22Q0120 JA FBO.pdf

SIMPLIFIED ACQUISITON PROCEDURES (SAP)

Justification for Brand Name and or Sole Source Acquisitions Over $3,500 but not Exceeding The Simplified Acquisition Threshold (SAT)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLE AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION, WHICH LIMTS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE “ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE

CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

1. PURCHASE REQUEST OR REQUISITION NUMBER

2. PROJECT/TASK NUMBER

3. ESTIMATED AMOUNT

4. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE.

This is a brand name sole source selection only. Two Cemline Model: HTP848EX-W-FC temperature control units. Design specification requirements listed on attached purchase description.

5. UNIQUE CHARACTERISTIC THAT LIMIT AVIALIABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. MOST RECENT MARKET RESEARCH CONDUCTED (INCLUDE DATES & DETAILS). IF MARKET RESEARCH WAS NOT

CONDUCTED, EXPLAIN.

This is a brand name sole source selection only. Only the above specified Cemline Model HTP848EX-W-FC temperature control units will function with the MCAAP designed process (Multi Purpose Load Facility Layout, High Shear Mixer, and D4736 Temperature Control Unit, Piping Layout). Several Items have been designed around these systems. If a substitution of another brand or vendor was awarded it would cost MCAAP extra money for redesign. Also, these systems require an inventory of spare parts. MCAAP currently stores interchangeable spare parts for existing systems. For this reason, MCAAP will not need to increase our spare part inventory if this procurement is actioned as stated.

6. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES. COMPATIBILITY WITH EXISTING SYSTEM, IF APPLICABLE, & NON-CONPATIBILITY COULD RESULT IN EXCESSIVE ADDITIONAL MANUFACTURING AND/OR

RESEARCH AND DEVELOPMENT COSTS.

Only the above specified Cemline Model HTP848EX-W-FC temperature control units will function with the MCAAP designed process (Multi Purpose Load Facility Layout, High Shear Mixer, and D4736 Temperature Control Unit, Piping Layout). Several Items have been designed around these systems. If a substitution of another brand or vendor was awarded it would cost MCAAP extra money for redesign. Also, these systems require an inventory of spare parts. MCAAP currently stores interchangeable spare parts

7. EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Through current market research only the above specified Cemline Model HTP848EX-W-FC temperature control units will fit, form, and function in the overall process due to size constraints and limitations. Other systems would increase our spare parts inventory adding additional costs.

8. PROVIDE A STATEMENT OF ACTIONS, IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIER TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. IF THIS IS A FOLLOW-ON ACTION TO A PREVIOUSLY COMPETED ACTION, SO STATE.

If the current request is not actioned as stated, MCAAP will incur more cost to the new Multi Purpose Load Facility at Bldg. 567. The deadline for this project to be completed is mid-2023. This equipment will need to be procured, installed, and tested as quickly as possible, as prove out of the high shear mixer is a critical component and milestone for this project. Therefore, we need this actioned as soon as possible as well to allow install and additional fabrication.

MCAAP FORM 715-24, February 2016 PREVIOUS EDITIONS ARE OBSOLETE