEE ATTACHMENT I) working with Milestone XProtect Professional software along with five (5) years of Security Camera maintenance and repairs on Axis cameras/sensors/video encoders/F44 video servers, DVtel cameras, Pelco analog cameras and Dell VMS servers of a comparable size police department utilizing greater than 70 cameras of various types (i.e. waterfront cameras, cell cameras, interior building cameras, external community cameras, etc.) prior to responding to this bid. Bidders with less than this experience must submit, with their response, a written request to be exempt from this requirement including a statement explaining why they should be exempt. This is to allow for the addition of a new business whose personnel have excellent qualifications and experience in providing the services proposed.

Any and all work performed throughout the duration of the contract must be guaranteed by the contractor to be completed in a workmanship-like manner and according to applicable codes and industry-accepted standards.

The contractor will be responsible for securing any and all necessary permits required prior to commencing work on any job. The City of Salem will waive all Permit Fees under its jurisdiction. Depending on individual Department needs, emergencies may require 24 hour, 7 day a week availability of a service. Please respond in your bid if you are unable to abide by this.

The selected contractor will provide periodic and remedial maintenance and service on the equipment listed in ATTACHMENT A to ensure the system operates in a satisfactory manner acceptable to the City of Salem throughout the term of the agreement and must respond to the department within (2) hours after receiving a service request call and must be prepared to have an employee on site within four (4) hours of the phone call. If service is an emergency, contractor must respond by phone within one (1) hour and work must be started within four (4) hours. Any Service Calls occurring in the five days prior to Halloween will be considered “emergency callouts” requiring an immediate response. A site visit to the department must be scheduled in a reasonable period, which must be agreed upon by the requesting department. This should normally occur within 48 hours, but as needs and circumstances will vary, it is expected that a contractor will accommodate the needs of a department. Included are all charges for labor and mileage. This contract also includes (2) Preventative Maintenance visits per year for the Camera-related equipment and the PTP links along with (1) lens cleaning per camera per year. All appointments made between a contractor and a department must be kept unless the department agrees to a change. Failure on a contractor’s part to keep appointments may result in termination of the contract. All quotes for services and/or equipment outside the maintenance agreement must be provided at no cost to the department. Business and Cellular phone numbers of the selected vendor must be provided to the City. The contractor will be responsible to provide Field Engineering personnel knowledge in the repair and maintenance of the camera/PTP equipment along with appropriate test and measurement equipment to resolve system problems, including (2) preventive maintenance calls per year. The selected vendor will coordinate all repairs for the system components requiring factory repair or off site handling covered under warranty. This agreement does not include the cost of factory parts, repair or replacement following warranty expiration and/or not covered by the manufacturer warranty.

On average, it is estimated that the City of Salem Police Department will be contacting the awarded vendor at least one time per week for service calls.

Installation services solicited through this bid request are subject to the Massachusetts Prevailing Wage Laws.

Applicable Prevailing Wage Rates are issued with this bid request. These will become a part of any contract resulting from this bid request. These wage rates will be valid for the duration of the initial term of the contract but must be updated on an annual basis in accordance with Massachusetts General Law. The Purchasing Department will issue a new wage rate schedule for years two and three, should the City exercise its option to renew the contract with the awarded vendor. It is the responsibility of the contractor to adhere to the Prevailing Wage Laws and all requirements. The contractor must submit a Weekly Payroll Report Form, which is included with this bid request, to the Purchasing Department within 3 business days of the previous work week.

These wage rates are only to be adhered to when construction occurs (i.e. installing a camera to a building).

Work shall be performed under the direction of the Salem Police Department Administrative and Auxiliary Captain and/or the City of Salem Information Technology representative.

All work is to be quality work and shall be performed according to the standards of the industry and according to the plans, directions and instructions as presented by the authorized representatives of the City of Salem and must meet all state and local Building Codes.

The Contractor shall only use trained and licensed personnel who are directly employed and supervised by the Contractor unless prior approval is obtained. The Contractor shall not subcontract or sublet any portion of the work without the written consent of the Purchasing Agent.

The City of Salem reserves the right to inspect any and all work performed and in progress under these contracts. Any omission or failure on the part of the City of Salem’s representative to disapprove or reject inferior or defective work or materials shall not be construed to be an acceptance of such work or material. If any defective work or material is found during inspection, the contractor shall remove or repair, at his/her own expense, such defective work or material rejected and shall rebuild and/or replace it without extra charge.

All materials and equipment provided under the contract shall be listed and labeled for the purpose intended. All work provided under this contract shall have, as a minimum, a one (1) year warranty from the date of final acceptance thereof against any latent defects, design, materials, workmanship and installation.

Contractor shall provide a written one (1) year warranty for any equipment installed during the contract period.

Warranty Certificate shall be provided to the using agency that places the order. The Contractor warrants that, unless otherwise specified, all materials and equipment, incorporated in the work under the Contract shall be new, first class, and in accordance with the Contract Documents. The Contractor further warrants all workmanship shall be first class and in accordance with the Contract Documents and shall be performed by qualified personnel. Work not conforming to these warranties shall be deemed unacceptable and will not be paid.

5. Submission of Questions

Prospective Bidders may submit questions to the Purchasing Agent regarding this solicitation up until five (5) business days of the opening of the bid.

City of Salem, MA Anthony P. Delaney Purchasing Department adelaney@salem.com 93 Washington Street Salem, MA 01970

6. Instructions for Submission of Responses Bidder Response Package:

All Bids, including all the required forms (cover sheet and Attachments A through I) which are attached and which all must have an original signature, are due in the Purchasing Department on or before 11:00 AM July 19, 2022, if at the time of the bid opening the City Office Building is closed due to some unforeseen emergency bids will be due and open the next business day at 11:00 am. The time stamp clock in the Purchasing Department office governs the time. All areas of this bid must be filled out. The City reserves the right to reject any vendor that does not fill out the bid in its entirety or is late in submitting their bid.

mailto:adelaney@salem.com

7. Selection Criteria

The purpose of this bid is to establish a maintenance contract with a pre-qualified security systems company from which Departments can readily obtain needed services in a cost-effective manner. Thus, the Purchasing Agent intends to make an award to a contractor who demonstrates their qualifications as identified, offers the lowest rate in the BID, and responds by the due date given above.

All mandatory requirements in this BID must be met.

The City of Salem reserves the right to reject any and all bids if it is in the public’s best interest to do so.

Selection of contractor will be based upon the lowest bid. In the event of a tie, the contractors will be invited back to the Purchasing Office for a random drawing of names which will determine who the contract is awarded to.

Award of this contract shall be made to the lowest responsible and eligible bidder, and in accordance with MGL CH. 149, within thirty (30) days, Saturdays, Sundays and legal holidays excluded, after the opening of the bids.

In the event of a tie, such vendors will be asked to come to the Purchasing Office to partake in a random drawing of names to determine the winner.

8. References

Bidders must submit three (3) business references with whom the bidder has conducted security camera services within the last twelve (12) months and provided at least (3) years of quality service. A contact name and telephone number must be provided for all references given.

The Purchasing Agent has the right to verify any references included in a bidder’s response and to conduct any other reference or credit checks, as the Purchasing Agent deems appropriate. The Purchasing Agent also reserves the right to use historical information, whether gleaned from references provided, previous contract performance or outside sources in the evaluation of a bidder’s response. Poor references or past history may result in a bidder not being awarded a contract.

9. Statement of Qualification

Bidders must submit a Statement of Qualification (Attachment D) which indicates at least five (5) years of relevant experience (prior to the release of the bid). The Statement of Qualification must include evidence that the bidder currently has the ability to perform the type, magnitude and quality of work within the scope of the bid. The Statement of Qualification must include a detailed description of information regarding any company bankruptcy proceedings and/or name changes within the last five (5) years. The Purchasing Agent reserves the right to confirm the bidder’s Statement and ability to perform the services specified in the bidder’s response.

A bidder who has been in business less than five (5) years may request that the Purchasing Agent waive this business requirement, but the Purchasing Agent has no obligation to grant such a request. This is to allow for the addition of a new business whose personnel have excellent qualifications and experience in providing the services proposed.

10. Certificate of Non-Collusion All proposers must sign the attached form which incorporates both an attestation clause regarding Massachusetts State tax returns and a Certificate of Non-Collusion and submit it with their Proposal.

FAILURE TO SIGN AND OR SUBMIT THE FORM WILL MAKE THE SUBMITTED BID INVALID.

11. Insurance Requirements All insurance coverages and requirements are listed in the attached SAMPLE CONTRACT. Any Contractor submitting a bid proposal must make themselves aware of these requirements and coverages prior to submitting a bid. A contract will not be fully executed by the City of Salem until all insurance requirements have been met and a valid Certificate of Insurance has been received by the Purchasing Office.

12. Contractor’s Contractual Liability

1. The Contractor hereby assumes the entire responsibility and liability for any and all injury to or death of any and all persons, including the Contractor’s employees, and for any and all damage to property caused by, resulting from or arising out of any act, omission, or neglect on the part of the Contractor or of any subcontractor or of anyone directly or indirectly employed by any of them, or of anyone for whose acts any of them may be liable in connection with operations under the Contract.

2. The Contractor further agrees to indemnify and hold harmless the Owner including the agents, employees, and representatives from and against all claims, damages, losses and expenses, including attorneys’ fees, arising out of or resulting from the performance of the work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself) including the loss of use resulting there from, and (2) is caused in whole or in part by any negligent act or omission of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused in part by a party indemnified hereunder.

3. In any and all claims against the Owner or any of their agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, the indemnification obligation under this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the Contractor or any subcontractor under Workmen’s Compensation Acts, disability benefit acts or other employee benefit acts.

4 The intent of the specifications regarding insurance is to specify minimum coverages and minimum limits of liability acceptable under the Contract. However, it shall be the Contractor’s responsibility to purchase and maintain insurance of such character and in such amounts as will adequately protect him and the Owner from and against all claims, damages, losses and expenses resulting from exposure to any casualty liability in the performance of the work, except for exclusions defined herein before.

13. Contractor Performance Criteria

Each contractor’s performance will be evaluated on an ongoing basis and these evaluations will be utilized in determining whether to renew a contract. Contractors must notify the Purchasing Department within seven (7) days of any change in address, phone or fax numbers and or contact names.

User departments will be surveyed as to their satisfaction with the contractor’s performance under the contracts.

Such surveys may include, but not be limited to, satisfaction with the contractor’s performance, timeliness of response and billing accuracy. Not maintaining a satisfactory rating may be grounds for early termination or non-renewal of that contractor’s contract.

Contractor performance will also be measured based upon the number of complaints received from user departments. A high number of unresolved complaints will result in a warning to the contractor and may lead to early termination or non-renewal of that contractor’s contract.

14. Prevailing Wage

Attached copies of Prevailing Wage Rates and the Statement of Compliance from Mass. Dept. of Labor and Industries shall apply to the labor required to perform all work. Those rates must be reviewed and complied with. Certified Weekly Payroll documents shall be sent to the Purchasing Department, 93 Washington Street, Salem, MA 01970. They shall be sent Three (3) business days after the close of the previous workweek.

These wage rates are only to be adhered to when construction occurs (i.e. installing a camera to a building).

15. The specifications, terms, conditions, and detailed requirements of this bid package will become part of any contract that results from this bid request.

16. The Bidder agrees by submitting a bid to indemnify, save harmless, and defend the City, its elected and appointed officials, employees or agents from and against any and all liabilities, claims, penalties, forfeitures, suits, and the costs and expenses incident thereto (including costs of defense, settlement, and reasonable attorneys fees), which it may hereafter incur, become responsible for, or pay out as a result of death or bodily injuries to any person, destruction or damage to any property, contamination of or adverse effects on the environment, or any violation of governmental laws, regulation, or orders caused, in whole or in part, by the Bidder’s employees, or it's agents or servants, in the performance of this Contract.

17. Contractor Requirements It is mandatory that the Contractor meet all of the following requirements.

• Be a licensed security professional and have been regularly involved and actively engaged in the

Security Services contracting business while performing the type of work as described in this bid document, for a minimum of five (5) years. The company/employee must have an S-License and as required, all company employees must have obtained a Certificate of Clearance.

• Have directly employed a minimum work force consisting of not less than two (2) full time security technicians holding at least a Commonwealth of Massachusetts Low Voltage License and maintain at least one full-time Master Electrician on staff.

• Have a minimum three (3) service trucks (one of which is a bucket truck) that are owned by the company/employee and are available for use by the work force on a full time basis and are stocked with commonly used consumable supplies and repair parts associated with the electrical trade.

• Maintain a 24 hour, 7 day a week emergency response telephone number.

• Any Service Calls occurring in the five days prior to Halloween will be considered “emergency callouts” requiring an immediate response.

• Have a minimum five (5) years experience working with Milestone XProtect Professional software and related equipment along with being an Axis Certified Professional

• Carry the required amount of insurance as shown in the insurance requirements enclosed within the contract

• Rate per hour of the wages to be paid under this contract agreement shall be no less than the applicable rate of wages as determined by the Commissioner of Labor and Industries and announced in the “Minimum Wage Rates Schedule” that has been made part of this bid. These wage rates are only to be adhered to when construction occurs (i.e. installing a camera to a building).

18. CORI

Upon award of contract, contractor must have all personnel fill out a CORI Form (Enclosed) and be approved by the City of Salem before they begin any work.

19. OSHA Certification All personnel providing services in support of this contract must have OSHA Training and be OSHA Certified.

20. Charges for Equipment Rental Any equipment that is rented by the Contractor in the performance of this contract shall require prior approval of the City of Salem and then if approved may be charged to the City of Salem at the same rate as invoiced by the rental company.

ATTACHMENT A

DESCRIPTION OF EQUIPMENT

(A) Camera-Related

(B) Milestone Systems Care Plus XProtect Professional @ 75 licenses

(2) Dell VMS servers and associated software updates

(1) Dell Display Server

(1) Axis M7016 video encoder

(1) NET5504 video encoder

(2) PCs for Harbormaster remote viewing

(4) Controllers in the Police Department

(Black indicates an old camera, Red indicates a new camera)

24 x 7 x 365

(11) Analog cameras in the Police Department, Power systems, and video encoders. (5 device licenses) Detective Entry Front Margin St

Patrol Entry Rear Lot

Front Parking Lot Male Cell 2 Male Cell 6 Male Cell 9

Booking Computer Room

Lobby

(5) F44 Controllers with (14) Sensors: (5 device licenses) Booking Counter Booking Holding Juvenile Cell 1 Juvenile Cell 2

Juvenile Hallway Female Cell 1 Female Cell 2

Female Hallway Male Cell 1 Male Cell 3 Male Cell 4 Male Cell 5 Male Cell 7 Male Cell 8

(12) IP Cameras: (11) New, (1) Old

Booking M3037 CID Stairwell P1425-LE

Fingerprint Room OLD Garage P1425-LE

Interview Room M3005 Lobby Fixed M1125

Lobby Fisheye M3037 Male Cell block Hallway P3365

Patrol Stairwell P1425-LE Patrol Stairwell Hallway P3225-V

Sallyport Door P3367 Sallyport Garage Door P3367

8 x 5 x NBD

(38) IP cameras: (17) New, (21) Old

Bill & Bob Fixed DvTel Bill & Bob PTZ DvTel

Charter St Roof Q6034-E Common 1 P5514-E Common 2 P5514-E Common 3 P5514-E

Congress St. Bridge Q6032-E Custom House P3367

Derby St PTZ Q6115-E Derby St 180 Q3709-PVE (3 device licenses)

Federal 1 DvTel Federal 2 DvTel Federal 3 DvTel Federal 4 DvTel

Ferry Building 1 P3344 Ferry Building 2 P3344

Ferry Parking Lot 1 Q6034-E Fire Dept. Q6125-LE

Goldberg 323D+ Kernwood Boat Ramp DvTel

Kosciusko Pole Q1775 Lappin Park DvTel

Mary Jane Park Q3517 Palmer St F44

Peabody Essex 232D+ Peabody St. Park Q6034-E Reymond Park Q6115-E

Riley Plaza 232D+ Salem Five Bank 232D+

Salem St Pole 1 F41 Splaine Park 180 Q3709-PVE (3 device licenses)

Splaine Park PTZ Q6115-E T-Station Q6032-E

Washington St DvTel Winter Island Guard Shack M1114

Willows Shack Q6032-E Winter Island Hanger Q6115-E

Winter Island Portable M1114

(C) PTP LINKS

Alvarion Sector 1

Salem Housing – Base Station Peabody Essex Museum - Subscriber

Salem Five Savings Bank – Subscriber Main Fire Station – Subscriber

Goldberg Properties – Subscriber

Alvarion Sector 2 Salem Housing – Base Station Pioneer Terrace – Subscriber

Congress St. Bridge – Subscriber Peabody St. Park – Subscriber

Motorola PTP links

Salem Housing to Salem Commons – PTP58400 Salem Willows 1 to Kernwood Boat Ramp – PTP58400

Salem Willows 1 to Bill & Bob’s – PTP58600

Ceragon PTP links MDAA 1 to T Station – Ceragon 4800

Radwin PTP links

Salem PD to North Shore Medical Center Harbor Master Dock to Winter Island Pole

BridgeWave PTP links

Salem Housing to Salem PD – SLE100 sAf PTP links Salem Housing to Salem PD – FreeMile 24GHz

Salem Housing to Fort Lee Terrace Pole – FreeMile 24GHz Fort Lee Terrace pole to Bill & Bob’s – FreeMile 24GHz

SlingShot PTP links

WillowsPark1_SalemWillowsShack2_MikroTik HarborMasterdock_HarborMasterOffice_MikroTik

BillBobs_BlackLobster_MikroTik FerryTerminal_Pole 2_MikroTik

BentleySchool_CollinsCove_MikroTik Charter_HarborMaster Dock (Mikrotik HP)

Charter-Kosciusko_Microtik HP Kosciusko_Ferry SXT

RileyPlaza_Pole1_MikroTik SXT Pole1_Pole2_MikroTik SXT Pole1_Pole3_MikroTik SXT Pole3_Pole4_MikroTik SXT

MDAA1_MDAA2_MikroTik SXT MDAA1_MDAA4_MikroTik SXT MDAA2_MDAA3_MikroTik SXT

Pole4_MDAA1_MikroTik SXT PD_Riley Plaza MikroTikHP

Winter Island Guard Shack_Hanger SXT Winter Island Hanger_Harbor Master Dock SXT

Winter Island Hanger_Bath House SXT FerryTerminal_Pole 1 SXT

SPD Street – PD_Middle School SXT SPD Street – Middle School_Splaine SXT

SPD Charter_Prince HP SPD Prince_SalemP1 SXT

SPD SalemP1_SalemP2 SXT SPD Street_Charter2-Derby .141/.142

SPD Redmond Park SXT

Access Points Guard Shack – EnGenius ENS202EXT

Hanger – EnGenius ENS202EXT Bath House – EnGenius ENS202EXT

Harbormaster Dock – EnGenius ENS202EXT Harbormaster Office – EnGenius ENS202EXT

Portable – EnGenius ENS202EXT Winter Island Hanger Office – EnGenius ENS202EXT

Cisco Switches Guard Shack – Cisco SF300-24

Hanger – Cisco SF300-24 Harbormaster Office – Cisco SF300-24 Harbormaster Dock – Cisco SF300-24

Fort Pickering Light Pole – Cisco SF300-04

Netgear Switches (19)

(D) LSSP spare for BridgeWave SLE100 for same day radio replacement

(E) Annual installation of three (3) new cameras, each one on a telephone or light pole (locations to be determined by the City of Salem) for a total of 9 additional camera installations over the life of the contract

Each installation shall include: one (1) Axis Q3709-PVE 180 degree camera (or equivalent), one (1) applicable pole bracket/camera pole mounting kit, one (1) Axis T8134 PoE injector (or equivalent) , two (2) SXT 5HPnD SlingShot PTP links with mounting brackets (or equivalent), two (2) Network/Lighting Surge Protectors, one

(1) NETGEAR ProSAFE 8-Port Ethernet smart switch GS108T, all related shipping costs and labor (installation and electrical work at the Prevailing Wage rate). All equivalent equipment must be approved by the City of Salem. Any extra cameras or equipment requested to an installation will be separately quoted and paid for by the City of Salem.

ATTACHMENT B

Bid _______: TRADESPERSONS REPAIR AND MAINTENANCE SERVICES

BIDDER RESPONSE FORM

Company Name: _______________________________________ Date: _______________

Contact Name: _________________________________________ Small Business: Y or N

Woman Owned: Y or N Minority Owned: Y or N

Phone: __________________ Fax: _____________________ Mobile: __________________

Email: ___________________ _________________________ Web Site: ________________

Mailing Address: __________ _________________________ __ ______________________

City: ____________________ ______ State: ____________ Zip: _____________________

ATTACHMENT C

Bid Price Sheet

ANNUAL CONTRACT PRICING

Annual Charge for Repair and Remedial Maintenance of the Data Communications System described in ATTACHMENT A, (24) hours per day, (7) days per week (A through C) ALONG with retaining a spare LSSP for same day replacement (D) and three (3) NEW camera installations per year (E):

1. (A) Camera-Related = (A) $_________________

2. (B) Milestone Systems Care Plus XProtect Professional @ 75 licenses = (B) $__________________

3. (C) PTP Links = (C) $__________________

4. (D) LSSP spare BridgeWave SLE100 for same day radio replacement = (D) $__________________

5. (E) Annual installation of three (3) new cameras = (E) $__________________

TOTAL BID PRICE $______________________ (F)

(A+B+C+D+E)

All awarded contractors must agree to comply with all applicable Prevailing Wage Rates. By signing this form, the bidder agrees to pay the applicable prevailing wage rate and agrees to obtain and abide by the Prevailing Wage Rates that are posted with this bid.

(Authorized Signature) (Title or Position)

(Date)

ATTACHMENT D

Statement of Qualification Bid __________ - Tradespersons

This statement is to certify that _______________________________ has been in the business (Company name) of _________________________________________________________________________ (Service(s) provided) for a period of _______ years. We, ________________________________, have the ability to (Company name) perform the type, magnitude and quality of work within the scope of Salem Bid No. _________________ for the services we offer (add any comments below). This company ____ has ____ has not been involved in any bankruptcy proceedings within the last five years. (If the company has been involved in bankruptcy proceedings, please give a detailed description below.) This company ___ has ____ has not undergone a name change within the last five years.

(If the company name has changed, please provide a detailed description below.)

Contractor Ability/Description:

Bankruptcy proceedings:

Name change information:

I certify to the best of my knowledge that all information above is true and correct.

Authorized Signature Position in Company

Date

ATTACHMENT E

CERTIFICATION OF GOOD FAITH

The undersigned certifies under pains and penalties of perjury that this contract has been obtained in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature required

CERTIFICATE OF STATE TAX COMPLIANCE

Pursuant to Massachusetts General Laws, Chapter 62C, Section 49A, ______________________________________, authorized signatory for name of signatory ____________________________________________________, whose contractor principal place of business is at _______________________________________________, ____________________________ does hereby certify under the pains and penalties of perjury that _____________________________________________________________ has paid all contractor Massachusetts taxes and has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Signature required

Federal Identification No. of ___________________________________: __________________ contractor number

ATTACHMENT F

CORPORATE VOTE

At a duly authorized meeting of the Board of Directors of ______________________________ _______________________________ held on ________________________ at which all the Directors were present or waived notice, it was voted that ______________________________, __________________________ of this company, be and he/she hereby is authorized to execute contracts and bonds in the name and behalf of said company, and affix its Corporate Seal thereto, and such execution of any contract or obligation in this company’s name on its behalf by ___________________________________, shall be binding upon this company.

A TRUE COPY ATTEST:

Clerk, Date of this Contract

I hereby certify that I am the Clerk of ____________________________________, that _________________________________ is duly elected ________________________ of said company, and the above vote has not been amended or rescinded and remains in full force and effect as of the date of this contract.

Clerk Corporate Seal

SWORN TO AND SUBSCRIBED BEFORE ME THIS _________ DAY OF _______________,

Notary Public

If a corporation, complete above or attach to each signed copy of the bid/written request/quotation, a notarized copy of vote of corporation authorizing the signatory to sign this bid/written request/quotation form. If attesting clerk is the same person as the individual executing this contract, have signature notarized above.

ATTACHMENT G

SIGNATURES

(IF AN INDIVIDUAL)

Date , 20_____

S igna ture of Bidder (SEAL) (Ow ner and Proprie tor)

Bus iness Nam e D/ B/ A

Bus iness Address

(IF A CO-PARTNERSHIP)

Date ,20______

Firm Nam e (SEAL)

By (SEAL)

Bus iness Address

Nam es and Addresses o f a ll

Mem bers of Firm

(IF A CORPORATION)

Date , 20______

Corpora te Nam e

By President or Authorized Agent*

Bus iness Address

*Sta tem ent of au thoriza t ion , duly s igned by proper authority, to be at t ached here to.

ATTACHMENT H

AFFIDAVIT OF OSHA COMPLIANCE

The undersigned agrees that if he is selected as the contractor, he will comply with the provisions of M.G.L. Chapter 30, Section 39S.

The undersigned certifies, under penalties of perjury, that he is able to furnish labor that can work in harmony with all other elements of labor employed or to be employed on the work;

that all employees to be employed at the worksite will have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work and who shall furnish documentation of successful completion of said course with the first certified payroll report for each employee; and that all employees to be employed in the work subject to this bid have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration.

Date _________________________

(Name of Bidder)

By_______________________________ (Name of person Signing Bid and Title) Signature is required

(Business Address)

(City and State)

(Telephone Number)

ATTACHMENT I

SECURITY SYSTEMS REPAIR & MAINTENANCE AGREEMENT

SALEM, MA

Bid No. 23-07-POL

REFERENCES FORM

Bidders Name:_____________________________________________________

Bidders Address:___________________________________________________

Bidder must provide references for similar type projects performed within the past three years. Attach additional pages if necessary.

Reference:___________________________________ Contact:______________ Address: ____________________________________ Phone: _______________ ____________________________________________ Fax: _________________ Description and date of Project:_________________________________________

Reference:___________________________________ Contact:______________ Address: ____________________________________ Phone: _______________ ____________________________________________ Fax: _________________ Description and date of Project:_________________________________________

Reference:___________________________________ Contact:______________ Address: ____________________________________ Phone: _______________ ____________________________________________ Fax: _________________ Description and date of Project:_________________________________________

Reference:___________________________________ Contact:______________ Address: ____________________________________ Phone: _______________ ____________________________________________ Fax: _________________ Description and date of Project:_________________________________________

SAMPLE CONTRACT

CONTRACT NO. X-XX

CITY OF SALEM

CONTRACT FOR SERVICES

Over $10,000

This agreement is made and entered into by and between the City of Salem (hereinafter the CITY), a municipal corporation organized and existing under the laws of the Commonwealth of Massachusetts, and XXXXXXXXXX (hereinafter the CONTRACTOR).

ARTICLE I. DEFINITION.

This CONTRACT as used herein shall mean these articles, and the “contract documents” which include but are not limited to the following identified items and all documents, and forms submitted therewith, or attached hereby.

Attachment A: Scope of Services, and/or other bid package materials Attachment B: Additional Contract Terms and Conditions Attachment C: Statement of Corporate Authority Addendum:

ARTICLE II. AMOUNT AND DURATION.

This CONTRACT in an amount not to exceed XXXXXXXXXX shall commence upon issuance of the Notice to Proceed and terminate no later than XXXXXXXXXX, unless a written amendment to renew or extend this contract is executed in accordance with the provision of the CONTRACT.

ARTICLE III. PERFORMANCE.

The Contractor agrees to provide all goods and/or services set forth in the Invitation for Bid, Documents, Scope of Service, the Contractor's proposal for XXXXXXXXXX and/or as outlined in ATTACHMENT A -

SCOPE OF SERVICES.

ARTICLE IV. TERMINATION.

Without Cause. The CITY may terminate this CONTRACT on sixty (60) calendar days notice, or may suspend this CONTRACT for up to sixty (60) calendar days upon receipt of notice, when in the best interests of the City by providing notice to the CONTRACTOR, which shall be in writing and shall be deemed delivered and received when given in person to the CONTRACTOR, or when received by fax, express mail, certified mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate method evidencing actual receipt by the CONTRACTOR.

For Cause. If the CONTRACTOR is determined by the CITY to be in default of any term or condition of CONTRACT, the CITY may terminate this contract on thirty (30) days notice by providing notice to the CONTRACTOR, which shall be in writing and shall be deemed delivered and received when given in person to the CONTRACTOR, or when received by fax, express mail, certified mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate method evidencing actual receipt by the CONTRACTOR. If the CITY is determined by the CONTRACTOR to be in default of any term or condition of this CONTRACT the CONTRACTOR may terminate this contract on thirty (30) days notice by providing notice to the CITY, which shall be in writing and shall be deemed delivered and received when given in person to the CITY, or when received by fax, express mail, certified mail return receipt requested, regular mail postage prepaid or delivered by any other appropriate method evidencing actual receipt by the

CITY.

Default. The following shall constitute events of default under this CONTRACT: a) any material misrepresentation made by the CONTRACTOR to the CITY, b) any failure to perform any of its obligations under this CONTRACT including, but not limited to the following: (i) failure to commence performance of this CONTRACT at the time specified in this CONTRACT due to a reason or circumstance within the CONTRACTOR'S reasonable control, (ii) failure to perform this CONTRACT with sufficient personnel and equipment or with sufficient material to ensure the completion of this CONTRACT within the specified time due to a reason or circumstance within the CONTRACTOR'S reasonable control, (iii) failure to performance this CONTRACT in a manner reasonably satisfactory to the CITY, (iv) failure to promptly re-perform with reasonable time the services that were rejected by the CITY as unsatisfactory, or erroneous, (v) discontinuance of the services for reasons not beyond the CONTRACTOR'S reasonable control, (vi) failure to comply with a material term of this CONTRACT, including, but not limited to, the provision of insurance and nondiscrimination, and (vii) any other acts specifically and expressly stated in this CONTRACT as constituting a basis for termination of this CONTRACT, and (viii) failure to comply with any and all requirements of state law, and/or regulations, and City ordinances, and/or regulations.

ARTICLE V. REMEDIES OF THE CITY.

The CITY may deduct the cost of any substitute contract or performance for expenses, losses, and all damages, including incidental and consequential damages as a result of any event of non-conformance or non-performance of the CONTRACTOR in complying with the terms of this CONTRACT, and shall withhold such expenses, losses, and damages from sums due, or to become due.

ARTICLE VI. REMEDIES OF THE CONTRACTOR.

If the damages, other than loss, non-conformance, or non-performance, are actually sustained by the CONTRACTOR due to any act or omission for which the CITY is legally responsible the CITY shall allow a sum equal to the amount of such damages sustained by the Contractor as determined by the CITY in writing, provided the Contractor shall have provided to all signatories of the contract a detailed written statement of such damages and cause thereof within 30 days of the act of omission by the CITY.

ARTICLE VII. ASSIGNABILITY.

The CONTRACTOR shall not assign, subcontract or in any way transfer any interest in this contract without the prior written consent of the Procurement Officer of said City. In the event of such occurrence the City reserves the right to deal with any assignee subcontractor or transferee directly and the contractor agrees to remain bound by all terms and conditions of this contract in accordance with its original tenor. The provisions of this CONTRACT shall be binding upon, and shall inure to the benefit of, the successors and assigns of the CONTRACTOR and any public body or bodies succeeding the interests of the CITY.

ARTICLE VIII. INDEMNIFICATION.

The CONTRACTOR shall assume the defense, indemnify and hold harmless the CITY, the CITY'S agents and employees, from and against all losses and all claims, demands, payments, suits, actions, recoveries and judgments of every nature and description brought or recovered against them by reason of acts, in actions, omissions, negligence, reckless or intentional misconduct of the said CONTRACTOR, its agent(s), officers, employees, or subcontractors; in the execution of the work or in guarding the same. Unless otherwise provided by law, the CITY may elect to indemnify the CONTRACTOR for claims arising in tort if it is determined that the CONTRACTOR performed its obligations under this CONTRACT pursuant to the direct supervision and control of the CITY or its designated agent(s).

ARTICLE IX. WORKER’S COMPENSATION AND OTHER INSURANCE.

The CONTRACTOR shall provide by insurance for the payment of compensation and the furnishing of other benefits under Chapter 152 of the General Laws of Massachusetts (The Worker's Compensation Act) to all employees of the CONTRACTOR who are subject to the provisions of Chapter 152 of the General Laws of

Massachusetts.

Failure to provide and continue in force such insurance during the period of this contract shall be deemed a material breach of this contract, shall operate as an immediate termination thereof, and CONTRACTOR shall indemnify the CITY for all losses, claims, and actions resulting from the failure to provide the insurance required by this Article.

Prior to commencement of any work and until completion of its work under this CONTRACT shall maintain the following insurance coverage, at its cost, from insurance acceptable to the CITY, giving evidence of such coverage to the CITY prior to execution of this CONTRACT, a copy of such insurance coverage to be attached herewith:

General - The Vendor shall before commencing performance of the Contract be responsible for providing and maintaining insurance coverage in force for the life of the Contract of the kind and in adequate amounts to secure all of the obligations under the Contract and with insurance companies licensed to write insurance in the Commonwealth of Massachusetts. All such insurance carried shall not be less than the kinds and amounts designated herein, and the Vendor agrees that the stipulation herein of the kinds and limits of coverage shall in no way limit the liability of the Vendor to any such kinds and amounts of insurance coverage. All policies issued shall indemnify and save harmless the City of Salem, its agents and employees from any and all claims for damages to persons or property as may rise out of the performance of this Contract.

Vendor’s Comprehensive General Public Liability and Property Damage Liability Insurance - The Vendor shall carry Comprehensive General Liability Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injury to or death of one person, and subject to that limit for each person, a total limit of not less than Two Million Dollars ($2,000,000.00) for all damages arising out of bodily injuries or death of two or more persons in any one accident; and Vendor’s Comprehensive Property Damage Liability Insurance providing for a limit of not less than One Million Dollars ($1,000,000.00) for all damages arising out of injury to or destruction of property in any one accident, and subject to that limit per accident, a total (or aggregate) limit or not less than Two Million Dollars ($2,000,000.00) for all damages arising out of injury to or destruction of property during the…