23-01171 SAM.GOV sbc grounds maintenance combined synopsis.docx

Note: The incumbent is 3D Landscape Inc. with a five-year total aggregate of $23,850 and no changes in scope. Award price is based on unit rates.

COMBINED SYNOPSIS/SOLICITATION

NONPERSONAL SERVICES CONTRACTOR IS TO FURNISH ALL LABOR, MATERIALS AND EQUIPMENT (UNLESS OTHERWISE PROVIDED HEREIN) NECESSARY FOR GROUNDS MAINTENANCE SERVICES AT THE NORTHWEST FISHERIES SCIENCE CENTER (NWFSC) SITE LOCATED AT THE POINT ADAMS RESEARCH STATION WHICH IS LOCATED AT 520 HECETA PLACE, HAMMOND, OR 97121, IN ACCORDANCE WITH THE INCORPORATED STATEMENT OF WORK

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NFFP71002301171SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-01 (DEC 2022) (Deviation 2022-02) (NOV 2021).

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS code is 561730. The size standard $9.5 million.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001: BASE PERIOD – NONPERSONAL SERVICES FOR GROUNDS MAINTENANCE

CLIN 1001: OPTION 1 PERIOD – NONPERSONAL SERVICES FOR GROUNDS MAINTENANCE

CLIN 2001: OPTION 2 PERIOD – NONPERSONAL SERVICES FOR GROUNDS MAINTENANCE

CLIN 3001: OPTION 3 PERIOD – NONPERSONAL SERVICES FOR GROUNDS MAINTENANCE

CLIN 4001: OPTION 4 PERIOD – NONPERSONAL SERVICES FOR MAINTENANCE

(VI) Description of requirements is as follows:

STATEMENT OF WORK (SOW)

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA)

NORTHWEST FISHERIES SCIENCE CENTER (NWFSC)

POINT ADAMS RESEARCH STATION

NONPERSONAL SERVICES FOR GROUNDS MAINTENANCE AT POINT ADAMS

GROUNDS MAINTENANCE AT HAMMOND, OREGON

Organization:

The Point Adams Research Station, Northwest Fisheries Science Center (NWFSC), of the National Marine Fisheries Service (NMFS), National Oceanic & Atmospheric Administration (NOAA), Department of Commerce (DOC), is a Federal Agency located in Hammond, Oregon.

Background:

Point Adams Research Station is located at 520 Heceta Place, Hammond, OR 97121. The main project site consists of approximately 1.25 acres, parts of which are occupied by buildings, roads, walks, parking lots (area ‘B’), and other paved or gravel surfaces (area ‘C’). The purpose of this contract is to maintain the landscaping areas, in Area ‘A,’ in a professional manner as outlined in Figure 1. Quoting companies are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

C B B C Main Bldg.

Area ‘A’ ~1.25 acres

Figure 1

Continuous Service Requirements:

The contractor shall provide all supervision, personnel, supplies/materials, equipment, transportation, and other items and services as necessary to perform lawn care and landscape maintenance services as required under this contract for Area ‘A.’ Lawn maintenance service shall include grass mowing to an appropriate height, trimming and edging around buildings/property boundary, and sidewalks as well as the removal of grass clippings. Additional landscape maintenance includes flowerbed weeding, tree and shrub pruning, fence line vegetation maintenance, and grass weeding except for grass areas (including all gravel transition strips around the buildings), and removal of other pruned vegetation materials.

Weekly landscaping services shall be performed by the Contractor on a continuous cycle from April 1, to September 30, during valid years of the contract, to maintain: evenly cut grass, neatly edged boarders, and free of debris; weed-free beds of healthy, correctly pruned, cultivated, and mulched plants and flowers; and grounds free of pine cones, sticks, and other debris. The grounds shall reflect an overall well-manicured appearance.

Additional clarifications:

· Non-personal grounds maintenance services are to be performed minimally once a week, Tuesday through Thursday (excluding Federal Holidays), or more often as needed in order to keep lawns uniformly groomed at an appropriate height.

· Commercially available Non-Toxic and/or Organic Herbicides may be applied to weeds in the gravel parking areas, along the edges of the paved parking areas, and at ramps/apron areas in front of the garages. As well as along cracks and crevices in the sidewalk and parking areas. Dead vegetation shall be removed from applied herbicide areas during subsequent visits.

· Maintenance of flower beds, shrubs, and trees should be completed as specified in the following paragraphs. This includes trimming/pruning of trees and shrubs, removal of blackberry and other obnoxious plants, and weeding and mulching of flower beds.

· Grounds maintenance tasks shall be completed in entirety during each visit.

Schedule and Frequency:

A Schedule or Work Plan that identifies when services are to be performed shall be submitted to the MIC or other designated government official within seven days of the purchase order award Contractor shall also submit (using the attached sample form) a Service Report at the end of each visit, completed and signed by a responsible Contractor representative.

Deliverables:

Material Safety Data Sheets (MSDS)

List any hazardous material that will be used in performance of this contract. Ref. FAR 52.223-3 and FED-STD-313E

Contracting Officer

Meteorologist in Charge or other designated employee

Mowing & Edging Specifications:

· Mowing shall occur as needed in order to maintain the grass lawns in a professional manner at a respectful height of approximately 2-3 inches. Expect weekly service from April-August and bi-weekly thereafter, as conditions dictate.

· A mulching blade on the mower is desired but not required.

· Mowing/weeding of parking lots and building edges, fence lines, around buildings, and cracks in cement walkway shall be completed during each visit for mowing. Sidewalks and paved areas shall be swept or blown free of any resulting dirt, debris, or grass clippings.

· Walkways, curbs, and parking surfaces shall be properly edged such that grass growth does not encroach upon the top surface.

· Grass around signposts, telephone poles, fire hydrants, and other fixed objects shall be kept neatly trimmed. Areas immediately adjacent to (within one foot) telephone poles, fire hydrants, and other fixed objects shall be edged and kept free of weeds and grass.

· Grass clipping may be left in place as mulch unless large clumps occur, which need to be removed.

· All large cluster of grass cuttings, litter blown onto the yard, and other debris resulting from vendor operations are to be removed from the work site prior to the end of the workday. Grounds maintenance waste shall be hauled to an approved vendor for disposal and processed in accordance with all federal, state, and local regulations.

Weeding Specifications:

· Weeding at all landscaped areas, curbs, sidewalks, and other gravel or paved areas shall be completed during each visit and resulting vegetation accumulation shall be removed and disposed of off-site.

· Weeding of parking lots and building edges, fence lines, around buildings, and cracks in cement walkway shall be completed during each visit.

· Landscaped areas (at main building and center area) shall be weeded by hand and/or via use of hand tools.

Pruning Specifications:

Pruning of trees, shrubs, and hedges shall be completed minimally once per month, or more often as required, with at least three weeks in between pruning’s, and be pruned in such a manner so as to:

· Prevent growth in front of windows, over entrance ways or walks, obstruction of utility meters, or which will obstruct vision at roadway intersections.

· Evenly form and balance the shrub, tree, or plant.

Equipment:

The vendor shall furnish all of the proper equipment as required to perform the work of this contract in a skillful and orderly manner. Contractor’s tools, equipment, and associated lawn care materials may not be stored at the Government facility. The contractor shall remove all of their equipment at the end of each day’s work.

Vendor Point of Contact:

The vendor shall employ one person to be designated as the point of contact. The point of contact shall be available for communication with the Government POC. The employee designated as the Point of Contact for the purpose of performing the functions required by this specification is considered some key personnel. This person and contact information will be provided within three days after award.

The Contractor shall promptly remove from the work site any supervisor or employee whose work or conduct is not satisfactory. The Contractor shall enforce strict discipline and good order among the Contractor’s employees. The Contractor shall exercise the necessary supervision and control to prevent Contractor’s employees from violating any rules and regulations.

Conduct of Work:

The Contractor must ensure employees are physically able to accomplish the work specified herein. All such employees working on Government premises are subject to all applicable Federal rules and regulations with regard to entering and leaving the building(s).

The Contractor must take precautions necessary for the protection against injury of all persons engaged at the site. Applicable Department of Labor and Occupational Safety and Health Standards will be taken into consideration in the performance of this contract.

Services under this contract must be performed in such a way that there will be minimal interruption to, or interference with, the normal operation of Government business on the premises.

The Contractor shall bring any noted defect, disease or insect infestation of the grounds to the attention of the POC or designate

Use of Government Facilities:

Toilet facilities are available for the Contractor’s use in the Main Office Building.

Excluded Items:

This contract does not include any normal repairs to the buildings, asphalt, pavements, curbs, concrete sidewalks, benches, signs, underground utilities, telephone poles, fire hydrants, or catch basins. Unless damages were due to or caused by the vendor’s personnel or equipment while in use per this contract, as annotated in the following paragraph.

Protection:

The contractor shall use reasonable care to avoid damaging existing buildings, equipment, telephone poles, vehicles, landscape plantings, and other equipment on the Point Adams’ site. If the Contractor’s failure to use reasonable care causes damages to any of the aforementioned items, the Contractor shall repair or replace the damage at no expense to the Government as the Contracting Officer directs. If the Contractor fails or refuses to make such repair or replacement, the Contractor shall be liable for the cost, which may be deducted from the contract price. Particular care shall be exercised to prevent damage to building glass, light standards, building signs, lights, and siding materials.

· The Vendor shall park only in the designated parking area and not on the grass area of the property.

· The vendor is fully responsible for his own security arrangement including his subcontractor’s personnel, material, equipment, and the work performed.

· The vendor shall take all measures necessary for the protection of work encountered, which has been placed or installed by other contractor(s), either previously or during the performance of the contract. In the event the vendor, his employees, or his subcontractors cause damage to the work placed or installed by another contractor, the Government shall have the right to deduct from payments due the Contractor under this contract an amount equal to the cost of repairing such damages.

· The vendor shall take all reasonable precautions against damaging any vehicles, which are parked, adjacent to, or near the landscape areas. The Contractor shall be responsible for any damages caused by themselves regardless of whether or not the vehicles impinged upon the Contractor’s work area.

Safety:

The Contractor shall ensure they are in compliance with all city of Hammond, State of Oregon, and Federal Safety regulations. The Contractor is responsible for supplying safety equipment to their personnel. Safety items include but are not limited to eye protection, hearing protection, gloves, et cetera.

All products used are to be environmentally friendly and a list and Material Safety Data Sheets (MSDS) of these products will be supplied to the Site POC for approval.

The MSDS must be provided by the contractor to the POC or ASA where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to POC as necessary and upon request.

Legal Requirements and Permits The vendor must procure and maintain at his/her expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and hereby agrees to comply with all applicable municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, Insecticides and Environmental Pesticide Control. All personnel handling pesticides or herbicides will be certified and licensed in the state in which the work is to be performed. All pesticides and/or herbicides will be authorized/approved for use by each state in which the work is to be performed. The Offeror must include with the offer package, certification or license for any and all employees that will be handling or applying pesticides in performance of this Statement of Work to be considered for award.

Deliverables:

Inspection of work shall be performed on an on-going basis by NWFSC Point Adams staff. Issues and concerns by NWFSC staff will be reported to the COR who will relay these issues and concerns to the Contractor and/or the Contracting Officer. Therefore, the COR may at any time request correction or improvement in maintenance practices if they are found to fall below the standards of the contract specifications. The Contractor may be notified of deficiencies in performance orally or in writing. Oral deficiency notifications will be confirmed in writing. Prompt corrective action shall be taken by the Contractor upon a notice of a deficiency.

Performance:

· Work hours are during facility working hours from 8:00am to 4:00pm, Tuesday through Thursday, excluding federal holidays. The Contractor will perform duties on site only during working hours. A mutually agreed upon day of the week shall be repeated on the following weeks unless prior arrangements are made with the COR. If scheduled day of work falls on a holiday, services are to be completed the day before or the day after without any need for further communication.

· All work will be performed at NOAA’s Northwest Fisheries Science Center, Point Adams Research Station, 520 Heceta Place, Hammond, Oregon.

Observance of Legal Holidays and Site Closure Information:

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

Juneteenth National Independence Day

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the site POC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the POC or Alternate POC for guidance.

Invoicing:

Billing will be on a monthly basis, after the services for the month have been performed (“in arrears”). As evidence of work performed, the Contractor will complete a service report and the Government representative will affirm the work was performed and sign the service report.

Invoices shall be submitted in accordance with FAR 52.212-4(g) Invoice.

SERVICE REPORT

DATE: _________________________________________________________________________

WEATHER CONDITIONS: _______________________________________________________

ROUTINE LANDSCAPE WORK PERFORMED: ________________________________________________________________________________

PROBLEMS NOTED (Insect Infestation; Plant Disease; etc.): ___________________________

COMMENTS & REMARKS: _______________________________________________________

I CERTIFY THAT THIS REPORT IS ACCURATE AND WORK PERFORMED WAS COMPLETED IN ACCORDANCE WITH THE CONTRACT SPECIFICATONS AND THE SUBMITTED SCHEDULE.

Printed Name and Signature of Authorized Contractor Representative Date

Printed Name and Signature of Authorized Government Representative Date

(VII) Period of Performance for the nonpersonal services are to be performed at the Northwest Fisheries Science Center (NWFSC) site located at the Point Adams Research Station is located at 520 Heceta Place, Hammond, OR 97121 are as follows:

Base Year: 05/01/2023 through 03/31/2024 Option Year 1: 04/01/2024 through 03/31/2025 Option Year 2: 04/01/2025 through 03/31/2026 Option Year 3: 04/01/2026 through 03/31/2027 Option Year 4: 04/01/2027 through 03/31/2028

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition— (1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

Quotes shall be fully executed and returned using the quoting section of this solicitation. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are acceptable and can be sent to Suzanne Garrett, email suzanne.garrett@noaa.gov.

At a minimum the contractor shall provide the following information:

c) SAM.gov Unique Entity ID

d) EIN Code

RFQ FAR 52.237-1 SITE VISIT (APR 1984)

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

YOUR SITE VISIT POINTS OF CONTACT IS THE FOLLOWING:

· Karl Kligel Lead Maintenance Mechanic phone: 206-573-0175 email: karl.kligel@noaa.gov

· Kerry Lyons Administrative Support Assistant (ASA) phone: 503-861-1818 email: kerry.lyons@noaa.gov

· Susan Hinton RES Fish Biologist phone: 503-994-2825 email: susan.hinton@noaa.gov

BEFORE COMING TO THE SITE YOU WILL NEED TO GET AN APPROVAL ACKNOWLEDGEMENT VIA EMAIL OR PHONE AND A TIME AND DATE SET UP FOR THE SITE VISIT.

NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS.

CAR 1352.215-72 INQUIRIES (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING (EMAIL) TO SUZANNE.GARRETT@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO LATER THAN 2:00 P.M. MDT/MST, MARCH 14, 2023. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(IX) FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government. This is a lowest priced technically acceptable (LPTA) requirement evaluation of all associated quoted costs.

1. Capability to provide the products, delivery and meet the estimated need installation as provided in the scope.

a. Provide two relevant references including the NAME OF THE POINT OF CONTACT, EMAIL, BUSINESS NAME AND PHONE NUMBER.

b. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services. This is a PASS/FAIL

2. Price

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award.

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

(X) THE OFFEROR MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) (DEVIATION 2023-03) (DEC 2022) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— "Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $850,000 (DEVIATION 2023-03) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that—

(i) It □ is, □ is not a small business concern; or

(ii) It □ is, □ is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [ Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that—

(i) It □ is, □ is not a service-disabled veteran-owned small business concern; or (ii)It □ is, □ is not a joint venture that complies with the requirements of 13 CFR 125.18(b)(1) and (2). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.] Each service-disabled veteran-owned small business concern participating in the joint venture shall provide representation of its service-disabled veteran-owned small business concern status.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it □ is, □ is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small business concern.

(6) WOSB joint venture eligible under the WOSB Program. The offeror represents that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(7) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________________________________

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that–

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representation, as having been certified by SBA as a HUBZone small business concern in the Dynamic Small Business Search and SAM, and will attempt to maintain an employment rate of HUBZone residents of 35 percent of its employees during performance of a HUBZone contract (see 13…