21PW012_SOW.docx

STATEMENT OF WORK (SOW)

FOR

Asbestos Abatement Project Monitoring IDIQ

AT

Watervliet Arsenal

Project #: 21PW012 Installation Management, Public Works Division Facilities Engineering (TAWV-IMP-F)

PART 1 GENERAL

SUMMARY OF WORK

1.1.1 Project Description

a. The Watervliet Arsenal facilities contain asbestos containing materials (ACM). Work that disturbs ACM must be accomplished in accordance with relevant federal, state, and local laws, rules, regulations, and guidance. One requirement of these mandatory laws, rules and regulations is to have a certified Project Monitor on-site during all asbestos abatement work. The Watervliet Arsenal has chosen to comply with this requirement by using contractor personnel as asbestos abatement Project Monitors.

As the asbestos abatement Project Monitor, the contractor will represent the Watervliet Arsenal to ensure each asbestos abatement project is accomplished in accordance with its asbestos abatement work plan, and with the guidance provided within the scope of this SOW, along with all federal, state, and local laws, rules, regulations, and guidance.

A separate delivery order will be provided for each asbestos monitoring project, and quotes will be requested prior to placing a delivery order.

1.1.2 Location of Work

a. The work can occur at various locations on the Watervliet Arsenal where there is an abatement project. The exact location will be shown by the Contracting Office Representative (COR).

1.1.3 Period of Performance

a. The contractor shall be required to (i) commence work under this contract within 7 calendar days after the date the contractor receives notice to proceed, (ii) prosecute the work diligently, and (iii) the duration of the contract shall be three (3) calendar years.

1.1.4 Hours of Operation

a. Normal duty hours are 7:00 AM through 4:00 PM, Monday through Thursday, and 7:00 AM through 3:00 PM on Fridays. Federal holidays are non-work days. If a federal holiday falls on a Saturday or Sunday, the preceding Friday or following Monday is a work holiday.

SUBMITTALS

1.1.5 General Submittal Requirements

a. The contractor shall provide submittal documents via e-mail to the Contracting Officer for review and approval. Provide all physical (non-document) submittals (including but not limited to material swatches, samples, etc.) directly to the Contracting Officer for review and approval. All submittals require government approval unless otherwise explicitly stated.

b. The contractor shall reference APPENDIX A “Consolidated List of Submittals” for the complete list of required submittals.

1.1.6 Contractor Safety Plan

a. The contractor shall submit a safety plan that is specific to the work activity being performed under the scope of this project for Government review and approval.

1.1.7 Lockout / Tagout (LOTO) Acknowledgement

a. The Contractor shall sign and submit a “Lockout/Tagout (LOTO) Notification Acknowledgement Record” prior to working on or de-energizing any electrical equipment.

1.1.8 Asbestos Notification Acknowledgement Record

a. The contractor shall sign the “Asbestos Notification Acknowledgement Record” and submit this form to the Project COR prior to starting project work.

1.1.9 Project Schedule

a. The contractor shall create a project schedule and submit for Government review and approval.

b. The project schedule shall detail the phases of work and the overall timeline for the execution of the work. The contractor shall include delivery dates, appropriate milestones, and shall clearly detail any requirements for work performed outside of regular hours of operation.

GENERAL REQUIREMENTS

1.1.10 Watervliet Arsenal Information for Contractors (WAIC)

a. The contractor shall perform all work in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor shall read and understand this document prior to submitting a proposal. The WAIC is publically available at:

<http://www.wva.army.mil/Documents/Contracting/WAIC.pdf>

1.1.11 General Requirements

a. The asbestos project-monitoring contractor shall be independent of, and not affiliated with, the asbestos abatement contractor.

b. Each project will have its own Asbestos Abatement Work Plan (AAWP) that will be implemented by an asbestos abatement contractor. It is expected that all phases of asbestos abatement work will be performed in accordance with the AAWP by the asbestos abatement contractor, and it shall be the responsibility of the asbestos project monitor, under the scope of this SOW, to ensure the abatement contractor is performing the work properly and in accordance with the associated AAWP.

c. The AAWP, the requirements of this SOW, and the expected level of effort and performance of the asbestos abatement monitor contractor shall be in full accordance with the following regulations, guidance, and applicable documents as follows:

i. Occupational Safety and Health Administration (OSHA) Title 29 Code of Federal regulations (CFR) Part 1910.1001 - Asbestos, General Industry Standard.

ii. OSHA Title 29 CFR Part 1926.1101 – Asbestos, Construction Standard.

iii. United States Environmental Protection Agency (US EPA) Title 40 CFR Part 763 - Worker Protection Rule, Asbestos-In-Schools Rule, Asbestos Hazard Emergency Response Act (AHERA), AHERA- Model Accreditation Plan, and Asbestos Ban and Phase Down Rule.

iv. US EPA Tile 40 CFR Part 61 - National Emission Standards for Hazardous Air Pollutants (NESHAP).

v. OSHA Title 29 CFR Part 1910.134 - Respiratory Protection Standard.

vi. Other sections of OSHA Title 29 CFR 1910 (Occupational Safety and Health) and OSHA Title 29 CFR 1926 (Safety and Health Regulations for Construction) that are applicable to this project.

vii. New York State Department of Labor Title 12 New York Code Rules, and Regulations (NYCRR) Industrial Code Rule 56 - Asbestos.

viii. Applicable Army regulations and Watervliet Arsenal policy memos.

d. All contractors are responsible for complying with DOD, Army, Federal, and State Health and Safety requirements. The contractor shall notify the Project COR a minimum of two (2) business days before the contractor starts or re-starts work, and a minimum of seven (7) business days before the shut-down of a utility or building service. All work shall be in strict conformance with Watervliet Arsenal Instructions for Contractors (WAIC). The contractor is required to read and understand this document prior to submitting the project proposal. These instructions are publically available at <http://www.wva.army.mil/Documents/Contracting/WAIC.pdf>. The contractor shall supply all tools, materials, supplies, equipment, labor, temporary utilities and supervision necessary for a complete and appropriate execution of the contract documents and requirements of this SOW. Use all means and precautions necessary to insure the safety of the occupants and protection to the existing buildings and structures.

e. When entering a regulated work area, all asbestos project monitoring workers and all authorized visitors shall wear, at a minimum, the following personal protective equipment (PPE): coveralls, head coverings, foot coverings, safety glasses, gloves, and a half-face respirator with High Efficiency Particulate Air (HEPA) filter capable of trapping 99.97% of asbestos fibers greater than 0.3 microns.

1.1.12 Award Criteria

a. The contract will be awarded to the lowest project price provided by a small business who also provides a current New York State (NYS) Department of Labor (DOL) Asbestos Handler Certificate. Contractor shall have an employee designated to work with WVA who holds at minimum a current:

i. NYS DOL Asbestos Handler Certificate.

ii. NYS DOL Asbestos Project Air Sampling Technician Certificate.

iii. NYS DOL Inspector Certificate

iv. NYS DOL Project Monitor Certificate

v. Dept. of Health Certificate of Asbestos Safety Training

vi. Medical Clearance Report

vii. Health & Safety Report/FIT test

viii. NYS Asbestos Certification

b. The contractor shall have the designated employee available to report to WVA within 24 hours after notice is given for emergency purposes.

1.1.13 Licensing, Notification and Documentation

a. All contractor employees engaged in this asbestos project-monitoring project shall possess a valid training certificate issued from the New York State (NYS) Department of Health (DOH-2832) and a valid Asbestos Certificate (Hard Card) as a Project Monitor and Inspector issued by the NYS Commissioner of Labor per Title 12 New York Code, Rules and Regulations (NYCRR) Part 56. Contractor employees shall carry the asbestos certificate at all times while working on each and every project.

b. Contractor personnel whose duties are to perform and/or collect air samples in this asbestos project monitoring project shall possess a valid training certificate issued from the NYS Department of Health (DOH-2832) and a valid Asbestos Certificate (Hard Card) as an Asbestos Project Air Sampling Technician issued by the NYS Commissioner of Labor per Title 12 New York Code, Rules and Regulations (NYCRR) Part 56. Contractor employees shall carry the certificate at all times while working on each and every project.

c. The contractor shall submit for analysis air-monitoring samples to a laboratory that is independent of and not affiliated with the asbestos project-monitoring contractor and is independent of and not affiliated with the asbestos abatement contractor. The laboratory shall be accredited by the American Industrial Hygiene Association (AIHA) or by the NYS Department of Health for the selected methodology of sampling and analysis of asbestos.

d. The contractor shall ensure that all employees engaged in this asbestos abatement-monitoring project are physically able to perform the work and use the required health and safety equipment. This determination shall be made under the supervision of a physician.

e. The contractor shall ensure that all employees engaged in this asbestos abatement monitoring project pass an appropriate respirator fit test with the same make, model, style and size of respirator that will be used during the project and receive respirator training.

f. The contractor shall provide the following documentation to the Watervliet Arsenal (WVA) Contracting Officer prior to award of each delivery order under this contract

i. Copies of the employee’s training certificates and asbestos certificates (see paragraphs “A” and “B” above).

ii. Copy of the laboratories’ accreditation certificate for air sampling asbestos analysis (see paragraph “C” above).

iii. Copies of the contractor's physician written opinion per paragraph "m" of OSHA 29 CFR 1926.1101 for each employee. This opinion shall include but not limited to any recommended limitations on the use of personal protective equipment such as respirators. If no limitations are recommended, the opinion shall state that there are no limitations on the use of personal protective equipment such as respirators. Note that the written opinion must not reveal specific findings or diagnoses unrelated to occupational exposure to asbestos (see paragraph “D” above).

iv. Copies of contractor's respirator fit test results per paragraph "f" of OSHA 29 CFR 1910.134 for each employee. The test results shall, at minimum, indicate the following: type of fit test method, whether or not the employee passed or failed the test, as well as, the make, model, style and size of the respirator (see paragraph “E” above).

1.1.14 Performance Requirements

a. Quality Assurance Surveillance Plan (QASP). The QASP is the management tool for documenting site surveillance conducted on contractors, contractor performance evaluation, and reporting of contractor performance. The Contractor, and not the Government, is responsible for management and quality control actions to meet the terms of the contract. The role of the Government is quality assurance to ensure contract standard area achieved. The Government will use the QASP when evaluating Contractor performance, attached.

b. Performance Assessment Plan.

Air Sampling/Personal Air Sampling

Not performed - Deduct $250 per occurrence

Report any discrepancies to contracting officer

i. The Contracting Officer’s Representative (COR) will track contractor performance to the standards and monitor the timeliness of submissions. Discrepancies will be reported to the Contracting Officer for contractual remedy. Contractor will be notified by the Contracting Officer when remedies will be assessed and deductions will be taken from the contract invoice

1.1.15 Submittals

a. Three (3) copies of each submittal shall be delivered to the Contracting Officer for the Determination of Acceptance. The Project COR will provide a Determination of Acceptance of a submittal within fourteen (14) days from the date it was physically delivered. One (1) copy will be returned to the contractor. Following is a consolidated list of submittals. Submit the following:

i. Employees’ training certificates.

ii. Employees’ asbestos certificates.

iii. Laboratories’ accreditation certificate for air sampling asbestos analysis.

iv. Employees’ physician written opinion.

v. Employees’ respirator fit test results.

vi. Material Safety Data Sheets for each hazardous material used.

vii. Personal and General air-sampling results.

viii. Asbestos abatement contractor discrepancy notifications (if necessary).

ix. Project satisfactorily completed determination.

x. Monitoring project final report.

1.1.16 Utility Outage Requests and Utility Connection Requests

a. Schedule work to minimize outages. For utility outages and connections required during the execution of work that affect existing systems, coordinate schedule with COR. Schedule utility outages and connections to minimize disruptions to the Government. No additional payment will be provided for utility outages and connections required to be performed outside the regular work hours.

b. The contractor shall notify the Contracting Specialist a minimum of two (2) business days before the contractor starts work. The contractor shall notify the COR a minimum of seven (7) business days before the shut-down of a utility or building service.

1.1.17 Safety Requirements

a. The contractor is required to provide the proper control of hazardous energy (lockout/tagout) per OSHA 29 CFR 1910.147.

b. The contractor shall inspect the project work site prior to starting work, and shall request a copy of the asbestos building inspection records to verify the location and description of known asbestos-containing materials.

ON-SITE PERMITS

1.1.18 Excavation (Dig Permit)

a. The clearance of buried utilities will be performed by the Government in advance of the Contractor performing subsurface work, unless otherwise explicitly stated.

b. The Contractor shall obtain a copy of the completed Utility Clearance Permit (WVA Form 420-2-E) from the COR prior to performing subsurface work. Verify existing utility locations indicated on contract drawings, within area of work.

1.1.19 Hot Work and Confined Space

a. Obtain permit for welding, burning, use of flame, or entry into confined space from WVA Fire Department by calling (518)266-5990 each day the permit is to be used.

APPLICABLE DOCUMENTS

1.1.20 References

a. The following references accompany this Statement of Work and are a part thereof.

i. Watervliet Arsenal Instructions for Contractors (WAIC).

ii. NFPA 70 – National Electric Code (NEC).

CONTRACTOR EQUIPMENT

1.1.21 Equipment Identification

a. The contractor shall create and affix a label to all large equipment, dumpsters, and other mobilized property, which is weather-resistant (laminated, or within a see-thru label hanger), securely affixed to the equipment or visible through a window, and which clearly displays the General Contractor’s:

i. Company Name, POC Name (first, last), POC phone number, Project Number.

1.1.22 Waste Dumpster

a. The contractor shall place any waste dumpsters in a manner that does not interfere with thru-traffic.

b. Place waste dumpsters with a minimum of 33’ clearance from any building. The final location shall be coordinated with, and approved by the COR before any dumpsters are mobilized.

c. Cover all waste dumpsters when not in use, and before the end of each work shift. The cover shall be weather-tight.

d. The Contractor shall submit all Bills of Lading and Weight Slips associated with the disposal of all construction and demolition (C&D) debris to the Contracting Officer on a monthly basis. The contractor shall provide this information within ten (10) days of disposal of the waste.

PART 2 PRODUCTS

GENERAL

All work shall be in strict accordance with product manufacturer’s instructions and specifications, including but not limited to manufacturer guidance for storage, staging, application, installation, and disposal of the product.

2.1.1 Hazardous Materials

a. The contractor shall submit Safety Data Sheets (SDS) for all hazardous materials to be used.

2.1.2 Asbestos, Mercury, Lead, PCB

a. Unless otherwise stated, all materials for this project shall be new. All products shall not contain any asbestos, mercury, chromium/lead paint, Class I Freon, and Polychlorinated Biphenyls (PCB), and shall state such on the manufacturer’s original packaging.

2.1.3 DoD Green Procurement Program

a. All construction materials shall meet the applicable requirements of the DoD Green Procurement Program, specifically recycled content products, environmentally preferable products and services, biobased products, energy-and water-efficient products, alternate fuel vehicles and alternative fuels, products using renewable energy, and alternatives to hazardous or toxic chemicals as found at <http://www.acq.osd.mil/dpap/cpic/cp/docs/USA001967-08-DPAP.pdf>.

2.1.4 Paint

a. To meet the Affirmative Procurement Program (Federal Government’s Buy Recycled Requirements) all paint used in the project shall adhere to the below listed requirements of the Comprehensive Procurement Guideline for recovered materials. This applies only to interior latex paint, only if available at the time of the project.

i. Reprocessed Latex Paint (White, Off-White, Pastel Colors) shall contain 20% Post consumer content.

ii. Reprocessed Latex Paint (Grey, Brown Earth tones, and Other Dark Colors) shall contain 50-99% Post consumer content.

iii. Consolidated Latex Paint shall contain 100% Post consumer content.

PART 3 EXECUTION

ITEMS OF WORK

3.1.1 General

a. The contractor is required to review the asbestos abatement work plan for each project, to include all its attachments, visit the project site, and obtain and/or verify all measurements and project data/information required to perform this asbestos project monitoring work prior to submitting a quote. In addition, the contractor is required to review all Project Monitoring contract documents, and provide written notice to the Contracting Officer of any discrepancies that are found.

3.1.2 Air Sampling

a. All personal breathing zone air sampling/monitoring shall be performed IAW Title 12 NYCRR Part 56. The asbestos abatement contractor will perform personal breathing zone air sampling on all his/her contractor personnel and provide the personal breathing zone air samples to the Project Monitor. The Project Monitor shall collect the personal breathing zone air samples, have them analyzed, and report the results directly to the WVA Contracting Officer with copies provided to the abatement contractor. Submit the samples to the accredited laboratory for analysis and provide written results of the analysis to the WVA COR within 72 hours of sample collection. The Project Monitor shall ensure proper chain of custody records for all sampling performed. OSHA required personal breathing zone air sampling for all employees is required during all active phases of abatement activity to assess compliance with both the 8-hour time weighted average (TWA) and 30 minute short-term exposure limits.

b. The Project Monitor shall perform all required background air sampling (prior to start of project), pre-abatement air sampling (area preparation), abatement air sampling (work in progress), and post-abatement (clearance) air sampling. The general air sampling shall be performed IAW Title 12 NYCRR Part 56. Sample analysis shall be performed using Phase Contrast Microscopy (PCM) using NIOSH 7400 methodology. If Transmission Electron Microscopy (TEM) is required, i.e., where the use of PCM has resulted in fiber counts that exceed the air clearance levels acceptable under Title 12 NYCRR Part 56, TEM may be utilized to obtain a more accurate asbestos fiber count as directed by the Contracting Officer or COR. Where such election is made, both the PCM and TEM results must be made available to the WVA COR. The analysis shall be performed in accordance with the procedures described in 40 CFR Part 763, Appendix A to Subpart E. The Project Monitor shall collect the general air sampling samples, have them analyzed by the accredited laboratory, and shall verbally report the results directly to the WVA Contracting Officer as soon as the results are available, typically less than 24 hours after the sample was submitted to the laboratory. Final written reports are due to the WVA COR within 72 hours of sample collection, with copies provided to the abatement contractor. The Project Monitor shall ensure proper chain of custody records for all sampling performed.

c. In the event that air monitoring results show an airborne fiber concentration which exceeds 0.01 fibers/cubic centimeter (f/cc) or the background level, whichever is greater, the Project Monitor will inform the asbestos abatement contractor and shall notify the WVA COR, to include recommended corrective actions. The notification to the WVA COR shall occur at the same time the sampling results are provided (i.e.: within 24 hours of sample collection). The Watervliet Arsenal will direct the abatement contractor to implement corrective actions. The Project Monitor shall immediately notify the WVA COR if the abatement contractor does not immediately implement the corrective actions.

3.1.3 Requirements and Authority.

a. The Project Monitor shall closely coordinate work schedules directly with the asbestos abatement contractor in order to be on-site whenever the asbestos abatement contractor is performing asbestos abatement work, including project mobilization and demobilization. The Project Monitor shall be present whenever the asbestos abatement performs abatement work activity.

b. The Project Monitor represents the Watervliet Arsenal on-site and has the authority to stop work in the event of safety hazard that would possibly cause immediate injury to personnel, damage to the facility, and/or in the event of an uncontrolled asbestos fiber release. The Project Monitor shall also monitor the asbestos abatement contractor for standard (non-asbestos abatement) construction safety requirements inside the abatement work zone. The Project Monitor shall inform the WVA COR and Contracting Officer immediately in the event that work stoppage is directed.

c. The Project Monitor shall monitor the asbestos abatement contractor to assure any asbestos abatement work is performed in accordance with the asbestos abatement work plan and applicable OSHA, EPA, NYS and Watervliet Arsenal laws, rules, regulations and guidance. Immediately inform, but do not direct, the abatement contractor of any discrepancies in meeting the asbestos abatement work plan or the other applicable guidance requirements. Then, immediately notify the WVA COR of the discrepancy and the WVA COR will work with the Watervliet Arsenal Contracting Officer to direct the abatement contractor to correct the discrepancy. Note: these possible discrepancies include both operational procedures and the required documentation of the asbestos abatement contractor.

d. The Project Monitor shall remain in daily contact with the WVA COR in order to keep the Watervliet Arsenal advised of the progress of the asbestos abatement and to receive instructions as necessary. Attend all meetings between the Watervliet Arsenal and the asbestos abatement project contractor to include pre-construction, construction/progress and post-construction. Provide Project Monitor related information and recommendations at these meetings.

e. The Project Monitor shall prepare and maintain a daily log of all on-site asbestos abatement activities to include number of workers, description and quantity of work performed, hours worked, weather conditions, visitors to the site, unusual events, inspections performed, air samples taken, air sample analysis results received, photograph documentation (if taken) and any other appropriate and pertinent information. Provide the original version of these logs to the Watervliet Arsenal with the project’s final report. The Project Monitor shall keep a copy of the daily logs that shall be maintained as required by state and federal regulations.

f. The asbestos abatement project shall be deemed satisfactorily completed when the requirements of the project’s asbestos abatement work plan has been met and, when clearance air sampling is part of the work plan’s requirements, the post-abatement air sampling results are below 0.01 fibers of asbestos per cubic centimeter, or the background level, whichever is greater. The asbestos abatement contractor shall notify the Watervliet Arsenal Contracting Officer’s Representative (COR) and the Project Monitor for a post-abatement inspection. The Project Monitor shall inspect the abatement work area and either concur or non-concur that the abatement contractor has met the requirements of the asbestos abatement work plan.

i. If the Project Monitor approves that the asbestos has been properly abated then a Watervliet Arsenal representative and the Project Monitor shall inspect the abatement work area for asbestos containing materials.

1. If the Watervliet Arsenal concurs with the Project Monitor’s approval the Watervliet Arsenal will notify the asbestos abatement contractor has met the requirements of the asbestos abatement work plan. The Project Monitor shall provide the CO with a written and signed statement that the abatement contractor has met the requirements of the asbestos abatement work plan, to include clearance air sampling if part of the abatement requirements.

2. If the Watervliet Arsenal non-concurs with the Project Monitor’s approval the CO, with the assistance of the COR, will direct the abatement contractor to perform corrective actions.

ii. If the Project Monitor disapproves that the asbestos has been properly abated, and/or that the requirements of the asbestos abatement work plan have not been met, then the Project Monitor shall inform the abatement contractor and the COR of the disapproval, the reason for disapproval, and the recommended corrective actions. The CO, with the assistance of the COR, will direct the abatement contractor to perform corrective actions.

3.1.4 Supplemental Bulk Sampling

a. When already on-site for the performance of Air Sampling and Project Monitoring duties under the requirements of this SOW, the Project Monitor shall also be available to provide bulk sampling services to WVA. Bulk sampling services shall include:

i. Responding to a request for sampling of a specific material, and coordinating the request with the project COR.

ii. Responding to a request for sampling of a specific material, and coordinating the request with the project COR.

iii. Collecting samples and verifying the collected samples are from the specified locations.

iv. Labeling the samples properly.

v. Starting and maintaining a chain of custody for the samples.

vi. Transporting the samples (or arranging for transport) to a local laboratory that specializes in the analysis of materials suspected to contain asbestos.

vii. Communication of the analysis results to the project COR. The Project Monitor shall communicate the sample analysis results (does contain asbestos, does not contain asbestos, and what concentration as a % of 100 that the sample contains asbestos) to the project COR as soon as the results are available, typically after verbal communication from the laboratory.

viii. Delivery of a final written report and 3 copies of all documentation (chain of custody documents, notes, locations, labels, and final written laboratory analysis).

b. The time from sample request by WVA to sample delivery to the laboratory shall be less than one calendar day.

c. Unless explicitly directed otherwise by the project COR, the sample analysis shall be expedited by the laboratory to the extent possible for the type of analysis conducted. Therefore the time between sample collection and verbal results given shall be as follows:

i. PLM/PCM analysis - one (1) business day.

ii. TEM analysis - three (3) business days.

CLOSEOUT REQUIREMENTS

3.1.5 Construction and Demolition Debris

a. The Contractor shall submit copies of all Bills of Lading and Weight Slips associated with the disposal of construction and demolition (C&D) debris and/or recycled materials, under this scope of work. Submit documentation per Appendix A, “Consolidated List of Submittals”.

3.1.6 Cleanup of Work Site

a. The contactor shall clean all work areas and remove all tools, equipment, debris, materials, and all waste from the premises.

b. The contractor shall remove all debris from any remote holding locations, to include any excavation and concrete equipment chute cleanout debris.

c. The contractor shall remove their equipment from Watervliet Arsenal premises within five (5) working days after completion of project work.

3.1.7 Restoration of Work Site

a. The contractor shall repair any items, building surfaces, equipment or miscellaneous items which were damaged during the execution of this SOW. Items that cannot be repaired to restore original function or aesthetics shall be replaced in kind by the Contractor at no additional charge to the Government.

b. Grass, trees, and other vegetation affected by project work shall be restored to same or better condition as existed prior to the start of project work. The Contractor shall prepare the affected areas to eliminate uneven areas and low spots. Remove foreign materials, weeds, and damaged soil. The Contractor shall scratch the area to a depth of three (3) inches where topsoil is to be placed. Spread topsoil to a uniform, compacted depth of less than five (5) inches over areas to be reseeded. Rake until smooth. The Contractor shall seed, fertilize, and water the area to establish grass.

PART 4 APPENDICES

a. Consolidated List of Submittals

b. Quality Assurance Surveillance Plan (QASP)

APPENDIX A: Consolidated List of Submittals

APPENDIX B: Quality Assurance Surveillance Plan (QASP)

PURPOSE

This Quality Assurance Surveillance Plan (QASP) will be used as a guide to Government Quality Assurance Personnel (QAP). It provides a systematic method to evaluate the services the contractor is required to furnish.

SURVEILLANCE PROCEDURES

Timeliness: Progress is maintained to assure compliance with completion time.

Quality: Conformance with statement of work and industry standards.

Tasks: Performed according to statement of work requirements.

Problem Resolution: Contractor submits deliverables in accordance with the contract and resolves any deficiencies identified by the government in the final submission. Following final submission, contractor resolves any additional deficiencies identified by the government and resubmits and or corrects within one week.

Delivery: Contractor submits each deliverable in accordance with the statement of work and terms of the contract.

PERFORMANCE AREAS

Management Responsiveness: Evaluate the adequacy of the contractor’s responsiveness and their ability to keep the government informed of work progress and provides for early problem identification and effective corrective action plans.

Schedule Control: Evaluate the contractor’s adherence to completion schedule.

Performance: The contractor will be evaluated as to the workmanship and adherence to the statement of work.

EVALUATION CRITERIA

(Outstanding). Indicates performance clearly exceeds contractual requirements. The area of evaluation contains few minor problems for which corrective actions appear highly effective.

(Satisfactory). Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

(Unsatisfactory). Indicates the contractor failed to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains serious problems for which the corrective actions were ineffective.

DOCUMENTATION

Documentation used to perform surveillance will consist of random government inspections and inspection records, as well as the evaluation of final work product delivery by the project COR/COTR.

RATING

Contractor will be given an overall rating of Outstanding, Satisfactory, or Unsatisfactory by the Government Technical point of contact or Contracting Specialist Representative, if appointed, using the above 3 evaluation criteria.