2268_36C255-24-AP-3917_K.EagleSigned.pdf

Department of Veterans Affairs SMALL BUSINESS PROGRAM AND

CONTRACT BUNDLING REVIEW

OSDBU CONTROL NUMBER

CONTRACTING ACTIVITY AND PROGRAM OFFICE DATA

1A. CONTRACTING ACTIVITY 1B. ADDRESS (Include Street, City, State and Zip Code)

1C. TELEPHONE NUMBER (Including Area Code) 1D. CONTRACTING POINT OF CONTACT NAME AND EMAIL ADDRESS

2A. NAME AND ADDRESS OF PROGRAM OFFICE 2B. PROGRAM MANAGER NAME AND EMAIL ADDRESS

3. REVIEW TYPE

INITIAL MODIFICATION

PROCUREMENT DATA

4. DESCRIPTION OF SUPPLIES OR SERVICES 5. EST. DOLLAR VALUE

A. BASE YEAR B. TOTAL

6A. NAICS AND SIZE STD. 6B. PSC

7. SOLICITATION NUMBER 8. PERFORMANCE PERIOD 9. EST RELEASE DATE 10. EST AWARD DATE

11. PROPOSED METHOD OF PROCUREMENT (Check all that apply) SOLE SOURCE SET-ASIDE PARTIAL SET-ASIDE

SDVOSB

VOSB

WOSB

EDWOSB

HUBZONE

8(a)

SMALL BUSINESS

OTHER (Affiliate, Ability One, etc.)

UNRESTRICTED-INSUFFICIENT SMALL BUSINESS (Attach justification)

FEDERAL SUPPLY SCHEDULE (FSS) NAME/#

MULTIPLE AWARD CONTRACT, TYPE/#

12. MARKET RESEARCH/PUBLICATION EFFORTS 13. MARKET RESEARCH RESPONSES (Actual Number)

POSTED

FCO

VIP

SOURCES

SOUGHT

GSA EBUY

DSBS

SAM

RFI FBO

FPDS

SDVOSB

HUBZONE

VOSB

SMALL BUSINESS

WOSB/EDWOSB

LARGE BUSINESS

SDB/8a

OTHER

14. IPT REQUIRED? 15. PCR ASSIGNED? 16. BUNDLING CHECKLIST REQUIRED? (Attach VA Form 2268a) 17. SUBCONTRACTING PLAN REQUIRED?

YES NO YES NO YES NO YES NO

PROCUREMENT HISTORY

18. WAS ITEM PREVIOUSLY 19A. CONTRACTOR NAME AND ADDRESS 19B. BUSINESS TYPE

AWARDED?

YES (Complete 19-23)

NO (Skip to item 24)

SDVOSB

VOSB

SDB/8a

SMALL BUSINESS

WOSB

EDWOSB

OTHER

HUBZONE

LARGE BUSINESS

20. DOLLAR VALUE 21. PERIOD OF PERFORMANCE 22. NAICS/SIZE STD. 23. PROCUREMENT METHOD

24.COMMENTS

COORDINATION/CONCURRENCES

25.CONTRACTING OFFICER (Print), SIGNATURE DATE SIGNED

26.HEAD OF CONTRACTING ACTIVITY (HCA) OR DELEGATE (Print), SIGNATURE DATE SIGNED

27.SMALL BUSINESS LIAISON (Print), SIGNATURE DATE SIGNED

28.VA OSDBU REPRESENTATIVE (Print), SIGNATURE DATE SIGNED CONCUR NON-CONCUR (Attach narrative documenting reasons for non-concurrence and recommendations)

29. SUBCONTRACTING GOALS (%)

____ SDVOSB ____ VOSB ____ HUBZONE ____ SDB ____ WOSB ____ SB

30. NAME AND EMAIL ADDRESS OF SBA PCR (If assigned): 31. OTHER APPROVING AUTHORITY (as required): DATE SIGNED

VA FORM

JUN 2013 2268

Department of Veterans Affairs Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

913-946-1975 Hill, Jennifer jennifer.hill@va.gov

Robert J. Dole VA Medical Center 5500 E Kellogg Wichita, KS 67218

Gann, Gregory F.

gregory.gann@va.gov

X

589A7-24-420 Emergency Contract to Repair Natural Gas Line, Building 1 $50,000.00 $50,000.00

237110 $45 Million

Z2DA

09/17/2024 - 11/01/2024 09-17-2024 09-23-2024 X

X X X X

Due to the emergency nature of this requirement a contractor that has worked at the Robert J. Dole VA Medical Center, located in Wichita, KS doing similar work was contacted and available to come right away. Mechanical Systems, INC. was given a verbal notice to proceed, not to exceed $50,000.00 on 09/17/2024 by Jennifer Hill, Contracting Officer NCO 15.

Hill, Jennifer

Raiber, Andrew J.

Mugan, David

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 1

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C255-24-AP-3917

1. Contracting Activity: Department of Veterans Affairs, VISN 15, 589A7 Medical Center

2237# for this is 589-24-4-7507-0059.

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

Construction services are required to repair and emergency situation of an active Natural Gas line leak behind the main building of the RJDVAMC. Due to proximity of the leak to building 1 Kansas Gas service has stated that unless a contractor is on site today, 9/17/2024, by end of the day they will have no choice but to red tag our system and take the RJDVAMC off of their gas service until the repairs are made. Additonaly there is a hazard to the surrounding buildings of Naturla Gas leaching through the soil into the buildings and causing a potential fire and explosive hazard in confined spaces if gas were to buildi up in them. IGCE for all work functions to include demolition of concrete, excavations and repairs is currently estimated at $50,000.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The main driver for one source is due to the emergency nature of the issue.

We must have contractors on site today to start this work. The vendor we have chosen has completed work here recently along the same lines with our Boiler Plant construction project. They can do the work, are local, and are already on site on the other projects construction.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was not conducted due to the emergency nature of this issue. Mechanicla System Incorporated though has completed work at the RJDVAMC as a contractor in the past and has the capabilities to perform the needed work to repair an under ground Natural Gas line.

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Note: COs are required to make a determination of price reasonableness IAW FAR 13.106-3. See the S19 Open Market (FAR13) Award Documentation Form with Abstract to document price reasonableness.

Name Title

Attachment 1: Streamlined Market Research and Acquisition Planning Report Template

VHAPG Part 810.001 Market Research Page 1 of 4 Revision: 03 Effective Date: 07/15/24 Acquisition ID#: __________________

Requirement Title: 589A7-24-420 Emergency Contract to Repair Natural Gas Line Building 1

In accordance with FAR 7.102, contracting officers and acquisition planners are required to perform acquisition planning and conduct market research. The following information is a summary of the acquisition planning: In submitting this request for procurement, the customer considered available sources within the agency, any government-furnished information/property, and security considerations IAW VA Handbook 6500.6. The contract type for this procurement is Firm-Fixed Price and the milestone schedule will be accomplished and documented in the Electronic Contract Management System (eCMS). The information below summarizes the market research results for this requirement.

1. Objective: Per FAR 10.001(a)(2), VAAR 810.001-70, and VAAM M810.002-70 this report is in support of (check as many as apply):

A new requirement

An acquisition with an estimated value in excess of the simplified acquisition threshold (see FAR subpart 2.1 for current threshold) (See Attachment 2: Market Research Report Template if action is over the SAT)

An acquisition with an estimated value less than the simplified acquisition threshold where adequate information is not available to develop the requirements package and the circumstances justify the cost of performing the market research. If so, explain

An acquisition that could lead to a bundled contract (15 U.S.C.

644(e)(2)(A)) (see FAR subpart 2.1 for bundled contract definition);

Other:

2. Background:

a. Description of service/supplies being requested: Repair of natural gas line behind building 1 at the Robert J. Dole VA Medical Center, located in Wichita, KS.

b. Product or Service Code: Z2DA

c. NAICS Code: 237110

d. Size Standard for NAICS: $45M

VHAPG Part 810.001 Market Research Page 2 of 4 Revision: 03 Effective Date: 07/15/24 Acquisition ID#: __________________

e. Estimated contract value (to include any option years): $50,000.00

3. Market Research Methods/Techniques/Sources: In accordance with FAR Part 10, VAAR 810, and VAAM M810 market research has been conducted for this acquisition. The following techniques were used and the timeframes/date of the research (check as many as apply):

Used Veteran Small Business Certification (VetCert) database to identify certified capable SDVOSBs and VOSBs. - All results must be attached to this report (including any information supporting price reasonableness).

Applying personal knowledge in procuring supplies/services of this type.

Contacting knowledgeable individuals in Government and industry regarding market capabilities to meet requirements.

Reviewing the results of recent market research undertaken to meet similar or identical requirements.

Publishing formal requests for information in appropriate technical or scientific journals or business publications.

Querying the Government-wide database of contracts and other procurement instruments intended for use by multiple agencies available at www.contractdirectory.gov and other Government and commercial databases that provide information relevant to agency acquisitions.

Participating in interactive, on-line communication among industry, acquisition personnel, and customers.

Obtaining source lists of similar items from other contracting activities or agencies, trade associations or other sources.

Reviewing catalogs and other generally available product literature published by manufacturers, distributors, and dealers or available on-line

Conducting interchange meetings or holding pre-solicitation conferences to involve potential offerors early in the acquisition process.

VHAPG Part 810.001 Market Research Page 3 of 4 Revision: 03 Effective Date: 07/15/24 Acquisition ID#: __________________

Conducting market survey:

Other: Due to the emergency nature of this issue Market Research was not conducted.

4. Nonmanufacturer Rule (NMR) Findings (if the acquisition is for manufactured products or other supplies) (See the Nonmanufacturer Rule Decision Tree to assist with this determination): N/A

5. Market Research Findings: Due to the emergency nature of this issue Market Research was not conducted.

6. Customary Commercial Practices/Standards: Customary practices in the marketplace are for construction services to be billed in arrears against a pre-established schedule of values agreed upon by the owner and builder.

Bonding is typically used to mitigate buyer risk against default. Buyer financing is generally not customary.

7. Market Price: $50,000.00

8. Acquisition History: N/A

9. Buy American Statute: Determine applicability of Buy American Act, Trade Agreement Act, or exception to Buy American Act by using the Buy American Decision Tool Clause and Provision Selection. Detail whether there are domestic end products available for this acquisition. Reference FAR Part 25: N/A

10. Other pertinent information (e.g., certifications/licenses required to perform the work): The construction includes, but is not limited to: Demolition, removal, and replacement of natural gas line materials, concrete demolition, excavation, natural gas line testing and certification. The construction is to be completed in such a manner to mitigate interruptions to medical care functions throughout construction. Phased construction and coordination with VA shall be required. Contractor shall furnish all labor, materials, equipment, and supervision to perform all work for Emergency Repair Natural Gas Line Building 1. This will include field investigation of the existing area before demolition to field verify excavation location.

11. Based on the above information, the basic clauses and provisions prescribed in FAR Part 12:

VHAPG Part 810.001 Market Research Page 4 of 4 Revision: 03 Effective Date: 07/15/24 Acquisition ID#: __________________

Are sufficient for use in this acquisition and do not require any tailoring to be consistent with industry's commercial practices.

Require tailoring to be consistent with industry's commercial practices as noted below. All such tailoring will be included in the solicitation issued for the required supplies/services.

- Identify affected clause/provision paragraph and your recommended change(s); and

The following sources (suggest a minimum of two for open market requirements and three for FSS requirements) appear qualified and interested to fulfill this requirement:

Firm 1: MECHANICAL SYSTEMS, INC.

625 E 13TH ST N

Wichita, Kansas

67214-1204, United States

PREPARED BY:

NAME: Kelsey Eagle

LOCATION: NCO 15

DATE: 9/20/2024

Contracting Officer Responsibilities:

12. Recommendations: Due to the emergency nature of this requirement a contractor that has worked at the Robert J. Dole VA Medical Center, located in Wichita, KS doing similar work was contacted and available to come right away. Mechanical Systems, Inc. was given a verbal notice to proceed, not to exceed $50,000.00 on 09/17/2024 by Jennifer Hill, Contracting Officer NCO 15.

Name: _______________________________ Contracting Officer