223117 Int Neg RFP.pdf

This is a notification of intent to begin negotiations letter from the City of Salem to Otak, Inc. regarding a Construction Inspector position for the Broadway Street and Pine Street project (Project Number 717507, RFP Number 223117). The City of Salem received one proposal in response to the solicitation and has elected to proceed with negotiations with Otak, Inc. regarding the scope of work, schedule, and fee prior to issuing a formal project assignment. The letter, dated February 13, 2023, was sent to Michael Williams at Otak, Inc.'s Vancouver, Washington office and indicates that the proposal evaluation was completed in accordance with the requirements outlined in the original RFP.

The document does not specify pricing terms, set-aside designations, incumbent vendor information, contract duration, or renewal options. The letter confirms that the City of Salem found the single proposal received to be acceptable for advancement to the negotiation phase, and it acknowledges the effort invested by the proposer in preparing their submission. The letter was prepared by Kyle Cochran, PE, Senior Project Manager, and copied to relevant City personnel including the Contracts and Procurement File, the Acting Assistant City Engineer, and the Management Analyst responsible for the project.