23-030 PWS for Sources Sought.pdf

Performance Work Statement (PWS) Pearl Harbor Naval Shipyard

And Intermediate Maintenance Facility

Siemens Industry, Inc.

Preventive Maintenance Inspection and Remedial Services

1. Background:

1.1. Pearl Harbor Naval Shipyard & Intermediate Maintenance Facility (PHNSY &

IMF) is a US Navy regional industrial center that maintains, overhauls and repairs various vessels of the US Navy. Located on the island of Oahu, Hawaii, the shipyard’s industrial operations provide the US naval forces with a wide range of services and resources with direct and indirect support to SSN 688 and 774 class submarines, surface vessels and shore based activities in the Pacific.

2. Objective and Scope:

2.1. The Contractor shall supply a manufacturer trained certified technician from

Siemens Industry, Inc. to perform preventive maintenance and repair or replacement of parts as needed for (1) Phillips Shaft Lathe, (1) RD&D Shaft Lathe,

(1) Danobat Grinder and controllers to a fully operational condition. The service will also include a 2-day maintenance workshop on site. The Contractor shall include an inspection/service report, of work performed.

Manufacturer Model Location Serial #

DTI/Phillips TV60/960CNC B-67 001

RD&D SL-48 B-67 122 789-42

Danobat BGM-600 B-67 600231

3. Performance Requirements:

3.1. Preventive Maintenance Service and Repair. The contractor shall provide On-

Site Preventative Maintenance Inspection, Priority Tech Support, Priority On-Site Field Service, Priority Repair or Advance Component Exchange, Motor Repair, Express Shipping, Component Preventative Maintenance. As well as, all management, parts, labor, materials, supplies, transportation and tools required for repair of all equipment in paragraph 2.1 in accordance with the applicable manufacturer’s manual to ensure proper operation of equipment. Contractor shall provide a contact phone number and alternate phone number for technical support throughout the contract duration. The contractor shall notify the Technical Point of Contact (TPOC) if any machine covered under this contract cannot be restored to operational status within the contract period.

3.2. System Backup/Software Upgrades. The Contractor shall create complete system backups, prior to and after any configuration to hardware to ensure no loss of data. All software upgrades, if required, shall be provided. The Contractor shall ensure that upgrades include all applicable software licensing agreements.

3.3. Remedial Repairs. Remedial repairs identified during the contract shall be accomplished if completion of the repair is possible within the period of performance.

3.3.1. Remedial Repair Parts. Parts that are replaced as part of remedial repair are to be issued on a separate purchase order to be approved by the TPOC. Materials supplied shall be new and not refurbished or reconditioned materials.

3.4. Workmanship. The Contractor shall ensure that all work performed is done by a factory trained and authorized service technician and shall provide a 1-year warranty on the work performed. The warranty shall begin when all work is completed.

3.5. Reports. The Contractor shall provide an inspection report no later than 1 week after completion of the service. The report shall detail the nature of the work performed, problems identified during preventive maintenance, remedial repair actions, parts or materials replaced, to include part number and prices, any upgrades or modifications, and an assessment of the overall condition of the equipment. The report shall include the name of the technician, date the service was performed, identification and location of the equipment. If a repair cannot be completed during the on-site visit, the Contractor shall provide a report to include the equipment identification, description of the repair needed, the time and costs to accomplish the work.

3.6. Removal and disposal of replacement parts and materials. Contractor shall transfer replacement parts and materials, to PHNSY & IMF for proper disposal.

3.7. Hazardous Waste and Scrap Metal shall be turned over to PHNSY & IMF.

For specific guidance, guidelines, and procedures governing the use and disposal of hazardous material or hazardous waste at PHNSY & IMF, direct all questions to the TPOC.

3.8. Photography, photographic equipment, computing and recording devices are prohibited at PHNSY & IMF without prior approval. This includes personal and company cellular phones with camera features. Direct all inquiries to the TPOC.

3.9. Place of Performance. Pearl Harbor Naval Shipyard, Controlled Industrial Area

(CIA), Shop 31, Bldg. 67, Pearl Harbor, Hawaii.

3.10. Period of Performance. All work to be completed within twelve months after award of contract on an annual basis, for the base and four option years.

3.11. Hours of Performance. Normal Hours. All work shall be performed during normal business working hours of 0630 to 1500 hours, daily, Monday through Friday, excluding Federal Holidays. Any work beyond normal business hours, the Contractor must request authorization from the POC before performing work.

3.12. Federal Holidays. If a holiday falls on a Saturday, the holiday is observed on the preceding Friday. If a holiday falls on a Sunday, the holiday is observed on the following Monday. Facilities may close due to local or national emergencies, administrative closings, or other Government directed facility closings. PHNSY & IMF typically observes an annual curtailment closure between Christmas and New Year’s, consult with TPOC for details. Contractor access to Government facilities during closures is not permitted

3.13. Service Delivery Summary Table A:

Performance Requirement

PWS

Paragraph

Notes Performance Threshold

1. Preventive Maintenance Service and Repair

Paragraphs 3.1 100% delivery and compliance.

2. Provide system backup/software upgrades if required.

Paragraph 3.2 100% delivery and compliance.

3. Perform remedial repairs within the time allowed.

Paragraphs 3.3 100% delivery and compliance.

4. Provide Inspection Reports Paragraph 3.5 100% delivery and compliance.

5. Removal and disposal of replacement parts and materials.

Paragraph 3.6 100% delivery and compliance.

6. Hazardous waste to be turned over to PHNSY & IMF.

Paragraph 3.7 100% delivery and compliance.

4. Quality Assurance.

4.1. The Contractor shall be responsible for maintaining and implementing a Quality Control Plan (QCP), to ensure that the work performed meets or exceeds the requirement of this PWS, and results in the prevention of potential and correction of actual problems. The QCP shall address what will be reviewed and shall outline any remedial actions warranted by the review. The QCP shall be implemented upon contract performance.

4.2. The Contractor shall maintain records of reviews and actions taken per the QCP, and shall make such records available to the government upon request.

5. Government Furnished Property and Services.

5.1. GENERAL: The Government will provide the following:

5.1.1. All required amounts of electricity for Contractor supplied tooling or test equipment.

5.1.2. Removal and disposal of Hazardous Waste, used lubricants, coolants, and cleaning solutions generated from servicing.

5.1.3. No other property, utilities or services will be provided by the Government.

6. Contractor Qualifications:

6.1. The Contractor shall provide a factory trained and authorized service technician and the necessary management and administrative support associated with personnel, equipment and services are provided.

6.2. Contractor personnel shall have a valid driver's license and a vehicle pass for base access. The Government will submit the base access request to JBPHH Security. In accordance with the Security Requirement - Appendix III.

6.3. The Contractor must be able to attain and maintain a CIA badge.

6.4. Contractor employees shall clearly identify themselves as a Contractor (i.e.

company shirt, badge, company identification) in a visible location on the front of exterior clothing, above the waist, (except when safety or health reasons prevent such placement). Identification badges shall be worn at all times when performing work.

6.5. The Contractor performing services shall be required to comply with all

PHNSY&IMF rules, regulations and training that are applicable to conduct, safety, security, and procedures governing site entry and exit. Contractor personnel will be escorted when working in sensitive areas, as required. The TPOC will make arrangements to provide escort service if required.

7. Security Requirements:

7.1. Prior to the start of work, the contractor shall provide the COR (on company letterhead) a request for access to PHNSY & IMF and include the following information – full name of all personnel working on this contract; Social Security number; date of birth, place of birth, and citizenship. The contractor shall state that information has been verified and shall have supporting records on file if required for examination.

7.2. The contractor shall pass a background check to gain access PHNSY & IMF. The contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System (DBIDS). The contractor shall coordinate with the COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract.

Contractor will coordinate with building 3455 Pass Office in the completion of current form SECNAV 5512/1.

7.3. The contractor shall pass a background check to gain access PHNSY & IMF. The contractor’s employees must be a U.S. Citizen and registered with the Defense Biometric Identification System (DBIDS). The contractor shall coordinate with the COR to obtain a gate pass at Building 3455 Pass Office. Only those individuals with favorable investigations shall be utilized on this contract.

Contractor will coordinate with building 3455 Pass Office in the completion of current form SECNAV 5512/1.

7.4. Contractor personnel must meet the requirements for a “green” unescorted badge for access to areas requiring services related to this contract. Contractor will coordinate with PHNSY Security Office at building 207 in the completion of Visit Request for Pearl Harbor Naval Shipyard current form PH-SYD 5512/28.

7.5. Security Requirements: This contract does not require a security clearance level and clearance granted by the Defense Security Service (DSS). Contractor shall comply with Security requirements specified in Appendix III

8. Safety and Environmental:

8.1. Contractor shall comply with Safety and Health work practices for PHNSY & IMF, Appendix I.

8.2. Contractor shall comply with Environmental guidelines for PHNSY & IMF, Appendix II.

9. Attachments:

APPENDIX I – SAFETY AND HEALTH WORK PRACTICES FOR CONTRACTORS

WORKING WITH PEARL HARBOR NAVAL SHIPYARD AND INTERMEDIATE

MAINTENANCE FACILITY (PHNSY & IMF) (AUGUST 2022)

APPENDIX II –ENVIRONMENTAL PROTECTION GUIDELINES for CONTRACTORS on FACILITES PROJECTS (REV 16 Oct 2019)

APPENDIX III – CONTRACTOR SECURITY REQUIREMENTS FOR PHNSY & IMF’S

CONTROLLED INDUSTRIAL AREA, CONTROLLED NUCLEAR INFORMATION

AREAS, AND/OR OTHER SENSITIVE AREAS (REV JUN 2021)