22Q0142.pdf

SEE ADDENDUM

(No Collect Calls)

W25G1V22Q0142 01-Aug-2022

b. TELEPHONE NUMBER

570 615 6441

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 11 Aug 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W25G1V9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

MARIA LUCARINE

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

W25G1V2153013T

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

ACC-APG, TOBYHANNA DIVISION

11 HAP ARNOLD BLVD

TOBYHANNA PA 18466-5100

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE W25G1V 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

SEE BELOW FOR SEPARATE SHIPPING INSTRUCT

XXX

XXX PA 00000

TEL: FAX:

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$22,500,000

NAICS:

811211

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF60

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W25G1V22Q0142

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Lot

PAVIS SERVICE

FFP

PAVIS SERVICE

SEE ATTACHED SOLICITATION AND SPECIAL INSTRUCTIONS.

FOB: Destination

NSN: AASSVC2153013T

MILSTRIP: W25G1V2153013T

PURCHASE REQUEST NUMBER: W25G1V2153013T

PSC CD: J059

NET AMT

0002 1 Lot

OPTION OPTION YEAR ONE

FFP

PAVIS SERVICE

SEE ATTACHED SOLICITATION AND SPECIAL INSTRUCTIONS.

FOB: Destination

0003 1 Lot

OPTION OPTION YEAR TWO

FFP

PAVIS SERVICE

SEE ATTACHED SOLICITATION AND SPECIAL INSTRUCTIONS.

SPECIAL INSTRUCTIONS

SERVICE: TIME AND MATERIAL CONTRACT FOR A BASE YEAR PLUS TWO OPTION YEARS FOR

MAINTENANCE OF PUBLIC ADDRESS/VISUAL INFORMATION AND TELEVISION BROADCAST

SYSTEM (PAVIS) *SEE SOW

THE AWARD WILL BE BASED ON THE BEST VALUE TO THE GOVERNMENT, CONSIDERING PRICE AND DELIVERY, TO THE RESPONSIBLE OFFEROR OTHERWISE CONFORMING TO ALL SOLICIATION REQUIREMENTS. THE GOVERNMENT RESERVES THE RIGHT TO AWARD TO OTHER THAN THE LOWEST PRICE OR EARLIEST DELIVERY. THE DELIVERY DATE

SPECIFIED IN THIS SOLICITATION IS ONLY AN ESTIMATE.

BID SCHEDULE MUST BE COMPLETED IN FULL AND SUBMITTED TO MARIA.T.LUCARINE.CIV@ARMY.MIL VENDOR MUST SUBMIT PRICING FOR ALL LINE ITEMS IN THE BID SCHEDULE. AWARD WILL BE BASED ON

TOTAL LOW AGGREGATE OF ALL LINE ITEMS.

TOBYHANNA ARMY DEPOT ON SITE POC: RYAN M. BEILMAN 570-615-8680

WAGE RATES CAN BE FOUND AT https://sam.gov/content/wage-determinations DETERMINATION NO.

2015-5797 REVISION NO 20 DATE OF REVISION 06/27/2022

BASE YEAR PERIOD OF PERFORMANCE IS ESTIMATED.

THE GOVERNMENT IS UNDER NO OBLIGATION TO USE ALL OR ANY OF THE FUNDS PROVIDED . THE AWARD AMOUNT OF THIS CONTRACT IS A CEILING FOR THE WORK TO BE PERFORMED. PAYMENTS WILL ONLY BE MADE FOR THE ACTUAL WORK PERFORMED. THE CONTRACTOR EXCEEDS THE CEILING AT THEIR OWN RISK. CHANGES

TO THE CONTRACT CEILING WILL BE MADE BY CONTRACT MODIFICATION ONLY.

NOTE: OFFERORS SHALL NOT SUBMIT A PRICE FOR THE POTENTIAL ONE-HALF YEAR EXTENSION OF SERVICES

PERIOD. REFERENCE FAR 52.217-8.

AS PART OF THE PRICE EVALUATION, THE GOVERNMENT WILL EVALUATE THE OPTION TO EXTEND SERVICES UNDER FAR CLAUSE 52.217-8 BY ADDING ONE-HALF OF THE OFFEROR'S FINAL OPTION PERIOD PRICE TO THE OFFEROR'S TOTAL PRICE. THUS, THE OFFEROR'S TOTAL PRICE FOR THE PURPOSE OF EVALUATION WILL INCLUDE THE BASE PERIOD, AND ONE-HALF OF THE BASE YEAR EXTENSION OPTION. OFFERORS ARE REQUIRED ONLY TO PRICE THE BASE YEAR. OFFERORS SHALL NOT SUBMIT A PRICE FOR THE POTENTIAL ONE-HALF YEAR EXTENSION OF

SERVICES PERIOD.

STATEMENT OF WORK

Procurement of a Service contract for maintenance and installation services to maintain, install and remove components to the Tobyhanna Army Depot Public Address, Visual Information and Television Broadcast System (PAVIS).

2. Period of Performance. The PAVIS Services contract awarded as a result of this solicitation will have a Period of Performance (PoP) for one base year starting 12 August 2022 to 11 August 2023 plus 2 option years, based on performance and Government requirements.

3. Background/Objective: The current Public Address/Visual Information and Television Broadcast System (PAVIS) encompass 70 buildings at Tobyhanna Army Depot. An IED 500 ACS announcement system delivers paging to 96 unique zones. Modernization plans may require additional zones be added to system. Background music and paging are currently delivered over copper pair and the broadband using a combination of encoders, modulators and demodulators for the 96 separate zones, as well as, message/time television monitors that operate on Broadband, and over the Campus Local area network.

The audio distribution system will be returning to copper pairs. All zones will require testing and rebalancing. Music is provided by XM Satellite as a separate subscription. We use a 3’ satellite dish for CSPAN 2. Blue Ridge Cable provides a television signal to modulators covering Channels 11, 13 and 5 and 2. Future plans for the Visual Information portion of the system include fiber video distribution. The Telephone Switch contract which encompasses the copper pairs used for signal delivery is maintained by a separate contract.

Army Material Command (AMC) Service Desk tickets and/or direct request from TYAD’s designated PAVIS POC or alternate PAVIS POC (from here on both will be referred to as TYAD POC) will initiate the request to the Contractor for an onsite visit. TYAD POC will provide the Contractor a full description of the service and supplies required to fulfill the call. All equipment and supplies will be pre-approved by TYAD POC before installation. All services, equipment and supplies will be inspected upon completion by the TYAD POC for approval before submitting and invoice.

4.0 TASKS. For Task 4.1, 4.2, 4.3, 4.4, 4.5, 4.7, 4.8 and 4.9 - Wiring shall be run inside walls unless restricted by construction in area. For all Task 4.1 to 4.13 - the contractor shall be responsible to provide for the rental/use of lift for installation or repair service whenever a need for a forklift to complete a request is required.

4.1 The contractor shall provide, install, remove, and/or replace amplifiers (CROWN, IED, Yorkville – 60, 100, 200 watts). The contractor shall be responsible for amplifiers that require telephone interface. This is an AS NEEDED BASIS.

4.2 The contractor shall provide, install, remove and or replace ceiling, horn, and or wall speakers with volume control and transformers. Installation shall include all hardware as required, i.e., brackets, top hats, magnets, transformers for 70V system. This is an AS NEEDED BASIS and will be requested by the

TYAD POC.

4.3 The contractor shall run new wire for both office ceiling installation and warehouse runs. The contractor shall provide and install the following:

Speaker cable Fiber - Single node.

HDMI (High Definition Multimedia Interface) cabling Audio/Television Industry Standard cabling.

4.4 The contractor shall install new zone on PAVIS if needed.

4.5 The contractor shall troubleshoot and/or adjust paging/music levels throughout the depot.

4.6 The contractor shall provide and install VGA to HDMI adapters.

4.7 The contractor shall troubleshoot, repair or replace various audio, video, presentation equipment that is inoperable.

4.8 The contractor shall update PAVIS equipment racks for new technology and cabling as requested as an (on call) basis. AS NEEDED

4.9 The contractor shall install, repair, and/or connect TVs to the PAVIS system as an (on call) basis. AS

NEEDED

4.10 The contractor shall meet with Tobyhanna Personnel as directed by TYAD POC to define new PAVIS requirements to include installing new racks, cabling, and PAVIS equipment. This is to be an (on call) basis

4.11 The contractor shall move various equipment (TV’s, Podiums, Monitors, Speakers, etc.) in support of TYAD restructuring and remodeling. (on call) basis. Response time should be within 24 hours of call unless call is on Friday, then response should be by 8am the following Monday morning.

4.12 Special Events. The contractor shall assist at the request of TYAD POC in setup and tear down sound reinforcement systems for major events at the depot including Change of Command, Length of Service, Major Directorate meetings, and MWR special events. Special events may occur outside the typical (Mon-Friday 7am-4:30pm) TYAD work week. The special events may be on weekends, holidays, or after hours.

4.13 The contractor shall provide for services and supplies for all PAVIS requirements on an AS NEEDED

BASIS.

4.14 Historical information for PAVIS request and incidents for the Period Aug 1st, 2022 through Jul 31st 2023 there were 51 Incidents and 54 Request closed in Army Material Command (AMC) Service Desk.

There were an estimated 20 instances of providing guidance to government personnel for the same period.

5. Equipment/Supply Specifications

5.1 The below table includes a sampling of the equipment and supplies that shall be used when completing tasks as stated in 4.1 to 4.12. Because of the nature of the contract, the contractor shall provide any PAVIS supply that is not in the list to complete a request.

Equipment / Supply Standards (Brand Name or Equal)

Adapter (VGA to HDMI) Monster VGA to HDMI, Monster BNC

Monster BNC

Amplifier - 60 W Bosch PLE-1MA060-US

Amplifier - 100 W Bosch PLE-1P120-US

Amplifier - 200 W Bosch PLE-1ME240-US

Audio Mixer Yamaha

Cable RG-12/6, Industry Standard Audio/Television

Cable USB Mini Power

Cable Speaker, 16/18 AWG Industry Standard Audio/Television, Plenum

Cable Fiber, Single Mode Industry Standard

Cable (HOSA Technology to 3.5 MM Adapter) Single Mode Industry Standard

Cable SVGA HD

Cable 6-12 ft. - High Definition Multimedia Interface

Cable Apple Certified IPAD Lightning

Cable LINE-30XLR Mike Cable

Miscellaneous -

48 AA Long Life Battery

36 AAA Long Life Battery

3V Long Life Battery

COMPT SPEAKERS

Battery Charger

Desktop Mike Stands

DEWALT Battery

Fiber Optic Testers

Master Lock Padlock with keys

Multi Meter Tester

NIKON Rechargeable Battery

Logitech PC/USB Microphones

30X 50PVC DIGITAL MEDIA

Roland Carbide Blade Set

TV

28”-90” Smart and Non Smart LED TV’s with multiple HDMI Connections.

Monitor Energy Efficient LED for PAVIS System SDI to HDMI

Rack Junction Box

Sound Bar System TBD by TYAD POC

Speaker Ceiling Top Hat, 8 Ohm

Speaker Ceiling Magnet 5 oz.

Speaker Ceiling Transformers 70 V

Speaker Horn 70 V, 10 Watt, 8 Ohm, High Quality Frequency Response

Speaker Wall 8 Ohm, Volume Control

Tuner

Volume Control

5.2 All contractor procured supplies, parts, consumables, and materials shall be new standard parts and components of high quality, modern in design and give long life and reliable operation as required to properly and efficiently maintain the PAVIS system. The items used shall be standard products of manufacturers regularly engaged in the production of such supplies, parts or materials. The quality of any repair parts shall meet or exceed the original manufacturer’s specifications (of original part) shall be used in effecting repairs. Description of replaced parts including type, model, serial number and cost shall be provided and preapproved by the TYAD POC before commencement of work. The TYAD POC will verify parts required and costs. Contractor shall not commence work without authorization by the

TYAD POC

6. Requirements/Specifications: The contractor shall provide all engineering, technical services;

hardware, plant, wiring, labor, parts, and material required to physically and electrically repair, install, maintain, revise and or replace components of the Tobyhanna Army Depot Public Address, Visual Information and Television Broadcast System (PAVIS).

The contractor shall perform all work in accordance with the terms and conditions as in current National Electrical codes and local codes. The contractor shall perform within the parameters of industry standards and IAW all specifications, terms and conditions of subject contract.

7. Qualifications. All services under this contract are to be performed by competent personnel who are highly qualified to provide the required services in order to meet all contract requirements. Work shall be performed in accordance with the best commercial practices without unnecessary delays or interference with Government functions or missions. All personnel used in performance of this contract shall be considered to be employees of the Contractor; it shall not be construed that they are employees of the Government. The Contractor shall provide all necessary technical, supervisory, and administrative personnel in order to perform the required services and supervise the techniques used in the work set forth in this contract. The contractor shall provide the COR with a list of contract personnel, and qualifications, during the bid process.

8. Period of Maintenance

8.1 Principal Period of Maintenance (PPM). Tasks as described herein shall be accomplished during TYAD Operating and Holiday Schedule (1st Shift) available on Tobyhanna Internet Site (http://Tobyhanna.army.mil) under Depot Status. TYAD’s normal depot duty hours, 0700 to 1630 hours, Monday through Friday, excluding regular days off and federal holidays. The contractor shall respond within 24 hours after notification and be onsite within 72 hours.

8.2 Outside Principal Period of Maintenance (OPPM). Outside Principal Period of Performance shall be the time other than PPM. In order to meet the installation schedules, minimize disruption to the Government owned systems and personnel, and to perform emergency service calls, within 24 hours after notification and within four (4) working hours, if a security or serious condition exists, the contractor shall be required and authorized to work beyond normal duty hours and non-business days, which may include Saturday and Sunday, at the government’s request. Days, date and times to be mutually agreed upon by the Government and the contractor. Any work beyond normal duty hours and/or normal duty days shall be at a rate to be agreed upon by the Government and the vendor, prior to award.

9. The contractor shall submit individual bids for the on-call site visits detailed in Section 4 and 5 (include cost of equipment and supplies). Work will be determined and evaluated upon TYAD POC approval.

10. Government Furnished Equipment (GFE): There shall be no GFE under this contract for replacement of current speaker or television equipment. Only new construction or modernization efforts by the government will include audio or video components. The relocation of the in-house electrical service to provide standard AC power required for the above system will also be provided by the government, should that service be required. Equipment acquired for use at the contractor site shall be owned by the government and shall constitute Government Furnished Equipment (GFE) to the contractor.

The equipment shall revert to full ownership of the government customer upon installation.

11. Administrative Requirements

11.1. Coordination of Work. The contractor shall interact with Government personnel throughout the period of performance. The contractor shall coordinate all work with the Directorate of Information Management Technical Point of Contact (POC).

11.2. Cleaning Up. The contractor shall at all times keep the work area, including storage areas, free from accumulations of all waste material. Upon completion of work, the Contractor shall leave the work area in a clean, neat and orderly condition satisfactory to the Technical POC.

11.3. Safety. Tobyhanna Army Depot is an Occupational Safety and Health Administration (OSHA) Voluntary Protection Program (VPP) Site. Accordingly, Tobyhanna Army Depot expects and requires full contractor compliance with all applicable safety regulations and standards. The Contractor is responsible for maintaining, monitoring and enforcing full compliance.

11.4. Contractors shall comply with all Department of Labor and OSHA Rules and Regulations, 29 CFR 1910 (General Industries) or 1926 (Contractions), whichever is applicable, and all applicable sections of the National Fire Protection Association (NFPA) Codes. Contractors shall also comply with Tobyhanna Army Depot (TYAD) Safety Regulation 385-1.

11.5. Security Inspection. By submission of a bid/offer under this solicitation, the Contractor acknowledges and agrees that all vehicles operated by the contractor and commercial vendors and subcontractors will be inspected by Depot Security personnel prior to entering or departing the controlled area of the Tobyhanna Army Depot.

12. Acceptance. The contractor shall insure the PAVIS system, upon completion of maintenance and installation services to; maintain, revise and install components, is operational and performs/functions to the Original Equipment Manufacturers (OEM) specifications. Acceptance or rejection of the equipment and or services shall be accomplished on-site and determined by the designated Government representative. Acceptance will be based upon demonstration to the designated Government representative of satisfactory completion of quality conformance and the ability of the equipment to comply with all requirements of the SOW/Specifications. In the event of non-compliance with any aspect of the SOW/Specifications, the contractor shall have ten (10) days within which to correct the deficiency.

The Contractor shall inform the Contracting Officer or COR when the deficiency or deficiencies have been cured. The cure of any deficiencies shall be at no additional charge to the Government. Indication of lack of quality workmanship on the part of the Contractor shall be sufficient grounds for the Government to reject installed work and to require its immediate removal and complete reinstallation at no additional cost to the Government.

13. Past Performance/Prior Experience. Offeror shall provide resumes, including previous training/experience and references, prior to award.

14. Cancellation. The Government may cancel this contract by means of thirty (30) calendar day’s written notice to the Contract, at no additional cost to the Government.

15. Invoicing. The Government shall pay the price of each individual work order upon successful completion of the work after review and verification of stated products; services and or deliverable received during the invoice period are accurate and approved for COR approval for payment by the TYAD POC. All invoices will be processed and certified by the contract COR for payment by DFAS.

16. Designated Government POCs. Designated Government/TYAD PAVIS POC for this contract is Ryan Beilman, 570.615.8680, PAO VI/Audio Visual Specialist. Alternate TYAD POC is Tammy Strausser, 570.615.7743, Visual Information, PAO.

17. SECURITY REQUIREMENTS

All TYAD contracts and other acquisition-related documents must ensure privacy and security controls follow the information, and that contractors and service providers protect Privacy Act information in the same way the organization adhering to the Federal Acquisition Regulations (FAR) Privacy Act provisions (Subparts 24.1 and 24.2) and include the specified contract clauses (Parts 52.224-1 and 52.224-2), as appropriate, to ensure that personal information is protected as mandated.

In addition to the changes authorized by the clause of this contract; should Force Protection Condition (FPCON) at the installation change, the Government may require changes in contractor security matters and/or processes.

FPCON impact on work levels. (Please annotate with an X which may apply):

_____ During FPCONs Charlie and Delta, these services are discontinued. These services will resume when the FPCON level is reduced to level Bravo or lower.

__X__ This contract and its employees are considered mission essential. Therefore, all contractor employees are required to report for duty and remain on duty during declared emergencies and/or elevated FPCON levels unless otherwise directed by the contacting officer via the appropriate COR.

(If Required) The contractor shall provide support during contingencies, exercises, heightened operations, and adverse weather or security closures in the accomplishment of performance requirements. From time to time, the Base Commander may decide to close all or part of a base in response to an unforeseen emergency or similar occurrence. Such emergencies include adverse weather such as snow, or ice, "an act of God such as tornado or earthquake, or a base disaster such as a gas leak or fire.

Base closure announcements will normally be disseminated by local television and radio station.

Contingency Operations Plan The Contractor shall prepare and submit a Contingency Operations Plan to the Government. The Contingency Operations Plan shall document Contractor plans and procedures to maintain support during an emergency. The Contingency Operations Plan shall include the following:

A description of the Contractor’s emergency management procedures and policy A description of how the Contractor will account for their employees during an emergency Planned temporary work locations or alternate facilities How the Contractor will communicate with Government during emergencies A list of primary and alternate Contractor POCs, each with primary and alternate telephone numbers Procedures for protecting Government Furnished Equipment (GFE)/Government furnished property (if any) Procedures for safeguarding sensitive and/or classified Government information (if applicable)

Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

The contractor’s employees shall become familiar with and obey the regulations of the installation;

including fire, traffic, safety and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall carry proper identification with them at all times. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

Antiterrorism (AT) Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level I awareness training prior to contract report date. This training is required for any additional or new contractor employees, who start after that period. The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training by all employees and subcontractor personnel. AT level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html for their training.

Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post

Training Record, or contractor equivalent. As applicable, contractor employees must complete annual AT awareness training as it pertains the length of the contract.

iWATCH Army Training. The contractor and all associated sub-contractors shall brief all employees on the local iWATCH Army Program. This will consist of utilizing the tools and media products on the informational iWATCH Army website to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR/POC. The iWATCH training is available at the following website: https://myarmyonesource.com select Family Programs and Services, in the drop down boxes select: Go To, iWATCH Army –“See Something, Say Something”. The contractor shall notify the COR/POC within 10 calendar days of review of the information on the website for any new employees or subcontractor personnel to assure the ELTY form 583 or contractor equivalent is properly documented.

Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

Access and General Protection/Security Policy and Procedures. Contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by TYAD Law Enforcement. Contractor workforce must comply with all personal identity verification requirements as directed by DoD, HQDA, and/or local policy.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05/AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by the government representative), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

A background check and approval from Tobyhanna Army Depot (TYAD) Law Enforcement is required for all contractor and subcontractor personnel prior to on-site access at TYAD. All persons seeking entrance to TYAD shall submit to and comply with all security standards and requirements in force at the time such persons are seeking entry. All contractors, regardless of resident status or citizenship, will be subject to vehicle search and intense in-processing by TYAD security personnel prior to being granted access to TYAD. This security screening process may be time consuming and access may be delayed or denied.

The contractor shall ensure ELTY Form 648-C is completed for all contractor and subcontractor personnel requiring depot access to include warranty services. The TYAD point of contact (POC) will provide ELTY Form 648-C, “Request Access to Tobyhanna Army Depot” to the contractor/vendor at least ten days prior to the expected visit date for completion. The contractor/vendor shall return the completed ELTY Form 648-C to the TYAD POC in a timely manner so the same may be submitted to Security for processing no later than seven days prior to the visit. All of the required fields on the form shall be complete and accurate by the contractor/vendor for timely processing. This requirement is inclusive of on-site supervisory or managerial personnel and sub-contractor personnel that the Contractor anticipates will be performing work or visiting on-site. This security screening does not relieve the contractor of any responsibilities to conduct thorough pre-employment background checks and drug screening. Contractor workers will not be granted access to the work site until security screening is completed and access is approved. Any contractor personnel on-site who fail screening will not be permitted further access to TYAD. See “Access and General Protection/Security Policy and Procedures”.

Submit the completed ELTY Forms 648-C form(s) to the COR or POC. Ensure contracts include the provisions that check for the possibility of and prevent undocumented workers for inclusion in contracted work related to Army missions.

The company will ensure that its employees entering Army-controlled installations or facilities have obtained access badges and passes in accordance with facility regulations and that these badges and passes are obtained in advance so as not to delay the accomplishment of contracted services.

Common Access Card (CAC) and Information Systems/Network Access by Contractor Workers. [If applicable.] Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated National Agency Check with Inquiries (NACI) or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

Contractors shall be identified with Government issued identification card (e.g., Common Access Card (CAC) or unit specified identification card). When required, contractor personnel shall comply with local security policies to wear their identification card in a standardized manner, clearly visible attached to the torso of the exterior garment above the belt and below the shoulders except when in use (i.e., inserted in a computer CAC reader) or when in controlled areas requiring other credentials as the primary method of identification. To access any Government base and certain facilities, the contractor shall present required identification card upon demand. Upon exit from Government facilities, the contractor shall conceal their credentials (CAC or other credentials) from plain view. The contractor and Contractor Security Manager/Officer shall coordinate with the COR for Government credential issues.

For contractors that do not require CAC, but require access to a DoD facility or installation. Contractor and all associated subcontractor employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (Army Directive 2014-05/AR 190-13); applicable installation, facility and area commander installation and facility access and local security policies and procedures (provided by Government representative); or, at OCONUS locations, in accordance with status-of-forces agreements and other theater regulations.

Collection of Badges: The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government:

(1) When no longer needed for contract performance.

(2) Upon completion of the Contractor employee’s employment.

(3) Upon contract completion or termination.

The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. The Contractor shall insert the substance of this clause, including this paragraph, in all subcontracts when the subcontractor’s employees are required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. It shall be the responsibility of the prime Contractor to return such identification to the issuing agency in accordance with the terms set forth in of this section, unless otherwise approved in writing by the Contracting Officer.

The company will return all issued U.S. Government Common Access Cards, installation badges, and/or access passes to the COR when the contract is completed or when a contractor employee no longer requires access to the installation or facility. Contractor personnel will obtain a vehicle pass for access to the military installation and Common Access Cards (CAC) for computer access, if applicable.

Security and privacy requirements for all Department of Defense-Tobyhanna (TYAD) information technology (IT) procurements.

Applicability: The requirements established in this document apply to all employees, contractors, and users authorized to participate in the TYAD IT procurement process. Further, the requirements established herein apply as the entire contract or order (hereafter referred to as a “contract”), or any portion thereof, includes either or both of the following:

a. Access (Physical or Logical) to Government Information: Physical and Logical Access refers to when contractor personnel (and/or any subcontractor) are expected to have (1) routine physical access to an TYAD-controlled facility; (2) logical access to an TYAD-controlled information system; (3) access to government information, whether in an TYAD-controlled information system or in hard copy; or (4) any combination of circumstances (1) through (3) as per OMB M-05-24, Implementation of Homeland Security

Presidential Directive (HSPD) 12 – Policy for a Common Identification Standard for Federal Employees and Contractors.

b. Operate a Federal System Containing Information: A Contractor (and/or any subcontractor) employee will operate a federal system and information technology containing data that supports the TYAD mission. In addition to the Federal Acquisition Regulation (FAR) Subpart 2.1 definition of “information technology” (IT), the term as used in this section includes computers, ancillary equipment (including imaging peripherals, input, output, and storage devices necessary for security and surveillance), peripheral equipment designed to be controlled by the central processing unit of a computer, software, firmware and similar procedures, services (including support services), and related resources.

Requirements: Safeguarding Information and Information Systems In accordance with the Federal Information Processing Standards Publication (FIPS) 199, Standards for Security Categorization of Federal Information and Information Systems, the Contractor (and/or any subcontractor) shall:

a. Protect Government information and information systems in order to ensure:

Confidentiality, which means preserving authorized restrictions on access and disclosure, based on the security terms found in this contract, including means for protecting personal privacy and proprietary information.

Integrity, which means guarding against improper information modification or destruction, and ensuring information non-repudiation and authenticity.

Availability, which means ensuring timely and reliable access to and use of information.

b. Provide security for any Contractor systems, and information contained therein, connected to a TYAD network or operated by the Contractor on behalf of TYAD regardless of location. In addition, if new or unanticipated threats or hazards are discovered by either the agency or contractor, or if existing safeguards have ceased to function, the discoverer shall immediately, within sixty (60) minutes or less, bring the situation to the attention of the other party.

c. Adopt and implement policies, procedures, controls, and standards that are in effect at the time of contract solicitation and required by the TYAD Information Security Program to ensure the confidentiality, integrity, and availability of government information and government information systems for which the Contractor is responsible under this contract or to which the Contractor may otherwise have access under this contract. Obtain the TYAD Information Security Program security requirements based on the National Institute of Standards and Technology (NIST) “Framework for Improving Critical Infrastructure Cybersecurity.” The framework contains the five (5) core functions to “Identify,” “Protect,” “Detect,” “Respond (to),” and “Recover (from)” any cybersecurity event.

d. Comply with the Privacy Act requirements and with the Federal Information Security Modernization Act (FISMA) and with the OMB memo M-17-12, Preparing for and Responding to a Breach of Personally Identifiable Information, Contractor Employee Personnel Security Screenings documents, and FAR clauses as applicable and incorporated into this solicitation/contract. Personally Identifiable Information is defined as below.

Per Office of Management and Budget (OMB) Circular A-130, Personally Identifiable Information (PII) is “information that can be used to distinguish or trace an individual's identity, either alone or when combined with other information that is linked or linkable to a specific individual.” Examples of PII include, but are Security and Privacy Requirements for Information Technology Procurements not limited to the following: social security number, date and place of birth, mother’s maiden name, biometric records, etc.

Per TYAD, sensitive PII is PII that if released improperly could result in harm, embarrassment, inconvenience, or unfairness to the individual whose name or identity is linked to the information. Context must be accounted for in order to determine whether PII is sensitive. Some PII is always sensitive, and some is only sensitive when it is used in a particular context. For example, a list of people subscribing to a government newsletter is generally not sensitive PII; a list of people receiving treatment for substance abuse would always be considered sensitive PII.

The list below is not exhaustive. Context must be accounted for in order to determine whether PII is sensitive. The following types of information are always considered sensitive:

Social Security Numbers (including using just the last 4 digits of the SSN) Date of birth

Mother’s maiden name Biometric identifiers (e.g., fingerprint, iris scan, voice print) Personal financial information, credit card and purchase card account numbers Citizenship and immigration status Criminal history • Computer access passwords and security questions Medical records

a. Mandatory Training for All Contractor Staff - All contractor (and/or any subcontractor) employees assigned to work on this contract shall complete the applicable TYAD Cybersecurity and Privacy Awareness training (provided upon contract award) before performing any work under this contract (this training is available to new contractors, even if they do not have a PIV card). Thereafter, the employees shall complete the TYAD Cybersecurity and Privacy Awareness training at least annually, during the life of this contract. All provided training shall be compliant with TYAD training policies. Contractor Employees Who Require Access to Government Information Systems. All contractor employees with access to a government information system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services and must successfully complete the DOD Information Assurance (IA) Awareness prior to access to the information system and then annually thereafter.

b. Training Records - The contractor (and/or any subcontractor) shall maintain training records for all its employees working under this contract in accordance with TYAD policy. A copy of the training records shall be provided to the COR within 30 days after contract award and annually thereafter, or upon request.

Information assurance (IA)/information technology (IT) training. All contractor employees and associated sub-contractor employees must complete the DoD IA awareness training before issuance of network access and annually thereafter. All contractor employees working IA/IT functions must comply with DoD and Army training requirements in DoDD 8570.01, DoD 8570.01-M and AR 25-2 within six months of employment.

Information assurance (IA)/information technology (IT) certification. Per DoD 8570.01-M , DFARS

252.239.7001 and AR 25-2, the contractor employees supporting IA/IT functions shall be appropriately certified upon contract award. The baseline certification as stipulated in DoD 8570.01-M must be completed upon contract award.

Acceptable Use Policy: Users who require TYAD Network access are required annually to digitally sign an Acceptable Use Policy. (AUP) The Acceptable Use Policy is intended to outline expected behavior in regards to the use of Government information technology (IT) resources and to delineate between authorized and unauthorized operating practices. The Acceptable Use Policy also provides an overview of IT system security policies mandated by TYAD. All Government IT resources, including but not limited to, hardware, software, storage media, and computer and network accounts, provided by TYAD are the property of TYAD. They are to be used for business purposes in serving the interests of the Government and TYAD customers in the course of normal operations. Use of Government IT resources for purposes other than those identified within this policy are strictly prohibited and could negate the security of TYAD IT systems. Effective security is a team effort involving the participation and support of everyone who deals with information and/or information systems. It is the responsibility of everyone to know these guidelines, and to conduct their activities accordingly.

The policy represents the commitment of TYAD to ensure that system and information integrity policy is appropriately defined and implemented, in order to protect TYAD systems from intentional or unintentional acts that may negatively impact system security. The policy applies to the use of information, electronic and computing devices, and network resources to conduct TYAD business. All TYAD employees, contractors, and vendors are responsible for exercising good judgment regarding appropriate use of information, electronic devices, and network resources in accordance with TYAD policies and standards, and local laws and regulation.

This policy applies to employees, contractors, and vendors. This policy applies to all equipment that is owned or leased by TYAD. This policy covers TYAD entire operational environment, including telework locations/sites.

Employees do not have a right, nor should they have any reasonable expectation, of privacy while using any Government IT resources at any time, including accessing the Internet or using e-mail. To the extent that employees wish that their private activities remain private, they should avoid using Government IT resources such as their TYAD-issued computer, the Internet access, or e-mail for such activities. By using Government IT resources, employees give their consent to disclosing the contents of any files or information maintained using this equipment.

Security Clearances. [If applicable.] Performance of work will require access to classified information or equipment IAW the DD Form 254, Contract Security Classification Specification, provided as an attachment. Contractor shall comply with FAR 52.204-2, Security Requirements. This clause involves access to information classified “Confidential,” “Secret,” or “Top Secret” and requires contractors to comply with— (1) The Security Agreement (DD Form 441), including the National Industrial Security Program Operating Manual (DoD 5220.22-M); (2) any revisions to DOD 5220.22-M, notice of which has been furnished to the contractor. If subsequent to the date of this contract, the security classification or security requirements under this contract are changed by the Government and if the changes cause an increase or decrease in security costs or otherwise affect any other term or condition of this contract, the contract shall be subject to an equitable adjustment as if the changes were directed under the Changes clause of this contract.

The Contractor agrees to insert terms that conform substantially to the language of this clause, but excluding any reference to the Changes clause of this contract, in all subcontracts under this contract that involve access to classified information. Contractor personnel performing IT sensitive duties are subject to investigative and assignment requirements IAW AR 25-2, AR 380-67, DoD 8570.0 and affiliated regulations. Army regulation available at www.apd.army.mil.

Threat Awareness and Reporting Program (TARP). [If applicable.] For all contractors with security clearances, per AR 381-12, TARP contractor employees must receive initial and annual TARP training by a CI Agent or other trainer as specified.

Insider Threat Program. The contractor will establish and maintain an insider threat program to gather, integrate, and report relevant and available information indicative of a potential or actual insider threat, consistent with E.O. 13587 and Presidential Memorandum “National Insider Threat Policy and Minimum Standards for Executive Branch Insider Threat Programs.”

Contracts that Require an OPSEC Standing Operating Procedure/Plan. The contractor shall develop an OPSEC Standing Operating Procedure (SOP)/Plan within 90 calendar days of contract award, to be reviewed and approved by the responsible Government OPSEC officer, per AR 530-1, Operations Security. This SOP/Plan will include the government's critical information, why it needs to be protected, where it is located, who is responsible for it, and how to protect it. In addition, the contractor shall identify an individual who will be an OPSEC Coordinator. The contractor will ensure this individual becomes OPSEC Level II certified per AR 530-1.

Contracts that Require OPSEC Training. Per AR 530-1, Operations Security, new contractor employees must complete Level I OPSEC training within 30 calendar days of their reporting for duty. All contractor employees must complete annual OPSEC awareness training. The training is available at the following website: http://cdsetrain.dtic.mil/opsec/index.htm The contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR/POC within 10 calendar days after completion of training. Completion of contractor employee training will be documented on ELTY form 583, TYAD On-Post Training Record or contractor equivalent.

a. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business, controlled unclassified information may only be transmitted as directed in the SOW/PWS.

b. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Official Business, controlled unclassified information may only be transmitted as directed in the SOW/PWS.

c. The Contractor shall not post to company websites, publications, newsletters or other media any images, data or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the Contracting Officer Representative (COR) or Technical Point of Contact, as applicable.

d. Because observation of events, operations, physical changes, etc. may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. (Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793.) Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social…