22Q0023 DAI PWS SSN.pdf

M9549422Q0023

MR22-016

PERFORMANCE WORK STATEMENT

FOR

DEFENSE AGENCIES INITIATIVE (DAI) FINANCIAL MANAGEMENT SUPPORT

FOR HQMC DEPUTY COMMANDANT, PROGRAMS AND RESOURCES (DC P&R) DEPARTMENT

DRAFT

1.0 PURPOSE

The purpose of this effort is to provide financial management support services to Headquarters Marine Corps (HQMC), Deputy Commandant, Programs and Resources (DC P&R) Budget and Execution (B&E) Division in Defense Agencies Initiative (DAI). Included in this performance work statement (PWS) are the requirements to provide current year operational support, standard operation procedures (SOP), guidance and advanced training, and the development of financial reporting in Oracle Business Intelligence Enterprise Edition (OBIEE).

1.1 Requiring Organization.

The organization requiring the services described herein is as follows:

U.S. Marine Corps

DC, P&R

Pentagon Room Arlington, VA 20380

2.0 BACKGROUND

The DC P&R Department is the principal staff agency responsible to the Commandant of the Marine Corps for developing and defending Marine Corps financial requirements, policies, and programs. DC P&R owns the Marine Corps program analysis and resource planning, programming, budgeting, execution and assess (PPBEA) processes and serves as the principal adviser to the Commandant of the Marine Corps (CMC) on all financial matters. The P&R Department directs and manages end-to-end financial management activities to include: program and budget formulation, budget execution, accounting and auditing. The mission of B&E is to track and optimize the allocation of limited financial resources in support of Marine Corps operations and acquisition programs. For its part in formulating the Marine Corps budget estimates and submissions: B&E coordinates with Navy’s Office of the Deputy Assistant Secretary for Budget (FMB) and other offices, such as the Chief of Naval Operations, as appropriate. B&E also provides quality control over programmatic and financial data for congressional and external agency use. When the budget is enacted, the Budget Execution Branch (RFE), within P&R B&E Division, is responsible for allocating resources to the major commands, monitoring execution, and realigning resources as necessary.

In today’s fiscal environment of declining resources and increased scrutiny; it is essential that use of available dollars be maximized in order to provide maximum support to our Marines throughout the world. Additionally, in order to maximize support to our war fighters, it is vital that financial processes be improved to ensure efficient utilization of financial resources.

3.0 SCOPE AND OBJECTIVES:

The Contractor shall provide financial management system support to include technical, administrative, and professional services that cover DAI sustainment improvement and optimization of the HQMC fiscal execution business processes. This scope includes current year operational support, developing SOPs and guidance in cooperation with how HQMC business processes are done in DAI, provide in-depth advanced training to ensure the implementation or integration of the processes are done correctly, and provide support in the development of financial reporting in OBIEE.

4.0 GENERAL REQUIREMENTS

4.1 Applicable Directives.

Office of the Under Secretary of Defense Comptroller (OUSD-C) Department of Defense (DoD) 7000.14-R, DoD Financial Management Regulation (DoD FMR);

Department of Navy Financial Management Policy Manual, NAVSO P-1000;

Marine Corps Order (MCO) 7300.21A (Marine Corps Financial Management Standard Operating

Procedure Manual).

4.2 Required Knowledge and Experience.

DoD and Marine Corps financial processes including roles, responsibilities and processes of major players.

Experience and demonstrated expertise in performing financial analysis and identifying and recommending solutions to Marine Corps financial issues.

Experience and demonstrated expertise in effectively and professionally communicating complex financial issues and status verbally, in writing and via metrics and reports.

Experience and demonstrated expertise supporting Marine Corps accounting systems and related to coding, structure, and data standardization.

Experience and demonstrated expertise supporting Marine Corps accounting systems related to Treasury

United States General Ledger (USSGL) posting logic.

Subject matter expertise (SME) with business system interfaces to the accounting system and associated internal controls that ensure the completeness of the transaction population.

Understanding of the technical closeout process and relevant impacts to USSGL accounts.

Demonstrated in-depth functional knowledge and expertise of Oracle modules in Defense Agencies Initiative

(DAI) business functions to include: Budget to Report, Order to Cash and Procure to Pay.

All personnel must have advanced knowledge of basic computer hardware and Microsoft Office software

(i.e., Word, Excel, Power Point, Access and Outlook).

4.3 Working on a Government Installation.

4.3.1. Contractor employees must be clearly identifiable while on Government property by wearing appropriate badge. The Contractor shall provide each employee with an identification badge, which identifies, by photograph, the individual as an employee of the Contractor. These badges shall be worn at all times and presented for examination upon request from the Contracting Officer (CO), Contracting Officer’s Representative (COR), QA Personnel, Military Police, or any other Government Official with a need to see the badge.

4.3.2. The Contractor and his employees shall be subject to all traffic, security, and registration regulations for personnel and vehicles. Copies of current regulations may be obtained from the CO.

4.3.3. All Contractor personnel attending meetings, answering Government telephones, receiving or responding to electronic messages, and correspondence related to this contract, working on site or where their Contractor status is not known to third parties, must identify themselves as Contractors, to include wearing ID badges, which identify them as Contractor personnel. Contractor personnel shall also ensure that when logged onto Government equipment that their profile shows them as Contractor personnel. Unless otherwise directed by the COR, all documents produced or revised by Contractors or developed through Contractor participation must be marked as “Contractor generated documents” or otherwise identified in a manner that discloses the contractor’s participation.

4.3.4 Contractor-occupied facilities (on Government installations) such as offices, separate rooms, or cubicles must be clearly identified with Contractor supplied signs, name plates or other identification, showing that these are work areas for Contractor personnel.

4.4 Security Requirements.

Security requirements applicable to this contract are described in the Department of Defense Contract Security Classification Specification DD254.

All personnel performing tasks under this contract must be eligible for, and obtain, a DoD Common Access Card (CAC) and associated DoD PKI certificates for identity verification and encryption of transmitted correspondence.

Contractor personnel may require access to facilities after hours. Consequently, Contractor personnel shall follow procedures established at each site for ensuring the security of the building, equipment, materials and personnel who are working in and around facilities. During duty hours, Contractor personnel shall keep doors to the outside of facilities secured except the ones used by customers. When securing facilities at the end of the duty day, Contractor personnel shall follow established procedures.

The current workspace is classified as Secret; therefore, all Contractor personnel will have a valid security clearance in order to work in the facility.

Secret security clearances are required to work at the Pentagon, and other Government operated facilities within the National Capitol Region (NCR).

All personnel working under this contract must have an active DoD Secret level security clearance. Interim security clearances are acceptable for personnel at the start of performance under this contract; the Contractor must maintain an Interim clearance until the Active Secret Level clearance is approved.

The contractor must have an active DoD Secret level facility clearance. An Interim facility security clearance is acceptable at the start of performance under this contract; the Contractor must maintain an Interim facility clearance until the Active Secret Level facility clearance is approved.

Personal security clearance requests are processed by the Defense Industrial Security Clearance Office (DISCO), which is located in Columbus, OH. Recent changes require the contractor to establish Security clearances. Employees assigned to this task will require an IT-II designated positions and will require a favorably adjudicated a DoD Secret or NACLC/ANACI, which will be updated every ten years by a

NACLC.

4.5 Progress Briefings.

The Contractor shall provide oral or written progress briefings to the COR as required. Briefings will be provided upon completion of individual tasks or specific project areas as requested by the COR.

5.0 SPECIFIC REQUIREMENTS

The Contractor is responsible for providing suitable technical and analytical expertise in support of this contract. The Contractor shall ensure technical management and coordination of task activities and provide overall expertise for successful completion of each task area. The Contractor shall ensure the task areas are performed in an efficient, effective, and responsive manner. The Contractor shall coordinate task activities and serve as the overall expert for successful completion of this task initiative.

5.1 Task Areas.

5.1.1. Task/Line Item #001 Support Marine Corps by providing Current Year Operational Support

Unless otherwise specified, the Government anticipates the Contractor to complete the following tasks on a daily basis throughout the entire period of performance:

Providing support for advanced financial topics and troubleshooting, as well as providing USMC Headquarters leadership advice on the root cause and helping to translate DAI PMO advice on where the system issues are deficient.

Use JIRA system support to record incidents, perform diagnose and route incidents; reach a conclusion or workarounds to resolve the issue; and escalate to DAI PMO.

Analyze and recommend DAI system development roadmaps to guarantee functionality is in compliance with financial audit requirements for the FIAR initiative.

Assist in developing service guidance and business process narratives (BPNs) for Marine Corps financial practices to include: Contingency Coding, Enterprise Level Programs (ELP), Cost of War (COW) and Contingency Operations Reporting and Analysis Service (CORAS) reporting.

Assist with the Reimbursable Order Management execution and process improvement.

Assist with the Fiscal Codes Configuration Control Board (FCCCB) with Project, Organization, Expenditure Type, and Task (POET) maintenance.

Assist in developing fiscal codes library Assist in the maintaining of the financial data integrity and structure by providing testing and remediation.

Assist with the system interface issues between DAI and Military Personnel Appropriation Systems

(MILPERS) to include: Marine Corps Total Force System (MCTFS)

Deliverables for this task area include one monthly master report. The Contractor shall summarize these deliverables in a monthly status report to be provided to the COR no later than the 5th business day of each month following the performance.

5.1.2. Task/Line Item #002 Provide Standard Operating Procedures (SOP) and Guidance

Provide support in the creation of Standard Operating Procedures (SOP) and guidance for DAI that is tailored to Marine Corps business processes.

Assist in the standardization process for all Marine Corps information designated for external and internal dissemination, including design and publication of booklets and/or communication materials for public and internal audiences.

Provide support in developing diagrams or illustrations in identifying and describing financially relevant systems and process organized to enable prioritization and risk identification.

Provide support in developing and maintaining a risk and objective – aligned inventory of systems, initiatives, stakeholders and related tasks.

Maintain a Training Management Plan to ensure training needs are met and HQMC specific training is provided in advance of, or concurrently with, the implementation or integrating of new or modified systems.

The Contractor shall support guidance from the DAI-PMO governance.

Update and maintain a Training Management Plan to ensure user training needs are met and USMC specific training is being provided. The Contractor shall summarize these deliverables in a monthly status report to be provided to the COR no later than the 5th business day of each month following the performance.

5.1.3 Task/Line Item #003 Provide support in the Development of Financial Reporting in OBIEE

The contractor shall provide support in developing no more than 30 custom reports per year within Oracle Business Intelligence Enterprise (OBIEE) for Budget Execution, Status of Funds and Ad Hoc data requirements for DAI levels 1-4.

The contractor shall be responsible for maintaining OBIEE reports that USMC and its agencies use in tracking funding documents, report activities weekly to the COR.

5.1.4 Task/Line Item #004 Provide support with interface and transaction details impacting USSGL and USMC Financial Statements

Apply DAI Accounting Treatment Manual to identify cause of Treasury Government wide Treasury Account Symbol (GTAS) edit check failures and recommended solutions to resolve edit check failures.

Assess interface feeder files/batch uploads to DAI and key controls to ensure completeness of transactions in system. Research root causes of transactions that failed to interface, develop and implement corrective actions.

Advise and assist with Fund Balance with Treasury reconciliations and controls to ensure DAI captures a complete and accurate Fund Balance with Treasury. System reconciliations will include, but are not limited to, DCAS, DCPS, and MCTFS interface files.

5.1.5 Task/Line Item #005: Advanced Training

The contractor shall deliver specific USMC training and communication to enterprise commands through a combination of in-person and virtual to support the sustainment of DAI Financials/Hyperion end-to-end integration and all resources and activities required to ensure operational functionality. And to ensure that HQMC DAI users are fully encable to independently accessing and operating DAI for their job functions.

5.1.6 Task/Line Item #006: Accounting Training

Advise and train Marine Corps accounting team through a combination of in-person and virtual training in DAI Accounting Treatment Manual, Journal Source for General Ledger and Journal Category relative to DAI accounting posting logic. Also provide training on the Unmatch Transaction module in DAI to gain a better understanding of the criteria used to match transactions.

6.0 PERFORMANCE STANDARDS

This is a Performance Based Contract in accordance with FAR 37.6. The Performance Work Statement provides specific requirements to accomplish the work, documenting the method of approach, analytical tools, and staff required. The Government shall monitor the Contractor's performance under this contract using quality assurance procedures developed by the Government known as a Quality Assurance Surveillance Plan. Typical procedures might include random sampling, checklists, inspections, and customer complaints. This is not an all-inclusive list.

7.0 PLACE AND PERIOD OF PERFORMANCE

7.1. Work efforts in support of this task effort will be accomplished in the Pentagon and Government facilities in/around the National Capitol Region (NCR) with the option to telework pending COR approval. Contractors are required to work 40 hours/week Monday through Friday, excluding the eleven (11) U.S. Federal Holidays.

Acceptable working hours are between 0700 – 1800 (Monday – Friday).

7.2. The period of performance will be for a one (1) year base period and two, one-year option periods.

8.0 EQUIPMENT

8.1 Government-provided Data and Desks.

The Government will provide the following:

Access to non-structured data (e.g., documents) required to support execution.

Access to structured data sets required to support execution.

Two desks with a telephone at each desk. The Government may, without notice, reduce or increase the number of desks available.

8.2 Laptops and Peripherals.

The Contractor shall provide all material necessary for performance including laptops and peripherals (e.g., mobile phones).

Acceptable NIPR Laptop

In the performance of their duties all contractor personnel will require connectivity and access to the MCEN for accessing sensitive information and sending and/or receiving e-mails that contain sensitive information. In doing so, the contractor shall comply with MCENMSG-Unification 003-14 ENABLING CONTRACTOR ASSET CONNECTIVITY TO THE MCEN. Compliant laptops/computers will be imaged by the Marine Corps. The Contractor is responsible for providing these laptops/computers; the Government will not furnish laptops/computers for this PWS. No more than one laptop/computer will be imaged per Contractor employee. The current list of computers eligible for imaging are as follows:

(1) Dell, Latitude 5285

(2) Dell, Latitude 5290

(3) Dell, Latitude 5480

(4) Dell, Latitude 5490

(5) Dell, Latitude E5450

(6) Dell, Latitude E5470

(7) Dell, Latitude E5570

(8) Dell, OptiPlex 3050

(9) Dell, OptiPlex 5070

(10) Dell, OptiPlex 7040

(11) Dell, Precision 3630 Tower

(12) Dell, Precision 7510

(13) Dell, Precision M4800

(14) Hewlett Packard, EliteBook 8470p

(15) Hewlett Packard, ProBook 640 G2

(16) Hewlett Packard, ProBook 640 G4

(17) Hewlett Packard, ProBook 640 G5

(18) Hewlett Packard, ProBook 650 G3

(19) Hewlett Packard, ZBook 15 G2

(20) Hewlett Packard, ZBook 15 G6

(21) Lenovo, T530i

(22) Lenovo, T440p

(23) Microsoft, Surface Pro 4

(24) NCS, Stratus 7280

(25) NCS, Stratus 7480

(26) Getac, F110 G3

(27) Getac, T800 G2

(28) Juniper, MESA2

(29) HP 640G6

(30) HP Elitebook 845G7

(31) Dell 5410.

The updated list of approved laptops authorized to be attached to the MCEN can be obtained from MCSC G6 upon request. The Contractor will transfer the contractor owned laptops to the MCSC, G-6, Information Technology Asset Management (ITAM) department to have the MCEN imaged placed on each laptop before it can be connect to the MCEN. Upon completion of the contract or at such time as the contractor reclaims the asset from the USMC effort;

non-Government owned internal\external hard drives and data associated with the laptop shall become the property of the US Government and turned over to the COR upon request. For additional questions regarding current system specifications contact the COR. The laptops purchased will not be considered Government property and will not transfer to the Government at the end of the task order (except hard drives and data listed above).

9.0 TRAVEL

Travel may be required under this contract. The anticipated travel is three (3) to four (4) trips per year, for two contractor employees to accompany Government personnel to a Marine Corps Command and provide support. The Contractor shall be reimbursed for travel outside the local area in accordance with the terms of travel reimbursement set forth below in Section 10.0. The local area is defined as travel within a 50-mile radius of the Pentagon.

10.0 TRAVEL REIMBURSEMENT

10.1 Contractor Request and Approval of Travel. Any travel under this contract must be specifically requested in writing by the Contractor and approved by the COR, prior to incurring any travel expense. The Contractor shall submit the written request to the COR five days in advance. The travel request shall include as a minimum, the following:

Contract number Date, time, and place of proposed travel Purpose of travel and how it relates to the contract Contractor’s estimated cost of travel with a breakdown of the estimated costs of transportation, lodging, meals, and incidentals; and Name(s) of individual(s) traveling.

10.2 The COR shall review and approve/disapprove (as appropriate) all travel requests submitted giving written notice of such approval or disapproval to the Contractor.

10.3 Travel Reimbursement. The Contractor shall be reimbursed for the reasonable actual cost of transportation, lodging, meals and incidental expenses. However, actual costs shall be considered reasonable, allowable, and reimbursable only to the extent that they do not exceed on a daily basis the maximum per diem rate in effect at the time of travel as set forth in the DOD Joint Travel Regulations located at https://secureapp2.hqda.pentagon.mil/perdiem/. Actual cost does not include handling charges, general and administrative cost, overhead, profit or any other indirect cost.

10.4 The Contractor shall use the allowable Government personnel rates for transportation and lodging.

Reimbursement for airfare shall not exceed the lowest customary standard, coach, or equivalent airfare quoted during normal business hours. The Contractor will not be reimbursed for travel expenses unless audited records for transportation contain evidence, such as original receipts, substantiating actual expenses incurred for travel. In no event will reimbursement exceed the published rates of common carriers. Expenses for lodging, meals and incidental expenses shall be reimbursed to the Contractor, provided that the overnight stay was documented as necessary.

10.5 The contract includes a not-to-exceed funding limitation for travel costs. When the Contractor expects total funding expended for reimbursable travel to reach 85 percent of the total funds available on the travel CLIN, the Contractor shall notify the CO and the COR and any other Government official identified by the CO. The notice shall state the estimated amount of additional funds required to continue performance for the period specified in the contract. The Contractor shall not exceed or incur costs that exceed the amount of funding stated on the reimbursable travel CLIN.

10.6 The Government is not obligated to reimburse the Contractor for otherwise reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN.

10.7 The Contractor is not obligated to continue performance of any reimbursable work under this Contract or otherwise incur costs for reimbursable travel in excess of the funded amount stated on the reimbursable travel CLIN unless the CO notifies the Contractor in writing that the funded amount stated under the applicable reimbursable travel CLIN has been increased. In the event notification is made orally, such notification shall be followed up in writing within two working days.

10.8 No notice, communication, or representation from any person other than the CO shall affect the Government’s obligation to reimburse the Contractor.

10.9 Change orders shall not be considered an authorization to exceed the funded amount stated under the reimbursable travel CLIN unless they contain a statement expressly increasing the funded amount of that reimbursable CLIN by a sufficient amount to cover the change order.

11.0 DELIVERABLES

All deliverables are to be submitted to the COR. Unless otherwise specified by the COR, the standardized format for reports shall be electronic, requiring at a minimum, Microsoft Office 2010 or a format mutually agreed upon by the Contractor and COR. The format should be organized and written clearly and information shall be accurate and relevant.

12.0 PERFORMANCE REQUIREMENT SUMMARY

Task Deliverable Performance Standard Acceptable Quality Level

Task/Line Item #001 Support Marine Corps by providing Current Year Operational Support

Task 01 Master Report (monthly)

Monthly status report of deliverables identified at PWS 5.1.1provided to the COR via email correspondence in MS Office compatable format no later than the 5th business day of each month following the performance.

95% of work completed on time, less then 10% of rework required for completed tasks

Task/Line Item #002 Provide Standard Operating Procedures (SOP) and Guidance

Training Management Plan

Update and maintain a Training Management Plan to ensure user training needs are met and USMC specific training is being provided . The Contractor shall summarize these deliverables in a monthly status report to be provided to the COR via email correspondence in MS Office compatable format no later than the 5th business day of each month following the performance.

95% of work completed on time, less then 10% of rework required for completed tasks

Task/Line Item #003 Provide support in the Development of Financial Reporting in OBIEE OBIEE Reporting

The contractor shall be responsible for maintaining OBIEE reports that USMC and its agencies use in tracking funding documents, report activities weekly to the COR via email correspondence in MS Office compatable format.

95% of work completed on time, less then 10% of rework required for completed tasks

Task/Line Item #004 Provide support with interface and transaction details impacting USSGL and USMC Financial Statements

Government wide Treasury Account Symbol (GTAS) edit check failures Delivered to COR by email daily or ad hoc

95% of work completed on time, less then 10% of rework required for completed tasks

Task/Line Item #005: Advanced Training

Provision of Advanced Traiing IAW PWS 5.1.5 Provision of Advanced Traiing IAW PWS 5.1.5

95% of work completed on time, less then 10% of rework required for completed tasks

Task/Line Item #006: Accounting Training

Provision of Accounting Traiing IAW PWS 5.1.6 Provision of Accounting Traiing IAW PWS 5.1.6

95% of work completed on time, less then 10% of rework required for completed tasks

*Note: Deliverables are not counted as late when, on a case by case basis, the COR approves later deliverable submission. The COR’s approval of a late deliverable submission or failure to strictly enforce delivery requirements will not be deemed a waiver of the applicable delivery requirements for future deliverables.