23-026 Utility Hydrogeologic Engineering Pre-Proposal Meeting 05.03.23_JGH.pdf

Palm Beach County

Water Utilities Department

Utility Hydrogeologic Engineering

Services

WUD 23-026

Pre-proposal Meeting

May 3, 2023

Disclaimer

Any statements, drawings, graphical representations or technical references in this presentation are for information purposes only.

The originally issued Bid Documents, and any subsequent

Addenda modifying the Bid Documents, are the definitive documents for this Bid and shall control over any conflict with the provisions of this presentation.

PBC Water Utilities Department

• 3rd largest utility in Florida

• Serve over 600,000 residents

• Service area is 1,300 square miles

Raw Water

5 wellfields

• 104 Surficial wells

• 11 Floridan wells

• 2 ASR wells – being converted

• 33 mi. raw water mains

Consumptive Use Permit allocation

Allocation Eastern System Western System

Annual Average 104.4 MGD 9.43 MGD

Maximum Daily 114.32 MGD 10.7 MGD

Deep Injection Wells

• 8 Deep Injection Wells

• 4 Eastern System

• 3 Western System

• 1 inactive

Services

• Three (3) year annual contract to provide professional Hydrogeologic engineering services on an as needed basis.

• Two (2) firms will be selected.

Continuing Contract

• FS 287.055 Limitations per Authorization

• Estimated construction cost of each individual project under the contract does not exceed $4 million.

• Fee for professional services for each individual study under the contract does not exceed $500,000.

Proposal Requirements

• Proposal due on Wednesday June 7, 2023 before 3:30pm

• Letter of Interest (20 pages max.)

• GSA Form SF 330

• Prime Consultant Questionnaire

• Sub-consultant Letter of Intent to Perform and questionnaire (for each sub-consultant)

• OEBO Schedules 1 and 2

• Commercial Non-Discrimination Certification

• Conflict of Interest Disclosure Form

• Nine (9) originals

• Eight (8) originals bound (combed/notebook format)

• 1 original unbound

• 1 CD/USB Flash Drive with PDF

Proposal Requirements Cont’d.

The Proposer or sub-consultants shall be certified in the following Palm Beach County CCNA categories:

5.02 Topography – Engineering Surveying

6.01 Soils and Foundation – Geological & Geophysical Studies

6.04 Soils and Foundation – Hydraulic & Hydrologic Studies

8.03 Mechanical Engineering – Water Supply Treatment Systems

9.03 Electrical Engineering –Industrial Facilities

10.03 Structural Engineering - Industrial

12.03 Environmental Engineering – Soil & Groundwater Contamination Assessment &

Remediation System Design

12.06 Environmental Engineering – Water Resource Evaluation and Development

- Subsurface Utility Engineering

Affirmative Procurement Initiatives (API)

The SBE goal for this project is a mandatory minimum of 20% participation. See EBO Ordinance Section 2-80.27(3)(e).

Up to 15 evaluation preference points shall be awarded based upon the relative level of dollar participation by certified African American owned firms that have been committed to on the bidder’s team. See EBO Ordinance Section 2-80.27(4)(b).

• If a mandatory SBE or M/WBE goal applies to this solicitation, any proposal that fails to meet the required goal is considered non-responsive

• Fillable pdfs of all OEBO forms can be found at:

http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx.

• If any proposer is unable to comply with the required goal, a waiver request must be submitted to OEBO at least 7 days prior to the proposal due date http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx

Projected Schedule

• Advertisement April 23, 2023

• Advertisement April 30, 2023

• Pre-proposal Meeting May 3, 2023

• Proposals Due June 7, 2023

Projected Dates

• Short List Meeting August 2023

• Selection Committee Meeting September 2023

• Contract Award December 2023

Advantage Website

• The Request for Qualifications and additional information can be found at the Palm Beach County Vendor Self Service located at:

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

• Vendors registered in commodity code class 92597, 92531, 92546, 92586, 92588, 96291, 92567, 96143, & 91855 will receive email notification for this CCNA and all amendments posted https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Click Public Access or enter user id and password

Enter

WUD 23-026

Click Details

All documents will be stored here.

CCNA Process:

Resources

• Selection Process defined by PPM CW-O-048 http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf

• Relevant Forms and Instructions for completing RFP submittals are found at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway- Publications.aspx

• Vendor's Guide to "Doing Business with Palm Beach County" can be found at Palm Beach County’s main website www.pbcgov.com/Purchasing

• Office of Equal Business Opportunity vendor directory https://www.pbcgov.org/pbcvendors http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf http://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx http://www.pbcgov.com/Purchasing https://www.pbcgov.org/pbcvendors

Tips

• Prime & Subs must be registered as vendors in VSS

• Prime & Subs CCNA certified in the listed categories prior to proposal due date

• Prime and Sub-consultant(s) must verify “fees considered”

• Equal Business Opportunity

• S/M/WBEs shall be certified prior to proposal due date

• Submit Schedule 1 and Schedule 2

• After the proposal due date

• Firms shall not add or delete team members

• No adjusting of team participation

Tips

• Florida Department of State, Division of Corporations (sunbiz.org) http://dos.myflorida.com/sunbiz/

• Confirm correct name of each firm on team

• Confirm principals for each firm on team http://dos.myflorida.com/sunbiz/

Questions