22-000041 - Stellaris Confocal Maintenance SOW Final.pdf

Version 11-30-2016-1

FAR Part 11—Describing Agency Needs

STATEMENT OF WORK (SERVICES)

GENERAL INFORMATION

Title of Project:

Preventative Maintenance and Service Agreement for Leica Stellaris 8 Spectral White Light

Laser Confocal System

Statement of Need and Purpose:

The Leica Stellaris 8 Spectral White Light Laser Confocal system is utilized routinely by the NIMH Systems

Neuroscience Imaging Resource users and requires routine preventative maintenance. This contract is required in order to maintain this research equipment in operable condition. Therefore, this service contract is required.

Background Information and Objective:

The Leica Stellaris 8 Spectral White Light Laser Confocal system provides state of the art imaging capabilities that are relevant to the research projects of our IRP investigators. The system was purchased in 2020 and is utilized routinely in the NIMH Systems Neuroscience Imaging Resource and requires routine preventative maintenance. The comprehensive one-year warranty will expire on November 25, 2021. This contract ensures minimal downtime due to hardware and software malfunction. Additionally, the contract is required in order to maintain this research equipment in operable condition and prevent costly repairs.

Period of Performance:

The period of performance is one 12-month base year with three 12-month option years.

Proposed Base Year- November 26, 2021 – November 25, 2022 Proposed Option Year One- November 26, 2022 – November 25, 2023 Proposed Option Year Two- November 26, 2023 – November 25, 2024 Proposed Option Year Three- November 26, 2024 – November 25, 2025

SCOPE OF WORK

General Requirements:

Leica Microsystems will provide a qualified factory trained technician to provide maintenance as needed on the laboratory’s Leica Stellaris 8 Spectral White Light Laser Confocal system. This work specified in the Leica Service Contract Agreement, includes parts, labor, travel, and on-site service maintenance.

Additionally, software updates and access to software technical experts are available to assist.

Specific Requirements:

Service shall be performed by a factory trained Field Service representative. An initial evaluation shall be performed within 24 hours of a call. Unlimited on-site service calls will be provided, including replacement for service parts, components, or modules, and use of genuine replacement parts f rom the original manufacturer. One annual preventative maintenance visit per year which shall consist of, but not limited to, examination of all functioning parts, replacement, or repair of worn or unserviceable parts, adjustment and calibration made with the expressed intent of maintaining the instrument to the manufacturer’s original specifications. When necessary, this includes complete dismantling, parts replacement, reassembly, and thorough testing and adjusting. Additionally, the contractor will provide necessary software updates when available. Free consultation from factory trained representatives to reduce system downtime.

Version 11-30-2016-1

FAR Part 11—Describing Agency Needs

LEVEL OF EFFORT:

Service shall be performed by a factory trained Field Service representative.

GOVERNMENT RESPONSIBILITIES

Service shall be performed at 49 Convent Drive, Bldg. 49, Room 3A07, Bethesda MD 20852. Personnel f rom SNIR will monitor the repairs and notify the contractor of any further issues.

DELIVERY OR DELIVERABLES

All parts and service shall be performed at 49 Convent Drive, Bldg. 49, Room 3A07, Bethesda MD 20852.

REPORTING REQUIREMENTS

Service shall be performed by a factory trained Field Service representative which is required to report to the Scientific Laboratory Manager.

OTHER CONSIDERATIONS

Travel:

Service shall be performed at 49 Convent Drive, Bldg. 49, Room 3A07, Bethesda MD 20852 and is included in the warranty.

Key Personnel:

Service shall be performed by a factory trained Field Service representative.

Information System Security Plan:

N/A.

Data Rights:

Section 508—Electronic and Information Technology Standards:

Publications and Publicity:

Confidentiality of Information:

An NDA is required for this contract.