22-R-XXXX Dorm Cleaning PWS 30 Sep 21 Draft.pdf

FA3020-22-R-XXXX

PERFORMANCE WORK

STATEMENT

(PWS)

FOR

OCCUPIED & UNOCCUPIED

DORMITORY CLEANING

SERVICES

Original: 30 Sep 21

PERFORMANCE WORK STATEMENT

FOR

OCCUPIED & UNOCCUPIED

DORMITORY CLEANING

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, labor, supplies, equipment, and materials necessary to operate the Occupied and Unoccupied Dormitory Cleaning Office in support of Sheppard Air Force Base (SAFB), Texas and the Euro- North Atlantic Treaty Organization (NATO) European NATO Joint Jet Pilot Training Program (ENJJPT) Allied student residents as set forth in the Performance Work Statement (PWS) and the current AFI 32-6000, Housing Management. This contract provides cleaning services for participating Allied countries’ student residents in building 280. Rooms in building 280 have approximately 329 square feet of living area, with a private bath. Services will include Change of Occupancy Maintenance (COM) cleaning, general cleaning of the exterior of the student officer dormitory, common areas, lounge, laundry rooms, and smoke detector checks. The majority of the work to be performed will be in customer occupied rooms and consists of the following: One (1) Major Clean and one (1) Minor Clean per week. The contractor shall submit for government acceptance a detailed schedule outlining the projected daily cleaning to be performed during the week and prior to any work being performed. Requirements falling on a Federal Holiday will be rescheduled for the next duty day. The contractor will be granted access to pre-determined rooms from 0800 hours to 1700 hours on designated cleaning days.

Occupants can remain in the room during the cleaning. The only exception is if the occupant of the room requires flight crew rest. In this case, the room shall be cleaned after 1500 hours on the scheduled cleaning day. Execute work in an efficient manner by qualified personnel skilled in the trade, and in strict accordance with the contract documents and commercial standards within the industry.

1.1. Major Clean. One Major Clean is required per week as identified by the Contracting Officer Representative (COR) for occupied Allied dormitory rooms. The contractor shall vacuum carpet, sweep and damp mop all non-carpeted floors, dust, empty and dispose of trash, clean trash receptacles inside and out when foreign substances are present, replace liner, clean the kitchenette to include scrubbing the sink, entire stove, countertops and surfaces of all appliances. The contractor shall scrub the bathroom vanity/sink, bathtub/shower and commode, replace burnt out light bulbs (not including lamps), change bed linens, and make the bed. The contractor shall shampoo carpets to remove any stains, smudges, or odors, leaving the nap raised and in a dry condition. The contractor is responsible for the exchange of used linen for clean linen at building 645 (or any other linen exchange location) at least once a week and responsible to ensure the number of linen sets turned in is the same number of linen set received from linen exchange. The contractor has full responsibility for accountability for all linens. At beginning of contract, contractor will be issued and be accountable for linen sets for building 280.

1.2. Minor Clean. One Minor Clean is required per week as identified by the COR for occupied Allied dormitory rooms. The contractor shall vacuum carpet, dust, empty and dispose of trash, replace liner, spot clean the kitchenette (countertops, stovetop, and floor), clean bathroom vanity/sink, bathtub/shower and commode, and make the bed.

1.3. Change of Occupancy Maintenance (COM) Clean. The contractor shall perform a COM clean when the COR notifies contractor of a vacant room. The contractor shall ensure each room receives a thorough sanitized cleaning in preparation for an incoming occupant to include all items listed in the major cleaning as defined in para 1.1. The contractor shall ensure thorough cleaning of all appliances (interior and exterior), behind, and under refrigerator and range. The contractor shall clean tile surfaces, grout areas to remove embedded dirt and a complete cleaning, disinfecting of bathroom vanity/sink, bathtub/shower and commode area. The contractor shall remove all dirt and debris from cabinets, cupboards, and drawers, dust wood furniture and clean upholstered furniture. The contractor shall clean all mirrored, chromed, and other surfaces to show no signs of streaking or spotting. The contractor shall remove all marks, dirt, grease or any other matter from walls; all exposed vents will be free of dirt, mildew, and grime. The contractor shall shampoo carpets to remove any stains, smudges, or odors, leaving the nap raised and in a dry condition. The contractor shall dispose of all trash removed from the rooms, clean trash receptacles inside and out when foreign substances are present, and replace liner.

1.4. Laundry Room Clean. The contractor shall perform a major cleaning of the five laundry rooms once each week. The contractor shall ensure all laundry rooms are free of debris, cobwebs, and trash. The contractor shall twice each week sweep and damp mop entire laundry room floor, clean surface areas of appliances, and dispose of trash, clean trash receptacles inside and out when foreign substances are present and replace liner.

1.5. Lounge Clean. The contractor shall perform a major cleaning of the kitchen area and latrines in the lounge in building 280 once per week. Perform cleaning of the appliances (interior and exterior), kitchen area, and tables in lounge. All floor tile and hard surfaces shall be swept and damp mopped on each cleaning. The contractor shall clean tile surfaces, grout areas to remove embedded dirt. The contractor shall shampoo carpets to remove any stains, smudges, or odors, leaving the nap raised and in a dry condition. The contractor shall dispose of trash, clean trash receptacles inside and out when foreign substances are present and replace liner.

1.6. Floor Sweeping. The contractor shall clean/sweep all floors so that no dust or dust streaks remain. No dust permitted to remain in the corners, or behind doors. Baseboards, doors, walls, and equipment shall not be disfigured, scarred, or damaged during sweeping.

1.7. Damp Mopping. The contractor shall damp mop all non-carpeted floors. The contractor will remove dirt and stains not removed by sweeping or vacuuming by other methods.

1.8. Exterior Clean. The contractor shall maintain the exterior of building 280 to present a neat and professional appearance. Twice weekly the contractor shall pick up all debris and trash, clean and sweep the stairs, landings, breezeways, and sidewalks. The contractor is responsible for the removal of leaves, spills, and foreign substances in the above mentioned areas. Clean the outside common areas of building 280 two times per week on Monday and Thursday. If a federal holiday falls on Monday or Thursday contractor shall perform exterior cleaning the next duty day. The contractor shall maintain the designated recycling area in a clean and orderly fashion. The contractor shall separate and dispose of non-recycling material in a regular refuse container in the recycling area. The contractor will follow any changes to the base recycling program without any further cost to the government.

1.9. Smoke Detector Checks. The contractor shall check the smoke detectors in each room of building 280 on a quarterly basis. If a smoke detector is not operational, the contractor shall notify the COR immediately in order to generate a work order. Maintain a log and provide a copy to the COR.

2. SERVICES SUMMARY.

SS# Performance Objective PWS Para Performance Threshold SS-1 Provide a detailed work schedule to the

COR prior to the first day of the week to ensure quality/clean rooms are available, and meet the needs of the Government in a timely manner (Weekly).

1.0

Approved schedule is available and updated 100% of the time

SS-2 Perform Major room cleaning in accordance with the established times (Weekly).

1.1 Customer complaints do not

exceed 3 (5) monthly

SS-3 Perform Minor room cleaning in accordance with the established times (Weekly).

1.2 Customer complaints do not

exceed 3 (5) monthly

SS-4 Perform COM cleaning of unoccupied dormitory rooms in the UOQ (as ordered by the COR)

1.3 Customer complaint not to

exceed 3 (5) monthly

SS-5 Clean lounge and laundry rooms (Weekly) 1.4, 1.5 Customer complaints do not exceed 3 (5) monthly

SS-6 Clean outside areas (2 times per week) 1.8 100% of the time

SS-7 Smoke Detector Checks (Quarterly). 1.9 Customer complaint not to exceed 3 monthly

2.1. CONTRACT PHASE-IN PERIOD. During the first month of the contract, a larger error rate (performance threshold) is allowed for some areas to recognize normal phase-in problems for certain specific services. The figures contained in the parenthesis in the above Performance Thresholds, are the Performance Thresholds that will be used during this period and will be the basis for determining unacceptable performance and any deductions. These larger error rates apply to the original startup period only, not to option years or extension periods.

3. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will provide, without cost to the Contractor, the facilities listed below:

The contractor will be provided one dormitory room, and five housekeeping closets for storage within the building 280 complex, located on Sheppard Air Force Base. The dormitory room is approximately 329 total square feet and may be utilized for an office. The contractor shall maintain a neat appearance in and around these rooms and shall be responsible for routine cleaning and interior light replacements in these rooms during the contract performance period.

4. CONTRACTOR FURNISHED PROPERTY AND SERVICES.

4.1. Except for government furnished property, the contractor shall furnish all items and services.

4.2. The contractor shall provide for all furnished facilities routine upkeep and cleaning.

5. CONTRACTOR PERSONNEL AND MANAGEMENT.

5.1. The contractor shall provide a contract manager who shall be responsible for the performance of work. The name of this person and alternate, who shall act for the contractor when the manager is absent, shall be designated to the CO in writing. The manager must be able to speak, read, and write in the English language and shall have basic knowledge of computers.

The manager and alternate shall have full authority to act for the contractor on all daily contractual matters.

5.1.1. The contractor shall ensure employees present a neat appearance at all times while on base, and employees shall be easily identified as contract personnel by uniforms or company nametags. Contractor employees shall identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. In addition, contractor personnel shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence. All documents or reports produced by the contractor must be suitably marked as contractor products or that the contractor participated. Final determinations reside with a government official.

5.1.2. The contractor shall ensure all employees’ and contractor’s vehicles are registered, insured, and maintained in compliance with Texas laws and base directives. Contractor’s vehicles shall have the company name visible on both sides. Commercial vehicles must enter through the Missile Road gate.

5.2. CONTRACTOR CHANGEOVER. The Government reserves the right to conduct site visits in all contractor-operated facilities in conjunction with the solicitation of offers for the follow-on contract. The successor contractor is responsible for obtaining all information from the incumbent contractor necessary to permit a smooth transition without an interruption in service during the transition period. The incumbent contractor shall cooperate to the extent required to permit an orderly changeover to the successor contractor. A recruitment notice may be placed in each facility, with regard to the successor.

5.3 QUALITY CONTROL. Contracts for commercial items rely on contractors’ existing quality assurance systems as a substitute for Government inspection and testing before tender for acceptance. The Government will rely on the contractor’s assurances that the commercial items tendered for acceptance conform to the contract requirements.

5.4. QUALITY ASSURANCE. The Government will periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received in accordance with the contract. The Government may increase or decrease the number of inspections as deemed appropriate.

6. GENERAL INFORMATION.

6.1. HOURS OF OPERATION. The contractor shall perform services required under this contract during normal duty hours (0800 hours to 1700 hours), Monday through Friday, exclusive of Federal holidays. In the instance of scheduling errors or conflicts, contact COR or Contracting Office.

6.2. BASE EXERCISES. At times support will be required in any or all service areas during base exercises. The contractor shall support the activation and/or exercise of contingency plans.

The CO will initiate this effort after consultation with installation leadership.

6.3. BASE FIRE REGULATIONS: The Contractor shall comply with current Base Fire Regulations. The Contractor will report all fires, or fire damage, to the base fire department via

911. (SHEPPPARDAFBI 32.2001).

6.4. ENERGY CONSERVATION. The contractor shall use good judgment in the conservation of Government utilities. Prevailing energy conservation practices shall be adhered to and enforced by the contractor.

6.5. SAFETY. The contractor shall comply with all applicable base safety regulations.

Compliance with the American General Contractor’s Safety Manual and Occupational Safety and Health Administration (OSHA) shall also be a requirement of the contractor for this project.

6.6. COMPLIANCE WITH LAWS AND DIRECTIVES. The contractor shall comply with all applicable federal, state, and local laws and regulations including, but not limited to, Occupational Safety and Health Administration (OSHA) and National Fire Protection Association (NFPA). Compliance with OSHA and other applicable laws and regulations for the protection of employees is exclusively the obligation of the contractor. In the event that the contractor spills or releases any potentially harmful substances (including hazmat, and petroleum based fluids) into the environment, the contractor shall immediately report the incident to the Base Fire Department. The contractor shall be liable for containment and environmental cleanup of the spill or release of such substance.

6.7. RECOGNIZED HOLIDAYS. The Service Provider is not required to provide service on federal holidays, except in emergency situations. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Service Provider will be responsible for rescheduling services for the first day past the holiday observance. The holidays are:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - last Monday in May Juneteenth – 19 June Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran’s Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

7. SECURITY REQUIREMENTS FOR UNCLASSIFIED CONTRACTS:

7.1. INFORMATION PROTECTION.

7.1.1. Freedom of Information Act Program (FOIA). The contractor shall comply with DoDM 5400.07, AFMAN 33-302, Freedom of Information Act (FOIA) Program, requirements.

The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding For Official Use Only (FOUO) material. The contractor shall comply with AFI 33-332, Air Force Privacy and Civil Liberties Program, when collecting and maintaining information protected by the Privacy Act of 1974 authorized by Title 10, United States Code, Section 8013. The contractor shall remove or destroy official records only IAW AFI 33-322, Records Management Program and AFI 33- 324, The Air Force Information Collections and Reports Management Program.

7.1.2. Additional Security Requirements. Contractor shall comply with DoDM 5200.01 Volume. 1-3, AFMAN 16-1404 Volume 1 – 34, Information Security Program and AFMAN 17- 1301, Computer Security (COMPUSEC), AFSSI 7700, Emission Security; and applicable AFKAGs, AFIs, and AFSSIs for Communication Security (COMSEC); AFI 10-701, Operations Security (OPSEC) and AFMAN 17-1202, User Responsibilities and Guidance for Information Systems.

7.2. PHYSICAL SECURITY

7.2.1. Contractor Access Requirements. The contractor shall comply with all requirements and procedures IAW AFFAR 5352.242-9000, Contractor Access to Air Force Installations, and local clause, Security Requirements. Contractor employees shall comply with SAFB security requirements imposed by the Installation Commander at all times while on premises. The contractor shall obtain all necessary passes, decals, badges, or other items required for access to perform contract services. The contractor is responsible for accountability of all such media, which shall be surrendered to the Security Forces Squadron Pass and Registration Section upon completion or termination of the contract or upon termination of an individual’s employment for the contractor. If all identification is not provided, a portion of the final payment (to be determined by the Contracting Officer) will be withheld pending its submission. The contractor shall comply with all SAFB policies regarding entry to the installation, rules of the road, contingency operations compliance, and photography prohibitions. NOTE: The following criteria will serve as a guideline for denial of Defense Biometric Identification System (DBIDS) Identification Card, SAFB SFMIS 75, Visitor and Contractor Access Pass or to any contract employee seeking to gain access to SAFB. Minor deviations from this guideline are permitted when the Deputy Force Commander (DFC) and/or the 82 TRW/CC determine that the individual in question does not pose a risk to SAFB personnel. Denial of a DBIDS Identification Card may be based on any one of the disqualifying factors found in SAFB Plan 31-101, Installation Access, under criteria to serve as a guideline for denial of base access:

(1) U.S. citizenship, immigration status or social security account number cannot be verified;

(2) Barred from entry/access to any military installation or facility;

(3) The individual is wanted by Federal or civil law enforcement authorities, regardless of offense or violation;

(4) The individual has been convicted of a firearms or explosive violation within the past ten years;

(5) The individual has been incarcerated within the past ten years, regardless of offense/violation, unless released on proof of innocence;

(6) The individual has been convicted of aggravated assault or felony drug possession within the past 5 years;

(7) The individual appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity;

(8) Individuals currently within their first year of parole or probation for any offense;

(9) The individual is known to be or reasonably suspected of being a terrorist or belongs to an organization with known terrorism links/support;

(10) The Security Forces member is unable to verify the individual's claimed identity;

(11) There is a reasonable basis to believe the individual has submitted fraudulent information concerning his or her identity;

(12) There is a reasonable basis to believe the individual will attempt to gain unauthorized access to classified documents, information protected by the Privacy Act, information that is proprietary in nature, or other sensitive or protected information;

(13) There is a reasonable basis to believe the individual will unlawfully or inappropriately use an access credential outside the workplace;

(14) There is a reasonable basis to believe, based on an individual's criminal or dishonest history, that issuance of an access credential poses an unacceptable risk to SAFB;

(15) The individual has/had been barred from entry/access to a Federal installation or facility;

(16) There is a reasonable basis to believe, based on the individual's material, intentional false statement, deception, or fraud in connection with Federal or contract employment, that issuance of an access credential poses an unacceptable risk to the installation/mission;

(17) There is a reasonable basis to believe, based on the nature or duration of the individual's alcohol abuse without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB;

(18) There is a reasonable basis to believe, based on the nature or duration of the individual's illegal use of narcotics, drugs, or other controlled substances without evidence of substantial rehabilitation, that issuance of an access credential poses an unacceptable risk to SAFB;

(19) A statutory or regulatory bar prevents the individual's contract employment; or would prevent Federal employment under circumstances that furnish a reasonable basis to believe that issuance of a access credential poses an unacceptable risk to SAFB;

(20) The individual has knowingly willfully engaged in acts or activities designed to overthrow the U.S. Government by force, or

(21) Convicted of espionage, sabotage, treason, terrorism, murder, sexual assault, rape, child molestation, child pornography, armed robbery, trafficking in humans, drug possession with intent to sell or drug distribution.

NOTE: Procedures for individuals with disqualifying information:

(1) If an National Crime Information Center (NCIC)/Texas Law Enforcement Telecommunications System (TLETS) or Criminal History Check (CHC) check on a contractor employee reveals any of the above disqualifying factors, the individual will be issued an initial denial of SAFB SFMIS 75, and letter by the DFC. The individual's contract manager and 82 CONS will be notified that an NCIC/TLETS or CHC check revealed one or more disqualifying factors in the employee’s background. The individual may submit a written appeal with relevant supporting documentation to the DFC.

(2) The DFC will review the appeal and make a determination based on the matters submitted. If the appeal is granted, the individual will be issued a DBIDS Identification Card. If the DFC denies the appeal, a denial of appeal letter will be generated and signed by the DFC and forwarded to the 82 MSG/CC for final determination on the appeal. Once the 82 TRW/MSG has taken final action, the individual will be served with a notification as to the final outcome of the appeal. Contractor employees are authorized entry to the installation for the purpose of work under this contract only, and are not authorized in other facilities or areas without prior Government authorization. The contract should anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The contract will also be required to participate in the government’s in-house and web-based security training program under the terms of the contract. The government will provide the contractor with access to the on-line system.

7.2.2. Pass and Identification Items. The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non- Government owned vehicles:

a. AF Form 1199, USAF Restricted Area Badge, or a locally developed badge.

b. AF Form 75, Visitor/Vehicle Pass (DoDM5200.08V3_AFMAN31-101V3), DoD Common Access Card (CAC), (AFI 36-3026V1_IP) OR a Defense Biometric Identification System (DBIDS) card is required for employees of contracts over 6 months in length. To receive a DBIDS card, the employee must provide a Sheppard AFB Form 151 to the 82 CES Security Manager and an unexpired, valid picture identification card or other credential

(IAW DoDM5200.08V3_AFMAN31-101V3), and accomplish an Installation Access Application with favorable results on the Criminal History Check.

7.2.3. Reporting Requirements. The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements. Contractor personnel shall report to an appropriate authority, any information or circumstances of which they are aware may pose a threat to the security of DOD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

7.2.4. Physical Security. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for Force Protection Condition (FPCON) procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use.

At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

7.2.5. Internal Operating Instructions. The contractor shall develop an Operating Instruction (OI) for internal circulation control, protection of resources, and to regulate entry into Air Force controlled areas during normal, simulated, and actual emergency operations. The OI shall be written in accordance with Sheppard AFB Plan 31-101, Integrated Defense, and DoDIO- 2000.16V1_AFI10-245-O, Antiterrorism Program Implementation, and coordinated through the

ISPM.

7.2.6. Entry Procedures to Controlled Areas. The contractor shall comply and implement local base procedures for entry to AF controlled and Controlled Areas contractors will be responsible for procuring Controlled Area Training from the assigned restricted/controlled area monitors.

7.2.7. Key Control. The contractor shall establish and implement key control procedures in their quality control to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government.

7.2.7.1. Lost Keys. Lost keys shall be reported immediately to the contracting officer. The government replaces lost keys or performs re-keying. The total cost of lost keys, re-keying or lock replacement shall be deducted from the monthly payment due the contractor.

7.2.7.2. Government Authorization. The contractor shall ensure its employees do not allow government issued keys to be used by personnel other than current authorized contractor employees. Contractor employees shall not use keys to open work areas for personnel other than contractor employees engaged in performance of their duties, unless authorized by the government functional area chief.

7.2.7.3. Lock Combinations. The contractor shall establish procedures in local OIs ensuring lock combinations are not revealed to unauthorized persons and ensure the procedures are implemented.

7.2.8. Traffic Laws. The contractor and its employees shall comply with (installation) base traffic regulations. Driver Distractions: In accordance with AFI 31-218(I), Motor Vehicle Traffic Supervision, Paragraph 4-2c(3), vehicle operators on a Department of Defense (DoD) installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands–free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands–free cellular phones) while operating a motor vehicle is prohibited. Use of those devices impairs driving and masks or prevents recognition of emergency signals, alarms, announcements, the approach of vehicles, and human speech. The potential for driver distractions such as eating and drinking, operating radios, compact disc players, global positioning equipment, and so on should only be done when the vehicle is safely parked, when possible.

7.2.9. Anti-Terrorism. SAFB has an anti-terrorism program that is responsible for helping secure and protect the base and its personnel from terrorist attacks. As a contractor working on SAFB, you and your sub-contractors are required to obey all orders from Security Forces, and adhere to all security measures implemented as a result of Force Protection Condition changes (security posture changes). Additionally, you and your sub-contractors are expected to report to base security forces any suspicious activities, packages, or items you see while conducting work on SAFB. Suspicious activities could include personnel conducting surveillance of the installation, unauthorized personnel requesting access to the installation, or somebody asking a lot of questions about the base. In an effort to help familiarize you, your employees, and sub-contractors about antiterrorism, SAFB has an antiterrorism binder with all of the pertinent information for awareness training available for mandatory review at the Pass and Registration Office located at the Visitor Control Center (VCC) at the Sheppard Main Gate (building 1127) and/or Missile Road Gate (building #1405) of SAFB, Texas. Also, if needed contact the installation Antiterrorism Officer (ATO) at 676-209.

8. ENVIRONMENTAL REQUIREMENTS.

8.1. CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS (EMS):

The contractor shall perform all work under this contract consistent with the relevant policy and objectives identified within Sheppard AFB. The contractor shall provide any required monitoring and measurement information as necessary for Sheppard AFB to address environmental performance relative to the environmental goals. In the event of a nonconformance with the installation EMS, the contractor shall provide the Contracting Officer a written plan of corrective action and root cause to include the estimated completion date.

8.1.1. Compliance with Environmental Laws. The contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies, and standards related to environmental matters. The contractor shall also comply, and assure that all subcontractors comply, with all applicable specific instructions, policies, or references contained herein.

8.2. HAZARDOUS MATERIALS (HM). HM is any substance or material, in any quantity or form that has the potential to harm human health or the environment.

8.2.1. Absolutely no HM shall be brought onto Sheppard AFB until that material is authorized for use, by the Hazardous Material Management Process Team. Point of contact to initiate this process is the Civil Engineering Environmental Flight (82 CES/CEIE); building 1402, phone

(940) 676-7842. The requirements apply for all hazardous material that the user intends to bring onto government property for a particular process or application. The user will submit to the 82 CES/CEIE, through the 82 CONS Contracting Officer (CO), Safety Data Sheets (SDSs), size of container, and any other supporting documentation for each hazardous chemical or material. This information will be provided as a submittal using the AF Form 3000, to the 82 CES/CEIE for review and approval, prior to introduction of that material to Sheppard AFB. 82 CES/CEIE will be allowed 10 days for review of the contractor’s submittals. Guidance will be provided on the AF Form 3000 as to which materials will require authorization and tracking in the Enterprise Environmental, Safety, Occupational Health Management System (EESOH-MIS).

8.2.2. Contractors will also submit a comprehensive list of the above-mentioned materials to the CO. The list shall include the contract number, performance period, Safety Data Sheets, cost data per unit, and a contractor point of contact (POC) for HM matters. Should the contractor’s HM requirements change during the performance period, the contractor’s POC shall immediately notify 82 CES/CEIE of any new HM that is being requested for use. The contractor will report through the Contracting Officer to the 82 CES/CEIE on a monthly basis, all hazardous/potentially hazardous materials identified during the submittal process for use on Sheppard AFB, so that proper capture and reporting of this information can be accomplished.

8.2.3. HM shall only be stored at SAFB with approval from the HMMP Team and Base Fire Department

8.2.4. Class I Ozone Depleting Chemicals (ODC) certification. This supply/service does not require the use of Class I ODCs identified in the Air Force Policy in performance of this contract, nor does it require delivering these Class I ODCs in any items of supply or as part of any service.

8.3 ENVIRONMENTAL MANAGEMENT SYSTEM TRAINING REQUIREMENTS:

The Contractor must complete Air Force-provided initial environmental management system (EMS) awareness-level training. The awareness-level training need only be completed by supervisory personnel. The training can be obtained through The Environmental Awareness Course Hub (TEACH). The website is https://usaf.learningbuilder.com (no password is required to begin registration). The Contractor must to complete the following awareness-level training.

Environmental Management System (EMS) General Awareness GPP/Sustainable Procurement Awareness Solid Waste Recycling Awareness Storm Water Management Awareness General Environmental Compliance Awareness

Asbestos Management

Prior to beginning any work on SAFB, the Contractor shall ensure, and certify to the CO by Memorandum for Record that all on-site supervisory personnel have completed the six (6) EMS training courses. Any questions regarding TEACH training shall be addressed with the Installation Environmental Management System (EMS) Coordinator at 676-2001.

8.4. GREEN PROCUREMENT. In order to comply with Department of Defense (DOD) “Green Procurement Program (GPP)” policy, Sheppard AFB requires the use of environmentally preferable products and services in accordance with federally mandated preference programs.

These program elements include; recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environmental Executive website (http://www.ofee.gov).

8.4.1. Products and Materials. The procurement originators (82 CES/CEC for base construction or 82 CES/CEOEI for base services) shall ensure that the proper research is done to determine if there are products or materials that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/cpg) available for use in the required service or construction project. A written determination will be done for each project or service, and will be signed by the Squadron Commander or his/her designee. If products are found that meet the performance standards, are reasonably priced and available from more than one source, the procurement originator will ensure they are included in the specification and or PWS prior to solicitation. The contracting officer upon receipt of the written determination will include the applicable FAR clauses and provisions in the solicitation and final award document. The contractor shall propose and upon award use these specified environmentally preferable products and materials in the performance and or construction of the project. If it is determined that a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would still meet the performance requirements with the lowest environmental impact. Products that fall under the Environmental Protection Agency (EPA) Comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/cpg) shall meet the minimum recovered (recycled) content. Bio-based products shall be used upon issuance of the bio-based product listing from the United States Department of Agriculture (USDA) (http://www.usda.gov), if specified in the specifications or PWS during solicitation. If specified, the contractor shall purchase and use ENERGY STAR® or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

8.4.2. Storage Areas. The contractor shall keep all storage areas free of debris, refuse, spills, leaks, stains, splashes, and excessive materials. All storage areas shall be maintained in a neat, clean, and safe condition. The contractor at no additional expense to the government shall clean up any areas that incur contamination by any hazardous material or substances immediately.

Remediation may include subsequent soil analysis if directed by the government. The contractor shall store all hazardous materials in a contractor supplied trailer or storage unit, which shall be http://www.ofee.gov/ http://www.epa.gov/cpg http://www.epa.gov/cpg http://www.usda.gov/ leak proof or contain secondary containment devices. The storage unit shall be secured when contract personnel are not present.

9. APPENDICES.

A. HISTORICAL DATA

B. GOVERNMENT FURNISHED PROPERTY

C. DORM ROOM FLOOR PLANS AND WORK AREA LAYOUTS

APPENDIX A

HISTORICAL DATA - FY21 ALLIED STUDENT COUNT

Major Cleans

Minor Cleans

Vacant Cleans

Oct 301 236 3 Nov 275 316 2 Dec 231 216 11 Jan 252 213 2 Feb 183 180 6 Mar 254 319 2 Apr 319 263 5 May 235 229 15 Jun 229 288 5 Jul 295 228 11 Aug 204 261 7 Sep 244 214 2 Total 3022 2963 71 Average Weekly 58 57

Average Monthly 6

APPENDIX B

GOVERNMENT- FURNISHED PROPERTY

The government will provide the following facilities located on Sheppard AFB, TX:

BLDG 280 Corner of 3rd and I Avenue Dorm Room/Office (1) 329 Sq ft

BLDG 280 Corner of 3rd and I Avenue Storage Closet (5) 58 Sq ft each

APPENDIX C

DORM ROOM FLOOR PLANS AND WORK AREA LAYOUTS

The contractor’s work area of responsibility is located in and around building 280 on Sheppard Air Force Base. Dorm room floor plans and work area layouts for building 280 are available as needed through the COR.