2226 2018 Batteries RTLP Schedule A.pdf

Bidder must enter company name here.

Version 1 Revised Date: 7/28/2017

STATE OF MICHIGAN

Request For Proposal No. 18000002226

RANGE TARGETRY BATTERIES

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

Background

The State of Michigan, Department of Military and Veterans Affairs is seeking a contractor to provide 4 types of new batteries to be used with the target systems at both Camp Grayling Joint Maneuver Training Center in Grayling MI and Ft Custer Training Center in Augusta, MI on a three-year contract with two 1-year extensions. Contract may be awarded to more than one vendor based on geographic area.

Requirement Response

1. Specifications

1.1 The Contractor must provide the following:

BATTERY 1 SPECIFICATIONS:

• DC 12-Volt Deep-Cycle AGM Battery

• Cycling Cap: 115 Amp Hours

• Battery Spec: Group Size 31

• Terminal Type: M8 (TP08 brass AP included)

• Height: 8” to 8.5”

• Width: 6.5” to 7”

• Length: 12.5” to 13”

• Case Type: ABS Plastic – Flame Res Rating

• Nominal Voltage: 12 Volt

• Capacity @ 100-hour rate: 130 AH

• Capacity @ 20-hour rate: 115 AH

• Capacity @ 10-hour rate: 1104 AH

• Capacity @ 5- hour rate: 91 AH

• CCA: 760

• CA or MCA: 910

• Short Circuit Current: 2830 Amps

• Operation Range Maximum Spec: -40-degree C to 71-degree C BATTERY 1 QUANTITIES (estimated):

• Estimate quantity in 2018- 171 for Camp Grayling

• Estimated quantity in 2019- 51 for Camp Grayling

• Estimated quantity in 2020-51 for Camp Grayling

• Estimated quantity in 2018-40 for Ft. Custer

• Estimated quantity in 2019-10 for Ft. Custer

• Estimated quantity in 2020-10 for Ft. Custer

Battery 2 SPECIFICATIONS

• Genesis 12-volt 16 Ah battery

• BM Part#: G12V16AH10EP

• Volt: 12 Volt

• Capacity: 16AH

• Type: Lead Acid

• Length: 7.150”

• Width: 3.005”

• Height: 6.605”

BATTERY 2 QUANTITIES (estimated):

• Estimated quantity in 2018-36 for Camp Grayling

• Estimated quantity in 2019-11 for Camp Grayling

• Estimated quantity in 2020-11 for Camp Grayling

Battery 3 SPECIFICATIONS

• Model: 8AU1 AGM Battery

• Volts: 12

• Amp Hours: 32.5

• Length: 8.31”

• Width: 5.13”

• Height: 7.25”

• Terminals: T873 Terminal

• Chemistry: SLA

BATTERY 3 QUANTITIES (estimated):

• Estimated quantity in 2018-17 for Camp Grayling

• Estimated quantity in 2019-5 for Camp Grayling

• Estimated quantity in 2020-5 for Camp Grayling

Battery 4 SPECIFICATIONS

• Model: VB1250

• Weight: 3.09 LBS

• Volts: 12 volts

• Amp-Hour: 5

• Width: 2.76”

• Height: 4.21”

• Terminals: F1-3/16 Spade

• Chemistry: Sealed Maintenance-free (SLA)

BATTERY4 QUANTITIES (estimated):

• Estimated quantity in 2018-36 for Camp Grayling

• Estimated quantity in 2019-11 for Camp Grayling

• Estimated quantity in 2020-11 for Camp Grayling

ADDITIONAL SPECIFICATIONS FOR BATTERIES:

• Batteries must be new-NOT USED OR

RECONDITIONED

• Contractor must be a manufacturer, authorized dealer, supplier of the batteries.

• Contractor to detail the “Core redemption” process and credit process of same.

• State reserves the right to order in these quantities or

The Contractor may offer an alternate bid that varies from the specifications. An alternate bid must clearly describe all variances from the specifications and the proposal must include descriptive literature that contains complete specifications, if available.

The Contractor must explain any special incentives that the bidder is offering, as quantity discounts, etc.

1.2 Warranties

Describe any warranties included in the bid and explain the process for reporting warranty issues and how the Contractor will handle any repairs or replacements.

The State reserves the right to require additional warranties other than those identified by the Contractor in its response to this RFP.

Contractor to provide information on any local distributors

1.3 Recall Requirements and Procedures

Describe any recall requirements and procedures

1.4 Quality Assurance Program

Explain your Quality Assurance Program(s).

1.5 Core Redemption

Explain any core redemption processes in place, trade-in programs, quantity discounts, etc.

1.6 Return Policy

Explain the return policy for defective products

1.7 Authorized Dealer/Retailer

Contractor must be an authorized manufacture dealer, retailer of the items being bid. Bidders that are not manufactures, authorized retailers or dealers of the items being bid, will not be considered for award.

2. Service Levels

2.1 Time Frames

All Contract Activities must be delivered within 5 business days from receipt of order. The receipt of order date is pursuant to Section 2, Notice provisions of the Standard Contract.

The State is interested in both a standard delivery program (3 Business Days) and a quick-ship program. Please, discuss the delivery time associated with each program, as well as if there are quantity and other limitations for quick ship program. Please, provide details. Attach a separate sheet if necessary.

2.2 Delivery

Delivery will be expected within 5 calendar days upon date of order.

Delivery will be made to the location specified on the Purchase Order.

SHIPPING ADDRESS FOR:

Camp Grayling Joint Maneuver Training Center 1000 M-93/Howe Road Building 545, Range Control Grayling, MI 49738

Delivery Contact: MSG Marshall Sly 616-856-3832

Ft. Custer Training Center 2501 26th Street BLDG # 3650 Augusta, MI 49012

Delivery contact: SFC Roger Rochefort 269-731-6642/6640

2.3 Installation-reserved

2.4 Technical Support and Repairs

When providing technical support, the Call Center must resolve the caller’s issue within 1 hour. If the caller’s issue cannot be resolved within 2 hours, on-site service must be scheduled. The on-site service must be performed within 48 hours of the time the issue was scheduled for service.

2.5 Maintenance -reserved

2.6 Training-reserved

2.7 Reporting

Periodically, the site Program manager may request a report detailing the number of batteries sent to date. The Contractor must submit a report detailing the number and type of batteries shipped to- date.

2.8 Meetings

The program manager may request meetings as deemed appropriate

3. Staffing

3.1 Contractor Representative

The Contractor must appoint a Sales Manager, specifically assigned to State of Michigan accounts, that will respond to State inquiries regarding the Contract Activities, answering questions related to ordering and delivery, etc. (the “Contractor Representative”).

The Contractor must notify the Contract Administrator at least 30 calendar days before removing or assigning a new Contractor Representative.

3.2 Customer Service Toll-Free Number

The Contractor must specify its toll-free number, if there is one, for the State to contact the Contractor Representative. The Contractor Representative must be available for calls during the hours of 8 am to 5 pm EST.

3.3 Technical Support, Repairs and Maintenance

The Contractor must specify its toll-free number or contact phone number for the State to contact the Contractor for technical support, repairs and maintenance. The Contractor must be available for calls and service during the hours of 8 am to 5 pm EST.

3.3 Disclosure of Subcontractors

See Section 1.1 Additional specifications for contractor

3.4 Security

The Contractor will be subject the following security procedures: - Delivery drivers will be required to show State or Federal Identification at the security gate or upon request.

The Contractor must explain any additional security measures in place to ensure the security of State facilities.

The bidder’s staff may be required to make deliveries to or enter State facilities. The bidder must: (a) explain how it intends to ensure the security of State facilities, (b) whether it uses uniforms and ID badges, etc., (c) identify the company that will perform background checks, and

(d) the scope of the background checks. The State may require the Contractor’s personnel to wear State issued identification badges.

4. Pricing

4.1 Price Term

Pricing is firm for a 365-day period (“Pricing Period”). The first pricing period begins on the Effective Date. Adjustments may be requested, in writing, by either party and will take effect no earlier than the next Pricing Period.

4.2 Price Changes

Adjustments will be based on changes in actual Contractor costs. Any request must be supported by written evidence documenting the change in costs. The State may consider sources, such as the Consumer Price Index; Producer Price Index; other pricing indices as needed; economic and industry data; manufacturer or supplier letters noting the increase in pricing; and any other data the State deems relevant.

Following the presentation of supporting documentation, both parties will have 30 days to review the information and prepare a written response. If the review reveals no need for modifications, pricing will remain unchanged unless mutually agreed to by the parties. If the review reveals that changes are needed, both parties will negotiate such changes, for no longer than 30 days, unless extended by agreement.

The Contractor remains responsible for Contract Activities at the current price for all orders received before the mutual execution of a Change Notice indicating the start date of the new Pricing Period.

4.3 Electronic Catalog-reserved

5. Ordering

5.1 Authorizing Document

The appropriate authorizing document for the Contract will be a Purchase Order

5.2 Minimum Order

The State requests that there be no minimum order size

5.3 Order Verification

The Contractor must have internal controls to verify abnormal orders and to ensure that only authorized individuals place orders.

Delivery Delivery Programs The Contractor must explain in detail its delivery programs (e.g., standard delivery and quick-ship), including any limitations such as quantity.

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Deliveries to be made between 8:00a.m and 3:00p.m. Monday through Friday unless otherwise agreed to mutually with site Program Manager.

6. 6.2 Packaging and Palletizing

6.1 Packaging must be optimized to permit the lowest freight rate.

Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

Acceptance Acceptance, Inspection and Testing The agency will use either the acceptance process defined in Section 15, Acceptance of the Standard Contract,

7. Final Acceptance

Final acceptance language to be developed by agency.

8. Invoice and Payment

8.1 Invoice Requirements

7.1 All invoices submited to the State must include: (a) date; (b) purchase order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

8.2 Payment Methods

The State will make payment for Contract Activities via EFT

9. Additional Requirements

9.1 Environmental and Energy Efficient Products

The Contractor must provide products that meet the following environmental or energy efficient standards:

(OR)

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products.

Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio-based product label.

9.2 Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

9.3 Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the product is essential. All products containing mercury must be labeled as containing mercury.

9.4 Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Licensing Agreement The Contractor must provide a copy of any applicable licensing agreement.

9.6 Key Personnel

The Contractor must appoint a Sales Manager who will be directly responsible for the day to day operations of the Contract (“Key Personnel”). Key Personnel must be specifically assigned to the State account, be knowledgeable on the contractual requirements, and respond to State inquires within hours.

Reserved The Contractor may not remove or assign Key Personnel without the prior consent of the State. Prior consent is not required for reassignment for reasons beyond the Contractor’s control, including illness, disability, death, leave of absence, personal emergency circumstances, resignation, or termination for cause. The State may request a résumé and conduct an interview before approving a change. The State may require a 30-calendar day training period for replacement personnel.

The Contractor must identify the Key Personnel, indicate where they will be physically located, describe the functions they will perform, and provide current chronological résumés.

9.5

9.7 Non-Key Personnel

The Contractor must notify the Contract Administrator at least 10 calendar days before removing or assigning non-key personnel.

9.8 Organizational Chart

Provide an overall organizational chart that details staff members, by name and title, and subcontractors.

9.9 Project Plan

Identify the project plan and how it will be managed

The Contractor will carry out this project under the direction and control of the Program Manager.

Should include delivery