21Q0133_Non Comp Redacted.pdf

SWIP Tracking No. SGXP218096

DON SAP Guide Enclosure (3) 1

MEMORANDUM TO THE FILE

Subj: USE OF OTHER THAN FULL AND OPEN COMPETITION FOR AN ACQUISITION

UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

IDENTIFICATION OF SOURCE:

Cirris 401 North 5600 West Salt Lake City, UT 84116\ www.cirris.com

I. BACKGROUND:

1. FAR 13.106-1(b)(1)(i) states for purchases not exceeding the simplified acquisition threshold, Contracting Officers may solicit from one source if the Contracting Officer determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization).

2. As required by FAR 13.106-3(b)(3)(i), this memorandum explains the absence of competition for this acquisition, as only one source will be solicited for this requirement (or for a portion of the requirement) and the requirement is not expected to exceed the simplified acquisition threshold.

II. DESCRIPTION OF ITEM OR SERVICE:

Cable Tester/MPT (Multi Point Tester) for testing custom cables made at NSWC Crane. Tests performed included IR at 500VDC and 1500VDC, DWS at 500VAC and 2500VAC, and continuity for GXP. The current MPTs do not meet the needs for testing and replacement is required. Estimated cost RDD is 08/01/2021

III. THE DETERMINATION FOR USE OF OTHER THAN FULL AND OPEN

COMPETITION IS BASED ON THE FOLLOWING (select all that apply):

A. ___ ONLY ONE RESPONSIBLE SOURCE (select all that apply):

DON SAP Guide Enclosure (3) 2

1. ___ RESTRICTIVE RIGHTS. The source has established proprietary rights, limited rights in data, patent rights, copyrights or secret processes in the item or service required.

2. ___ EXCLUSIVE LICENSING AGREEMENTS. The item or service is only available from the Original Equipment Manufacturer (OEM), or there is only one authorized distributor or technical representative for the OEM.

Identify the OEM and explain the circumstances surrounding why the item or service is only available from the OEM.

OR

3. _X__ OTHER REASONS. Other reason not identified above. Provide details on mission impact if requirement is not solicited from only one source.

We require 4 testers that must be small form factor (24” x 10” x 10”) capable of 500V AC/DC. The 4 small form factor testers must also have an embedded PC so that a machine to interface is not required (i.e. standalone operation, no PC required). 2 other testers are needed that do not have a form factor requirement, but the software must be compatible. They also must be capable of 1500VAC and 500VDC. For all MPTs we require the ability to create our own test script and custom reports.

The MPT’s must be compatible and interact with current government owned equipment.

The MPT’s and software must meet in form, fit, and function that runs consistently and reliably with government approved and owned equipment and software. To approve a new brand of equipment would involve a loss of approximately 6 months in down time and in testing and approving a new source.

B. ___ BRAND NAME. Item required must be a brand name product, or feature of a product, particular to one manufacturer. CIRRIS is the only solution that met all of our requirements.

C. ___UNUSUAL AND COMPELLING URGENCY. The supplies or services are of such unusual and compelling urgency that the Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits bids or proposals.

Urgent requirements are supplies or services that will result in a work stoppage, or are mission critical and the routine processing time would result in injury to the Government. The determination that the procurement for the above item/service is an urgent and compelling requirement is based on the following:

1. Date on which the requirement was first identified:

2. Required delivery date/period of performance:

DON SAP Guide Enclosure (3) 3

3. Explanation of why delivery/commencement of services by the date mentioned above is required:

4. If appropriate, include any additional pertinent information.

IV. CERTIFICATIONS/APPROVALS:

B. Certification/Approval.

Upon the basis of the above statements and information justification, I hereby approve, as the Contracting Officer, the solicitation of the proposed procurement(s) using other than full and open competition.

Contracting Officer Signature Name (Printed) / Phone # Date

WESSEL.DANIELE.M.13702

21568

Digitally signed by

WESSEL.DANIELE.M.1370221568

Date: 2021.05.10 10:33:26 -04'00'