22._RFQ22-1053.pdf

STATE OF CALIFORNIA

JUS 8936

(Orig. 04/2024)

DEPARTMENT OF JUSTICE

PAGE 1 of 5 Request For Quote/Offer (RFQ) Goods - Vehicles

DEPARTMENT INFORMATION KEY ACTION DATES

Purchase Requisition/RFQ #: 22-1053

Addenda #:

DOJ Contact information:

Buyer Name: Crystal Wong

Buyer Email: crystal.wong@doj.ca.gov

Buyer Phone: *working remotely, please email* *All Quote responses and questions must be delivered via email to the Buyer listed above.

RFQ Release Date: 5/7/2024; due 5:00 P.M. PST 5/21/2024

RFQ Questions Due: On-going basis prior to deadline

RFQ Answers Released Addressed as received (via eProcure or email):

QUOTE DUE DATE AND TIME (PST):

Anticipated Award Date: TBD

Product Delivery Date: TBD

Days ARO: 200

DELIVERY INFORMATION PAYMENT INFORMATION

Deliver/Ship to:

California Department of Justice Bureau of Firearms 4949 Broadway Avenue Sacramento, CA 95820 Attn: Roger Riggsby

Special Delivery Instructions:

Payment Terms: Net 45 days (non-negotiable)

VENDOR INFORMATION

*The following information must be completed by the Bidder. If any information below is not completed, including the Authorized Signature, the Quote response may be rejected and ineligible for award.

Company Name: Select if any of the below apply:

Contact Person Name: SB

Phone: MB

Address: DVBE

Seller's Permit Number:

Vendor Authorized Signature (Required):

X Date:

This RFQ cover page filled out and signed by bidder, required Conflict of Interest and Confidentiality Statement-Attachment, required if applicable Bidder Declaration Form (GSPD-05-105), required Payee Data Record Form (STD 204), required Recycled Content Certification Form (CalRecycle 74), required The bidder is required to complete and submit a Recycled Content form for the goods quoted, even if content is 0%.

Darfur Contracting Act Certification Form (DGS PD 1), required

CA DVBE Declarations (DGS PD 843), required if applicable Seller's Permit, required if applicable Applicable if charging California sales tax, award is conditional on the successful bidder having a California Department of Tax and Fee Administration (CDTFA) seller's permit, see: http://www.cdtfa.ca.gov/. Refer to the requirements set forth in: California Revenue and Taxation Code, Sections 6487, 6487.3, 7101 and 18510; and California Public Contract Code Section 10295.1.

Generative Artificial Intelligence (GenAI) Disclosure & Fact Sheet (STD 1000), required https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/gspd05-105.pdf https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std204.pdf https://www.calrecycle.ca.gov/buyrecycled/stateagency/vendored/form74guide https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/PD_1.pdf https://www.documents.dgs.ca.gov/dgs/fmc/gs/pd/pd_843.pdf https://www.cdtfa.ca.gov/ http://www.cdtfa.ca.gov/ https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=RTC&division=2.&title&part&chapter&article&nodetreepath=3 https://leginfo.legislature.ca.gov/faces/codes_displayexpandedbranch.xhtml?tocCode=RTC&division=2.&title&part&chapter&article&nodetreepath=3 https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=PCC&sectionNum=10295.1 https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std1000.pdf

(Orig. 04/2024)

DEPARTMENT OF JUSTICE

PAGE 2 of 5 Request For Quote/Offer (RFQ)

Continuation Bidder Name: Purchase Requisition/RFQ #:

22-1053

Addenda #:

BID TERMS AND REQUIREMENTS

1. By signing above, including the date of signature, the above signed bidder DECLARES UNDER PENALTY OF PERJURY under the laws of the State of California, as follows:

a. STATEMENT OF COMPLIANCE. The above signed has complied with the non-discrimination program requirements of

Government Code 12990 and Title 2, California Administrative Code Section 8103 and such declaration is true and correct.

b. The NATIONAL LABOR RELATIONS BOARD DECLARATION set forth in Paragraph 48 of the General Provisions is true and correct.

2. General Provisions and Bidder Instructions: A successful bidder offers and agrees, if this response is accepted within 45 calendar days following the quote due date, to furnish all the items upon which prices are quoted, at the prices set opposite each item, delivered at the designated point(s) by the method of delivery and within the times specified, and subject to the General Provisions and Bidder Instructions below:

· General Provisions (DGS PD 401 Non IT Commodities General Provisions (Revised 6/21/2022))

· Bidder Instructions (DGS PD 451)

3. Delivery: Final delivery, inspection, and acceptance shall be at the location described herein.

4. Late Product Delivery: This solicitation may contain a "Late Delivery" charge clause.

5. Receiving Inspection: Vehicles order for the Department of Justice will be inspected by a Department of General Services State

Inspector at the dealer's place of business. Inspection will commence within five (5) working days of notification that a vehicle is ready for inspection. Inspection will include: specification compliance, workmanship, appearance, proper operation of all equipment and systems, and that all documents are present. In the event deficiencies are detected, the vehicle will be rejected and the delivering dealer will be required to make the necessary repairs, adjustment, or replacements. Payment and/or the commencement of a discount period (if applicable) will not begin until the defects are corrected and the vehicle is re-inspected and accepted.

Completion of inspection or acceptance by the State Inspector shall in no way release the dealer from satisfying the requirements of the contract, specifications, and warranty. Deviations from the specified requirements that are detected by the inspection shall be corrected by the dealer in an expeditious manner at no expense to the owning agency.

The following documents shall be delivered to the Department of Justice with the vehicle:

(a) Completed and signed pre-delivery service checklist, including the order number and Vehicle Identification Number

(VIN);

(b) "Line Set Tickets" or "Window Sticker: showing all options installed;

(c) One (1) copy of the vehicle warranty; and

(d) One (1) Owner's Manual.

6. Shipment: For the purposes of this solicitation, only bid responses quoting F.O.B. Destination will be accepted. Responsibility and liability for loss or damage for all orders will remain with the contractor until final inspection and acceptance, when all responsibility will pass to the Department of Justice, except the responsibility for latent defects, fraud, and the warranty obligations.

The dealer will be required to deliver vehicles to the Department of Justice ship to address on page one, after receipt of Department of General Services (DGS) Fleet Inspector Approval. The supplier shall insure that each vehicle reaches its delivery point with no less than five (5) gallons of fuel in the tank. Unless pre-arranged between the dealer and the ordering agency, vehicles delivered with more than 50 miles on the odometer may be charged fifty (50) cents per mile in excess of 50 miles. This charge may be reflected on the invoice as a deduction from the order price. Vehicles delivered with more than 500 miles on the odometer will not be accepted.

https://www.dgs.ca.gov/-/media/Divisions/PD/PTCS/OPPL/Model-Language/Non-IT/NonITGeneralProvisions062122.pdf https://www.documents.dgs.ca.gov/dgs/FMC/GS/PD/DGSPD%20451.pdf

(Orig. 04/2024)

DEPARTMENT OF JUSTICE

PAGE 3 of 5 Request For Quote/Offer (RFQ)

7. Freight Charges: If there are separate freight charged delivery, these charges must be identified in the quote. Freight charges not identified in the quote cannot be billed later or separately. Bidder may be required to provide invoices for freight costs that exceed dollar threshold specified by the State.

8. Submitting Quotation: Quotes that reference a bidder's own terms and conditions or provisions will be considered non-responsive and will be rejected. Please be sure to bid on the most current version of the RFQ when submitting your response.

9. Important Note: DOJ reserves the right to increase the quantity and, based on availability, will accept a different exterior/interior color.

10. Responsible Bidder: The DOJ may require bidder(s) to submit evidence of their qualifications at such times and under conditions, as it may deem necessary. The question of whether a particular bidder is a responsible bidder may involve an evaluation of the bidder's experience, type of facility, expertise or financial resources regarding the particular items requested by the pertinent solicitation. If a bidder has been determined to be non-responsible, the quote shall be rejected.

Bidder shall have a current State of California Vehicle Dealer License. If the bidder is not the Original Equipment Manufacturer (OEM) of the vehicle being proposed, the bidder must provide, on OEM company letterhead and signed by an authorized OEM representative, documentation identifying the bidder as an authorized OEM dealer.

11. Quotation Award: Award will be made to the lowest responsible bidder excluding sales tax. Sales tax, if charged, will be added to the purchase order and based on the delivery address. For the purposes of this solicitation, contract, if awarded, will be made on the basis of "all or nothing".

12. New Equipment: All equipment to be provided in response to a State of California solicitation shall be new and latest model in current production. USED, SHOPWORN, DEMONSTRATOR, PROTOTYPE OR DISCONTINUED MODELS ARE NOT

ACCEPTABLE.

13. Cash Discounts: Cash discounts will not be considered when evaluating quotes for award purposes. However, cash discounts may be offered and taken when DOJ processes invoices within the time frame specified on the bidder's invoice.

14. Contract's Confidentiality Statement: All financial, statistical, personal, technical, and other information relating to the State's operations, which are designated confidential by the State and made available to the contractor in order to carry out this contract, shall be protected by the contractor from unauthorized use and disclosure by the observance of the same or more effective procedural requirements as are applicable to the State. The identification of all such confidential data and information as well as the State's procedural requirements for protection of such data and information from unauthorized use and disclosure will be provided by the State in writing to the contractor. If the methods and procedures employed by the contractor for the protection of the contractor's data and information are deemed by the State to be appropriate, such methods and procedures may be used, with the written consent of the State, to carry out the intent of this paragraph. The contractor shall not be required under the provisions of this paragraph to keep confidential any data or information that is or becomes publicly available, is already rightfully in the contractor's possession, is independently developed by the contractor outside the scope of this contract, or is rightfully obtained from third parties.

15. California Disabled Veteran Business Enterprise (DVBE) Program Requirements: The State has established goals for DVBEs participating in State contracts. If applicable, please review the DVBE program requirements which include the DVBE incentive.

For the purposes of this solicitation, the DVBE program requirements are waived, but the DVBE incentive applies.

16. Small Business (SB) Certification and Regulations: The SB regulations, located in the California Code of Regulations (Title 2, Division 2, Chapter 3, Subchapter 8, Section 1896 et. Seq.), concerning the application and calculation of the SB preference, SB certification, responsibilities of SB, department certification, and appeals can be viewed here. For those without Internet access, a copy of the regulations can be obtained by calling the Office of Small Business and DVBE Services (OSDS) at (916) 375-4940.

Completed certification applications and required support documents must be submitted to the OSDS no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. SB/NVSA claiming the small business preference must possess certification by California prior to the day and time bids are due. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

(Orig. 04/2024)

DEPARTMENT OF JUSTICE

PAGE 4 of 5 Request For Quote/Offer (RFQ)

17. Non-Small Business Subcontractor Preference: A 5% bid preference is now available to the non-small business claiming 25% California certified SB subcontractor participation. If applicable, claim the preference in the box on the first page of this solicitation.

If claiming the non-small business subcontractor preference, the Bidder Declarations form above must list all of the California certified small businesses with which you commit to subcontract in an amount of at least twenty-five percent (25%) of the net bid price. All certified small businesses must perform a "commercially useful function" in the performance of the contract as described in Government Code Section 14837 (d)(4).

18. Small Business Nonprofit Veteran Service Agencies (SB/NVSA): SB/NVSA prime bidders meeting requirements specified in the Military and Veterans Code Section 999.50 et. seq. and obtaining a California certification as a small business are eligible for the 5% small business preference. If applicable, claim the preference in the box on the first page of this solicitation.

The following are not applicable if the boxes are not chosen:

19. N/A- (Buyer only) Inquiries/Questions: Questions must be received by the date indicated on the front page of this RFQ.

20. X N/A- (Buyer only) Specification Requirements: Substitution of the goods as specified in this RFQ is not acceptable.

(Orig. 04/2024)

DEPARTMENT OF JUSTICE

PAGE 5 of 5 Request For Quote/Offer (RFQ)

Addenda #:

Please provide 'Unit Price(s)' in the quotation sheet below.

Important Note: It is recommended that suppliers utilize the state's own quotation sheet below; however, if a supplier chooses to utilize its own quotation it must not contain any additional terms and conditions or substitutions of products.

Item #

Qty

Unit Goods/ Product Code/

MFR Part #

Description

Unit Price

Extension

1 2 EA 2024 or newer Nissan Pathfinder

Interior color: Charcoal (both) Exterior colors:

(1) Glacier white

(1) Gun metallic

2 2 EA All weather floor mats

3 2 EA Alarm with impact sensor

4 2 EA Window tint:

35% front; 5% rear

5 2 EA DMV documentation fee

6 2 EA CA tire fee

Taxable Sub-Total:

Tax Rate % (percentage rate) Based on shipping location

Refer to California Department of Tax and Fee Administration

Tax: $0.00

Shipping:

Other Non-Taxable Items:

GRAND TOTAL:

https://www.cdtfa.ca.gov/taxes-and-fees/rates.aspx

BID TERMS AND REQUIREMENTS