22-074 ITB

INVITATION TO BID

•This is NOT an Order•

Central Services – Procurement 222 Pine Avenue – Suite 260 Albany, GA 31701

ALBANY, GA 31701

PHONE (229) 431-3211

FAX (229) 431-2184

SALES TAX #047-175701

FED. EXEMPTION #58-6000817

COREY GAMBLE

JOSHUA WILLIAMS, INTERIM PROCUREMENT MANAGER

Corey Gamble, Buyer

QUESTIONS SUBMITTED ↑ AFTER THIS DATE ↑ MAY NOT BE ANSWERED.

ALL QUESTIONS ARE TO BE SUBMITTED IN WRITTEN FORM TO: cogamble@albanyga.gov;

cc: tewilliams@albanyga.gov; jswilliams@albanyga.gov

CONDITIONS and REQUIREMENTS

_____% BID BOND REQUIRED

PRICES FIRM FOR ONE YEAR

SAMPLE REQUIRED WITH BID

BIDDER INFORMATION

Must Be Signed By An Authorized Representative.

SIGNATURE

PURCHASING FORM#12 10/98 REV.

*INCLUDE EMAIL TO ENSURE RECEIPT OF COPY OF TABULATION SHEET.

**INCLUSION OF YOUR BUSINESS CARD IS APPRECIATED.

For Proper Consideration Please Bid On This Form

CITY OF ALBANY

PROCUREMENT DIVISION

CENTRAL SERVICES DEPARTMENT

ALBANY, GEORGIA

INSTRUCTIONS TO BIDDERS

These instructions will bind bidders to terms and conditions herein set forth, except as specifically qualified in special bid and contract terms issued with any individual bid.

1. The following criteria are used in determining low responsible bidder.

(a) The ability, capacity and skill of bidder to perform required service.

(b) Whether bidder can perform service promptly or within specified time.

(c) The character, integrity, reputation, judgment, experience and efficiency of bidder.

(d) The performance of previous contracts.

(e) The suitability of equipment or material for City use.

(f) The ability of bidder to provide future maintenance and parts service.

2. Payment terms are Net 30 unless otherwise specified. Favorable term discounts may be offered and will be considered in determining low bids if they are deemed advantageous to The City.

3. Unless otherwise specified all materials, supplies or equipment quoted herein must be delivered within thirty (30) days from date of notification of award or by exception noted on bid sheet.

4. Prospective bidders are responsible for examining the location of the proposed work or delivery and determining, in their own way, the difficulties, which are likely to be encountered in the execution of same.

5. The ESTIMATED QUANTITY given in the specifications or advertisement is for the purpose of bidding only. The City may purchase more or less than the estimated quantity, and the bidder must not assume that such estimated quantity is part of the contract.

6. All bids should be tabulated, totaled and checked for accuracy. The unit price will prevail in case of errors.

7. All requested information should be included in the sealed bid envelope. All documents and information must be signed and included for your bid to receive full consideration. Failure to submit any required information or document will be cause for bid to be rejected as non-responsive.

8. Failure of the bidder to sign the bid document or have the signature of any authorized representative or agent on the bid in the space provided will be cause for rejection of the bid. Signature(s) must be written in ink.

9. Failure to enclose bid bond, where required, will result in rejection of the bid. Bond may be in the form of cash, certified check, cashier’s check or Surety Bond issued by a Surety Company licensed to conduct business in Georgia.

10. All bidders should provide their tax identification number with the bid.

11. All bidding Corporations should provide the corporate seal, a copy of the Secretary of State’s Certificate of Incorporation, and a listing of the principals of the corporation with the bid.

12. Quote all prices F.O.B. Albany or our warehouse or as specified in bid documents.

13. If the bidder proposes to furnish any item of a foreign make or product, he/she should write “Foreign” together with the name of the originating country opposite such item on the bid.

14. When requested, SAMPLES will be furnished free of expense, properly marked for identification and accompanied by list where there is more than one sample. The City reserves the right to mutilate or destroy any samples submitted whenever it may be in the best interests of The City to do so for the purpose of testing.

15. The City will reject any material, supplies or equipment that do not meet the specifications, even though bidder lists the trade name or names of such materials on the bid or price quotation form.

16. Any alterations, erasures, additions or omissions of required information or any changes of specifications, or bidding schedule are done at the risk of the bidder. Any bid will be rejected that has a substantial variation, such as a variation that affects the price, quality or delivery date (when delivery is required by a specific time).

17. Each bid or proposal will be submitted in a SEALED ENVELOPE. Additionally, that envelope shall be clearly marked on the outside as a Sealed Bid with the Bid Number clearly printed.

18. Bids must be received and stamped by the Procurement Office before the date and time stipulated in bid documents. The City of Albany assumes no responsibility for submittals received after the advertised deadline or at any office or location other than that specified herein, whether due to mail delays, courier mistake, mishandling, or any other reason. No responsibility will attach to any City representative or employee for premature opening of bids not properly addressed or identified.

19. If only one bid is received, the bid may be rejected and/or re-advertised, except in the case of only one known source of supply.

20. Bids received late will not be accepted, and The City will not be responsible for late mail delivery.

21. Should a bid be misplaced by The City and found later it will be considered.

22. The unauthorized use of patented articles is done entirely at the risk of the bidder.

23. All bidders must be recognized and authorized dealers in the materials or equipment specified and be qualified to instruct in their application or use. A bidder at any time requested must satisfy the Procurement Office and City Commission that he has the requisite organization, capital, plant, stock, ability and experience to satisfactorily execute the contract in accordance with the provisions of the contract in which he is interested.

24. Only the latest model equipment as evidenced by the manufacturer’s current published literature will be considered. Obsolete models of equipment not in production will not be acceptable. Equipment shall be composed of new parts and materials. Any unit containing used parts or having seen any service other than the necessary tests will be rejected. In addition to the equipment specifically called for in the specifications, all equipment catalogued by the manufacturer as standard or required by the State of Georgia shall be furnished with the equipment. Where required by the State of Georgia Motor Vehicle Code, vehicles shall be inspected and bear the latest inspection sticker of the Georgia Department of Revenue.

25. All materials, equipment and supplies shall be subject to rigid inspection, under the immediate supervision of the Procurement Officer and/or the Department to which they are delivered. If defective material, equipment or supplies are discovered, the contractor, upon being instructed by the Procurement Officer, shall remove, or make good such material, equipment or supplies without extra compensation. It is expressly understood and agreed that the inspection of materials by The City will in no way lessen the responsibility of the contractor or release him from his obligation to perform and deliver to The City sound and satisfactory materials, equipment or supplies. The contractor agrees to pay the cost of all tests on defective material, equipment or supplies or allow the cost to be deducted from any monies due him by The City.

26. For multi-year contracts the following clauses pursuant to OCGA 36-60-13 apply: (1) The contract shall terminate absolutely and without further obligation on the part of The City or County at the close of the calendar year in which it was executed and at the close of each succeeding calendar year for which it may be renewed; (2) The contract may provide for automatic renewal unless positive action is taken by The City or County to terminate such contract, and the nature of such action shall be determined by The City or County and specified in the contract; (3) The contract shall state the total obligation of The City or County for the calendar year of execution and shall further state the total obligation which will be incurred in each calendar year renewal term, if renewed; and (4) The contract shall provide that title to any supplies, materials, equipment, or other personal property shall remain in the vendor until fully paid for by The City.

27. Unless otherwise specified The City reserves the right to award each item separately or on a lump sum basis, whichever is in the best interest of The City.

28. The successful bidder shall secure all permits, license certificates, inspections (permanent and temporary) and occupational tax certificate, if applicable, before any work can commence. Contractor as well as any and all known subcontractors must possess or will be required to obtain a City of Albany Occupational Tax Certificate or Registration.

29. The successful bidder on motor vehicle equipment shall be required to furnish with delivery of vehicle, Certificate of Origin and Georgia vendors shall provide Georgia Motor Vehicle form MV1.

30. The City reserves the right to reject any and all bids, to waive any informalities in the bid process, and to award the contract as may be in the best interest of the City and/or re-advertise for bids.

31. Local bidder (domiciled in Albany City Limits) will receive bid in the event of tie bids. In the case of tie bids between out of town companies or between local concerns, evaluated as equal, bid will be recommended or awarded by chance coin toss, or drawing straws. The Board of Commissioners passed a local preference ordinance on January 27, 2015. Where applicable, this ordinance will govern. Local preference will not be a basis for award on bids that are federally funded.

32. No bidder writing restrictive specifications for The City will be allowed to bid on the project.

33. Reasonable grounds for supposing that any bidder is interested in more than one bid for the same item will be considered sufficient cause for rejection of all bids in which he/she is interested.

34. A contract will not be awarded to any corporation, firm or individual who is, from any cause, in arrears to The City/County or who has failed in any former contract with The City to perform work satisfactorily, either as to the character of the work, the fulfillment of the guarantee, or the time consumed in completing the work.

35. It is mutually understood and agreed that if any time the Procurement Officer shall be of the opinion that the contract or any part thereof is unnecessarily delayed or that the rate of progress or delivery is unsatisfactory, or that the contractor is willfully violating any of the conditions or covenants of the agreement, or is executing the same in bad faith, the Procurement Officer shall have the power to notify the aforesaid contractor of the nature of the complaint. Notification shall constitute delivery of notice, or letter, to address given in bid/proposal. If after three working days of notification the conditions are not corrected to the satisfaction of the Procurement Officer, he shall thereupon have the power to take whatever action he may deem necessary to complete the work or delivery herein described, or any part thereof, and the expense thereof, so charged, shall be deducted from any paid by The City out of such monies as may become due to the said contractor, under and by virtue of this agreement. In case such expense shall exceed the last said sum, then and in that event, the bondsman or the contractor, his executors, administrators, successors, or assigns, shall pay the amount of such excess to The City on notice by the Procurement Officer of the excess due.

36. Contracts may be cancelled by The City with or without cause with 30-day written notice.

37. Any complaint from bidders relative to the Invitation to Bid or any attached specifications should be made prior to the time of opening of bids, otherwise such complaint cannot be properly considered.

38. Any bidder may withdraw his bid at any time before the time set for opening of bids. No bid may be withdrawn without cause in the 60-day period after bids are opened.

39. All questions, inquiries and requests for clarification shall be directed to Procurement.

40. Prior to submission, all bidders are encouraged to check the website at www.albanyga.gov or call the Procurement Office at 229-431-3211 for any addendums.

PROCUREMENT FORM - Revised 11/18/2021

BID REF: #22-074

Bidder Name:_____________________

WATER, GAS & LIGHT COMMISSION

ALBANY, GA

SPECIFICATIONS

FOR

15kV SINGLE PHASE, PAD-MOUNTED DISTRIBUTION TRANSFORMERS (25Kva THROUGH 167Kva)

1. On all transformer bids unit prices will be used for computation.

Past practices of furnishing lump sum bids cannot be accepted.

2. When opening bids, bidders present must understand that there will be a delay in awarding bids because of required calculations.

3. Bidders must show required transformer data such as low load and full load losses.

If they fail bids cannot be considered.

4. Bidders are required to show Firm Name, Signature, and Manufacturer of transformer you are quoting, on each page of Request for Quotation.

Date of last revision: September 18, 2008

15 kV SINGLE-PHASE, PAD-MOUNTED (25kVA through 167 kVA)

DISTRIBUTION TRANSFORMERS

1.1 TYPE

Single-phase, conventional, oil-filled, self-cooled, pad-mounted distribution transformer with loop-feed, dead-front configuration.

1.2 CODES AND STANDARDS

A. Unless specifically noted to contrary, conform with and test in accordance with applicable sections of latest revisions of listed codes and standards.

B. Following codes and standards shall be observed in manufacture of transformers:

1. American National Standards Institute, “American Standards for Transformers, Regulators and Reactors” C57 (ANSI Standard C57.)

2. American National Standards Institute/Institute of Electrical and Electronics Engineers, “Separable Insulated Connectors for Power Distribution Systems Above 600V,” 386 (ANSI/IEEE Standard 386)

3. American Society for Testing and Materials, “Standard Method of Specifying Color by the Munsell System” D1535 (ASTM Standard 1535)

4. Code of Federal Regulations, Title 40-“Protection of Environment” Chapter I-“Environmental Protection Agency” Part 761-“Polychlorinated Biphenyls (PCBs) Manufacturing, Processing, Distribution in Commerce, and Use Prohibitions” (Federal Regulation No. 40CFR761).

5. Western Underground Committee, (Security for Pad-Mounted Equipment Enclosures” Guide 2.13 (WUC Guide 2.13).

1.3 LOSS EVALUATION

A. Bids will be evaluated at equivalent first cost based upon quoted losses and following equation: Equation 1.3.A.

Equivalent first cost = Transformer Price in dollars + $4.48 per watt x no load losses in watts + $0.68 per watt x load losses in watts at the full load rating.

B. Actual losses shall not exceed quoted losses by more than the following tolerances from Table 16 of ANSI Standard C57.12.00. 1980:

C. If actual no-load losses exceed quoted no-load losses and/or actual total losses exceed quoted total losses by more than the tolerances in Table 16, a cost penalty shall be assessed to the supplier as follows:

1. For multiple transformer orders:

a. For each transformer that either actual no-load loss exceeds quoted no-load loss by more than 10 % and/or actual total loss exceeds quoted total loss by more than 6%, an individual-transformer-cost penalty will be determined. This penalty will be determined as the equivalent first cost from Equation 1.3.A.(using actual losses) less the equivalent first cost from Equation 1.3.A. (using quoted losses) or zero, whichever is larger. The sum of all individual-transformer-cost penalties is the first total-order-cost penalty.

b. For each and every transformer, determine the equivalent first cost from Equation 1.3.A.

using actual losses less the equivalent first cost from Equation 1.3.A. using quoted losses.

The sum of all differences is the second total-order-cost penalty.

c. The assessed total-order-cost penalty shall be equal to either the first total-order-cost penalty from 1.3.C.1.a.or the second total-order-cost penalty from 1.3.C.1.b., whichever is larger

2. For single transformer orders, the cost penalty shall equal the difference between the equivalent first cost from Equation 1.3.A. using actual losses and the equivalent first cost from Equation 1.3.A. using quoted losses.

3. For all orders, no cost penalty will be assessed and no credit to the supplier will be given if the cost penalty as determined in either 1.3.C.1. or 1.3.C.2. is less than or equal to zero.

4. Example of assessment of cost penalty. The quantities shown are provided for the purpose of illustration only and are not to be construed as quantities which apply to any particular quotation or order.

a. Quotation: Manufacturer A has been awarded a contract to supply six 25 kVA transformers. Manufacturer A has quoted a price of $330 per transformer with no-load losses of 100 watts, load losses at 25kVA of 300 watts and total losses at 25kVA of 400 watts.

The equivalent first cost per transformer based upon the quotation:

$330 + $4.48/watt x 100 watts + $0.68/watt x 300 watts = $982

b. Actual losses for delivered transformers:

Calculation of Penalty

Per 1.3.C.1.a:

Equivalent First Cost

First Total-Order-Cost Penalty $ 265

Per 1.3.C.1.b:

Equivalent First Cost

Second Total-Order-Cost Penalty $ 233

Per 1.3.C.2.:

Assessed Total-Order-Cost Penalty: $265

D. No credit will be allowed if actual losses are less than quoted losses.

E. Tests: 1. Reference temperature to which losses are corrected: 85C

2. Supplier shall provide certified test reports for losses as specified herein and in paragraph 1.4.

3. Albany WG&L will also test all transformers for losses.

4. Actual losses for use in Equation 1.3.A. shall be either per supplier’s certified test reports or per Albany WG&L tests, whichever results in greater cost penalty.

5. The supplier may ask for tests by an independent testing laboratory acceptable to both Albany WG&L and supplier with the costs of such tests borne by supplier. If tests are made by this arrangement, the tests conducted by the independent laboratory will be the only basis for determination of actual losses.

1.4 SHOP TESTS

A. Testing: ANSI Standards C57.12.00, C57.12.80, C57.12.90, and C57.12.25.

B. Perform routine production tests on equipment prior to shipment.

C. Perform full-wave impulse test on the first transformer of every new design or new rating supplied to Albany WG&L. At the discretion of Albany WG&L, the full-wave impulse test maybe waived if supplier can produce authenticated test certificates of a full-wave impulse test previously carried out on a similar transformer.

D. Provide Albany WG&L with certified original copy of all test reports.

E. If any transformer fails to meet any one of the tests, the whole lot is subject to rejection.

1.5 ELECTRICAL CHARACTERISTICS

A. Rating: 1. Through kVA for 65 degree winding temperature rise by resistance:

as specified on bid sheet.

2. High voltage rating: 12,470GRDY/7,200

3. Low voltage rating: 240/120

4. Taps: None

5. Frequency: 60 Hz

6. Phase: Single

B. Voltage ratings and characteristics for bushings and windings:

C. Impedance: Not to exceed 5.0 percent

1.6 MECHANICAL FEATURES

A. Cooling Liquid: 1. Non-PCB: Federal Regulation No. 40CFR761

2. At rated kVA, temperature rise of liquid shall not exceed 65 degree C when measured near the top of the tank.

B. Tamper resistant enclosures: WUC Guide 2.13

C. Tank paint color: green, Munsell 76Y3.29/1.5, ASTM Standard D1535

D. A corrosion preventive undercoating shall be placed on entire base sill, tank bottom, and lower four inches of tank walls.

E. kVA, fuse size, and voltage shall be painted on inside cover (yellow) with terminal designations in oil-resistant yellow paint.

F. One bayonet-type, oil-immersed, expulsion fuses to protect against internal secondary faults and overload shall be installed in primary supply to windings. The fuses shall be removable using a hot-stick.

G. Accessories:

1. Pressure relief device:

a. Transformer tanks shall be sealed through a top oil temperature range of –5 degree C to +105 degree C.

b. Mounted in either high voltage or low voltage compartment

c. Approved manufacturers: 1) Qualitrol 2) Beta Valve

2. Oil drain valve and sampling plug located in either high voltage or low voltage compartment.

3. Oil fill plug located at correct oil level at 25 degree C.

4. Lifting, moving, and jacking facilities: ANSI Standard C57.12.25.

5. Tank grounding provisions: ANSI Standard C57.12.25

6. Nameplate information:

a. Nameplate A in Table 7 of ANSI Standard C57.12.00. 1980

b. Date of manufacture

H. Bushings and terminals, general requirements:

1. Bushings insulation class: as listed hereinbefore.

2. Bushings electrical characteristics and tests: ANSI Standard C57.12.00.

3. Terminal designation: ANSI Standard C57.12.70.

4. Number, spacing, and arrangement of bushings and terminals:

Figures 2a of ANSI Standard C57.12.25, 1981.

5. Two primary 200-ampere, externally-clamped bushing wells equipped with 200-ampere load break bushing inserts shall be provided. Wells and inserts shall be in accordance with ANSI/IEEE Standard 386.

6. High voltage leads shall be long enough for field replacement of bushing wells.

7. Three low-voltage bushings shall come complete with either a 5/8” or 1” stud

(NO CONNECTORS!)

8. Ground strap from neutral bushing to tank shall be adequate to carry fault current based on transformer rating.

I. Windings for primary to be copper and secondary to be aluminum!

J. An adhesive label indicating size and secondary voltage of transformer should be on the front exterior of each transformer

WATER, GAS & LIGHT COMMISSION

ALBANY, GA

SPECIFICATIONS

FOR

15kV THREE PHASE, PAD-MOUNTED DISTRIBUTION TRANSFORMERS (75Kva THROUGH 2500Kva)

1. On all transformer bids unit prices will be used for computation.

Past practices of furnishing lump sum bids cannot be accepted.

2. When opening bids, bidders present must understand that there will be a delay in awarding bids because of required calculations.

3. Bidders must show required transformer data such as low load and full load losses.

If they fail bids cannot be considered.

4. Bidders are required to show Firm Name, Signature, and Manufacturer of transformer you are quoting, on each page of Request for Quotation.

Date of last revision: September 18, 2008

15kV THREE PHASE, PAD-MOUNTED DISTRIBUTION TRANSFORMERS (75kVA THROUGH 2500kVA)

1.1 TYPE

Three-phase, conventional, oil-filled, self-cooled, pad-mounted distribution transformer with loop-feed, dead-front configuration.

1.2 CODES AND STANDARDS

A. Unless specifically noted to contrary, conform with and test in accordance with applicable sections of latest revisions of listed codes and standards.

B. Following codes and standards shall be observed in manufacture of transformers:

1. American National Standards Institute, “American Standards for Transformers, Regulators and Reactors” C57 (ANSI Standard C57).

2. American National Standards Institute/Institute of Electrical and Electronics Engineers, “Separable Insulated Connectors for Power Distribution Systems Above 600V,” 386 (ANSI/IEEE Standard 386).

3. American Society for Testing and Materials, “Standard Method of Specifying Color by the Munsell System” D1535 (ASTM Standard D1535).

4. Code of Federal Regulations, Title 40 - “Protection of Environment” Chapter I-“Environmental Protection Agency” Part 761-“Polychlorinated Biphenyls (PCBs) Manufacturing, Processing, Distribution in Commerce, and Use Prohibitions” (Federal Regulation No. 40CFR761).

5. Western Underground Committee, (Security for Pad-Mounted Equipment Enclosures” Guide 2.13 (WUC Guide 2.13).

1.3 LOSS EVALUATION

A. Bids will be evaluated at equivalent first cost based upon quoted losses and following equation: Equation 1.3.A.

Equivalent first cost = Transformer Price in dollars + $4.48 per watt x no load losses in watts + $0.68 per watt x load losses in watts at the full load rating.

B. Actual losses shall not exceed quoted losses by more than the following tolerances from Table 16 of ANSI Standard C57.12.00, 1980:

C. If actual no-load losses exceed quoted no-load losses and/or actual total losses exceed quoted total losses by more than the tolerances in Table 16, a cost penalty shall be assessed to the supplier as follows:

1. For multiple transformer orders:

a. For each transformer that either actual no-load loss exceeds quoted no-load loss by more than 10 % and/or actual total loss exceeds quoted total loss by more than 6%, an individual-transformer-cost penalty will be determined. This penalty will be determined as the equivalent first cost from Equation 1.3.A.(using actual losses) less the equivalent first cost from Equation 1.3.A. (using quoted losses) or zero, whichever is larger. The sum of all individual-transformer-cost penalties is the first total-order-cost penalty.

b. For each and every transformer, determine the equivalent first cost from Equation 1.3.A.

using actual losses less the equivalent first cost from Equation 1.3.A. using quoted losses.

The sum of all differences is the second total-order-cost penalty.

c. The assessed total-order-cost penalty shall be equal to either the first total-order-cost penalty from 1.3.C.1.a. or the second total-order-cost penalty from 1.3.C.1.b., whichever is larger

2. For single transformer orders, the cost penalty shall equal the difference between the equivalent first cost from Equation 1.3.A. using actual losses and the equivalent first cost from Equation 1.3.A. using quoted losses.

3. For all orders, no cost penalty will be assessed and no credit to the supplier will be given if the cost penalty as determined in either 1.3.C.1. or 1.3.C.2. is less than or equal to zero.

4. Example of assessment of cost penalty. The quantities shown are provided for the purpose of illustration only and are not to be construed as quantities which apply to any particular quotation or order.

a. Quotation: Manufacturer A has been awarded a contract to supply six 25 kVA transformers. Manufacturer A has quoted a price of $330 per transformer with no-load losses of 100 watts, load losses at 25kVA of 300 watts and total losses at 25kVA of 400 watts.

The equivalent first cost per transformer based upon the quotation:

$330 + $4.48/watt x 100 watts + $0.68/watt x 300 watts = $982

b. Actual losses for delivered transformers:

Calculation of Penalty

Per 1.3.C.1.a:

Equivalent First Cost

First Total-Order-Cost Penalty $ 265

Per 1.3.C.1.b:

Equivalent First Cost

Second Total-Order-Cost Penalty $ 233

Per 1.3.C.2.:

Assessed Total-Order-Cost Penalty: $265

D. No credit will be allowed if actual losses are less than quoted losses.

E. Tests: 1. Reference temperature to which losses are corrected: 85C.

2. Supplier shall provide certified test reports for losses as specified herein and in paragraph 1.4.

3. Albany WG&L will also test all transformers for losses.

4. Actual losses for use in Equation 1.3.A. shall be either per supplier’s certified test reports or per Albany WG&L tests, whichever results in greater cost penalty.

5. The supplier may ask for tests by an independent testing laboratory acceptable to both Albany WG&L and supplier with the costs of such tests borne by supplier. If tests are made by this arrangement, the tests conducted by the independent laboratory will be the only basis for determination of actual losses.

1.4 SHOP TESTS

A. Testing: ANSI Standards C57.12.00, C57.12.80, C57.12.90, and C57.12.26.

B. Perform routine production tests on equipment prior to shipment.

C. Perform full-wave impulse test on the first transformer of every new design or new rating supplied to Albany WG&L. At the discretion of Albany WG&L, the full-wave impulse test may be waived if supplier can produce authenticated test certificates of a full-wave impulse test previously carried out on a similar transformer.

D. Provide Albany WG&L with certified original copy of all test reports.

E. If any transformer fails to meet any one of the tests, the whole lot is subject to rejection.

1.5 ELECTRICAL CHARACTERISTICS

A. Rating: 1. Through kVA for 65 degree winding temperature rise by resistance:

as specified on bid sheet.

2. High voltage rating: 12,470GRDY/7,200

3. Low voltage rating: as specified on bid sheet (208Y/120, 480Y/277)

4. Taps on high voltage winding: 75-300kVA (none above/below) 500-2500kVA (2-2 ½% above/below)

5. Frequency: 60 Hz

6. Phase: Three

B. Connections for operation:

1. High voltage: wye connected to solidly grounded three-phase, 12,470 volt circuit.

2. Low voltage: wye connected to solidly grounded three-phase, circuit as specified on bid sheet (208 volts or 480 volts).

C. Insulation class and Basic Impulse Insulation Levels (B.I.I.L.) for bushings and windings:

2. B.I.I.L., kV 95 30

D. Core and winding construction: three primary and three secondary windings wound on a five legged or equivalent core design to minimize unbalance and ferro resonant condition.

1.6 MECHANICAL FEATURES

A. Cooling Liquid: 1. Non-PCB: Federal Regulation No. 40CFR761.

2. At rated kVA, temperature rise of liquid shall not exceed 65 degree C when measured near the top of the tank.

B. Tamper resistant enclosures: WUC Guide 2.13.

C. Tank paint color: green, Munsell 76Y3.29/1.5, ASTM Standard D1535.

D. A corrosion preventive undercoating shall be placed on entire base sill, tank bottom, and lower four inches of tank walls.

E. kVA, fuse size, and voltage shall be painted on inside cover (yellow) with terminal designations in oil-resistant yellow paint.

F. Three bayonet-type, oil-immersed, expulsion fuses to protect against internal secondary faults and overload shall be installed in primary supply to windings. The fuses shall be removable using a hot-stick.

G. Accessories:

1. Pressure relief device:

a. Transformer tanks shall be sealed through a top oil temperature range of –5 degree C to +105 degree C.

b. Mounted in either high voltage or low voltage compartment

c. Approved manufacturers: 1) Qualitrol 2) Beta Valve

2. Oil drain valve and sampling plug located in either high voltage or low voltage compartment.

3. On all transformers 500kVA and above, a thermometer with a maximum pointer and a liquid level gauge shall be located in either the high voltage or low voltage compartment.

4. Oil fill plug located at correct oil level at 25 degree C.

5. Lifting, moving, and jacking facilities: ANSI Standard C57.12.25.

6. Tank grounding provisions: ANSI Standard C57.12.25

7. Nameplate information:

a. Nameplate A in Table 7 of ANSI Standard C57.12.00. 1980

b. Date of manufacture

H. Bushings and terminals, general requirements:

1. Bushings insulation class: as listed hereinbefore.

2. Bushings electrical characteristics and tests: ANSI Standard C57.12.00.

3. Terminal designation: ANSI Standard C57.12.70.

4. Number, spacing, and arrangement of bushings and terminals:

Figures 6, 7 and 8 a of ANSI Standard C57.12.26, 1975.

5. Six primary 200-ampere, externally-clamped bushing wells equipped with 200-ampere load break bushing inserts shall be provided. Wells and inserts shall be in accordance with ANSI/IEEE Standard 386.

6. High voltage leads shall be long enough for field replacement of bushing wells.

7. Four low-voltage bushings shall come complete with:

a. 8 hole spade connectors, if through kVA rating is 500kVA or less:

Figure 9a of ANSI Standard C57.12.26, 1975.

b. 12 hole spade connectors, if through kVA rating is 750kVA or more:

Figure 9b of ANSI Standard C57.12.26, 1975.

8. Ground strap from neutral bushing to tank shall be adequate To carry fault current based on transformer rating.

I. Windings for primary to be copper and secondary to be aluminum!

J. An adhesive label indicating size and secondary voltage of transformer should be on the front exterior of each transformer.

CITY OF ALBANY

BID REF. 22-074

CONFERENCE INSTRUCTIONS

If you would like a live link for joining one or both of the meetings, please email your request to Corey Gamble at cogamble@albanyga.gov.

PRE-BID CONFERENCE: 10:00am on Thursday, June 16, 2022 The Pre-Bid Conference will be held at the City Procurement Office, 222 Pine Avenue, Suite 260, Albany, GA 31701.

BID OPENING: 2:30pm on Tuesday, June 28, 2022 The Bid Opening will be held at the City Procurement Office, 222 Pine Avenue, Suite 260, Albany, GA 31701.

CITY OF ALBANY

BID REFERENCE NO.: 22-074

ADDENDUM ACKNOWLEDGEMENT FORM

Instructions: Please acknowledge receipt of addenda received by completing this addendum acknowledgement form. Check the box next to each addendum received and sign below. This addendum acknowledgement form should be submitted with your bid to expedite document processing.

Acknowledgement: I, the undersigned, acknowledge receipt of the following addenda to the above referenced Invitation To Bid and have made any necessary revisions to my response or submittal. I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

⃣ No Addenda received for Bid Reference No.: 22-074.

Company Name

Print Name and Title of Authorized Signer

Authorized Signature

Date

I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any city personnel is not binding. Only information issued in writing and added to the specifications by an official addendum is binding.

* COMPLETE AND SUBMIT

GOVERNING LAW AND VENUE

Contractor agrees that as to any actions or proceedings arising out or related to this agreement, any such proceedings shall be governed and determined by Georgia Law.

Contractor further agrees that as to any actions or proceedings arising out of or related to this agreement, any such action or proceeding shall be resolved only in an appropriate court located in Dougherty County, Georgia.

DATE: _____________________

COMPANY NAME: __________________________________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________[Printed]

TITLE: ________________________________________

SIGNATURE: ___________________________________

* COMPLETE AND SUBMIT

CERTIFICATION OF NON-COLLUSION

The bidder being sworn, disposes and says, I, _____________________________________

The Contractor and its agents, officers or employees have not directly or indirectly entered into any agreements, participated in any collusion or otherwise taken any action in restraint of free competitive bidding in connection with this bid.

DATE: _____________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________[Printed]

INDEMNITY AGREEMENT

This indemnity agreement made and entered into in favor of CITY OF ALBANY (“ALBANY”), a municipal corporation, by [CORPORATE NAME].

WHEREAS, [CORPORATE NAME] has submitted a bid to ALBANY so as to provide [describe the service, products(s)] .

NOW, THEREFORE, as an additional consideration in ALBANY awarding the bid to [CORPORATE NAME], [CORPORATE NAME] agrees to indemnify and hold harmless, ALBANY, its agents, principals, officers, and employees, their successors and assigns, individually and collectively, with respect to all third party claims, demands or liability for any injuries to any person (including death) or damage to any property arising out of any alleged negligence of its officers, agents, or employees in connection with the product or services involved in the bid; provided this indemnity shall not extend to any damage, injury or loss due to ALBANY’s sole negligence or willful injury.

[CORPORATE NAME] shall reimburse ALBANY for reasonable attorney fees and expenses of ALBANY in defending all such claims and shall also be responsible for payment of all judgements.

WITNESS THE HAND AND SEAL of the undersigned pursuant to proper corporate authority this, ____ day of _________, 20__.

[CORPORATE NAME]

By:

Title ____________________________

GEORGIA SECURITY AND IMMIGRATION COMPLIANCE ACT AFFIDAVIT

Contractor’s Name:

Address:

Solicitation/Contract No.:

Solicitation /Contract Name:

CONTRACTOR AFFIDAVIT

I understand that the City of Albany may not enter into a contract with ___________________________________ (Name of Corporation) unless it has registered and does participate in the Federal Work Authorization Program defined in O.C.G.A. § 13-10-90(2), to-wit” (2) “Federal work authorization program” means any of the electronic verification of work authorization programs operated by the United States Department of Homeland Security or any equivalent federal work authorization program operated by the United States Department of Homeland Security to verify information of newly hired employees, pursuant to the Immigration Reform and Control Act of 1986 (IRCA), D.L. 99-603.

By executing this affidavit, the undersigned Contractor verifies its compliance with O.C.G.A. § 13-10-91, stating affirmatively that the individual, entity or corporation which is engaged in the physical performance of services on behalf of the City of Albany has registered with, is authorized to use and uses the federal work authorization program commonly known as E-Verify, or any subsequent replacement program, in accordance with the applicable provisions and deadlines established in O.C.G.A. § 13-10-91.

Furthermore, the undersigned Contractor will continue to use the federal work authorization program throughout the contract period and the undersigned Contractor will contract for the physical performance of services in satisfaction of such contract only with sub-Contractors who present an affidavit to the Contractor with the information required by O.C.G.A. § 13- 10-91(b). Contractor hereby attests that its federal work authorization user identification number and date of authorization are as follows:

Federal Work Authorization User Identification No. Date of Authorization (EEV/E-Verify Company Identification Number)

Name of Contractor

I hereby declare under penalty of perjury that the foregoing is true and correct.

Printed Name (of Authorized Officer or Agent of Contractor) Title (of Authorized Officer or Agent Contractor)

Signature (of Authorized Officer or Agent) Date

Signed SUBSCRIBED AND SWORN BEFORE ME ON

[NOTARY SEAL]

Notary Public My Commission Expires:

*COMPLETE AND SUBMIT*

Advertisement Form

For All Firms Participating in the bid please answer questions below:

Please let us know how you heard about the BID/RFP advertisement by selecting one of the following.

1. Internet/Social Media to include Facebook, Twitter, etc. Yes____ No____

2. City of Albany website Yes____ No____

3. City of Albany local access channel (channel 16) Yes____ No____

4. Georgia Procurement Registry Yes____ No____

5. Other: ____________________________________________

Please indicate if you are a DBE: Yes______ No_______

DATE: _____________________

AUTHORIZED REPRESENTATIVE NAME: ________________________________________

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