21Q0015_PWS.docx

Performance Work Statement (PWS)

TRAILER REHAB

1.0 General It shall be the Contractor’s sole responsibility to perform all work in compliance with the most current edition/revision of the Japanese Environmental Governing Standards (JEGS). The Contractor shall strictly adhere to all JEGS requirements regarding maintenance services. The Contractor shall be responsible to pick up and deliver the vehicle.

1.1 Introduction and Background. The contractor shall provide all qualified personnel, supervision, supplies, materials, parts, components, equipment, tools, and transportation to perform rehab repairs for Government owned vehicle #s 60943T, 60944T, 60945T & 60322T. Work shall be performed at the Contractor’s facility. Rehab is required to bring trailers back to OEM.

1.2 Scope of Work and Objective. Contractor shall perform repairs that includes specified repairs which include component replacements, preventative maintenance, repair services, purchase of required materials, replacement of parts, installation, inspection, and removal of old or defective parts, cleaning, painting, priming, rust prohibitive, undercoating, lubricating, adjusting, and testing to ensure replaced equipment is fully operational according to the manufacturer’s original specifications. The Contractor shall thoroughly inspect all equipment parts for deterioration, excessive wear, misalignment, loose joints, improper adjustments, or any other defects that affect machine operability, replace and correct them in accordance with the manufacturer’s specifications.

Trailer # 60322T

(1) Replace treated floor board / bed wood

(2) Rehab tool box

(3) Remove rust & corroded metal

(4) Replace with same gauge metal

(5) Apply rust prohibitive

(6) Apply Ziebart like corrosion preventative to frame

(7) Apply black paint

(8) Replace floor bed fender

(9) Repaint wheel (10)Tail lamp bracket (11)Replace reflective stickers / adhesive (12)Replace / repair tire house

Trailer # 60943T

(1)Replace floor bed wood (2)Replace floor bed bolts & nuts (3)Remove corroded / rusted metal (4)Replace with same gauge metal (5)Apply rust prohibitive (6)Apply Ziebart like corrosion prohibitive undercoat to frame (7)Apply white paint (8)Rehab tool box (9)Remove rust from frame and wheel (10)Rehab Chassis and frame (11)Rehab jack shoot times (2) (12)Replace square bar (13)Replace hinge (14)Replace outrigger (bottom) (15)Repair landing platform

Trailer # 60944T

(1)Replace floor bed wood (2)Replace floor bed bolts & nuts (3)Remove corroded / rusted metal (4)Replace with same gauge metal (5)Apply rust prohibitive (6)Apply Ziebart like corrosion prohibitive undercoat to frame (7)Apply white paint (8)Rehab tool box (9)Remove rust from frame and wheel (10)Rehab Chassis and frame (11)Rehab jack shoot times (2) (12)Replace square bar (13)Replace hinge

Trailer # 60945T

1)Replace floor bed wood (2)Replace floor bed bolts & nuts (3)Remove corroded / rusted metal (4)Replace with same gauge metal (5)Apply rust prohibitive (6)Apply Ziebart like corrosion prohibitive undercoat to frame (7)Apply white paint (8)Rehab tool box (9)Remove rust from frame and wheel (10)Rehab Chassis and frame (11)Rehab jack shoot times (2) (12)Replace square bar (13)Replace hinge

1.3 Period of Performance. All work will be completed within 30 days after receipt of EACH vehicle unless otherwise specified.

1.3.1 Federal Holidays. The contractor shall not be required to provide services on federal holidays unless the holiday is particularly specified otherwise in this PWS.

When a federal holiday falls on Sunday, the following Monday will be observed as a holiday by the U.S. government. When a federal holiday falls on a Saturday, the preceding Friday will be observed as a holiday.

In addition to these federal holidays, if the President of the United States issues an executive order closing the federal government, that date shall also be considered a recognized federal holiday (Reference Executive Order 11582 of February 11, 1971, and 5 U.S.C. 5546 and 6103(b) and other similar statues in so far as they relate to the pay and leave of employees of the United States).

1.3.2 Typhoon Conditions. Japan-based military installations close when Tropical Cyclone Condition of Readiness 1C (TCCOR 1C or TC-1C) is declared by Military Weather Station authorities. The Contractor will be required to depart military bases, remain indoors, and monitor radio/television to determine when the TCCOR changes to TCCOR SW (Storm Watch) or TCCOR AC (All Clear). When TCCOR SW is declared by Military Weather Station authorities, the Contractor shall restart the service within 2 hours. If that occurs after normal business hours, services shall begin the next normal workday at 7:30am.

2.0 Place of Performance. Repairs shall be performed at the Contractor’s facility located in Okinawa, Japan. It shall be the Contractor’s responsibility to pick up and deliver the vehicle to the Contractor’s facility and return it to the Motor Transport Branch, Building 5823 MCB Camp Foster after completion of repairs.

3.0 Delivery or Deliverables: Deliver completed work back to the MT Branch Maintenance Facility.

· Contractor Responsibilities. Contractor shall be responsible for the purchase of required materials, replacement of parts, installation, inspection, cleaning, lubricating, adjusting, and testing to ensure installed equipment is fully operational according to the manufacturer’s original specifications. Should the contractor need to modify the interior of the vehicle by removing old or defective part to complete the installation, the contractor will do so at no additional cost.

· Completion of Repairs: Repairs shall be completed within 30 days from date the Government transfers the property to the Contractor. In the event the Contractor is not able to complete within the required 30 days, the vendor shall notify the Government POC immediately. The Government POC will make the determination as to whether the cause(s) was beyond the Contractor’s control. In case the delivery takes more than 30 days, the Contractor shall inform the Contracting Officer and Government POC of performance status at least once every two weeks.

· Warranty: The Contractor shall provide a warranty of services for repaired /replaced parts for at least 90 days from the date of acceptance by the Government.

· Pickup / Delivery Location: The Contractor shall pick up/deliver the truck from/to the following location:

Motor Transport Branch (MTB) Shipping & Receiving Section Bldg. 5823 MCB Camp Foster Okinawa Japan

· Pre-Delivery Inspection of Repaired Vehicles: A pre-delivery inspection will be conducted by the Government at the Contractor’s facility. The Contractor is required to notify the Government POC at least 2 days in advance of when the truck will be ready for inspection.

· Final Acceptance of repaired vehicles: The government will conduct a joint inspection and acceptance with the Contractor at the Delivery Place specified above. The Government reserves the right to inspect the Contractor’s performance to ensure services are received and in compliance with the terms and conditions of the contract. If any deficiencies are identified by GME Technical Representative the MTB shall notify the Contractor of it within five days after receipt of the vehicle for the Contractor’s corrective action. Re-performance of defective services is at no additional cost to the government. If the Contractor finds any additional defects of the vehicle, the Contractor shall immediately report all findings to the Contracting Officer. All additional repair work shall be approved by the Contracting Officer.

· Contract Manager: The Contractor shall provide a contract manager who shall be responsible for coordinating the performance of the work and act as a point of contact for any inquiries regarding the status of the repairs. The name of this person and an alternate, who shall act on behalf of the Contractor when the manager is absent, shall be designated in writing to the Contracting Officer.

· The contract manager shall have full authority to act on behalf of the Contractor on all contract matters relating to the daily operation of this contract.

· The contract manager or alternate shall be available during normal duty hours, within one workday, to meet with Government personnel to discuss problem areas.

· The contract manager and alternate or alternates shall be able to read, write, speak and understand English.

· Contractor Personnel: Contractor personnel shall present a clean, neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company and/or by wearing appropriate badges which contain the company name and the employee’s name. Clothing or badges shall be provided by the Contractor.

· Hours of Operation: (Not applicable since services will be conducted at the Contractor’s facility.

· Quality Assurance: Will be managed by the Motor Transport Branch Maintenance section to reflect the failure and/or success rate of the services received.

· The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that Contractor Quality Control is unacceptable.

5.0 Applicable Documents / Governing References. In addition requirements of regulations and policies applicable to this contract/order by virtue of clauses contained herein, the contractor shall, in the performance of this contract/order, also comply with all references applicable to the specific tasks of this Performance Work Statement, as listed below, including any amendments or subsequent issuance. It shall be the Contractor’s sole responsibility to perform all work under the contract in compliance with the most current edition/revision of the Japanese Environmental Governing Standards (JEGS). Contractor shall strictly adhere to all JEGS requirements regarding maintenance services.

6.0 Government Furnished Facilities, Equipment, Services and/or Information.

Government property identified herein, or by attachment, is subject to the requirements of FAR and DFARS part 45, pursuant to the enumerated property clauses incorporated in this contract/order.

7.0 Special Instructions and Administrative Information

7.1 Non-Personal Services. This is a non-personal services, performance-based contract. The contractor bears responsibility to manage its employees and guard against any actions that could be characterized as personal services as defined in FAR 37.104, or which convey the perception that personal services are being delivered. No provisions are implied nor provided in this contract for any benefits such as medical care, retirement, or worker’s compensation, other than those incorporated through enumerated clauses.

7.2 Identification of Contractor Personnel and Equipment. In accordance with DFARS 211.106, contractor personnel performing non-personal services on DoD installations or other government facilities shall ensure that they are readily identifiable as contractor employees (including subcontractors and consultants). All contractor employees shall comply with the following at all times:

7.2.1. Telephone Identification. Identify themselves as contractor personnel at the onset of every telephone call made from a Government telephone or any other phone if the call is made in support of Government-related requirements and activities.

7.2.2. Recorded Messages. Identify themselves as contractor personnel in all recorded messages including those, which are heard by callers attempting to contact contractor employees via answering machines or voicemail.

7.2.3. Meetings, Conferences and Events. Identify themselves as contractor personnel at the onset of every meeting, conference or any other gathering attended in support of any Government related requirements or activities.

7.2.4. Correspondence. Identify themselves as contractor personnel on any correspondence, documents, or reports accomplished or sent in support of any service provision to the Government, including, but not limited to, correspondence sent via the U.S. Mail, facsimile, or electronic mail (email) inclusive of out-of-office replies.

7.2.5. Personal and Corporate Identification. Wear or display contractor provided nametags, badges or attire which display, at a minimum, the name of the contractor and their respective company.

7.3 Designated Third Country Nationals (DTCN). Persons from certain countries are considered DTCN and are generally restricted from entering Marine Corps Bases Japan (MCBJ) Camps, Air Stations, or facilities. A listing of DTCN countries and other related information regarding this policy can be found in USFJ Instruction 31-204 (Designated Third Country Nationals), which can be made available upon request.

7.4 Exemption from Japanese Taxes. Pursuant to the U.S. – Japan Status of Forces Agreement and the Joint Committee, the governments of the United States and Japan have agreed that the procurement in Japan of materials, supplies, equipment and services for official purposes may be except from certain Japanese taxes. When incorporated, paragraph c. of the clause FAR 52.229-6, “TAXES” – FOREIGN FIXED PRICE CONTRACTS” and/or DFARS 225.229-7001 ‘TAX RELIEF’ stipulate that contract/order pricing shall not include the Consumption Tax. Submission of, and/or incorporation into the contract of, your offer, certifies that pricing does not contain any cost related to the Consumption Tax. Questions concerning this matter should be directed to your local Japanese Tax Office.

7.5 Subcontract Management. The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Procuring Contracting Officer (PCO) or Contracting Officer Representative (COR). Cross teaming may or may not be permitted.

7.6 Mission Essential Personnel / Tasks. Unless specified otherwise in this Performance Work Statement, contractors supporting this contract/order are not considered “Mission Essential” personnel (as defined in DFARS 237.76) who would be required during crisis or emergency operations.

7.7 Hazardous Materials and Safety. The Contractor and its subcontractors shall comply with all applicable laws, including Public Law 91-596 (Occupational Safety and Health Administration (OSHA)) and DOD Directive 4715.1E, Environmental, Safety, and Occupational Health (ESOH)). Contractor personnel performing services on a DOD installation shall participate in local Voluntary Protection Programs (VPP). Information on the VPP is available at http://www.osha.gov/dcsp/vpp/index.html

7.8 Installation Access and Personnel Credentialing

7.8.1. Motor Vehicles. Vehicle licensing, registration, and insurance requirements must all be conducted in accordance with host nation law, USFJ Instruction 31-205, and applicable local installation policies.

7.8.2. Registration/Permits. Vehicle registration on Okinawa, Japan is conducted with the Provost Marshal via the Joint Services Vehicle Registration Office (JSVRO) at Bldg. # 5638, Marine Corps Base, Camp Butler. Information may be obtained at JSVRO website at: https://www.mcbbutler.marines.mil/Base-Information/Vehicle-Registration/, or by calling +81-(0)98-970-7481.

7.8.3 Registration Termination. Vehicle permits will expire upon termination date of this contract/order, expiration of an individual base pass or DBIDS ID, expiration of vehicle inspection sticker, or termination of their employment (whichever occurs first). Permits issued to individuals who overstay any of these authorized dates become void and invalid.

7.8.4 Insurance. Vehicle permitting procedures require that all vehicles, personal or corporate, must be properly inspected and insured in accordance with Japanese Compulsory Insurance (JCI) requirements. Additionally, for SOFA status personnel and U.S. corporate vehicles, the Contractor or SOFA status individual is required to procure and maintain, during the entire period of performance under this contract, the following minimum insurance on each vehicle used by the Contactor at the work site:

7.8.5. Automobile Property Damage Insurance Amount: ¥30,000,000 (or U.S. Dollar equivalents) Bodily Injury Insurance Amount: ¥30,000,000 Yen (or U.S. Dollar equivalents)

7.8.6. Prior to the commencement of work, the Contractor shall furnish to the Contracting Officer a certificate or written statement of the above required insurance for any and all corporate vehicles to be used. The policies evidencing required insurance shall contain an endorsement to the effect that cancellation or any material change in the policies adversely affecting the laws of the state in which this contract is to be performed and in no event less than thirty (30) days after written notice thereof to the Contracting Officer.

7.8.7. Road Laws. All personnel operating motor vehicles under this contract/order are subject to U.S. military installation regulations and Japanese Road Laws. Failure of the contractor, its employees, or its sub-contractors, to comply, may result in revocation of driving privileges or other legal action.

7.8.8 Vehicle Disposal. Personnel protected under the Status of Forces Agreement (SOFA) are required by regulation to properly dispose of vehicles prior to departure from Japan. For individuals performing under this contract, the contractor may be held financially liable for vehicles abandoned, or vehicles not disposed of properly, in accordance with vehicle regulations as agreed with the Government of Japan.

7.8.9 Personnel Access / Credentialing. Access to local installations is inherently required to accomplish specified tasks under this contract/order. The contractor shall therefore ensure all necessary actions are taken to obtain such access by its personnel in time to affect access in accordance with the requirements of the PWS and POP. Failure to complete such actions in a timely manner, some of which may occur prior to the POP or individual mobilization/relocation to the place of performance, shall not constitute excusable delay. Upon request, the Contracting Officer will provide a ‘check-in’ sheet that summarizes required actions.

7.8.10 Common Access Cards (CAC). Provided the clause 52.204-9 is incorporated, personnel performing on this contract/order may require a CAC. Pursuant to FAR 52.204-9, the CAC is DoD’s Personal Identity Verification (PIV) system; DoD procedures for CAC issuance are applicable and incorporated herein, as governed by DODI/M series 1000.13, DODI 5200.46, and other regulations. All personnel to be issued CAC must meet eligibility and suitability criteria as specified in the references; accordingly, the vetting procedures and required personnel actions may often begin well before the contract/order POP. The contractor and its employees and/or subcontractors are responsible for ensuring timely action and suitability to obtain CACs, and any resultant access issues from non-compliance shall not constitute excusable delay.

7.8.11 Base Passes and/or Defense Biometrics Identification System (DBIDS) cards. Personnel that do not qualify for CAC require an alternate credential for installation access, as governed by Marine Corps Installations Pacific Order 5512.2, which can be provided upon request. The process to request access requires approval from the Contracting Officer in an access request letter.

7.8.12 Return and/or Disposal of Access Credentials. The contractor’s employees shall return to the applicable issuing office all base passes, DBIDS cards, and/or CAC, immediately upon termination of employment or completion of this contract and certification of receipt shall be obtained and submitted to the Contracting Officer. The Contractor shall submit a listing of employees terminated under this contract to the Contracting Officer within seven (7) days of the effective date of termination.

7.8.13 Status of Forces Agreement. Possession of a CAC or other credential does not, alone, determine the legal status of personnel performing under this contract. Additionally, unless specifically identified on the CAC, the credential does not necessarily authorize logistical support privileges such as commissary/exchange access. The individual status of personnel performing under this contract, and the privileges authorized, are governed in accordance with United States Force Japan Instructions (predominantly USFJI 64-100), applicable credentialing regulations, and the information prescribed via DFARS clauses regarding Contractor Personnel in Japan, as contained herein.

7.8.14 Privacy Act. Pursuant to FAR clause 52.224-3, as incorporated, DoD requires agency-specific Privacy Act training as prescribed in DODM 5400.11-R. DODM 5400.11-R also prescribes required actions regarding information and privacy, which are applicable to the contractor and its personnel performing under this contract/order. The regulation may subject the contractor and/or contractor's personnel to criminal liability under Title 18, Section 793 and 7908 of the United States Code.

7.9 Classified information. Any classified work products shall be handled in accordance with DoD Instruction 5220.22-M. The contractor’s procedures for protecting against unauthorized disclosure of information will not require DoD employees or members of the Armed Forces to relinquish control of their work product, whether classified or not, to the contractor. The contractor may also have access to, and be required to safeguard, For Official Use Only (FOUO), sensitive, confidential, and/or classified information and material.

7.10 Key Control. The Contractor shall establish and implement methods of ensuring that all keys issued to the Contractor by the government are not lost or misplaced, and are not used by unauthorized persons. The Contractor shall report lost keys to the COR. The Contractor shall not duplicate any keys. It is also the responsibility of the Contractor to prohibit the opening of locked areas by the Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas. In the event keys are lost or unauthorized duplication occurs through the fault of a Contractor employee, The Government may, at its option, require the Contractor to replace keys, reimburse the government for replacement of locks, or re-key as a result of Contractor losing keys. In the event a master key is lost or duplicated, the Contractor shall replace all locks and keys for that system and the total cost will be deducted from the monthly payment.

7.11 Travel. Travel costs are NOT reimbursable unless specifically provided for in this order/contract through an enumerated cost reimbursable Contract Line Item Number (CLIN) entitled Travel.

7.11.1 Travel Pre-Authorization. All travel shall be pre-approved, in writing, by the Contract Officer or COR. The request shall include total cost, and itemized airfare, rental vehicle, per diem, mileage, parking, fuel and toll charges. Travel requests will include the purpose of the trip and why Video Tele Conference (VTC) or phone conversations would not meet the business requirement. Costs for travel shall be billed in accordance with the regulatory implementation of Public Law 99-234 and FAR 31.205-46 Travel Costs.

7.11.2 Authorized Travel. Authorized travel costs will only be reimbursed for:

· Contractor employees who otherwise perform direct day-to-day services at the designated place of performance under the requirements of this order/contract,

· Who have a need to travel to fulfill the performance of those duties, and

· Upon the direct request and written pre-approval of the Contracting Officer (KO) or appointed Contracting Officer Representative (COR)

7.11.3 Unauthorized Travel. Travel costs are explicitly not-reimbursable for the following:

· Relocation or initial mobilization costs, or any other travel not pre-approved by the KO or COR,

· Contractor personnel who indirectly support this order/contract (such as visiting management or supervisory personnel not otherwise providing on-site day-to-day support),

7.11.4 Foreign Travel

7.11.4.1 Compliance with DoD Foreign Clearance Guide (FCG). Personnel performing under this contract who may be required to travel to other countries during performance, shall comply with all FCG prescriptions for each country to be visited. Access to the FCG can be found here: https://www.fcg.pentagon.mil/fcg.cfm . Contractors unable to access the site, or otherwise requiring assistance, shall contact the contracting officer, or appointed Contracting Officer Representative (COR) for assistance.

7.11.4.2 Compliance with U.S. Indo-Pacific Command (INDOPACOM) and other directives. Contractor personnel traveling within the INDOPACOM Area of Responsibility (AOR) are subject to, and shall comply with, INDOPACOM directives related to such travel. Additionally, contractor personnel traveling in support of exercises, or other specified events and activities, shall comply with applicable travel instructions published for the designated area or event, as issued by General Order, Planning Conference Memorandum, Exercise Directive, Initiating Directive, or other similar correspondence.

7.11.4.3 Personnel with security clearance are subject to additional requirements and shall consult with the supported command G-2 when contemplating and/or completing foreign travel.

7.11.5 Allowable Costs

7.11.5.1 All travel shall be conducted in accordance with Federal Travel Regulations (FTR) and/or U.S. Department of State Standardized Regulations (DSSR).

7.11.5.2 Reimbursement is strictly limited to only those direct costs authorized in FAR 31.205-46. Overhead and/or G&A expenses are not allowable.

7.11.5.3 As indicated in FAR 31.205-46(a)(3)(iv), 31.205-46(a)(7), and 31.250-46(b), all costs must be supported by appropriate documentation and receipts provided to the KO/COR.

7.12 Quality Control and Quality Assurance. In accordance with FAR part 46, and the respective enumerated clauses incorporated in this contract/order, the contactor is reminded that the government may conduct Quality Assurance actions, inspect the Contractor’s Quality Control Plan and records, and take remedial actions as necessary, at any time through the duration of this contract/order.

(End Performance Work Statement)