23-003293 Sources Sought.pdf

SAM.gov

SOURCES SOUGHT NOTICE

1. Solicitation Number: NIA-23-003293SSN

2. Title: Preventive Maintenance for Thermo Electron Delta V Plus MS (Hi Pace, CNOS + HD)

3. Classification Code: J066 – Maintenance, Repair, and Rebuilding of

Equipment- Instruments and Laboratory Equipment

4. NAICS Code: 811210 - Electronic and Precision Equipment Repair and

Maintenance

5. Description:

This is a Small Business Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations.

The purpose of this notice is to obtain information regarding: (1) the availability and capability of qualified small business sources; (2) whether they are small businesses; HUBZone small businesses; service-disabled, veteran-owned small businesses; 8(a) small businesses; veteran-owned small businesses; woman-owned small businesses; or small disadvantaged businesses; and (3) their size classification relative to the North American Industry Classification System (NAICS) code for the proposed acquisition.

Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. An organization that is not considered a small business under the applicable NAICS code should not submit a response to this notice.

This notice is issued to help determine the availability of qualified companies technically capable of meeting the Government requirement and to determine the method of acquisition. It is not to be construed as a commitment by the

Government to issue a solicitation or ultimately award a contract. Responses will not be considered as proposals or quotes. No award will be made as a result of this notice. The Government will NOT be responsible for any costs incurred by the respondents to this notice. This notice is strictly for research and information purposes only.

Background: The National Institute of Aging’s Translational Gerontology Branch

(TGB) requires the use of Thermo Electron Delta V Plus MS (Hi Pace, CNOS +

HD) for determining the isotope levels of carbon, sulfur, oxygen, hydrogen, and nitrogen in plasma samples. It is imperative that this machine stay operational hence requiring a maintenance service agreement.

Purpose and Objectives: The purpose of this acquisition is to acquire a

Preventative Maintenance (PM) and Service Agreement for the Thermo Electron

Delta V Plus MS (Hi Pace, CNOS + HD), Serial Number SN09814D .

Project Requirements:

The agreement should include:

• Field Service Engineer labor, travel, and parts required for Corrective Maintenance visits with a targeted response time of 3 business days. Only a current Thermo

Electron certified Field Service Engineer can work on the system.

• Priority status for technical support inquiries with a targeted immediate response time. A certified service engineer will conduct diagnosis and Corrective Maintenance procedures using the latest digital remote support tools.

• One (1) scheduled annual Preventive Maintenance visit.

• Instrument Requalification (RQ) in conjunction with a scheduled Corrective

Maintenance with a purchase of an add-on Operational Qualification (OQ).

• Premium subscription to Unity Lab Services Online Knowledge Base.

• Software and firmware updates upon request and in conjunction with a scheduled

Preventive Maintenance or Corrective Maintenance visit (updates are defined as changes of the existing software version that are intended to improve its performance).

Period of Performance:

The period of performance is one (1) base period with one (1) option period.

Base Period: April 21, 2023 - March 24, 2024

Option Year One: March 25, 2024 – March 24, 2025

6. Capability statement /information sought. Respondents must provide clear and convincing documentation of their capability of providing the services specified in this notice.

The respondent must also provide their UEI number, organization name, address, point of contact, and size and type of business (e.g., 8(a), HubZone, etc., pursuant to the applicable NAICS code and any other information that may be helpful in developing or finalizing the acquisition requirements.

One (1) copy of the response is required and must be in Microsoft Word or Adobe

PDF format using 11-point or 12-point font, 8-1/2” x 11” paper size, with 1” top, bottom, left and right margins, and with single or double spacing.

The information submitted must be in an outline format that addresses each of the elements of the service requirement and in the capability statement /information sought paragraphs stated herein.

The response must include the respondents’ technical and administrative points of contact, including names, titles, addresses, telephone numbers, and e-mail addresses.

All responses to this notice must be submitted electronically to the Contract

Specialist.

The response must be submitted to Sarah Adan, at e-mail address sarah.adan@nih.gov with the subject line NIA-23-003293SSN.

The response must be received on or before February 3, 2023, 12:00 pm, Eastern

Time.

Disclaimer and Important Notes: This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The

Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the

Government to determine the organization’s qualifications to perform the work.

Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. After a review of the responses received, a pre-solicitation synopsis and solicitation may be published in Federal Business Opportunities. However, responses to this notice will not be considered adequate responses to a solicitation.

Confidentiality: No proprietary, classified, confidential, or sensitive information should be included in your response. The Government reserves the right to use any non-proprietary technical information in any resultant solicitation(s).

mailto:michael.horn@nih.gov