22822605_FY27 Network Switches RFP.pdf

Oconee County Schools

Request for Proposals (RFP) for Network Switches

Project Title: FY27 Network Switches RFP Number: Tech-FY27-001-Switches Deadline: Monday, November 30, 2026 at 3:00pm

Inquiries and requests regarding this RFP should be directed to:

Tony McCullers Chief Technology Officer Oconee County Schools 71 North Main Street Watkinsville, GA 30677

706.769.5130 ext. 1304

706.310.1988 fax tmccullers@oconeeschools.org

Proposals and bids must be delivered no later than 3:00 PM on Monday, November 30, 2026 to:

Oconee County Schools Technology Services Attn: Tony McCullers, CTO RFP Number: Tech-FY27-001-Switches 71 North Main Street Watkinsville, GA 30677

Please note that all proposals must be received at the designated location by the stated deadline.

Late proposals will be returned unopened and shall be considered void and unacceptable. After the deadline, proposals will be evaluated for this RFP. Not all proposal information is considered public, and only the final contract and costs of award will be available to the public. No proposal information will be shared until after the award.

OCONEE COUNTY SCHOOLS RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS

AND PROPOSALS AND TO AWARD IN PART OR IN TOTAL WHICHEVER IS DEEMED TO

BE IN THE BEST INTEREST OF THE SCHOOL DISTRICT.

FY27 Network Switches - 1 mailto:tmccullers@oconeeschools.org mailto:mhale@oconeeschools.org

Profile of Oconee County Schools

Oconee County is located approximately eight miles from Athens, Georgia and the University of Georgia. This nationally renowned county is considered both a rural and suburban community. Parental support for the school system is strong, and the Board of Education is positive and constructive in support of the academic and extracurricular programs in all Oconee schools. Our schools continue to lead Georgia in academics, the arts, and athletics.

Oconee County has been mentioned by several national publications as one of the top places to live in the entire United States. We have seven elementary schools, three middle schools, and two high schools in our school system. We have three administrative locations: Instructional Support Center (ISC), School Street Complex, and Transportation/Maintenance Complex. We enroll over 8200 students. Oconee County Schools (OCS) serves as Oconee County’s largest employer, employing approximately 1100 people.

OCS invites vendors to submit proposals in accordance with the terms and conditions of this Request for Proposal (RFP).

Goals of the RFP

It is the intent of this Request for Proposal (RFP) to provide bidders with sufficient information to prepare a proposal for E-Rate-eligible replacement and installation of the Network Switches at half of our school and district locations. The response should include all equipment, cabling, software, and installation services to meet the RFP’s goals.

The locations of the switch installations will take place at these sites:

Colham Ferry Elementary School 191 Colham Ferry Road Watkinsville, GA 30677

Oconee County Middle School 1101 Mars Hill Road Watkinsville, GA 30677

High Shoals Elementary School 401 Hopping Road Bishop, GA 30621

Oconee County Primary School 2290 Hog Mountain Road Watkinsville, GA 30677

Oconee County Elementary School 2230 Hog Mountain Road Watkinsville,GA 30677

Oconee County Schools - Maintenance and Transportation Department 1421 Rays Church Road Bishop, GA 30621

Oconee County High School 2721 Hog Mountain Road Watkinsville, GA 30677

Oconee County Schools - School Street Campus 34 School Street Watkinsville, GA 30677

FY27 Network Switches - 2

Proposal Details

The following items need to be addressed as part of a response to this RFP:

Item Description SKU # Quantity

HPE Aruba CX6300M 48 Port Switch (32 1G Ports & 16 5G Ports)

HPE Networking CX6300M 32p 1G 16p SmtRt 5G Class8 PoE 2p SFP56 50G 2p SFP28 25G MACsec Switch

S4P41A 95

HPE Aruba 1050W Power Supply

HPE Aruba Networking X372

54VDC 1050W

110‑240VAC Power Supply

JL087A 97

HPE Aruba CX6300M 24 Port SFP+ Switch

HPE Networking CX6300M 24p SFP+ LRM support and 2p 50G and 2p 25G MACSec Switch

R8S92A 2

HPE Aruba 0.65m Copper Cable

HPE Aruba Networking 50G SFP56 to SFP56 0.65m Direct Attach Copper Cable

R0M46A

Quantity Determined by Bidder’s Configuration of Each Rack - Please refer to the Switches by MDF/IDF section

HPE Aruba 3m Copper Cable

HPE Aruba Networking 50G SFP56 to SFP56 3m Direct Attach Copper Cable

R0M47A

Quantity Determined by Bidder’s Configuration of Each Rack - Please refer to the Switches by MDF/IDF section

Installation, Setup, and Configuration

Please refer to the Installation Expectations section

FY27 Network Switches - 3 https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-32p-1g-16p-smtrt-5g-class8-poe-2p-sfp56-50g-2p-sfp28-25g-macsec-switch/p/s4p41a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-32p-1g-16p-smtrt-5g-class8-poe-2p-sfp56-50g-2p-sfp28-25g-macsec-switch/p/s4p41a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-32p-1g-16p-smtrt-5g-class8-poe-2p-sfp56-50g-2p-sfp28-25g-macsec-switch/p/s4p41a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-32p-1g-16p-smtrt-5g-class8-poe-2p-sfp56-50g-2p-sfp28-25g-macsec-switch/p/s4p41a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-32p-1g-16p-smtrt-5g-class8-poe-2p-sfp56-50g-2p-sfp28-25g-macsec-switch/p/s4p41a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-32p-1g-16p-smtrt-5g-class8-poe-2p-sfp56-50g-2p-sfp28-25g-macsec-switch/p/s4p41a https://buy.hpe.com/us/en/options/power-management-options/power-options/hpe-aruba-networking-x372-54vdc-1050w-110%E2%80%91240vac-power-supply/p/jl087a https://buy.hpe.com/us/en/options/power-management-options/power-options/hpe-aruba-networking-x372-54vdc-1050w-110%E2%80%91240vac-power-supply/p/jl087a https://buy.hpe.com/us/en/options/power-management-options/power-options/hpe-aruba-networking-x372-54vdc-1050w-110%E2%80%91240vac-power-supply/p/jl087a https://buy.hpe.com/us/en/options/power-management-options/power-options/hpe-aruba-networking-x372-54vdc-1050w-110%E2%80%91240vac-power-supply/p/jl087a https://buy.hpe.com/us/en/options/power-management-options/power-options/hpe-aruba-networking-x372-54vdc-1050w-110%E2%80%91240vac-power-supply/p/jl087a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-24p-sfp-lrm-support-2p-50g-2p-25g-macsec-switch/p/r8s92a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-24p-sfp-lrm-support-2p-50g-2p-25g-macsec-switch/p/r8s92a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-24p-sfp-lrm-support-2p-50g-2p-25g-macsec-switch/p/r8s92a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-24p-sfp-lrm-support-2p-50g-2p-25g-macsec-switch/p/r8s92a https://buy.hpe.com/us/en/networking/switches/fixed-port-l3-managed-ethernet-switches/hpe-networking-cx6300m-24p-sfp-lrm-support-2p-50g-2p-25g-macsec-switch/p/r8s92a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-0-65m-direct-attach-copper-cable/p/r0m46a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-0-65m-direct-attach-copper-cable/p/r0m46a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-0-65m-direct-attach-copper-cable/p/r0m46a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-0-65m-direct-attach-copper-cable/p/r0m46a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-0-65m-direct-attach-copper-cable/p/r0m46a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-3m-direct-attach-copper-cable/p/r0m47a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-3m-direct-attach-copper-cable/p/r0m47a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-3m-direct-attach-copper-cable/p/r0m47a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-3m-direct-attach-copper-cable/p/r0m47a https://buy.hpe.com/us/en/options/transceiver-options/networking-transceiver-options/hpe-aruba-networking-50g-sfp56-to-sfp56-3m-direct-attach-copper-cable/p/r0m47a

Switches by MDF/IDF

This chart details the number of switch installs at each site and room location.

Site Room -

Location

HPE Aruba CX6300M 48 Port Switch (32 1G Ports & 16 5G Ports)

HPE Aruba CX6300M 24 Port SFP+ Switch

CFES MDF 5 1

CFES IDF D 1

CFES IDF A1 1

CFES IDF Art 1

CFES IDF C 1

CFES IDF E 1

CFES IDF F 1

CFES IDF G 2

CFES IDF Server 1

HSES MDF 4

HSES IDF A 4

HSES IDF C 3

FY27 Network Switches - 4

Location

HPE Aruba CX6300M 48 Port Switch (32 1G Ports & 16 5G Ports)

HPE Aruba CX6300M 24 Port SFP+ Switch

HSES IDF D 2

OCES MDF 5

OCES IDF F 1

OCES IDF A 3

OCES IDF E 1

OCHS MDF 3 1

OCHS IDF O 2

OCHS IDF FH 1

OCHS IDF A 2

OCHS IDF B 2

OCHS IDF C 2

OCHS IDF D 2

OCHS IDF G 1

OCHS IDF H 1

FY27 Network Switches - 5

Location

HPE Aruba CX6300M 48 Port Switch (32 1G Ports & 16 5G Ports)

HPE Aruba CX6300M 24 Port SFP+ Switch

OCHS IDF J 1

OCHS IDF K 5

OCHS IDF KB 1

OCHS PAC 1

OCHS PAC Booth 1

OCMS MDF 5

OCMS IDF TV 2

OCMS IDF Gym 1

OCMS IDF 100 3

OCMS IDF 700 1

OCMS IDF 800 2

OCMS IDF 900 2

OCMS Tech Barn 1

OCPS MDF 4

FY27 Network Switches - 6

Location

HPE Aruba CX6300M 48 Port Switch (32 1G Ports & 16 5G Ports)

HPE Aruba CX6300M 24 Port SFP+ Switch

OCPS IDF A 2

OCPS IDF B 3

Maintenance MDF 1

Maintenance Grounds 1

School St.

Network Services 2

School St. Admin 1

School St. ITS 1 Transportati on

MDF 1

FY27 Network Switches - 7

Installation Expectations

Installation of all new network switches and associated equipment shall adhere to the following requirements:

● Rack Organization: Install switches and patch panels in an alternating configuration within each rack, maintaining a consistent and organized layout.

● Color-Coded Cabling: Use provided color-coded patch cables to identify the intended use of each connection, as follows:

○ Blue: Data, phones, projectors, and printers

○ Red: Access control, cameras, and security systems

○ Green: Intercom systems

○ White: Wireless access points (WAPs)

● Equipment Removal: Remove outdated or decommissioned equipment and materials from each rack. Collect and organize removed items for surplus in accordance with the organization's direction.

● Waste Removal and Recycling: Remove all installation-related trash and debris. Break down and recycle cardboard packaging and other recyclable materials in accordance with applicable requirements.

● MDF/IDF Cleanliness: Maintain a clean, neat, and organized work area within each MDF and IDF throughout the installation. Upon completion, leave each space clean and free of installation debris.

● Final Inspection: Ensure all installed equipment and cabling are neatly arranged and that each MDF/IDF is left in an orderly condition upon completion of the work.

FY27 Network Switches - 8

Timeframe and Key Dates

Activity Date

RFP Issued Wednesday, 10/28/2026

Vendor RFP Responses Due Monday, 11/30/2026 at 3:00pm

Award Notification(s) By Friday, 12/4/2026 at 5:00pm

Response Format

Proposals submitted in response to this RFP are to be sent in a Word document or Adobe PDF format as an attachment to an email to tmccullers@oconeeschools.org and tarcher@oconeeschools.org.

Questions

Oconee County Schools will help clarify any issues or questions regarding this RFP. It is the vendor’s responsibility to seek this clarification. Please direct all questions via email to tmccullers@oconeeschools.org.

Proposal Preparation

Where signatures are required, the signatory must be authorized to act on behalf of the vendor, including, without limitation, authority to sign contracts on the vendor’s behalf.

Late Submissions

Oconee County Schools has established the RFP process and timeline in a manner that is intended to benefit all participants. Please respect all dates and times, and adhere to established guidelines. Late submissions WILL NOT be considered for this RFP process.

Proposal Pricing

Vendors shall submit complete itemized pricing encompassing all products and services in the proposal. The vendor MUST provide the E-Rate eligibility percentage for each item proposed. Pricing MUST be honored throughout the duration of the E-Rate timeline.

FY27 Network Switches - 9 mailto:tarcher@oconeeschools.org

E-Rate Requirements

This RFP is part of an application for E-Rate funding under the Universal Service Administrative Company (USAC) Schools and Libraries Program. All vendors submitting proposals must adhere to the following mandatory guidelines:

1. Service Provider Eligibility and Qualifications

a. SPIN Identification: Vendors must possess a valid Service Provider

Identification Number (SPIN) issued by USAC and submit it with their proposal.

b. FCC/USAC Good Standing: The vendor must be in good standing with the FCC and USAC, with no active red-light status. Any change in status during the bidding or contract execution phase must be immediately disclosed to Oconee County Schools.

c. FCC Form 470 Reference: Proposals must directly reference the district's FY27 FCC Form 470 number associated with this procurement.

2. Pricing and Cost Allocation

a. Lowest Corresponding Price (LCP): Vendors must comply with the FCC's

LCP rule and guarantee that all prices quoted are the lowest prices offered to similarly situated non-residential customers for similar services.

b. E-Rate Eligibility Breakdown: Vendors MUST provide a detailed line-item cost breakdown specifying the E-Rate eligibility percentage (Category 2 - Internal Connections) for every item and service proposed. Any non-eligible items, components, software licenses, or maintenance services must be clearly separated and labeled.

c. Price Guarantee: Quoted pricing MUST remain firm and honored throughout the entire E-Rate funding cycle, including any approved implementation extensions.

3. Invoicing and Billing Options

a. The district reserves the right to select either the Service Provider

Invoice (SPI - FCC Form 474) or the Billed Entity Applicant Reimbursement (BEAR - FCC Form 472) method for billing.

b. If the district selects the SPI method, the winning vendor agrees to invoice USAC directly for the discounted portion of eligible equipment/services and bill Oconee County Schools only for the non-discounted local share.

4. Documentation and Recordkeeping

a. Asset Tagging and Serial Numbers: Upon delivery and installation, the vendor must provide a complete inventory manifest containing the make, model, serial numbers, physical installation location (building, room, MDF/IDF rack), and E-Rate eligibility percentage for all equipment.

b. 10-Year Record Retention: The vendor agrees to retain all books, documents, papers, invoices, and records related to this procurement and project execution for a minimum of 10 years from the last date of service, in accordance with FCC rules.

FY27 Network Switches - 10

Proposal Evaluation

Proposals will be evaluated and scored by Oconee County Schools. Vendors are urged to make their most attractive offer, since each vendor’s ability to satisfy Oconee County Schools requirements as described in the RFP will be evaluated and scored based on the proposal and presentation submitted. Upon completion of the evaluation, each vendor will be advised as to whether or not it has been selected to move forward in the process.

Award Criteria

Category Weight

Price 50% Compatibility with Existing Infrastructure 30% Vendor Ability to Provide Equipment and Install/Support/Documentation 10% Vendor K-12 Experience and References 10%

Bid Validity

Any proposal submitted by vendor(s) during this process is considered legally binding and valid for the terms set forth in this document. Proposals will be considered an offer to do business with Oconee County Schools, and shall be binding for a period of 90 days from the proposal due date.

Company Experience and/or References

OCS reserves the right to fully investigate the qualifications of any bidder(s) based on references supplied and publicly available information. Vendors are encouraged to supply evidence of experience on projects of similar nature and/or magnitude.

Provide references listing: customer name, address, contact names, and telephone/fax numbers. The vendors may also supply third party ratings to demonstrate their success in the IT marketplace. The winning respondent must provide:

1. Certificate of Insurance naming Oconee County Schools as an additional insured.

2. HB 87 Immigration Affidavit (copies available to download).

FY27 Network Switches - 11

Switches by MDF/IDF

Installation Expectations

Response Format