21146_Dec_2_24_solicitation_doc.pdf

Solicitation Number: 21146

SMALL CITIES HOUSING REHABILITATION PROGRAM

ADMINISTRATIVE & TECHNICAL SVC.

Request for Proposal (RFP)

Roxbury, Town of

March 01, 2024 - March 15, 2024

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General Header Information

21146

No. 21146 Title: SMALL CITIES HOUSING REHABILITATION PROGRAM

ADMINISTRATIVE & TECHNICAL SVC.

Start Date: March 01, 2024 at 7:00:00 AM EST End Date: March 15, 2024 at 9:59:00 AM EDT Vendor Q&A Start Date: March 01, 2024 at 7:15:00 AM EST Vendor Q&A End Date: March 15, 2024 at 9:44:00 AM EDT Estimated Total Value:

Who can respond to this bid? : All Vendors Description: The Town of Roxbury requests proposals from qualified firms or individuals for professional and technical services required to provide administrative and technical support to implement activities for and administer the Town of Roxbury’s Small Cities Housing Rehabilitation Program Income Loan Program during the contract period.

Delivery Terms: Free On Board Destination Payment Terms: Vendor Specified Contact Information: Roxbury, Town of

Patrick Roy 29 North Street PO Box 203 Roxbury CT, 06783 United States Tel: 860-354-9938 Fax:

sforeman@roxburyct.com

Contact Details: If you have any questions, please contact:

Patrick Roy 29 North Street PO Box 203 Roxbury CT, 06783 United States Tel: 860-354-9938 Fax:

sforeman@roxburyct.com

Selected Categories:

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Solicitation Requirements:

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General Requirements

Requirements

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1.General Requirements

1.Reservation of Rights

1. The Town of Roxbury reserves the right to waive informalities or to reject any or all proposals when such action is deemed to be in the best interests of the Town of Roxbury. The Town of Roxbury reserves the right to delete such items as it deems necessary from these proposals.

Respondents are directed to be certain that they understand the terms and conditions as specified in this RFP. All exceptions of the respondent to the terms and specifications of this RFP shall be made in writing and submitted in full with the proposal. For all other terms and specifications, submission of a proposal constitutes acceptance by the respondent. It will be expected that all remaining terms and conditions expressed herein are acceptable and shall govern any resulting contract. The Town of Roxbury reserves the sole right to reject proposals that contain exceptions which are unacceptable. In order to provide the requested services to the Town of Roxbury, the respondent must be able to demonstrate the expertise and flexibility necessary to successfully complete this work. Services shall only be provided after written authorization is received from the Town of Roxbury. The Town of Roxbury reserves the right to utilize some, all or none of the various services identified in this RFP. All services performed shall be completed to the satisfaction of the First Selectman. The Town of Roxbury reserves the right to terminate any agreement upon ten (10) calendar days’ written notice of failure by the respondent to provide service to the satisfaction of the Town of Roxbury. The Town of Roxbury shall not be responsible for any expenses incurred in preparing and submitting a response to this Request for Proposals.

The Town of Roxbury further reserves the right to request information from individual respondents and to negotiate fees and/or other terms and conditions.

1.Nondiscrimination

1. The Contractor shall agree and warrant that it will not discriminate or permit discrimination against any person or group of persons on the grounds of sex, race, color, religion, age, marital status, ancestry, national origin, past history of mental disorder, mental disability, physical disability, or other basis in any manner prohibited by the laws of the United States, the State of Connecticut, or the Town of Roxbury of Roxbury.

1.Hold Harmless

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The Contractor agrees to indemnify, defend and hold harmless the Town of Roxbury and its respective officers, employees, agents and/or servants against all demands, claims, actions or causes of actions, losses, damages, liabilities, costs and expenses, including without limitation, interest, penalties, court costs and reasonable attorney’s fees, asserted against, resultant to, imposed upon or incurred by the Town of Roxbury of Town of Roxbury resulting from or arising out of:

Any breach by the Contractor of the terms of the specifications, or

Any injuries (including death) sustained by or alleged to have been sustained by the officers, employees, agents and/or servants of the Town of Roxbury or the Contractor or subcontractors or material men, or

Any injuries (including death) sustained by or alleged to have been sustained by any member of the public or otherwise any or all persons, or

Any damage to property, real or personal, (including property of the Town of Roxbury or its respective officers, agents and servants) caused in whole or in part by the acts or omissions of the

Contractor any subcontractor or any material men or anyone directly or indirectly employed by them while engaged in the performance of any work for the Town of Roxbury of The Town of

Roxbury.

1.Insurance

The successful respondent shall furnish a certificate of insurance to the Town of Roxbury for the following insurance coverage within ten (10) days from notice of award. All insurance coverage shall be written with an insurance company licensed to conduct business in the State of

Connecticut and that has a current A.M. Best’s rating of A-(VII) or better. Insurance coverage shall remain in full force for the duration of the award/contract term including any and all extensions. All insurance, except for Professional Liability Insurance, shall be carried on an occurrence basis.

Such certificate of insurance shall specify that the Town of Roxbury will receive thirty (30) days’ notice of any cancellation, non-renewal or reduction in coverage and limits originally provided.

Commercial General Liability including Premises-Operations, Independent Contractors, Blanket

Contractual, Products and Completed Operations:

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1.$1,000,000 Each Occurrence

2.$2,000,000 Aggregate

Combined Single Limit for personal injury or property damage or both combined.

Such policy shall name the Town of Roxbury as additional insured.

Comprehensive Automobile Liability covering owned, non-owned, hired or leased vehicles.

$1,000,000 Each Accident

Combined Single Limit for bodily injury or property damage or both combined.

Workers Compensation Insurance in accordance with Connecticut State Statutes.

Employers Liability Limit

$500,000 each accident for bodily injury by accident

$500,000 for each employee for bodily injury by disease

1. Freedom of Information

1.All proposals and any related submittals to the Town of Roxburyare subject to the requirements of the State of Connecticut Freedom of Information Act, regardless of whether they are marked as confidential, proprietary, or in any other manner. By the act of submitting a bid, bidders agree that they will be subject to Connecticut General Statutes §1-200 et seq.

1.Award

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This bid has no questions defined.

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1.The Town of Roxbury intends, but is not required, to make one or more awards as a result of this RFP that are open-ended in nature in order to provide the continuity and consistency it deems vital to the successful operation of its various programs.

1.Work Product Ownership

1.All responses and submittals received as a result of this Request for Proposals shall become the property of the Town of Roxbury upon receipt. All work products provided to the Town of Roxbury following award shall also be the sole property of the Town of Roxbury upon receipt.

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Documents:

2024. housing bid.docx

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Item Specifications Solicitation has been designated as having no line items.

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