21-SPD-01 Marine Unit Motors REVISED-2.pdf

TOWN OF SCITUATE

MASSACHUSETTS

EQUIPMENT BID PACKAGE

21-SPD-02

FORMS FOR BID TO BE COMPLETED AND

RETURNED PRIOR TO BID OPENING

ON May 20, 2021

10:00 AM

POLICE SAFE BOAT REPOWERING

May 2021

TOWN OF SCITUATE

OFFICE OF THE TOWN ADMINISTRATOR

SCITUATE, MASSACHUSETTS

NOTICE TO BIDDERS

Sealed bids will be received and publicly opened and read at 10:00 a.m. on May 20, 2021 in the office of the Town Administrator, Town Hall, Scituate, Massachusetts for the following:

REPOWERING OF POLICE SAFE BOAT

Specifications may be obtained from the Scituate Police Department, 8 00 Chief Justice Cushing Highway, Scituate, Massachusetts between the hours of 8:30 am and 4:30 pm Monday through Thursday or in electronic form from bmcauley@scituatema.gov.

The Town Administrator reserves the right to accept or reject any bid, to waive any informality, to divide the award and to accept any bid deemed in the best interest of the Town of Scituate.

Bids should be plainly marked in accordance with the specifications, "POLICE SAFE BOAT REPOWERING"

JAMES BOUDREAU

TOWN ADMINISTRATOR

TOWN OF SCITUATE MASSACHUSETTS

mailto:bmcauley@scituatema.gov.

INFORMATION TO BIDDERS

I. Opening of Bids: The Town of Scituate acting by and through its Town Administrator will receive sealed bids for the equipment listed in the attached NOTICE TO BIDDERS. Such bids, addressed to the Town Administrator will be received at the Office of the Town Administrator, Town Hall, 600 Chief Justice Cushing Highway, Scituate, MA 02066, until such time and date specified in the NOTICE TO BIDDERS, at which time and place said Bids will be publicly opened and read.

2. Description: See attached Bid Specifications.

3. Duration: This contract will be good for a period of 1 year.

4. Questions regarding specifications: Any questions must be submitted in writing at least ten days before the established date of opening of Bids to the Chief of Police, Scituate Police Department, 800 Chief Justice Cushing Highway, Scituate, MA 02066. If in the judgment of the Town, such questions are appropriate or necessary, an Addendum will be issued to all prospective Bidders known to the Town within five days of the established date for opening the Bids.

5. Forms for submitting Bids: All bids must be submitted on the forms attached, with bid prices in numbers and words. The written words shall prevail in case of conflict.

6. Right to reject bids: The Town reserves the right to reject any and all bids should the Town deem it to be in the public interest to do so.

7. Validity of Bids: All bids shall be valid for a period of thirty days from the time and date of the opening.

8. Form of Agreement: C o n t r a c t D o c u m e n t s a n d a Purchase Order will be sent to the successful bidder within the period of price validity specified above.

9. Performance Bond: None required.

10. Massachusetts Sales and Use Tax: Materials and equipment purchased under this bid are exempt from Massachusetts Sales and Use Tax. The exemption certificate number will be furnished upon request.

11. Manuals: Two copies of the manufacturer's operating and maintenance manual and two copies of the repair and shop manual shall be shipped with this equipment.

12. Federal and State regulations: The equipment to be supplied shall meet all applicable federal and state regulations.

13. Contract documents: The Notice to Bidders, The Specifications, and the Bidder's Forms are hereby made a part of the contract, Purchase Order, and/or Agreement between the Town and the successful Bidder.

14. New equipment: The unit and all associated equipment shall be the manufacturer's latest listed and pu blished stock model in completely new and unused condition.

15. Origin of Manufacture: Equipment offered in response to this bid request must be manufactured, assembled, and tested within the United States.

BID SPECIFICATIONS

SAFE BOAT REPOWERING

Name of Bidder:

General Description

Furnish and install two marine outboard motors, stainless steel props, rigging components, complete power hydraulic steering system, and multi-function engine information system on the Scituate Police Department’s 25’ Safe Boat Defender Class vessel. Remove existing Honda engines, controls and steering.

The following specifications are the minimum requirements for the outboard motors, controls and electronics.

The Town reserves the right to reject any or all bids and to wave minor specification requirements if deemed to be in the best interests of the Town.

1. Scope of Work

• Contractor shall replace outboard motors on the patrol boat operated by the Scituate Police Department.

• The boat is currently rigged and powered by twin Honda outboard motors.

• Contractor shall be a reputable commercial firm with multiple employees and sufficient capacity and facilities to effectively carry out scope of work.

• Upon receipt of the patrol boat by the contractor, contractor shall disconnect and remove current motors, install new motors, reconnect all necessary rigging and associated systems, and perform a sea trial to ensure proper function.

2. New Twin 250HP Motor Specifications

• The new twin 250HP motors to be procured, installed, rigged and tested by the Contractor shall have the following minimum specifications:

• 4 stroke outboard marine motors

• 250 Horsepower per motor

• Dry Weight not to exceed 550 pounds per motor

• Minimum Alternator Amperage 75amps per motor

• 30” Shafts

• Stainless Steel Propeller

• To be tested and approved by the Scituate Police Marine Unit

• Main wiring harness for electronic ignition/start

• Electric Start

• Lanyard safety shut off & switch

• Power trim and tilt

• Fuel/Water filter separating system

• Fuel Hose, clamps, hardware and misc. wiring and components

3. New Power Hydraulic Steering System

• Orbital style system

• Replacement of helm

4. New Multi-Function Engine Information Display

• Single display with dual motor monitoring

• Ability to sync information with onboard Garmin electronics

5. Warranty Service

• Must include 1-Year Warranty

• Maintenance Package for twin engines including parts and labor for operational condition up to 600 hours.

6. Installation Services

• Upon receipt of the patrol boat to the Contractor’s facility, the Contractor shall:

• Disconnect any rigging, ignition, throttle & steering lines from current outboard motors.

• Remove current outboard motors.

• Install specified new outboard motors.

• Install rigging, ignition, throttle & steering lines to new outboard motors as necessary.

• Install new harnesses, wiring, gauges, fuel/water separating system(s), Lanyard shut-off, control box and cables.

• All work to be completed based on industry best practices.

• Complete a sea trial to ensure proper functioning of new motors and all connected systems.

• Salvage and return old outboard motors to the Town of Scituate unless otherwise mutually agreed upon.

7. Scheduling

• All work is to be scheduled and coordinated through:

• Officer Brendan McAuley | Scituate Police Marine Unit

• 781.545.1212

• bmcauley@scituatema.gov

• Town of Scituate will be responsible for the pick-up and delivery of the patrol boat to the Contractor up to 10 miles from the Scituate Police Department located at 800 Chief Justice Cushing Highway, Scituate, MA 02066. Pick-Up or delivery to the Contractor which is outside of that mileage will be at the Contractor’s expense.

• Contractor is expected to work with the Scituate Police Department to minimize the amount of operational down time with department’s Patrol Boat.

• Assuming award notification is on or before May 24, 2021, Town of Scituate expects a sea trial with the newly equipped patrol boat to occur with the Scituate Police Marine Unit on or before Jun 15, 2021.

mailto:bmcauley@scituatema.gov

COST PROPOSAL

ITEM DESCRIPTION COST

New Motor (x2):

#1 Make / Model:

#2 Make / Model:

New Hydraulic Steering System:

Make / Model:

New Multi-Function Engine Display:

Make / Model:

All Additional Equipment & Material

If applicable (describe):

Installation and Testing Labor

Specify:

1-Year Warranty & Required Maintenance Package

Parts & Labor:

Other Costs:

If applicable (describe):

TOTAL COST

(not to exceed):

TOTAL BID PRICE

(Written in Words)

CONTRACTOR SUBMISSION

COMPANY NAME

ADDRESS

TELEPHONE

EMAIL

DATE

AUTHORIZED BY (Print)

TITLE

SIGNATURE

CERTIFICATE OF NON-COLLUSION

THE UNDERSIGNED CERTIFIES UNDER PENALTIES OF PERJURY THAT THIS BID, OR PROPOSAL HAS BEEN

MADE AND SUBMITTED IN GOOD FAITH AND WITHOUT COLLUSION OR FRAUD WITH ANY OTHER

PERSON. AS USED IN THIS CERTIFICATION, THE WORD PERSON SHALL MEAN ANY NATURAL PERSON, BUSINESS, PARTNERSHIP, CORPORATION, UNION COMMITTEE, CLUB, OR OTHER ORGANIZATION, ENTITY, OR GROUP OF INDIVIDUALS.

COMPANY NAME:

SIGNATURE: _______________________________________________________________________

NAME (printed)

STATE TAX CERTIFICATION

FURTHER, I CERTIFY UNDER THE PENALTIES OF PERJURY THAT I, TO THE BEST OF MY KNOWLEDGE AND

BELIEF, HAVE FILED ALL STATE TAX RETURNS AND PAID ALL STATE TAXES UNDER THE LAW.

COMPANY NAME:

SIGNATURE: _______________________________________________________________________

NAME (printed)

FEDERAL IDENTIFICATION NUMBER

APPROVAL OF A CONTRACT OR OTHER AGREEMENT WILL NOT BE GRANTED UNLESS THE APPLICANT

SIGNS THESE CERTIFICATIONS.

FEDERAL IDENTIFICATION NUMBER WILL BE FURNISHED TO THE MASSACHUSETTS DEPARTMENT OF

REVENUE TO DETERMINE WHETHER YOU HAVE MET TAX FILING OR TAX PAYMENT OBLIGATIONS.

FIRMS THAT FAIL TO CORRECT THEIR NON-FILING OR DELINQUENCY WILL NOT HAVE A CONTRACT OR OTHER AGREEMENT ISSUED, RENEWED OR EXTENDED. THIS REQUEST IS MADE UNDER THE AUTHORITY

OF THE MASSACHUSETTS GENERAL LAW 62.