2268 2157 HCHV Healthcare Homeless Wilkes-Barre 624221 A.pdf

Department of Veterans Affairs SMALL BUSINESS PROGRAM AND

CONTRACT BUNDLING REVIEW

OSDBU CONTROL NUMBER

CONTRACTING ACTIVITY AND PROGRAM OFFICE DATA

1A. CONTRACTING ACTIVITY 1B. ADDRESS (Include Street, City, State and Zip Code)

1C. TELEPHONE NUMBER (Including Area Code) 1D. CONTRACTING POINT OF CONTACT NAME AND EMAIL ADDRESS

2A. NAME AND ADDRESS OF PROGRAM OFFICE 2B. PROGRAM MANAGER NAME AND EMAIL ADDRESS

3. REVIEW TYPE

INITIAL MODIFICATION

PROCUREMENT DATA

4. DESCRIPTION OF SUPPLIES OR SERVICES 5. EST. DOLLAR VALUE

A. BASE YEAR B. TOTAL

6A. NAICS AND SIZE STD. 6B. PSC

7. SOLICITATION NUMBER 8. PERFORMANCE PERIOD 9. EST RELEASE DATE

11. PROPOSED METHOD OF PROCUREMENT (Check all that apply) SOLE SOURCE SET-ASIDE PARTIAL SET-ASIDE

SDVOSB

VOSB

WOSB

EDWOSB

HUBZONE

8(a)

SMALL BUSINESS

OTHER (Affiliate, Ability One, etc.)

UNRESTRICTED-INSUFFICIENT SMALL BUSINESS (Attach justification)

FEDERAL SUPPLY SCHEDULE (FSS) NAME/#

MULTIPLE AWARD CONTRACT, TYPE/#

12. MARKET RESEARCH/PUBLICATION EFFORTS 13. MARKET RESEARCH RESPONSES (Actual Number)

POSTED

FCO

VIP

SOURCES

SOUGHT

GSA EBUY

DSBS

SAM

RFI FBO

FPDS

SDVOSB

HUBZONE

VOSB

SMALL BUSINESS

WOSB/EDWOSB

LARGE BUSINESS

SDB/8a

OTHER

14. IPT REQUIRED? 15. PCR ASSIGNED? 16. BUNDLING CHECKLIST REQUIRED? (Attach VA Form 2268a) 17. SUBCONTRACTING PLAN REQUIRED?

YES NO YES NO YES NO YES NO

PROCUREMENT HISTORY

18. WAS ITEM PREVIOUSLY 19A. CONTRACTOR NAME AND ADDRESS 19B. BUSINESS TYPE

AWARDED?

YES (Complete 19-23)

NO (Skip to item 24)

SDVOSB

VOSB

SDB/8a

SMALL BUSINESS

WOSB

EDWOSB

OTHER

HUBZONE

LARGE BUSINESS

20. DOLLAR VALUE 21. PERIOD OF PERFORMANCE 22. NAICS/SIZE STD. 23. PROCUREMENT METHOD

24.COMMENTS

COORDINATION/CONCURRENCES

25.CONTRACTING OFFICER (Print), SIGNATURE DATE SIGNED

26.HEAD OF CONTRACTING ACTIVITY (HCA) OR DELEGATE (Print), SIGNATURE DATE SIGNED

27.SMALL BUSINESS LIAISON (Print), SIGNATURE DATE SIGNED

28.VA OSDBU REPRESENTATIVE (Print), SIGNATURE DATE SIGNED CONCUR NON-CONCUR(Attach narrative documenting reasons for non-concurrence and recommendations)

29. SUBCONTRACTING GOALS (%)

____ SDVOSB ____ VOSB ____ HUBZONE ____ SDB ____ WOSB ____ SB

30. NAME AND EMAIL ADDRESS OF SBA PCR (If assigned): 31. OTHER APPROVING AUTHORITY (as required): DATE SIGNED

VA FORM

JUN 2013 2268

Department of Veterans Affairs Network Contracting Office 4

Lebanon VAMC 1700 South Lincoln Ave Lebanon PA 17042

717-202-9716 Stefanie Carter stefanie.carter3@va.goc

Department of Veteran Affairs

Wilkes-Barre VAMC 1111 E. End Blvd.

Wilkes-Barre VAMC PA 18711

Shannon McLafferty shannon.mclafferty@va.gov

X

Healthcare for Homeless Veterans (HCHV) Program Services with the Wilkes-Barre VA Medical Center. $303,780.00 $1,598,070.00

624221 $13.5 Million G004

5-Year IDIQ 05-17-2024

10. EST AWARD DATE

05-2 -2024

X

X X

X 1

X X X X

X Our Orangeville Manor 210 Mill Street

Orangeville PA 17859

X

5-year IDIQ 623220 $16.5 Million SB set-aside

A sole source to Our Orangeville Manor is required for Veteran care and continuation of the HCHV Program Mission because the incumbent is currently providing care to homeless Veterans. Relocation of these Veterans would be detrimental to the care that is being provided in their current facility.

Stefanie Carter

STEFANIE CARTER Digitally signed by STEFANIE CARTER Date: 2024.05.18 14:44:50 -04'00'

RICHARD LOEFFLER Digitally signed by RICHARD LOEFFLER Date: 2024.05.20 14:33:15 -04'00'

Department of Veterans Affairs CONTRACT BUNDLING CHECKLIST

NOTE: This checklist serves as a quick reference source for the members of the acquisition strategy team.

Please include this checklist with the required documentation sent to OSDBU.

NO. QUESTION ANSWER

1. Does the requirement exceed $1 million? YES NO

2. YES NOWill this requirement result in a consolidated or bundled contract?

See FAR 2.101

3. YES NOIf the requirement is bundled, did the team avoid unnecessary and unjustified bundling?

See FAR 7.103(s)(2)

4. YES NODid the team document in the plan of action any potential impact on Small Business?

See FAR 7.105(b)(1)

5. YES NOBefore issuing the solicitation, did the team conduct a benefit analysis?

See FAR 7.107(e)

6. YES NOIf the requirement is bundled, are the benefits "Measurably Substantial?"

See FAR 7.107(b)

7. YES NOAre reductions in either administrative or personnel costs the basis for the benefit analysis?

See FAR 7.107(d)

8. YES NOIf the benefit analysis did not meet the FAR criteria, is the procurement mission critical?

See FAR 7.107(c)

9. Was notice of intent synopsized? YES NO

10. Were comments received? YES NO

11. YES NOWere alternatives considered and noted in the contracting officer's justification for bundling?

See FAR 7.107(e)(6) and 7.107(f)

VA FORM 2268a JUN 2013

VHAPG Part 806.3 OFOC Page 1 of 5 Revision: 03 Effective Date: 04/15/24 Acquisition ID#: 36C244-24-AP-2157

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C244-24-AP-2157

1. Contracting Activity: Department of Veterans Affairs, VISN 4, NCO 4, Wilkes-Barre VA Medical Center (WB VAMC) at 1111 E End Blvd, Wilkes-Barre, PA 18711. Funding is provided for the first ordering period under 693-24-2-892-0006 in the amount of $303,780.00.

2. Nature and/or Description of the Action Being Processed: The WB VAMC has a requirement for a 5-year, sole source, Indefinite Delivery Indefinite Quantity (IDIQ) Contract for Healthcare for Homeless Veterans (HCHV) services. The services are currently provided under an IDIQ contract that expires on 05/18/2024 and a new 5-year IDIQ contract is being pursued to maintain the continuity of Veteran care. The facility is Our Orangeville Manor, located at 210 Mill Street, Orangeville, PA 17859-0157. The HCHV services are still required in this location as there are still Veteran beneficiaries who are residents at this facility. A new replacement IDIQ procurement is being pursued to maintain continuity of care for the Veteran residents.

3. Description of Supplies/Services Required to Meet the Agency’s Needs: The Department of Veteran Affairs and the WB VAMC, located at 1111 East End Blvd, Wilkes-Barre PA 18711 requires a contractor to provide services as part of its HCHV program, in accordance with VHA Handbook 1162.09. The IDIQ will be for a 5-year ordering period, estimated at $1.6 million with task orders to be written annually dependent upon funding availability. The goal of the HCHV program is to remove homeless Veterans from the street or habitation unfit for Veterans and place them in community-based, residential environment with sufficient therapeutic services to meet the needs of those Veterans.

The contractor shall provide services to Veterans for whom such care is specifically authorized by the VA. The contractor shall provide residential placement and personal care home services for 10 veterans per day under the HCHV program, for a 5-year period, in accordance with all terms and conditions, provisions and requirements listed in the Performance Work Statement (PWS) for the all-inclusive rate. This rate is inclusive of all services as may be necessary in the treatment of the Veteran to include transportation to healthcare appointments and meetings. The contractor facility will not be used for detoxification or other hospital level treatment. The contractor facility shall be located within the catchment area of a 55-mile radius from the WB VAMC at 1111 E End Blvd, Wilkes- Barre, PA 18711.

VHAPG Part 806.3 OFOC Page 2 of 5

Acquisition ID#: 36C244-24-AP-2157

The price schedule will be written for a per diem rate per occupied bed per night with one set of pricing for the entire 5-years. Pricing structures should include the vendors adjustments for normal economic inflation for the entirety of the 5-year ordering period.

The contract period 5/19/2024 through 5/18/2029 has 1826 days. 10 beds per day qual 18,260 beds for the 5-year period. Monthly invoicing will be dependent upon the number of used beds per day in accordance with the PWS.

VAAR 852.216-71 Economic Price Adjustment of Contract Price(s) Based on a Price Index (MAR 2018) will be included in the contract for situations that may require a price adjustment for unusual and extenuating circumstances related to changes in Wage Determinations and high levels of inflation.

4. Statutory Authority Permitting Other than Full and Open Competition:

(x ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by FAR 6.302-1;

( ) (2) Unusual and Compelling Urgency per 41 USC §3304(a)(2) as implemented by FAR 6.302-2;

( ) (3) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert Services per 41 USC §3304(a)(3) as implemented by FAR 6.302-3;

( ) (4) International Agreement per 41 USC §3304(a)(4) as implemented by FAR 6.302-4 ( ) (5) Authorized or Required by Statute per 41 USC §3304(a)(5) as implemented by FAR

6.302-5;

( ) (6) National Security per 41 USC §3304(a)(6) as implemented by FAR 6.302-6;

( ) (7) Public Interest per 41 USC §3304(a)(7) as implemented by FAR 6.302-7;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

The HCHV program is dependent on location and bed availability, to fulfill the program mission. HCHV Personal Care homes must be within 55 miles of the main WB VAMC, located at 1111 E End Blvd, Wilkes-Barre, PA 18711. The facility for these services must be within this catchment area to allow for easy transport to the WB VAMC as well as the Community Based Outpatient Clinics (CBOC). Relocation of currently placed Veterans is a last resort to all other contractual options. There are 3 Veteran beneficiaries that are currently residents at Our Orangeville Manor, located at 210 Mill Street, Orangeville, PA 17859-0157, and it would be detrimental to their care to relocate them to another facility. Our Orangeville Manor currently houses 3 Veterans and has an ability to increase those available beds for up to 10 needed, with a history of positive performance under the current contract they hold.

A contract with the incumbent, Our Orangeville Manor, is necessary due to a continued need for the highly specialized HCHV services for our homeless Veterans. Re-soliciting and procuring a new contractor with a new facility will be detrimental to the care the Veterans in Orangeville Manor are receiving. The commercial marketplace for these highly specialized services is greatly limited according to market research and previous contractual experience across the state of Pennsylvania.

VHAPG Part 806.3 OFOC Page 3 of 5

Acquisition ID#: 36C244-24-AP-2157

Accordingly, Our Orangeville Manor is the only firm capable of providing the services described in Section III above without the Veteran’s Health Administration experiencing a disruption to the care of this unique, delicate population of homeless Veterans. Moving the Veterans from the Our Orangeville Manor facility may cause Veterans stress, anxiety and potential abandonment that is otherwise avoidable allowing them to continue focusing on the care plan provided by the HCHV program services.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: Routine market research efforts were made to promote competition proving a limited commercial market for the HCHV Personal Care Home services in the requested catchment area. The CO and program staff have experience and knowledge of the local facilities already existing to provide services and again confirm only one facility at Our Orangeville Manor. If a solicitation was opened for competition, it is expected that a new contractor would need to have to build or alter a building. The time it would take to do so would interrupt services as well as increase the pricing substantially.

A sources sought notice was posted to SAM.gov Contract Opportunities under 36C24424Q0554 with no responses other than the incumbent. Following the sources sought, a Special Notice was also posted under 36C24424Q0554_1 providing the marketplace with the Government’s intent to sole source. At close of the posting period there were no objections to the acquisition plan.

7. Determination by the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The pricing with Our Orangeville Manor on contract 36C24418D0125 was determined fair and reasonable at the time of award. Additionally, annual review of those prices was reviewed to determine that pricing is still accurate. The most recent ordering period on the above contract is $98.76 per occupied bed per day. The IGCE from the program office estimates per diem rate somewhere between $83.00 and $90.00. There has been much change in commercial pricing of such services due to inflation and other unavoidable situations, including the financial market after COVID-19 Pandemic. There is no reason to believe that after the several years and positive relationship with Our Orangeville Manor that they would not quote fair and reasonable pricing for the next 5-years.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: As described in Section 6 above, market research, in accordance with FAR Part 10, was conducted with a sources sought and special notice with the intent to sole source, advising industry of the pending acquisition. Additional Market Research has been conducted and is included in the Contract Briefcase.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition: A contract with Our Orangeville Manor is required for Veteran care and continuation of the HCHV Program Mission because the incumbent is currently providing care to homeless Veterans. Relocation of these Veterans is not practical and may cause Veterans stress, anxiety, and potential abandonment, that is otherwise avoidable, allowing them to continue

VHAPG Part 806.3 OFOC Page 4 of 5

Acquisition ID#: 36C244-24-AP-2157 focusing on the care plan provided by the HCHV program services. A contract with this provider is also required to maintain services in this geographic location.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: The incumbent, Our Orangeville Manor, a small business was the only interested party following market research.

11. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The VA is unable to take any further steps to remove or overcome any barriers to competition at this time due to current Veteran care and geographically based provider needs.

Contracting is concurrently working on several other acquisitions for the HCHV services across the state of Pennsylvania and NCO4. The Contracting Officer is promoting competition for those contracts in which market research provides reasoning for solicitation.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Shannon McLafferty Date Homeless Coordinator Wilkes-Barre VAMC

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Stefanie Carter Date Contracting Officer RPOE, NCO4, Services 1

SHANNON

MCLAFFERTY

Digitally signed by SHANNON

MCLAFFERTY

Date: 2024.05.14 09:43:39 -04'00'

STEFANIE CARTER

Digitally signed by STEFANIE

CARTER

Date: 2024.05.14 10:42:08 -04'00'

VHAPG Part 806.3 OFOC Page 5 of 5

Acquisition ID#: 36C244-24-AP-2157

b. VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my knowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition.

Gerald F. Jacobs Date Executive Director, Regional Procurement Office East

GERALD JACOBS

Digitally signed by GERALD

JACOBS

Date: 2024.05.17 12:48:30 -05'00'

Market Research and Acquisition Planning Report

VHAPG Part 810.001 Market Research Page 1 of 12 Revision: 01 Effective Date: 03/01/24

Title of Program/Project/Requirement: Wilkes-Barre Community Based Health Care for Homeless Veterans (HCHV)

PART I –

I. Authority.

Market research and acquisition planning are required in accordance with:

FAR 7.102, Acquisition Planning Policy FAR 7.103(u)(1) and (2), Agency-Head Responsibilities FAR 10.001, Market Research Policy and VAAR 810.001-70 (Class Deviation) VAAR 813.003-70(c), Policy (Class Deviation) FAR 19.202-2, Locating Small Business Sources and VAAR 819.202 (Class Deviation) FAR 25, Foreign Acquisition

II. Procurement Information.

A. Procurement History.

Through the HCHV program, the VA provides case management services to Veterans and facilitates their access to a broad range of medical, mental health, and rehabilitative services. The contractor provides care, treatment and rehabilitative services to veterans suffering from serious mental illness, including veterans who are homeless, in community-based treatment facilities offering a safe and secure environment that supports their rehabilitation goals. The contractor provides therapeutic and rehabilitative services but are not required to provide detoxification or other hospital level treatment – those services will be provided by the VA at VA facilities. The contractor needs to be located no more than 50 miles from the main VA Medical Center in Wilkes-Barre in order for the Veterans to receive the specialized medical and mental health services they require. The homeless Veteran population typically require podiatry and dentistry services which can only be provided at the main facility. Also, the social workers who coordinate services and provide major support for these Veterans, must meet with them on a monthly basis at minimum. In the interest of effective time management, the social worker cannot travel farther than 50 miles from the main facility, on a regular basis, to meet with these Veterans.

1. Our Orangeville Manor (UEI: JK2ETR67GJA3, Small Business) VA244-P-1820, awarded 2011, 5-year total $599,176.27.

VA244-16-C-0390, awarded 2016, 2-year total $139,440.00.

36C24418D0125, awarded 2018, 5-year total $955,774.20.

2. Not Bundled

VHAPG Part 810.001 Market Research Page 2 of 12 Revision: 01 Effective Date: 03/01/24

3. No Organizational Conflicts of Interest

B. Procurement Background.

The current IDIQ contract, 36C24418D0125 with Our Orangeville Manor, ends 05/18/2024 and the need for residential placement and personal care home services still exists. A new 5-year IDIQ contract is being pursued as a sole source to the incumbent. The services require a facility within 55 miles of the Wilkes-Barre VA Medical Center and the ability to shelter 10 Veterans and Orangeville Manor has the ability to meet those needs. The scope of the work has not significantly changed since inception of the program in 2011.

Name Title Office Telephone E-mail Address

Shannon McLafferty

Social Worker

HCHV

GPD

WB

VAMC shannon.mclafferty@va.gov

Pamela Grzelaczyk

Program Support Assistant

WB

VAMC pamela.grzelaczyk@va.gov

Type of acquisition: Service Expected dollar value of requirement: 5-year total approximately $1.5 million.

Suggested NAICS code(s): 624221 Time frame in which the market research was conducted: 01/2024 to present.

III. Initial Requirements

The contractor shall provide services to Veterans for whom such care is specifically authorized by the VA. The contractor shall provide residential placement and personal care home services for ten (10) veterans per day under the Health Care for Homeless Veterans (HCHV) program, for a five (5) year period, in accordance with all terms and conditions, provisions and requirements listed herein for the all-inclusive rate. This rate is inclusive of all services as may be necessary in the treatment of the Veteran to include transportation to healthcare appointments and meetings. Unless specifically excluded in this contract, the per diem rate established will include the services listed in this document and will also include all services normally provided other residents by the facility without extra charge. The contractor facility will not be used for detoxification or other hospital level treatment. The contractor facility shall be located within the catchment area of a 55-mile radius from the Wilkes-Barre VA Medical Center at 1111 E End Blvd, Wilkes-Barre, PA 18711.

VHAPG Part 810.001 Market Research Page 3 of 12 Revision: 01 Effective Date: 03/01/24

The contractor shall furnish services to Veterans for whom such care is specifically authorized by the VA. It is understood that the type of residents to be cared for under this contract will normally require care and services over and above the level of room and board. Many of these Veterans who are homeless or who are at risk for homelessness have co-morbid conditions that include mental illnesses, substance abuse disorders, and/or medical conditions. This contract is designed to serve homeless Veterans in need of immediate placement and/or emergency housing in a safe environment.

The 5-year IDIQ is to begin 05/19/2024 and continue through 5/18/2029. A task order will be provided annually for services dependent upon financial availability.

The price schedule will consist of a per diem rate for each occupied bed per night.

The number of occupied beds will be estimated for 10 beds per night for a 5-year period of time with VAAR 852.216-71 Economic Price Adjustment included in the contract. Invoices will be required to be submitted monthly upon completion of services.

IV. Participants in Market and Acquisition Planning Research

Describe the involvement of the individual Acquisition Team members and any other participants in the market research effort.

NAME TITLE OFFIC

E

TELEPHON

E

E-MAIL ADDRESS MARKET

RESEAR

CH ROLE

Shannon McLafferty Program

Official

HCHV

GPD,

WB

VAMC

shannon.mclafferty@va.gov Continual

Stefanie Carter Contracting

Officer (CO)

RPOE,

NCO4,

Lebanon

VAMC

717-202-9716 Stefanie.carter3@va.gov Continual

Contract Specialist Contracting Officer’s Representativ e (COR) Small Business Liaison Other

VHAPG Part 810.001 Market Research Page 4 of 12 Revision: 01 Effective Date: 03/01/24

V. Market Research Techniques and Sources

A. Market Research Techniques Describe techniques and sources used during market research. The following table may help structure and summarize the techniques used in the market research effort.

Check X

IF USED

SOURCES USED IN MARKET RESEARCH DETAILS OF

RESEARCH/COMMENTS

RESEARCH SOURCES

(INCLUDE REFERENCES

TO ATTACHMENTS TO

REPORT) (e.g., List of Journals and Literature Reviewed included as Attachment 4 to this report) x Acquisition history reviewed Our Orangeville Manor

(UEI: JK2ETR67GJA3,

Small Business) VA244-P-1820, awarded 2011, 5-year total $599,176.27.

VA244-16-C-0390,

awarded 2016, 2-year total $139,440.00.

36C24418D0125, awarded 2018, 5-year total $955,774.20.

Other recent market research reviewed x Veteran Small Business Certification (VetCert) (including any information supporting price reasonableness)

Zero results

624221, G004, WB PA

Interviewed knowledgeable individuals in industry/Government Participated/Attended Tradeshows and Industry Conferences

Professional Journals, Catalog and/or Product Literature reviewed

Participated in Small Business Vendor Outreach Sessions

VHAPG Part 810.001 Market Research Page 5 of 12 Revision: 01 Effective Date: 03/01/24

B. Market Research Sources. In accordance with FAR Part 10 and VAAR Part 810, market research has been conducted for this acquisition. The following additional collaborative Contracting Officer-led techniques were used:

SOURCES REVIEWED

(IAW FAR 8.002, VAAR 808.002, FAR 8.003, FAR 8.004, and

VAAR 808.004-70)

MARKET RESEARCH FOR SUPPLIES

Insert X if Check ed

Details of Research/Com ments (Include N/A if not applicable)

MANDATORY GOVERNMENT SOURCES

IN PRIORITY ORDER

See VAAR 808.002 for further guidance on other mandatory Government sources

(Include References to

Report Attachments)

1. VA Inventories including the VA supply stock program (41 CFR 101-26.704) and VA excess.

2. Excess from other agencies (See FAR subpart 8.1)

3. Federal Prison Industries (FPI) (See VAAR

808.603 Purchase Priorities)

4. Supplies from Ability One - (VA AbilityOne Procurement List for Supplies/Services) (FAR 8.002)

5. Wholesale Supply Sources (GSA website:

https://www.gsaglobalsupply.gsa.gov/advantage/main/start_p age.do?store=FSS)

See VAAR 808.002 for further guidance on other mandatory Government sources

Insert X if Checked

VETERANS FIRST CONTRACTING PROGRAM

(VAAR subpart 819.70)

REFERENCES/SOURCES CHECKED

(IDENTIFYING VetCert VERIFIED SDVOSBs/VOSBs)

Details of Research/Comments (Include References to Report Attachments)

VHAPG Part 810.001 Market Research Page 6 of 12 Revision: 01 Effective Date: 03/01/24 x U.S. Small Business Administration, Veteran Small Business Certification (VetCert)

Zero results

624221, G004, WB

PA

System for Award Management (SAM) search for entity records at: SAM.gov | Search

Check X if Part of Research

PRIORITY CONSIDERATION OF

VA EXISTING CONTRACTS

1. See VA PPM (2016-05)(Revised AUG 2019) - Implementation of the Veterans First Contracting Program (VIEWS 01368239) concerning consideration of existing VA contracts and VA strategic sourcing regarding supplies in FSC Groups 65 and 66.

2. Other VA Existing Contracts (non-mandatory but their potential availability, scope, contract type, etc., should be documented in the market research report)

Check X if Part of Research

CONSIDERATION OF NON-VA EXISTING

CONTRACTS

Federal Strategic Sourcing Initiatives or OMB Category Management contracts/sources

(Non-Mandatory except where OMB or Agency policy states otherwise)

1. Non-VA Contracts:

(Includes NASA-SEWP and BPAs under FSS Strategic Sourcing Initiative (FSSI) non-mandatory Federal Supply Schedules (other than for FSC Group 65 and 66) (FAR 8.004(a)(1) and VAAR 808.004-70).

2. Non-mandatory Federal Supply Schedules (non VA) (See FAR 8.004(a)(1) and VAAR 808.004-70, Use of non-mandatory sources by VA (Class Deviation).

VHAPG Part 810.001 Market Research Page 7 of 12 Revision: 01 Effective Date: 03/01/24

Use of Other Sources Commercial sources (includes educational and non-profit institutions) in the open market. This is permissible IAW FAR 8.004 and VAAR 808.004-70.

Check X if Part of Research

Sources for services to consider, as applicable and as required

Details of Research/Comments (Include References to Report Attachments)

MARKET RESEARCH FOR SERVICES

1. Services that are on the Procurement List maintained by the Committee for Purchase from People who are Blind or Severely Disabled (AbilityOne) (See FAR subpart 8.7) See VAAR 808.002, Priorities for use of mandatory Government sources, paragraph (a)(2) pertaining to Services.

2. Services: Federal Prison Industries (See FAR subpart 8.6) UNICOR Home Page (Except if two or more SDVOSB or VOSB are identified, see

VAAR 808.603)

3. Also see--VA Federal Supply Schedules (FSS) in FSC Group 62I.

4. And see--mandatory sources reviewed, if applicable, for:

4a. Public Utility Services (see FAR part 41);

4b. Printing & Related Supplies (see FAR subpart 8.8);

4c. Leased Motor Vehicles (see FAR subpart 8.11);

5. Services: Commercial sources (includes educational and non-profit institutions) in the open market.

VETERANS FIRST CONTRACTING PROGRAM

(VAAR subpart 819.70)—REFERENCES/SOURCES

CHECKED

VHAPG Part 810.001 Market Research Page 8 of 12 Revision: 01 Effective Date: 03/01/24

Sources Sought Notices: Requests for Information (RFI) SAM.gov | Contract Opportunities

System for Award Management (SAM) search for entity records at: SAM.gov | Home

OTHER REFERENCES/SOURCES CHECKED

(Other ways to conduct or confirm market research)

Sources Sought Notices: Requests for Information (RFI) SAM.gov | Contract Opportunities

Pre-solicitation and/or Pre-Proposal Conferences

Existing intra-/inter-agency contract vehicles, e.g.

Interagency Contract Directory (ICD) at:

https://www.contractdirectory.gov/contractdirectory

System for Award Management (SAM) search for entity records at: SAM.gov | Search

SBA Dynamic Small Business Database at: SBA - Dynamic Small Business Search Department of Labor (DoL) Service Contract Labor Standards (Service Contract Act (SCA)) and Wage Rate Requirements (Davis-Bacon Act (DBA)) wage determination information online at: SAM.gov | Wage Determinations (SERVICES ONLY)

VI. Identify Product/Services and Sources Able to Meet the Requirement

Business Category Name of Potential Source(s)/Other POC Information

VetCert verified Service-Disabled, Veteran-Owned (SDVOSB) VetCert verified Veteran-Owned Small Business (VOSB) Woman-Owned Small Business (WOSB) Economically Disadvantaged Woman- Owned Small Business (EDWOSB) HUBZone Small Business Section 8(a) small business Small/disadvantaged business (SDB)

VHAPG Part 810.001 Market Research Page 9 of 12 Revision: 01 Effective Date: 03/01/24

Small business Our Orangeville Manor (UEI:

JK2ETR67GJA3, Small Business)

Large Business

VII. Description of the Commercial Marketplace and Prevalent Business Practices

The marketplace is very limited. Sine the inception of the program, history and experience has proven there are very few contractors that can provide all of the needs required for this acquisition. Currently Veterans are housed at Our Orangeville Manor and services are at the least Satisfactory. It is recommended that the IDIQ contract be sole sourced to the incumbent.

VIII. Pricing and Market Issues

The pricing would be subject to inflation and Wage Determinations.

IX. Other Considerations

Our Orangeville Manor has been providing these services with a Satisfactory performance rating. The medical center HCHV team has confidence that the services will continue to be provided at the same level or higher.

X. Market Analysis Summary

Market research has confirmed a limited commercial marketplace with Orangeville Manor being the sole contractor within the required distance to provide these services.

XI. DETERMINATION: In the best interest for the Government and the Veterans within this program, it is suggested that the requirement at hand be sole sourced to the incumbent, Our Orangeville Manor.

Name: _Shannon McLafferty, LCSW Date: _5/2/24 Program Manager/Project Manager/COR

VHAPG Part 810.001 Market Research Page 10 of 12 Revision: 01 Effective Date: 03/01/24

PART II –

I. Contracting Officer Responsibilities:

The contracting officer’s responsibilities include conducting market research activities to specifically evaluate contract terms and conditions. The contracting officer ensures this information is included in the market research report.

The contracting officer is the determining authority in deciding the quality and thoroughness of the market research activities conducted by the acquisition team. The contracting officer will file the Market Research report in the contract file and forward a copy with all VA Form 2268 submitted for OSDBU review if needed.

I. Background. The codes identified below will be used when advertising this requirement, if applicable.

Title : Wilkes-Barre HCHV / Personal Care Homes

Provide a brief description of the requirement to include any relevant history.

The information and market research provided above has been verified by the Contracting Officer and is determined to be accurate.

Product or Service Code__G004_________________ (Product or Service Code)

North American Industry Classification System (NAICS) ___624221_______

Estimated Contract Value (including options): $1.6 million

Procurement History.

1. Our Orangeville Manor (UEI: JK2ETR67GJA3, Small Business) VA244-P-1820, awarded 2011, 5-year total $599,176.27.

VA244-16-C-0390, awarded 2016, 2-year total $139,440.00.

36C24418D0125, awarded 2018, 5-year total $955,774.20.

2. Not Bundled

3. No Organizational Conflicts of Interest

VHAPG Part 810.001 Market Research Page 11 of 12 Revision: 01 Effective Date: 03/01/24

II. Market Research

1. Techniques Used in Conducting Market Research:

The parameters used for market research were NAICS 624221, FSC G004, Wilkes-Barre, Pennsylvania, and keywords.

2. Results of Market Research:

The sole contractor found to provide services within the 55 miles of the Wilkes- Barre VAMC was Our Orangeville Manor, a small business and the incumbent.

III. Consideration of Small Business Opportunities

Our Orangeville Manor (UEI: JK2ETR67GJA3, Small Business)

IV. Conclusions and Recommendations

A. Query of the Vendor Information Pages (VetCert) Database at https://veterans.certify.sba.gov/ resulted in:

Total of __0____ small business concerns in each of the individual socio-economic group in NAICS ___624221________:

SDVOSB

VOSB

Identify the number and types of small businesses contacted.

Identify which, if any of the small business has the necessary technical capability.

B. Query of the SBA Dynamic Small Business Search (DSBS) tool, resulted in:

Total of __33____ small business concerns in each of the individual socio-economic group:

SDVOSB

VOSB

Woman-Owned Small Business (WOSB) 8(a) HUBZone

SB

VHAPG Part 810.001 Market Research Page 12 of 12 Revision: 01 Effective Date: 03/01/24

Of the 33 business found on the DSBS search, none of them responded to the Sources Sought post 36C24424Q0554. The majority of those 33 businesses did not list their capabilities as services that would satisfy the needs of the requirement.

C. For acquisitions above the SAT, describe considerations for a set-aside or sole source award under the following small business program set-asides:

A sources sought notice was posted on SAM.gov Contract Opportunities (36C24424Q0554) to gain further research in the commercial market. The response was underwhelming, resulting in only the incumbent, a small business providing interest.

D. When a total small business set-aside seems appropriate, describe why a set-aside is not appropriate for:

A set-aside is not appropriate. The contract will be sole sourced to Our Orangeville Manor in the best interest of the Government and the Veterans within the HCHV program.

IV. PROPOSED PROCUREMENT METHOD

Based on the market research conducted, no two or more VetCert verified and capable SDVOSBs or VOSBs were identified and appeared capable of performing the requirement. The incumbent, a small business is the only contractor that is able to provide the Wilkes-Barre VAMC HCHV services and a sole-source to Orangeville Manor is ideal.

This market research information is not more than 18 months old.

Name: ________________________________ Date: ___ _______________ Stefanie Carter, Contracting Officer

STEFANIE CARTER Digitally signed by STEFANIE CARTER Date: 2024.05.06 10:54:23 -04'00'

Sources Sought Notice

*= Required Field Sources Sought Notice

SUBJECT* Wilkes Barre PA HCHV 5 year IDIQ sources sought Department of Veteran Affairs

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 17042

SOLICITATION NUMBER* 36C24424Q0554

RESPONSE DATE/TIME/ZONE 04 05 2024 12:00pm EASTERN TIME, NEW YORK, USA

ARCHIVE 60 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

SET ASIDE

PRODUCT SERVICE CODE* G099

NAICS CODE* 624221

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4 Lebanon VAMC 1700 South Lincoln Ave Lebanon, PA 17042

POINT OF CONTACT* Contracting Officer Stefanie Carter stefanie.carter3@va.gov

PLACE OF PERFORMANCE

ADDRESS Wilkes Barre VAMC

See attached description for specifics

POSTAL CODE

COUNTRY

ADDITIONAL INFORMATION

AGENCY’S URL http://www.va.gov URL DESCRIPTION Department of Veteran Affairs AGENCY CONTACT’S EMAIL ADDRESS stefanie.carter3@va.gov EMAIL DESCRIPTION Stefanie Carter

DESCRIPTION

See attached document: Draft PWS Personal Care Home Wilkes-Barre HCHV.

End of Document

Special Notice

*= Required Field Special Notice

SUBJECT* Wilkes Barre PA VAMC Intent to Sole Source Healthcare for Homeless Veterans (HCHV)

GENERAL INFORMATION

CONTRACTING OFFICE’S ZIP CODE* 17042

SOLICITATION NUMBER* 36C24424Q0554

RESPONSE DATE/TIME/ZONE 04 30 2024 12:00pm EASTERN TIME, NEW YORK, USA

ARCHIVE 99 DAYS AFTER THE RESPONSE DATE

RECOVERY ACT FUNDS N

PRODUCT SERVICE CODE* G004

NAICS CODE* 624221

CONTRACTING OFFICE ADDRESS Department of Veterans Affairs

Network Contracting Office 4 Lebanon VAMC 1700 South Lincoln Ave

ADDITIONAL INFORMATION

AGENCY’S URL

URL DESCRIPTION

AGENCY CONTACT’S EMAIL ADDRESS stefanie.carter3@va.gov EMAIL DESCRIPTION Stefanie Carter, CO

DESCRIPTION

Pre-Solicitation Notice

This is NOT a request for quote or proposal.

The Department of Veterans Affairs, Veterans Health Administration, Network Contracting Office 4 (NCO4) intends to award a sole source contract for a contractor in the Wilkes- Barre, PA catchment area to provide services as part of its Community Based Health Care for Homeless Veterans (HCHV) program. The goal of the HCHV program is to remove homeless Veterans from the street or habitation unfit for Veterans and place them in community-based, residential environment with sufficient therapeutic services to meet the needs of those Veterans. The VAMC will award a five-year Indefinite Delivery / Indefinite Quantity (IDIQ) and the sole source award will remain in effect until 05/18/2029.

Questions concerning this announcement should be directed to the Contract Specialist using the e-mail link provided. Telephone requests for information or questions will NOT be accepted. Please email requests or questions to Stefanie Carter at the following E-mail address: Stefanie.carter3@va.gov and ensure that the subject line includes Intent to Sole Source IDIQ Wilkes-Barre, PA.

End of Document

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