23-0144-Addendum No 5_ Q and A Pt2_NIGP Code Revised_RFP Updates_ Due Date Extended-WBPMIS_eab.pdf
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- Contract number
- 24-557THA-ENGPF-P-84616
- Issued by
- Illinois
About this file
This document is Addendum #5 to a Request for Proposal (RFP) for Web Based Program Management Information Systems (WBPMIS) Consulting Services, issued by the Illinois Tollway. The contract number is 23-0144, with a BidBuy Reference of 24-557THA-ENGPF-B-40664. The current incumbent vendor is Kristine Fallon Associates, Inc., and the solicitation involves updates to the original RFP document, including changes to the proposal due date, NIGP codes, pricing worksheet, and various sections of the RFP.
The consulting services are focused on administering and managing the Tollway's current PMIS software application, Trimble Unity Construct (formerly eBuilder). The addendum provides clarifications on the scope of work, including on-site and off-site meeting requirements, travel expense allowances, and potential process migrations. The RFP includes estimated hours for the project, and vendors are required to submit pricing through the BidBuy Quote Items Tab. The solicitation covers various aspects such as equipment provisions, Microsoft service usage, and potential training needs. Vendors are expected to provide their own equipment and follow the detailed guidelines outlined in the RFP document.
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ADDENDUM # 5 Contract # 23-0144 WBPMIS Consulting Services
ADDENDUM #5
RFP
Contract Number 23-0144
Web Based Program Management Information Systems Consulting Services
(WBPMIS)
BidBuy Reference: 24-557THA-ENGPF-B-40664 Proposal Opening Date: As Published in BidBuy
Please be advised of the following updates to the above-named solicitation:
I. The proposal due date has been extended and is as published in Bid Buy
Microsoft Teams
Join the meeting now Meeting ID: 249 237 534 659
Passcode: GZBm5F Dial in by phone
+1 872-240-8046,,469706950# United States, Chicago Find a local number
Phone conference ID: 469 706 950#
II. NIGP Code Revision Approved:
a. The NIGP Code Revision Form Approval has been attached as the following file name: 23-0144-Approved NIGP Code Revision Request-24-557THA-ENGPF-B- 40664-WBPMISCS.pdf
b. Additional NIGP code added to the solicitation is:
• 924-40 EDUCATIONAL/TRAINING SERVICES - Instructor-led, Classroom Training (Technical) added to the solicitation.
c. The updated GOAL SETTING FORM is attached to include the added NIGP Code as file name: 23-0144-Reivsed BEP PROJECT GOAL SETTING FORM-WBPMIS- Added NIGP Code.xlsx
III. Attachment B-Pricing Worksheet has been updated and replaced in its entirety with the following file name:
23-0144-ATTACHMENT B-Pricing Worksheet- V3.xlsx
Revisions include:
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZThlODcxMGUtY2JhZS00NmRhLWJmMmQtMGI2NjQ0Nzc0MWY4%40thread.v2/0?context=%7b%22Tid%22%3a%2248475f88-04d3-4aa6-ae94-21dcfec788aa%22%2c%22Oid%22%3a%22c86e173f-3257-4c83-8065-7dfd7a4b7da3%22%7d tel:+18722408046,,469706950 https://dialin.teams.microsoft.com/df0360ba-29b0-40af-958c-29c09abc0671?id=469706950
The PRICING WORKBOOK has been revised to allow for travel expenses.
Note: Pricing Worksheet is added as a guide to assist vendors with pricing calculations.
Offeror shall submit pricing in the Quote Items Tab on BidBuy, RFP Section B.5
REFERENCE DOCUMENTS.
Any pricing entered in the Unit Cost of the Items Tab will be locked until after Technical and Commitment to Diversity Evaluations are complete. Do not enter cost, pricing, or any discount information in the Alternate Description field. Entering cost, pricing or discount information in the Alternate Description may result in disqualification.
IV. The Request for Proposal (RFP) Document has been updated and replaced in its entirety with the following file name:
23-0144 RFP Document_WBPMIS Consulting Services_ v.24.3_Revised 10092024.pdf
Revisions include:
• Section A. Scope Of Work_A.1 Overview AND Purpose -Clarification of consulting services requested for the administration and management of the Tollway’s PMIS software application which is currently Trimble Unity Construct (formerly known as e-Builder). Revisions to the RFP are highlighted within the text for reference.
• Section B. Current Conditions_B.1 OVERVIEW & BACKGROUND Revisions to the RFP are highlighted within the text for reference.
• Section B. Current Conditions_B.2 VOLUMES & QUANTITIES -Estimated Hours have been revised and highlighted for reference.
• Section C.9 BUSINESS ENTERPRISE FOR MINORITIES, WOMEN, AND PERSONS WITH DISABILITIES ACT PARTICIPATION AND UTILIZATION PLAN- Additional NIGP code 92440 EDUCATIONAL/TRAINING SERVICES - Instructor-led, Classroom Training (Technical) added to the solicitation.
• Section F.6.3.- EXPENSES ALLOWED- Language added to allow certain expenses.
V. Questions and Answers: The following are questions received to date from Vendors and responses from the Illinois Tollway pursuant to the question-and-answer portion of the above-mentioned solicitation. The Illinois Tollway has provided its answers accordingly.
Q1. Will THA provide equipment for remote work (i.e. laptop), or is the vendor responsible for supplying?
ANSWER: The vendor for this project will be responsible for their own equipment to perform the scope of services in the RFP.
Q2. Is there an incumbent vendor? If yes, could you disclose the incumbent?
ANSWER: Yes. The Tollway has an active contract with Kristine Fallon Associates, Inc. for similar services. See Section A.4. UNIQUE CONSIDERATIONS of the RFP.
Q3. Is there historical spend data that could be shared?
ANSWER: Yes. See Section A.4. UNIQUE CONSIDERATIONS of the RFP. Payment data can be found on the Tollway website:
https://payestimates.illinoisvirtualtollway.com/
Q4. How should travel be priced for the RFP? Lump sum travel budget or time/material? The documents call for a mandatory monthly onsite status update meeting for key personnel and stakeholders. Is there an assumption that there should be additional monthly travel?
ANSWER: The RFP has been revised to allow for travel expenses. See F.6.3 EXPENSES ALLOWED. The PRICING WORKSHEET and BidBuy have also been updated to allow for this item. Proposed pricing for travel expenses will be for a maximum allowable amount.
ANSWER: See Section A. SCOPE OF WORK On-Site/Off-Site and MILESTONES AND DELIVERABLES for clarification on cadence and location of in-person meetings.
Q5. What is the tech stack for the current PMIS software in place?
ANSWER: The Tollway's current PMIS Application is Trimble Unity Construct (formerly known as eBuilder). Please visit https://assetlifecycle.trimble.com/en/products/software/e-builder for more information regarding this topic.
Q6. Does the tollway use Microsoft services?
ANSWER: Yes. See Section B. CURRENT CONDITIONS B.1. OVERVIEW & BACKGROUND of the RFP.
Q7. What specific features of PMIS does the tollway like/prefer to keep?
ANSWER: See Section A. SCOPE OF WORK.
Q8. Why is the tollway moving away from PMIS?
ANSWER: The Tollway does not anticipate this change.
Q9. Is the tollway looking to replace PMIS or improve PMIS?
ANSWER: See Section A. SCOPE OF WORK. and Section B. CURRENT CONDITIONS B.1. OVERVIEW & BACKGROUND of the RFP.
Q10. Is there a budget the tollway has for this project?
ANSWER: Please see the estimated hours shown in Section B.2. VOLUMES & QUANTITIES and the responses to Questions 2 (Q2) and 3 (Q3).
Q11. Is the tollway expecting regular training on the new Web Based Management System?
ANSWER: See Section A. SCOPE OF WORK of the RFP.
https://payestimates.illinoisvirtualtollway.com/ https://assetlifecycle.trimble.com/en/products/software/e-builder
Q12. Is the tollway expecting that the new contractor will transition the old projects from PMIS to the new system?
ANSWER: No. The Tollway does not anticipate implementing a new system at this time. However, please see Sections A.1. OVERVIEW AND PURPOSE of the RFP for additional details on process migration.
ALL REVISIONS INSCRIBED HEREIN WILL BE
INCORPORATED INTO THE RFP SPECIFICATION PER
ADDENDUM # 5
I L LI N O I S T O LLWA Y
2700 Ogden Avenue │Downers Grove, IL 60515 │ Phone: 630.241.6800 │TTY: 630.241.6988 www.illinoistollway.com http://www.illinoistollway.com/
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