23-00147 SAM.GOV sbc video surveillance systrm.docx

COMBINED SYNOPSIS/SOLICITATION

BRAND REQUIREMENT, PURCHASE AND NONPERSONAL SERVICES INSTALLATION OF UPDATED VIDEO SURVEILLANCE SYSTEM AT NATIONAL WEATHER FORECAST OFFICE, 8400 AIRPORT BOULEVARD, MOBILE, ALABAMA 36608-9603, IN ACCORDANCE WITH THE INCORPORATED STATEMENT OF WORK.

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NWWP92232300147SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal

(IV) This solicitation is being issued as a total small business set-aside. The associated NAICS 334290. The size standard 800 employees.

(V) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001: Purchase and nonpersonal services installation of updated video surveillance system at National Weather Forecast Office, 8400 Airport Boulevard, Mobile, Alabama 36608-9603

(VI) Description of requirements is as follows:

SCOPE

STATEMENT OF WORK/NEED (SOW/SON)

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

Install Updated Video Surveillance System at National Weather Forecast Office Mobile

GENERAL SCOPE:

The National Weather Service (NWS) solicits interested and qualified private and commercial vendors to submit proposals for entering into agreement for the purpose of providing the services specified under this request for proposal. The contractor is to provide all labor, tools, equipment, hardware, and consumables to furnish the services and install a fully integrated and functional system.

The NWS expects a “turnkey” solution for this project. The awarded contractor shall furnish, engineer, fabricate, install, and test a complete and operational system. All materials and equipment shall be new and of the latest technology available at the moment. Installation, service, and maintenance shall be performed by personnel skilled in the installation of video surveillance systems. Bidders shall provide all necessary certifications.

MOB WFO Mobile, AL 8400 Airport Blvd, Bldg. 11 Mobile, AL 36608-9603

1.0 GENERAL INFORMATION:

This scope is for the replacement of the existing closed-circuit television (CCT)V digital system with an internet protocol (IP) network video surveillance system, 4K or 1080p high definition (HD) resolution or better, and be Blue Iris Video Management Software (VMS) compatible.

This is a standalone system separate from the building voice over internet protocol (VoIP) system. Integration into the WFO system must be approved by Southern Region Headquarters (SRH) Systems Integration Branch Chief.

1.1 Primary Place of Performance

Installation will occur at WFO Mobile, AL.

1.2 Description of Work

1.2.1. The contractor shall provide program management, subject matter experts, and engineering support in the procurement, installation, program, integration, and testing of a new Outdoor / Indoor security camera system.

1.2.2. The Contractor shall provide all personnel, materials, tools, labor and transportation necessary to complete the work and training identified in this Statement of Work (SOW).

1.2.3 The Contractor shall submit cut-sheets for all equipment and materials installed in this project and shall not order or install them until the government approves them in writing. Submit all documents to POC listed in this SOW.

1.2.3.1 The Contractor shall provide a performance schedule with their offer that describes the phases of work, to include dates of performance.

1.2.4. The Contractor shall use cameras compatible with Blue Iris VMS Version 5.6.9.5 (January 29, 2023) or newer.

1.2.5. The Contractor shall correct/re-perform any discrepancies or integration errors found at no additional cost to the government.

1.2.6. The Contractor shall be responsible for returning the work site to its original condition at completion of the installation, to include replacement of any damaged or destroyed equipment.

1.2.7. The Contractor must have current certification(s) for installation and programming work.

1.2.8 The Contractor shall coordinate all work with the site’s point of contact is to minimize disruptions to NWS Operations.

1.3 References

All clauses and references listed within the awarded contract are applicable to this scope. In addition, the following references are identified specific to this scope.

A. MIL-STD-3007G-2019 Standard Practice for Unified Facilities Criteria B. UFC 4-021-02, Change 1 (2019) Unified Facilities Criteria Electronic Security Systems C. NFPA 70 National Electrical Code, 2020 latest code edition D. IEEE C2-2017 National Electrical Safety Code (NESC) E. IEEE 3003.1-2019 Recommended Practice for Grounding of Industrial and Commercial Power Systems F. FIPS 201-2 Personal Identity Verification (PIV) of Federal Employees and Contractors

1.4 Acronyms

1.5 Demo / Removal of Old Camera System

1.5.1 The Contractor shall remove all existing camera system equipment and hardware to include all power and data cables to both cameras and the video recording unit(s). See Attachment (2) for the approximate location of recorder and cameras.

1.6 INSTALLATION

1.6.1. The Contractor shall install a new IP surveillance system. Installation will include all items as described below, as well as any equipment or items stated or implied in the applicable governing regulations for surveillance system installation, certification, and monitoring. Contractor shall be responsible for restoring the work site to original condition.

1.6.2. The Contractor shall install an IP Camera System to be managed from the WFO’s Computer Room. All equipment must be the most up-to-date technology and compatible with Blue Iris VMS.

1.6.2.1 The Contractor shall install rack mounted TAA compliant head-end equipment into only one cabinet. This cabinet will be identified by the WFO’s ESA. The bottom most component must not be installed lower than twenty-four inches from the bottom of the cabinet. The top most component must not be mounted higher than eight inches from the top of the cabinet. The final placement and arrangement of the components must be approved by COR.

1.6.2.1(A) The Contractor shall install a Cisco Catalyst C9200L-48P-4X (48 ports full PoE+, 4x1/10G fixed uplinks). This unit and all associated camera system hardware must be served by the same building emergency power circuit breaker to / from the rack.

1.6.2.1(B) The Contractor shall install a Tripp Lite 48-Port 2U Rack-Mount Cat6 110 Patch Panel, 568B, RJ45 Ethernet, TAA in the rack assembly along with all required cables to each head-end component, and cables to the cameras as required for system operation. A minimum of 1U space between rack mounted devices will be provided. These spaces will be covered by flat steel rack panel(s) powder coated in black.

1.6.2.2 The Contractor shall install a Dell Precision 7920 rack mounted workstation. See Attachment (3) for required specifications. This unit will have the VMS Blue Iris software installed. The unit shall have enough operating and storage drives in order to store a minimum of 28 days of archived video. Building Entry Door cameras 1, 2, 3, and 4 will be set to record continuously during the hours of 0500 to 0700, 1100 to 1300, and 1700 to 1900. These cameras will then record at motion on all other hours of the day. All remaining cameras will be scheduled to record only during motion. Motion recording will be set at 50% sensitivity for all cameras.

1.6.2.2(A) GFM. VMS Blue Iris VMS Version 5.6.9.5 (January 29, 2023) or newer.

1.6.3. GFM. Administrator terminal.

1.6.4. The contractor shall install all new IP cameras. All Cameras must conform to IEEE 802.3af or IEE 802.3at/POE+ standards and have the required licensing, necessary housing, mounting brackets, and junction boxes. Cameras must be compatible with VMS Blue Iris software.

1.7 Site Specific Installation Requirements

1.7.1 The following will be required at WFO Fort Worth

1.7.1.1 The Contractor shall install three IP interior / exterior 4K or 1080p HD resolution (6MP or better) in-ceiling mounted cameras to monitor entry ways. See Attachments (1). Cameras 1 thru 3 must record in color day and night (without lights on).

1.7.1.2 The Contractor shall install five IP exterior 4K or 1080p HD resolution (6MP or better) security cameras covering the areas shown on Attachments (1). These cameras shall have human / vehicle detection with night vision. Cameras 4 shall capture entire entry walkway. Cameras 5 thru 8 shall be 3-lens multidirectional IP cameras with lenses able to capture all needed views out to 150ft from the building. Camera 5 and 6 shall each have a lens that can capture vehicles entering the parking lot from Airport Blvd. All camera mounted locations and image / view settings must be approved by the ESA.

1.7.2. The Contractor shall GROUND all equipment per industry standards.

1.7.3. All camera cabling must be RED Cat6 and exterior cabling must be direct burial shielded rated. Cable supports must be installed where needed.

1.7.4. The Contractor shall install EMT pathways for exterior cabling and core penetration where necessary and may reuse existing conduits where possible.

1.7.5 Value Engineering – Attachment (1) identifies location and areas that require coverage. The contractor can evaluate and propose a configuration change that will meet the required coverage areas.

The configuration, programming, and focusing of all cameras shall be accomplished with an NWS facility or electronics staff member observing.

1.8 TRAINING

The Contractor shall provide initial training to all personnel identified by the customer, maximum 6 personnel. Training requirements shall be defined by the video surveillance system design. The final system design will be approved by the Government prior to installation. All training will take place at the respective WFO after installation and will be completed before final system acceptance. Training should include system description and orientation, operation of the complete system, and troubleshooting procedures of likely failures.

The Contractor will provide the government all applicable manuals, instructions, and warranties upon final acceptance.

1.9 TESTING AND TURNOVER

Testing is required to confirm system functionality.

At the completion of installation and configuration requirements, a government acceptance test will be completed. The Contractor shall schedule this testing via coordination with the COR.

PHASE I TESTING:

Phase I testing must demonstrate that all installed equipment and components are performing according to system specifications and operational requirements. Phase I acceptance testing shall consist of the following:

1.9.1 Vehicle Entry Test. Entry and Parking Lot Cameras (Day and Night)

1.9.2 Human Entry Test. All Cameras (Day and Night)

1.9.3 AC power loss test.

1.9.4 Local Terminal Administrator Test.

1.9.4.1 Record / Playback test.

1.9.4.2 Digital Zoom Test. All Cameras recordings

1.9.4.3 Optical Zoom Test. All Cameras

1.9.5 Remote User VPN Access Test. All Cameras. Coordinated with SRH

PHASE II GOVERNMENT TESTING / PERIOD OF PERFORMANCE (POP):

Phase II testing / POP will consist of a complete 5-day work week (Monday thru Friday) to ensure all equipment is installed properly and works according to specifications. Final Government acceptance will not be given until successful completion of Phase II testing / POP. Phase II testing will follow Phase I testing. Phase I testing may not be included as part of Phase II government testing / POP.

2.0 DELIVERABLES

The following deliverables are required by this Statement of Work.

2.1 All applicable Operation and Maintenance manuals, including detailed operation procedures, warranties, drawings, a detailed bill of material, and recommended spare parts list.

2.2 Performance Schedule. The Performance Schedule shall be submitted with the Contractor’s offer.

2.3 Personnel. Contractor shall provide a list of personnel to the Point of Contact (POC) no later than 10 days prior to the date specified in the Contractor’s performance schedule as the start of work at a WFO site. No technician will be allowed onsite if they are not listed on this written notice. Any Covid-19 or site-specific requirements will be provided to the contractor, and coordinated upon award of the contract.

3.0 SITE CONDITIONS

The contractor shall become familiar with all details of the work and working conditions and advise the CO or POC of any discrepancies before performing any work. Some work areas will be occupied by Government personnel during the Video Surveillance System installation.

3.1 Work Hours

The National Weather Service operates 24/7. NWS reserves the right to postpone work in the occurrence of a severe weather event.

The Contractor’s work shall be performed between the hours of 0700-1700, Monday thru Friday unless otherwise approved by the POC. Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal Statute, Executive Order, or Presidential Proclamation: New Year’s Day, Martin Luther King Day, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving, and Christmas. Any work needed outside these hours will require approval by the POC.

3.2 Changes

Any variations or changes to the Statement of Work shall be coordinated through the POC.

3.3 Secure Facilities

Performance of this contract may require the contractor access to secured facilities. In the event of this, the Government shall provide individuals to escort the contractor while in these areas.

4.0 SECURITY REQUIREMENTS

4.1 Personnel

All on-site contractor personnel must be United States citizens with a trustworthiness determination in accordance with FARS.

5.0 LEGAL COMPLIANCE

All work must follow all public laws and the Code of Federal Regulations. Furthermore, the contractor shall comply with IAW UFGS 01 35 26 Government Safety Requirements and the Occupational Safety and Health Administration (OSHA).

6.0 REMOVAL OR DISPOSAL OF GOVERNMENT PROPERTY

Unauthorized removal or disposal of government property is a crime. Government property includes all materials and equipment purchased directly or indirectly by any agency of the federal government for any purpose. No government property is to be removed or disposed of without written permission from the Contracting Officer (CO) and Meteorologist in Charge (MIC). Contractor shall provide a listing of each item and quantity of materials and equipment to be removed or disposed of.

7.0 UTILITIES

Reasonable amounts of water, electricity, and other utilities are available to the contractor at no cost, unless otherwise specified by the discretion of the POC. The contractor shall include any temporary utility connections, if necessary, within the project scope of work. The contractor shall exercise strict conservation practices in the use of these utilities. Should the contractor be found to not be using utility conservation practices, the cost of the utilities may be transferred to the contractor for the remaining performance period of the contract.

8.0 SITE VISIT

All Bidders are strongly encouraged to attend a site visit to inspect all proposed replacement work and to acquire all necessary site information to properly prepare their bid proposal. Failure of the Contractor to conduct a site visit and acquire all necessary site information to properly prepare their Bid Proposal shall not be acceptable cause to justify a later request for additional costs after Contract Award. All technical questions must be in writing and sent to the NWS Contract Specialist no later than one week prior to the closing date for submission of Bid Proposal to the Contract Officer.

9.0 PERIOD OF PERFORMANCE

Three hundred days from the date of award.

10.0 PROJECT WARRANTY

Contractor shall provide a written warranty for the workmanship for a period of (1) one full year from the date of acceptance unless otherwise specified.

12.0 QUOTING INSTRUCTIONS

Quotes shall be good for 90 days from the time of submission.

(VII) Purchase and installation at the National Weather Forecast Office, 8400 Airport Boulevard, Mobile, Alabama 36608-9603 within 300 days or sooner.

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern that submits an offer, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees or 150 employees for information technology value-added resellers under NAICS code 541519, if the acquisition— (1)Is set aside for small business and has a value above the simplified acquisition threshold;

(2)Uses the HUBZone price evaluation preference regardless of dollar value, unless the offeror waives the price evaluation preference; or (3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show—

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation.

(1)

(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST ( https://assist.dla.mil/online/start/).

(ii) Quick Search ( http://quicksearch.dla.mil/).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are required and can be sent to CS/CO EMAIL.

2. Contractor shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE/EIN CODE and phone number, full address, and e-mail address with their quote.

3. Vendors shall assume that the Government has no prior knowledge of them or their capability.

4. Vendors must provide all items requested in FAR 52.212-2. Vendors who do not provide all evaluation criteria will not be accepted.

5. Technically Acceptability/Capability – Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

6. Technical Specification Sheet

7. Price

(IX) FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (NOV 2021), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a). The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following:

1. Technically Acceptability/Capability – Quote shall include at least two references for similar and relevant services including the phone number, full address, and e-mail address to demonstrate the offeror’s capability to successfully perform the services listed in the Statement of Work. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

2. Technical Specification Sheet

3. Price

The Government intends to award a low priced, technically acceptable, a single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award.

RFQ FAR 52.237-1 SITE VISIT (APR 1984)

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CAR 1352.215-72 INQUIRIES (APR 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING (EMAIL) TO SUZANNE.GARRETT@NOAA.GOV. QUESTIONS ARE TO BE RECEIVED NO LATER THAN 4:00 P.M. MDT/MST, APRIL 21, 2023. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

YOUR SITE VISIT POINTS OF CONTACT (POC) IS THE FOLLOWING:

POC: JEREMY MENHENNETT, 907-891-4028; JEREMY.MENHENNETT@NOAA.GOV

ALTERNATE POC: BARRY FLOYD, 682-294-6176; BARRY.FLOYD@NOAA.GOV

BEFORE COMING TO THE SITE YOU WILL NEED TO GET AN APPROVAL ACKNOWLEDGEMENT VIA EMAIL OR PHONE AND A TIME AND DATE SET UP FOR THE SITE VISIT.

NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS.

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

(X) THE OFFEROR MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT

FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) (DEVIATION 2023-03) (DEC 2022) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision— "Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veteransor, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operation, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitation.

(2) Affiliates, as used in this definition, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parties control or have the power to control the others. In determining whether affiliation exists, consideration is given to all appropriate factors including common ownership, common management, and contractual relationships. SBA determines affiliation based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $850,000 (DEVIATION 2023-03) after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300.

(b)

(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(c) Offerors must complete the following representations when the resulting contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracting officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that—

(i) It □ is, □ is not a small business concern; or

(ii) It □ is, □ is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(3) Service-disabled veteran-owned small business concern. [ Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents as part of its offer that—

(i) It □ is, □ is not a service-disabled veteran-owned small business concern; or (ii)It □ is, □ is not a joint venture that complies with the requirements of 13 CFR 125.18(b)(1) and (2). [The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.] Each service-disabled veteran-owned small business concern participating in the joint venture shall provide representation of its service-disabled veteran-owned small business concern status.

(4) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, that it □ is, □ is not a small disadvantaged business concern as defined in 13 CFR 124.1002.

(5) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small business concern.

(6) WOSB joint venture eligible under the WOSB Program. The offeror represents that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(7) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique entity identifier of each party to the joint venture: __.]

(8) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is a women-owned business concern.

(9) Tie bid priority for labor surplus area concerns. If this is an invitation for bid, small business offerors may identify the labor surplus areas in which costs to be incurred on account of manufacturing or production (by offeror or first-tier subcontractors) amount to more than 50 percent of the contract price:____________________________________

(10) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that–

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representation, as having been certified by SBA as a HUBZone small business concern in the Dynamic Small Business Search and SAM, and will attempt to maintain an…