22-2911_95pct SOW_04Apr24.pdf

STATEMENT OF WORK

95% DESIGN

Project Title: Construct New Mobile Optics Facility at Santa Ynez Peak

Project Location: Vandenberg Space Force Base (SFB), CA

Base Project Number: XUNL 22-2911

Date: 04Apr24

1.0 INTRODUCTION

The Architect-Engineer (A-E) shall conduct field investigation and prepare a complete and usable 95%

Design with all relevant design contract documents for the Government. This Statement of Work (SOW) sets forth the requirements for a full 95% Design delivery method for this effort at Vandenberg SFB, CA.

The A-E is to provide the government with an engineering design for the new Mobile Optics Facility at

Santa Ynez Peak.

1.1 CURRENT SITUATION:

The project site is located 0.6 miles west of Santa Ynez peak along forest route 5n12. west Santa Ynez peak communications site is located on a peak in the Santa Ynez mountains about 2000’ northwest of

Santa Ynez peak on the Santa Barbara ranger district, Los Padres national forest, Santa Barbara County, state of California, in se ¼ ne ¼ section 11, t. 5 n., r. 30 w., San Bernardino meridian, at approximately latitude 34° 31’ 49.21” north, longitude 119° 59’ 9.43” west. The elevation at west Santa Ynez peak communications site is approximately 4127 feet above mean sea level (msl) and the area for development is approximately one acre in size. The 2 ROPS mission flight needs a place to store the mobile optics-tracking mount.

2.0 SCOPE OF WORK

The A-E shall perform the services described in this document.

2.1 GENERAL DESCRIPTION OF PROJECT

The A-E shall investigate, research and propose a solution to bring the below issues up to code compliance and to meet all base, state, federal, and user requirements and standards. This is not a description of construction, rather a statement of performance. The A-E shall review the existing site and develop a 95% design that researches the current situation and provides a report with sufficient information to allow a solution to meet these performance requirements with sufficient information to perform a Cost Analysis, Design Analysis, Environmental Analysis, and Design Specifications. The A-E shall provide a minimum of three (3) potential alternatives, as well as explain the consequences of “Do

Nothing/Status Quo”. Alternatives shall be provided before the 35% concept design and the final chosen alternative shall be developed into the 35% design. The A-E’s scope includes, but is not limited to, all research, investigation, and design to:

2.1.1 The existing storage area will be demolished and rehabilitated as detailed below.

2.1.2 The existing storage area will be replaced with new CMU housing structure with minimum inside dimensions of 30’ x 30’. An inside height of 20 feet is required for a Spyder Crane to be installed.

In addition, the facility would house the Long-Range Mobile Optics Trailer, two telescopes, an operator area, and a crew break area. The A-E shall include remediation/cleanup plan for diesel spill under existing building foundation.

2.1.3 The new storage facility shall have a concrete driveway between the new storage facility and the existing concrete pad. The new storage facility pad shall be able to support 20,000 lbs.

2.1.4 The new storage area shall have a roll-up bay door with interior and exterior controls (minimum dimension 16’ x 12’ roll-up bay door).

2.1.5 The new storage area shall have floodlights on front exterior.

2.1.6 The new storage area shall have separate personnel door on side with stoop & light.

2.1.7 The new storage area shall have 100A 3-phase power connector for the tracking mount.

2.1.8 The new storage shall have overhead industrial work lighting inside and standard electrical outlets throughout.

2.1.9 The new storage area shall have insulated walls and ceilings. The new facility will also need to be able to support the use of a Spyder Crane system.

2.1.10 The new storage area shall have Cable Entry Point in the front of the building.

2.1.11 The new storage area shall have sloped roof for drainage.

2.1.12 Contractor shall investigate and determine the electrical demand for the new building and determine the size/quantity of electrical equipment needed to meet requirements for the new building.

2.1.13 Contractor shall provide an HVAC system to maintain temperature above 66°F and provide ventilation as per UFC.

2.1.14 Contractor shall provide security alarm system for the new building to meet code requirements.

The new security alarm system should be able to be added onto the security alarm system present at the existing facility on site, depending on compatibility with the existing system.

2.1.15 Contractor shall provide a lightning protection system to meet code requirements.

2.1.16 Contractor shall provide a Fire Alarm/Smoke Detection system for the new building to meet code requirements. The new Fire Alarm/Smoke Detection system should be able to be added onto the

Fire Alarm/Smoke Detection system present at the existing facility on site, depending on compatibility with the existing system.

2.1.17 Trenches, if required, will be resurfaced with pavement and finished to match existing.

2.1.18 Concrete equipment pads will be required for mounting pad mounted switchgear.

2.1.19 Contractor shall provide Class III Cost Estimation in PACES software format and pdf.

2.1.20 Contractor shall obtain an Air Force (AF) Form 103 Base Civil Engineering Work Clearance

Request (a.k.a. dig permit) and all required signatures.

2.1.21 Contractor shall perform site investigations to verify actual site conditions.

2.2 GENERAL DESIGN REQUIREMENTS

The A-E is responsible for researching and implementing all applicable codes, standards, laws, etc. that pertain to the project.

(1) All designs shall comply with DoD Unified Facility Criteria (UFC), Unified Facility Guide

Specifications (UFGS), and the Vandenberg SFB Installation Facilities Standards which may be found on the Whole Building Design Guide (WBDG) website or by contacting the Civil

Engineer Squadron Project Manager (PM).

(2) It is the responsibility of the A-E to review, research, and incorporate a requirements, specifications, and guidance from the WBDG.

(3) All designs shall comply with local, state (California) Standards, Federal standards included but not limited to those outlined in the local specifications and Presidential Executive Orders.

(4) All designs shall research and comply with all applicable DoD Instructions, Air Force

Instructions, Engineering Technical Letters (ETL), 30SW Instructions (SWI), etc.

(5) As applicable, the A-E shall apply and comply with VSFB Specifications 01 00 00 and 01 57

20, which apply to A-E contracts as well as construction.

(6) The A-E shall ensure all equipment, mechanical, electrical, architectural elements, etc., meet all applicable codes, standards, etc.

(7) Facility(ies) will be designed as permanent construction in accordance with the DoD Unified

Facilities Criteria (UFC) 1-200-01, General Building Requirements and UFC 1-200-02, High

Performance and sustainable Building Requirements. This is a mission critical facility. This project will comply with DoD Minimum Antiterrorism Standards for Buildings requirements per UFC 4-010-01.

(8) Whenever two codes conflict, the more stringent code shall apply. In any case where a conflict is found, the A-E shall document it in writing to the Contracting Officer (CO) for clarification.

(9) Primary technical service shall be performed by individuals who are credentialed members of architectural, planning, science, and engineering professions. Disciplines include, but are not limited to, fire protection engineers, architects, landscape architects, interior designers, engineering disciplines typically associated with design and construction, cost estimators, specification writers/editors, technical writers, graphic artists, Geographic Information

Systems (GIS analysts, planners, urban designers, economists, and financial analysts.

Generally, a credentialed professional (a) is licensed (e.g., registered professional engineer) to practice in the state where a facility is located and (b) commands the necessary expertise, un terms of knowledge and experience, to undertake the specified task to be identified at the task order level. A minimum of one Leadership in Energy and Environmental Design (LEED)

Accredited Professional (AP) is required.

2.2.1 General Naming Convention Requirements

The contractor shall comply with the most current email and document naming conventions provided by the Government. These naming conventions may change during the life of the contract and the Contractor will be expected to utilize any updates after notification of such changes.

2.2.2 ENVIRONMENTAL REQUIREMENTS

(1) Investigate, design, and meet any requirements for work.

(2) Construction General Permit and Storm Water Pollution Plan (SWPPP) required for site disturbance over 1 acre.

(3) Low Impact Development (LID) standards shall be applied per United Facilities (UFC) 3-

210-10.

(4) Meet requirements as defined in the AF Form 813 (if applicable), AF Form 332, and

Environmental Specification Section 01 57 20.

(5) Field investigation work may require AF Form 103 Work Clearance Request, see 01 00 00

General Requirements for more information.

(6) The A-E shall include remediation/cleanup plan for diesel spill under building foundation.

The existing storage area to be reassessed for possible further remediation to ensure that the site is returned to its pre-developed conditions.

(7) The A-E shall ensure design deliverables include all required details and information required to satisfy all Environmental Impact Analysis Process (EIAP) regulations and requirements.

This includes, but is not limited to AF813, draft Environmental Analysis (EA), permits, and consultations. A-E is not responsible for completing these consultations and for submitting permits. A-E is responsible for providing draft permits and all required information required to complete the permitting process.

(8) The A-E shall work in coordination with the 30 CES Installation Management Flight

(30CES/CEIEA) during the review process described below to ensure that required details are built into the project and communicated properly.

(9) During review period, A-E shall conduct stakeholder meeting(s) with 30 CES/CEIEA personnel and/or focused sessions with Subject Matter Experts (SMEs) to address specific requirements, as appropriate. This will ensure the project avoids or minimizes environmental impacts and includes all information required to satisfy the EIAP. A-E shall design the project with the construction phase in mind and take into account real world requirements to avoid significant modifications after the 95% design is complete.

(10) The A-E shall update deliverables and resolve all comments throughout the design process to achieve satisfactory deliverables. A-E shall track and note all changes made between reviews using written list, bulleted form and/or other CO approved method.

Contractor shall highlight on figures/plans any updates, which are made between review periods.

(11) Design deliverables shall include (see Spec 015720 for additional details): ESRI ArcGIS shapefile or file geodatabase shapefiles showing locations of project areas, including all of the impact areas depicted in the deliverables (e.g. vertical and horizontal actions, locations of power poles, borings). Contractor shall include one or more attributes that uniquely identify each element in the feature class to identify the feature represented (e.g. a power pole number for each power pole).

(12) Plans shall be in compliance with the Final Map and Drawing Standards for the South

Pacific Division Regulatory Program dated February 10, 2016 or most recent version of standards (https://www.spd.usace.army.mil/Missions/Regulatory/Public-Notices-and-

References/Article/651327/updated-map-and-drawing-standards/)

(13) Environmental requirements to be analyzed and conceptually designed include, but are not limited to:

• Specifications for any generators to be replaced/installed

• Noise footprint, if required https://www.spd.usace.army.mil/Missions/Regulatory/Public-Notices-and-References/Article/651327/updated-map-and-drawing-standards/ https://www.spd.usace.army.mil/Missions/Regulatory/Public-Notices-and-References/Article/651327/updated-map-and-drawing-standards/

• Work to existing buildings to include wall penetration locations and/or description of facility components to be removed/updated

• Temporary and permanent impact areas

• Vertical impact dimensions (above and below ground)

• Ground penetration (holes, trenches, boring, etc.) to include approximate depth

• Above ground features to include height

• Horizontal impacts (across landscape)

• Ingress/egress access routes

• Staging

• Areas required for mitigation (if needed after working with 30 CES/CEIEA)

• Overlap with jurisdictional waters and wetlands (locations of waters/wetlands will be collected by 30 CES/CEIEA and submitted as GIS shapefiles to contractor for incorporation into drawings)

• Within jurisdictional waters and wetlands, provide the following information:

• Volume of dredged material in cubic yards for the following categories:

• Rock Slope Protection (RSP) & Rip-rap

• River Rock

• Concrete

• Stumps/Root Wads

• Soil/Dirt/Sand/Silt

• Structures

• Volume of discharged/fill material in cubic yards

• RSP & Rip-rap

• River Rock

• Concrete

• Stumps/Root Wads

• Soil/Dirt/Sand/Silt

• Structures

• Provide acreage of temporary (e.g. temporary access road) and permanent (e.g. rip rap placement)

• Provide detailed description of specific project activities related to fill or excavation of any jurisdictional wetlands or waters and those activities outside these areas as well.

• Provide a full technically accurate description including type of fill, area of disturbance within jurisdictional wetlands or waters.

• Full description of any required water diversion requirements (please keep in mind that project may be completed during any time of year unless specified otherwise)

• Location of wetland/water mitigation area, if required after consultation with 30

CES/CEIEA

2.3 GENERAL ANALYSIS OF ALTERNATIVE REQUIREMENTS

The A-E is responsible for developing all Course of Actions plus the “status quo” alternative. All alternatives shall be developed to meet the NEPA AF 813 requirement.

2.4 APPLICABLE DOCUMENTS

The A-E shall identify and comply with all applicable federal, state and local statutes including but not limited to:

• Air Force/ Military instructions, manuals, handbooks, regulations, guidance, and policy letters

• Executive Orders

• Unified Facilities Guide Specifications (UFGS)

• Whole Building Design Guide (WBDG)

• American Petroleum Institute Codes

• National Association of Corrosion Engineers

• National Fire Protection Association

• Steel Structures and Painting Council

• National Electrical Code, NFPA No. 70

• National Electric Safety Code (ANSI C2)

• Uniform Fire Code

• National Fire Protection Association (NFPA 101) Life Safety Code

• Occupational Safety and Health Administration (OSHA) regulations

• Environmental Protection Agency regulations, and

• International Building Code (IBC)

• International Mechanical Code (IMC)

• Mechanical systems – ASHRAE and SMACNA Standards

• International Plumbing Code (IPC)

• ANSI B31.8 (1968) and B31.8b (1969) Gas Transmission and Distribution Piping Systems

• All Applicable UFC including but not limited to o UFC 1-200-02 High Performance And Sustainable Building Requirements o UFC 3-400-01 Energy Conservation o UFC 3-600-01 Fire Protection Engineering for Facilities o UFC 4-010-01 DoD Minimum Antiterrorism Standards for Buildings

• Applicable Federal, DoD and AF regulations and policies

• Energy Policy Act of 2005

• Applicable State, City, and County codes and regulations

• The latest Vandenberg SFB Electrical Guidelines

• Manual of Uniform Traffic Control Devices (MUTCD)- Military, Federal, State

The A-E shall utilize all changes and amendments in effect on the date of issuance of the contract. It is the A-E’s responsibility to identify and comply with all applicable and relevant requirements.

2.5 MONITORING REQUIREMENTS

Any and all monitoring (including but not limited to unexploded ordinance (UXO) monitoring, biological monitoring, and avoidance of biologically or culturally sensitive areas) is the responsibility of the A-E.

This may be required based on what is described in the AF Form 103 and AF Form 332. It is the responsibility of the A-E to follow all the proper requirements when performing investigative and research activities. 30CES may be able to provide some assistance with monitoring but this does not relieve A-E of responsibility.

2.6 PROPOSAL

2.6.1 Project Orientation Visit

Prior to negotiations and delivery order award, the A-E is urged and expected to inspect the site location where design will occur, so as to satisfy itself of the local conditions, character, quality, and quantity of materials or obstacles to be encountered, insofar as this information is reasonably ascertainable from an inspection of the site, including all exploratory work done by the Government.

2.6.2 Site Visit

The A-E shall peform a site visit with appropriate staff and prepare a List of Exisiting Deficiencies related to the project.

2.6.3 Design Criteria

The A-E shall obtain design criteria from the Space Force (SF) PM, using agency, and other base officials and prepare a List of Construction Requirements and Pre-Design Cost Estimate for the project.

2.6.4 Environmental Reports

The A-E shall obtain any existing asbestos, lead-based paint, polychlorinated biphenyls (PCBs), or underground storage tanks (USTs) reports from the SF PM or other 30 CES representatives pertaining to the project. These are provided as available and are not necessarily reflective of current conditions. If unavailable, the contractor shall identify if asbestos, lead-based paint, polychlorinated biphenyls (PCBs), or underground storage tanks (USTs) reports are required.

2.7 AE TECHNICAL PRE-AWARD SUBMITTAL

After project orientation visit the A-E shall submit their Technical Approach Proposal and Fee Proposal.

2.7.1 Technical Approach Proposal Submittal

The A-E shall submit for approval a technical Approach Proposal for each project. This document is required to ensure that the A-E understands the objective of the project. It is intended to supplement the scope of work detailed in this document and will not replace it. Whenever there is a conflict the more stringent requirement shall apply unless expressly and formally directed by the CO. The Technical

Approach Proposal will be evaluated before the Fee Proposal. The A-E shall re-submit the Technical

Approach if the TAP does not meet the SOW. The Technical Approach Proposal shall include, at a minimum, the following:

1. List of Existing Deficiencies

2. List of Construction Requirements

3. List of Projected Drawing Sheets

4. List of Constraints

5. List of assumptions

6. List of Exceptions

Once the Technical Approach Proposal has been approved by 30 CES, the A-E shall not alter the

Technical Approach Proposal in any way, unless expressly directed by the Contracting Officer via written notification.

2.7.2 A-E Fee Proposal

After the Project Orientation Visit, the A-E shall submit along with the Technical Approach Proposal

Submittal, the CO will request the A-E submit a fee proposal on the attached A-E Fee Proposal form, to be followed by negotiations, (if applicable) and task order award. The Contractor shall follow contracting disciplines/rates. The SF PM will not evaluate the Fee Proposal until acceptance of the Technical

Approach Proposal.

2.7.3 SUBMITTALS AND RFI’S: Submit all proposals to the Contracting Officer (CO) and

Contracting Specialist (CS) listed below. Post award submittals, records, evaluations, documentation, and any other correspondence shall be sent to

XUNL222911MobileOpticsStorageSantaYnezPeak@groups.af.mil. All emails and attached documentation must comply with the naming conventions and format in paragraph 7.0 below.

3.0 POST AWARD:

3.1 FIELD INVESTIGATION

After contract award, the A-E shall conduct additional field investigation as needed that will include, but is not limited to, the following:

• Record Drawings

The A-E shall research any available electronic and/or hard copy information from the Government

Record Drawing Vault that pertains to the project. The A-E shall not rely on the accuracy of the reference information and must conduct independent site verification of all conditions.

• Verification of Existing Conditions and Site Surveys

Use of existing condition data provided by the Government conveys acceptance and as such does not relieve the A-E of liability associated with performance as the Designer of Record. The A-E shall be solely responsible for verification and validation of existing conditions, coordination of existing conditions in parallel with proposed requirements, and above and below-grade condition assessment. The

A-E shall visit each site and facility to verify existing conditions that are significant to the project.

Additional site visits may be required as necessary. The A-E shall perform instrument surveys, as required. All site visits shall be coordinated with the CO and PM.

• Environmental Surveys

If applicable, the A-E shall prepare, using individuals certified for asbestos, lead-based paint, polychlorinated biphenyls (PCBs), and underground storage tanks (USTs) identification, up-to-date surveys identifying all asbestos, lead-based paint, PCBs, and USTs pertaining to each project. Existing mailto:XUNL222911MobileOpticsStorageSantaYnezPeak@groups.af.mil environmental surveys obtained from the Government PM shall be used only as a template for updating.

Environmental surveys shall be included in the proposed cost.

• Hazardous Materials Surveys

Where applicable, the A-E shall perform an Asbestos Survey and Lead Based Paint Survey. This information shall be reviewed and a Hazardous Materials Abatement Plan produced to address these hazardous materials, if found. The A-E shall conform to the requirements of Vandenberg SFB

Environmental Specifications 01 57 20.

• Subsurface Features

Unless determined by the scope of work, the A-E is not required to perform excavation or other physical labor in connection with location of underground utilities, conduits, pipelines, or other subsurface features; however, if this is necessary for verifying existing conditions, the A-E shall request assistance from the Government PM in identification of these subsurface features.

• Coordination

The A-E is responsible for design coordination with the CO and PM, using agency, facility managers, and other base officials.

• Surveying/GIS Files

This project includes surveying and GIS data collection. The A-E shall provide results that include surveying and/or GIS data collection, provided in GIS formats according to the formats designated in

Vandenberg SFB Specification Section 01 00 00. This is in addition to any other report or files generated by the survey work.

3.2 COMPUTER – AIDED DRAFTING (CAD)

The A-E shall prepare and submit CAD drawing files and GIS files with each of its design submittals. All projects that include surveying and/or GIS data collection must provide results in CAD/GIS formats according to the formats designated in Vandenberg SFB Specification Section 01 00 00. The A-E shall use the XUMU (or equivalent) project number as the CAD project number.

• Electronic Media

3.2..1 The A-E shall ensure to submit the electronic files including all drawing files, X-REFS, and images for the project, including PDF and DWG versions.

3.2..2 The A-E shall ensure the electronic drawings are in compliance with the VSFB CAD Standards.

Coordination of the drawings with the 30CES Design Vault is required.

3.2..3 The A-E shall submit the electronic drawings on CD-ROM or DVD.

3.2..4 The A-E shall ensure the electronic drawings are readable by AutoCAD, using Microsoft

Windows format, without any additional hardware or software.

3.2..5 The A-E shall label their disks and their cases with a minimum of A-E firm name, project number, project title, percentage designed, CUI, and the Government PM.

3.2..6 Design drawings and other files for projects become US Government property and shall become part of the 30 CES drawing records or used by the US Government.

• Drawings

The A-E shall submit the required size, media, and number of sets as specified in the table of deliverables for each submittal. The A-E shall consecutively number all sheets. When half size (17”x22”) (ANSI Size

C) drawings are referenced, the Contractor may substitute a larger size drawing at the approval of the PM.

• CAD Project File List

The A-E shall submit a CAD Project File List. The CAD Project File List is a document that describes all of the files in a project. The A-E shall ensure the CAD Project File List includes the following specific information.

3.2..1 A description of the project

3.2..1.1 Project number and title (if multiple projects, list all).

3.2..1.2 Any related projects.

3.2..1.3 Percentage designed.

3.2..2 A description of the project development 3.2..2.1 List of drawing numbers from record drawings or Base Comprehensive Plan tabs that were used to create the drawing files.

3.2..2.2 Type of site surveys or investigations performed.

3.2..2.3 Site conditions that differ from above drawings.

3.2..3 Drawing files

3.2..3.1 File names.

3.2..3.2 Descriptions.

3.2..3.3 Files referenced.

• CAD Compliance

The A-E shall ensure that all submittals meet the CAD requirements of the Vandenberg SFB

Specification Section 01 00 00. The A-E shall submit a batch check result with all submittals on the

CD/DVD’s.

It is recommended that the contractor send a qualified CAD representative to attend a 1-hour orientation briefing class covering the use of the VAFB CAD Standards.

1. The CAD Representative shall be experienced in AutoCAD. In addition to the CAD representative, the Contractor Project Manager or Design Architect-Engineer may also attend the

VSFB CAD Standards Orientation Briefing to become familiar with the CAD requirements.

2. The VSFB CAD Standards Orientation Briefing may be taken during the Project Orientation Visit or during field investigations, but should be completed prior to the 35% Design Submittal.

3. The VSFB CAD Standards Orientation Briefing must be scheduled with the Air Force CAD

Manager at least 1 week in advance. Upon class completion, the Contractor Project Manager shall notify the Air Force Project Manager of class completion.

4. The Contractor shall obtain all Vandenberg SFB manuals and the CD-ROM package from the Air

Force CAD Manager during the VSFB CAD Standards Orientation Briefing.

5. The Contractor may request additional VSFB CAD Standards Orientation Briefings. These will be performed as available.

3.3 NON-GRAPHIC DOCUMENTATION

The A-E shall use a computer to produce all non-graphic documentation as follows:

3.3..1 All word processing documents shall be submitted as .docx format. A word processing program other than MS Word may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure. All word processing documents must use 11-point Times New Roman as the font.

3.3..2 All spreadsheet applications shall be submitted as .xlsx format. A spreadsheet program other than MS Excel may be used, but the files must be saved in the correct format and the A-E must ensure that the documents are saved without loss of data or structure.

3.3..3 Non-graphic documentation requirements may change at any time during the design for the convenience of the Government.

3.4 AF FORM 103 WORK CLEARANCE REQUEST

The A-E shall adhere to all 30 CES Work Clearance Request Requirements. These can be found on the

AF Form 332 and the AF Form 103 (completed by the A-E). The Base CES Customer Service (Building

11439) will assist the A-E with efforts to fully complete the Base Civil Engineering Work Clearance

Request (AF Form 103). The Base CES/CEO will assist in locating underground utilities and issue the AF

Form 103 to the A-E. It is the A-E’s responsibility to have a completed and approved AF Form 103 prior to beginning any construction activities including clearing, laydown, mobilization, grubbing, exploratory geophysical work, etc. Coordination of the AF Form 103 requires a physical presence to carry the document around to multiple agencies on VSFB for coordination. See 01 00 00 and 01 57 20 for more detail.

4.0 DESIGN PHASE

The A-E shall complete development of plans and specifications in accordance with defined levels of effort necessary to complete 95% design drawings (both electronically and in hard copy) for retention by the Government. The A-E shall be responsible for implementation, research, coordination, and execution of all regulatory reviews, ensure technical adequacy of the 95% design, and provide quality control of all phases of the contract. Any real or intellectual property provided to the A-E is for reference and design coordination use only, may not reflect project design conditions, and shall not be assumed to meet all specifications or CAD standards. The A-E is responsible for all research, interviews, and investigation required for the project.

4.1 PROJECT

The A-E shall accomplish this project as agreed upon by the Base civil engineers (CE) and production staff. All telecoms and meetings shall be coordinated by the A-E with the CO and PM. The A-E shall submit meeting minutes within 2 working days after each teleconference or in-person meeting.

4.2 KICKOFF MEETING/CHARRETTE

The A-E shall attend a design “Charrette” on the day of or the day of the kickoff meeting. The design

“Charrette” will allow the Government and/or A-E to discuss any specific concerns not previously addressed. The “Charrette” may be combined with the Kickoff Meeting at the discretion of the CO and P

4.3 DESIGN REVIEW CONFERENCES

The A-E shall attend two scheduled design review conferences: the 65% Design Review Conference and

95% Design Review Conference. Additional conferences will be necessary only if there are issues that cannot be resolved by telephone, as determined by the CO. The design review conferences will be held at

Vandenberg SFB to accomplish the following:

4.3..1 Review design progress.

4.3..2 Provide guidance and design criteria.

4.3..3 Ensure that design criteria and regulations are met.

4.3..4 Discuss and resolve design review comments from the Government.

4.3..5 Prepare a handout and provide a short presentation to the government giving a quick overview of the design similar to the information included in the Executive Summary.

4.4 DESIGN ANALYSIS SUBMITTAL REQUIREMENTS

In addition to the requirements of applicable UFC’s, the A-E shall include the following, at the minimum, in each design package:

4.4..1 Table of Contents

4.4..2 Executive summary with statement of work and all modifications.

4.4..3 Minutes and sign-in sheets of all meetings pertaining to the development of the design.

4.4..4 Previous government review comments and A-E responses.

4.4..5 All appropriate Engineering Calculations.

4.4..6 Design Drawings. All electronic copies design drawings shall be provided in PDF, AutoCAD, and GIS formats. The AutoCAD drawings shall comply with VSFB CAD Standards.

4.5 35% DESIGN SUBMITTAL

The A-E shall provide a narrative design approach detailing a thorough understanding of the design effort required, without restating the provided design that includes an understanding of the design process, and applicable documents, codes, UFCs and disciplines with the proposal package. The narrative, combined with any provided concept, current or old design, and any documentation from the Charrette will be the

35% design. This submittal shall include all details to ensure a full environmental/regulatory review by

30CES Installation Management Flight. The 35% Design shall include a list of expected Specification

Sections that are anticipated; this list does not represent a final list, but allows for initial coordination.

The 35% submittal shall include, at a minimum:

• Project Narrative -- including provided concept (if applicable), current or old design, and

Charrette documentation

• Design Analysis

• Cost Analysis

• Sufficient Information to perform an Environmental Analysis (AF 813)

• Concept Drawings

• GIS Files: These files shall be in separate files/layers:

• Existing underground and overhead power distribution line placement

• Access roads (if applicable) for both new construction and demo

• New underground and overhead power distribution line placement (if applicable)

• Staging areas

• List of Specifications – this is not exhaustive, and should allow for initial coordination. The following Vandenberg SFB Standard Specification Sections shall be inserted into the

Specifications for all projects:

• Section 01 00 00 General Requirements

• Section 01 44 00 Contractor Quality Control

• Section 01 57 20 Environmental Requirements

4.5.1 RESUBMITTALS

The A-E may be required to resubmit the 35% Design Submittal if after review, the Government determines the submitted design does not meet the requirements set forth in the contract for the

35% Design Submittal, if major scope items have not been addressed or if it contains sufficient errors that a 35% Design Submittal could not be achieved without major revisions, as determined by the Government. Any submittal that upon review by the Government has technical errors or omissions will be rejected and shall be required to be resubmitted within 2 week of design rejection. Each resubmittal shall be labeled as “35% RX” with X being the corresponding resubmittal number.

4.5.2 65% DESIGN SUBMITTAL: The 65% Design Submittal shall be representative of a 100% complete design and include all major scope items from the Contractor. The 65% designation does not mean a 65% complete design. Rather, it denotes a milestone requiring design review.

This submittal shall include all details to ensure a full environmental/regulatory review by 30CES

Installation Management Flight. The Contractor shall prepare the 65% Design Submittal that will include the following:

4.5.3 Design Analysis: The Contractor shall prepare the 65% Design Analysis by documenting the decision-making process. The Design Analysis shall include the following at a minimum:

• Table of Contents: The A-E shall provide a table of contents. All pages of the Design

Analysis including the appendices shall have a uniform numbering system. The first page of each section and appendices should be included at a minimum.

• Executive Summary: The A-E shall provide a written narrative overviewing the project scope and key project information. The Executive Summary shall be at the front of the

Design Analysis. It shall also be provided as a separate PDF file on the submitted discs. The executive summary shall be usable to explain the scope of the project and general level of disruption and impact to base and surrounding locations.

• Investigation Report: The A-E shall provide a written narrative summarizing all investigative, research and survey work performed to complete the design. This narrative shall include when it was accomplished, where it was performed and what the relevant result of the work. This section is only a narrative and the supporting data and reports shall be in the Engineering Data section.

• Written Explanation of Major Design Decision: The A-E shall provide a written narrative describing key design decisions and discussing the engineering reasons behind these. Each decision shall be in its own paragraph or subsection. The discussion shall include at a minimum why the decision was needed, the decision itself, what the main alternative(s) were, and what code/engineering led to the choice. This section shall include any code conflicts and how the design addresses the conflict.

• List of Section Titles and Numbers: The A-E shall prepare a List of Section Titles and

Numbers to be used in each project in accordance with the Master Format - Master List of

Section Titles and Numbers from the Construction Specifications Institute (CSI) Manual of

Practice. The list shall only include the titles deemed appropriate by the A-E.

• Engineering Data: The A-E shall provide calculations and other supporting engineering data or analyses for all items, including but not limited to equipment or system sizing. The data shall be sufficient to justify any special requirements that require deviation from normally accepted commercial or Government standards in addition to normal engineering calculations. This should be an appendix.

• Recycled Materials List: The Contractor shall provide a preliminary list of recycled materials that can be used in the project. The Air Force Affirmative Procurement Program

(AFAPP) mandates use of recycled materials found in the Comprehensive Procurement

Guideline (CPG). The Environmental Protection Agency (EPA) lists the types of products to be included in the AFAPP available on-line at www.epa.gov/cpg/products.htm. This shall be an appendix.

• Environmental Surveys: The A-E shall provide the environmental surveys and include abatement specifications if asbestos, lead-based paint, PCBs, or underground storage tanks

(USTs) are affected by work pertaining to any project. This should be an appendix.

• Interviews: The A-E shall document all discussions with the Government PM, using agency, and other base officials including names, position titles, and telephone numbers.

Correspondence should be an appendix. Investigative interviews to determine design requirements etc. should be included in a separate appendix and referenced in the narrative.

• Manufacturer Data: The A-E shall provide catalog cuts or other manufacturer data of major equipment items. This should be an appendix.

• Charrette Documents: The A-E shall include the Charrette documents as a reference for design review. This should be an appendix.

• Other Supporting Information: Any other items determined necessary by the A-E should be included in an organized manner as individual appendices.

4.6 Drawings: The A-E shall submit half size (17” x 22”) (ANSI Size C) copies of updated Drawings plotted on bond. Drawings shall comply with Vandenberg CAD Standards. It is the A-E’s responsibility to contact the VSFB 30 CES Vault after award to obtain these standards.

4.7 CAD Project File List and Computer Files: The A-E shall make final corrections from the 65%

Design Review Conference and all comments provided by the PM and submit an updated CAD

Project File List and Computer Files as outlined in section 3.2, Computer-Aided Drafting (CAD).

4.8 Specifications: The A-E shall prepare the draft version of all project specifications and a draft lust of relevant externally available specifications. The Specifications shall be bound or in notebook form and shall follow these guidelines:

4.8..1 The A-E shall use UFGS as the foundation for specifications. When UFGS does not apply, the A-

E may use any appropriate Government or commercial guide specification service or their own http://www.epa.gov/cpg/products.htm specifications; however, the specification format shall strictly follow the Construction Specifications

Institute (CSI) Manual of Practice chapters on Master Format - Master List of Section Titles and

Numbers, 3-part Section Format, and Page Format.

4.8..2 The A-E shall specify generic characteristics of construction materials and shall avoid the use of proprietary “brand name” specifications unless Vandenberg SFB requires a specific manufacturer for base-wide compatibility.

4.8..3 The following Vandenberg SFB standard specification sections shall be inserted into the

Specifications for all projects:

4.8..3.1 Section 01 00 00 General Requirements

4.8..3.2 Section 01 44 00 Contractor Quality Control

4.8..3.3 Section 01 57 20 Environmental Requirements

4.8..4 Sections 01 00 00 requires editing and coordination with the Government Project Manager for specific base requirements and restrictions. Section 01 00 00 provides a project description and other conditions such as occupancy, work schedule, work stoppages, security, utilities, safety, construction and welding permits, and submittals. Section 01 57 20 specifies environmental compliance and monitoring and disposal of removed materials. Special requirements may be added. All changes from the base document must be documented until the 100% when a clean specification shall be provided. Any editing of VSFB Standard Specifications are not valid until expressly approved from the PM.

4.8..5 Elements from the VSFB Specifications may apply to this A-E contract. Refer to documents for details.

4.8..6 The A-E shall become familiar with the Vandenberg SFB standard specification sections to ensure that the remaining specification sections do not conflict with or duplicate these provisions.

4.8..7 The A-E shall include VSFB standard specification Section 01 44 00 Contractor Quality Control, or more stringent quality control section, as approved by the PM and the CO.

4.9 RESUBMITTALS: The A-E may be required to resubmit the 65% Design Submittal if after review the Government determines the submitted design does not meet the requirements set forth in the contract for the 65% Design Submittal, if major scope items have not been addressed or if it contains sufficient errors that a 95% Design Submittal could not be achieved without major revisions, as determined by the Government. Any submittal that upon review by the Government has technical errors or omissions will be rejected and shall be required to be resubmitted. Each resubmittal shall be labeled as “65% RX” with X being the corresponding resubmittal number.

4.10 95% DESIGN SUBMITTAL

The A-E shall prepare the 95% Design Submittal by updating and completing the 65% Design Submittal.

The 95% Design package shall be in a 100% concept design state with the exception of any additional

Government corrections and modifications. This shall include everything from the approved 65% design with comments incorporated and/or corrected. This shall include, at a minimum, the following:

4.10.1 Design Analysis: The Contractor shall make final corrections from the 65% Design Review

Conference and all comments provided by the PM and submit an updated Design Analysis. The Design

Analysis shall be bound or in notebook form. In addition to 65% Design Submittal requirements, the

Design Analysis shall include the following:

• Annotated Review Comments: The Contractor shall annotate the design review comment sheets received at the 65% Design Review Conference indicating the full disposition of each comment. Provide the reference location where any changes were made to the contract documents. This is an addition to previously submitted Annotated

Review Comments from the 65% Design Submittal. This section shall include all comments from all the Design Review Conferences and the comments shall be ordered in reverse chronological order with the most recent comments first.

4.10.2 Drawings: The Contractor shall submit half size (17” x 22”) (ANSI Size C) copies of updated

Drawings plotted on bond. Drawings shall comply with Vandenberg CAD Standards. It is the

Contractor’s responsibility to contact the VSFB 30CES Vault after award to obtain these standards.

4.10.3 Specifications: The Contractor shall make final corrections from the 65% Design Review

Conference and all comments provided by the PM and submit updated specifications. The Specifications shall be bound or in notebook form.

4.10.4 CAD Project File List and Computer Files: The Contractor shall make final corrections from the 65% Design Review Conference and all comments provided by the PM and submit an updated CAD

Project File List and Computer Files as outlined in section 3.2, Computer-Aided Drafting (CAD)

4.10.4 Resubmittals: The A-E may be required to resubmit the 95% Design Submittal if after review, the Government determines the submitted design does not meet the requirements set forth in the contract for the 95% Design Submittal or if all changes from the 65% Design Review Conference or if all the comments provided by the PM were not completed. The 95% will not be accepted if there are any outstanding technical errors or omissions. Each resubmittal shall be labeled as “95% RX” with X being the corresponding resubmittal number.

4.10.5 Forest Service NEPA Analysis/Process: The Forest Service owns the land upon which the existing facilities sit; the facility site is leased to the entities using the site. As such, the Forest Service has a vested interest in what new facilities are constructed on site. No additional facilities can be constructed at West Santa Ynez Peak unless authorized in a decision based on a site-specific environmental analysis.

The Forest Service will conduct their NEPA analysis once the 95% design has been submitted. The Forest

Service will require a 90-day pause added to the project timeline, to allow for the completion of the

NEPA process.

4.11 DESIGN DEFICIENCES

Government approval of the 95% design submittal does not relieve the A-E from the responsibility to comply with all applicable codes and regulations. The A-E shall be responsible to correct design deficiencies and provide appropriate revised drawings and specifications to the Government within 5 calendar days of notification by the CO. These design deficiencies may be identified at any time after approval of the 95% design submittal.

5.0 GENERAL REQUIREMENTS

5.1 QUALIFIED PERSONNEL

The A-E shall ensure that only qualified, competent personnel carry out the tasks outlined in this SOW.

Competent is defined as registered professional or, where registration is not applicable, trained, and/or certified in their respective field. All tradesmen performing work in a trade which has a California A-E’s license available shall be licensed or under the direct supervision of a tradesman licensed in the trade being performed.

5.2 AIR FORCE PROPERTY

All materials gathered and/or developed in the performance of these tasks listed shall be returned to and become property of the Air Force; and shall not be used and/or distributed by the A-E without specific written permission of the PM.

5.3 ENGINEERING REQUIREMENTS

All stamped drawings when applicable shall be reviewed and sealed by an architect or engineer that is registered in the appropriate discipline in the State of California.

5.4 DESIGN REQUIREMENTS

The A-E shall ensure the project conforms to all applicable Federal, State, and local laws, regulations and base-specific standards and applicable Unified Facilities Criteria (UFC). Where there is a conflict between the referenced standards, the most stringent shall take precedence. All work accomplished by the

A-E shall comply with these criteria unless a waiver is obtained from the Air Force when conditions warrant such consideration. The A-E is responsible for all research, interviews, and investigation required for the project.

6.0 GOVERNMENT FURNISHED ITEMS

The following is a list of specific items of support that the Base CE will provide:

None specific to the project.

6.1 STAGING AREA

NOT APPLICABLE TO THIS TASK ORDER.

6.2 EXISTING ENGINEERING PLANS AND RECORD DRAWINGS

The Base CE will provide the A-E access to any existing, available and allowable engineering plans, drawings, diagrams, aerial photographs, digitized map files, etc., to facilitate evaluation of the site(s), as needed or requested. The primary method of access is for the A-E to be allowed into the 30CES Design

Vault for research on available documents. Access to the 30CES Design Vault will be granted to the A-E after award. The A-E must accomplish a non-disclosure agreement (NDA) for each person accessing the

Vault; a previously filed NDA will not suffice. The A-E’s use of any existing plans, drawings, diagrams, etc. does not relieve the A-E from ensuring the design matches existing site conditions or complying with

Vandenberg SFB CAD Standards.

6.3 BASE REQUIREMENTS

The Base CE will advise the A-E of the location and processes to obtain the following, as needed:

6.3..1 Access to utilities (electrical, water, sewer, phone, etc.) This includes a supply (e.g., fire hydrant or standpipe) of large quantities of potable water.

6.3..2 Security escorts for work in restricted areas.

6.3..3 A paved area where equipment can be cleaned.

6.3..4 A set of keys to locks as necessary.

7.0 DELIVERABLES

Project deliverables shall be as shown in the table below. A description of each deliverable follows.

Electronic Deliverables shall be provided to

XUNL222911MobileOpticsStorageSantaYnezPeak@groups.af.mil and items other than CAD shall be in pdf, docx, xlsx, pptx, or jpeg format.

TABLE OF DELIVERABLES

Document Title

Copies Per

Addressee

Delivery Date

C u st o m e r

B a se

P O

C

E le ct ro n ic

H ar d C o p y ct ro d C o ct ro d C o

Design Quality Control Plan (DQCP) 0 0 1 0 1 0 Within 14 calendar days after Award

Kick-Off Meeting Within 10 calendar days after Award

Progress Meetings Once a month

Meeting Minutes 1 0 1 0 1 0 2 calendar days after each meeting

COA Summaries Submittal 1 0 1 0 1 0 Within 28 calendar days after Award

The Government will provide review comments within 21 calendar days of COA submittal

35% Design 1 0 1 2 1 0

Within 60 calendar days after the Kickoff

Meeting. Hard copies for all design phases shall be half size drawings.

The Government will provide review comments within 21 calendar days of 35% Design Submittal

65% Design 1 0 2 2 1 0 Within 30 calendar days after acceptance of

35% Design.

65% Design Review Conference

Within 7 calendar days of receipt of Gov.

comments on the 65% Design.

The Government will provide review comments within 30 calendar days of 65% Design Submittal

95% Design 1 0 2 2 1 0

30 calendar days after acceptance of

Government Review Comments from the 65%

Design.

Forest Service NEPA Analysis/Process

Occurs for 90 days after 95% Design

Submittal is received

95% Design Review Conference

Within 7 calendar days of receipt of Gov.

comments on the 95% Design/Forest Service

NEPA Analysis completion.

The Government will provide final comments within 120 calendar days of 95% Design Submittal

TABLE OF DELIVERABLES

Copies Per

Addressee

Delivery Date

C u st o m e r

B a se

P ct ro d C o ct ro d C o ct ro d C o

Incidental Design…