21-RHCO-P-421 JA_Redacted.pdf

Control No. 21-RHCO-P-421

Version � March 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR SUBPART 13.5 SIMPLIFIED PROCEDURES

COMMERCIAL ITEMS � UNDER THE SIMPLIFIED ACQUISITION THRESHOLD

(Simplified Acquisition Threshold < $250K)

JUSTIFICATION AND APPROVAL

1. Contracting Activity: Regional Health Contracting Office-Pacific, Health Contracting Cell, Joint Base Lewis-McChord (JBLM), 673 Woodland Square Loop SE, Lacey WA 98503.

2. Description of Action: Madigan (MAMC) Army Medical Center, Sleep Lab, Joint Base, Lewis-McChord Tacoma WA is requesting an 06 Priority on hardware upgrade of current sleep system in the Madigan Sleep Lab.

An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

(Insert approval authority title) approved an acquisition plan in accordance with DFARS 207.103(d)(i)(B) on (insert date).

The required acquisition plan in accordance with DFARS 207.103(d)(i)(B) is currently awaiting (insert approval authority title) approval.

Name of Intended Contractor: Cadwell Laboratories, INC.

Street Address: 909 North Kellogg Street City, State, Zip: Kennewick, WA 99336

Phone: (800)245-3001

3. Description of Supplies/Services:

The Cadwell Easy lll Polysomnography System hardware is utilized to perform in-house sleep testing on DoD beneficiaries for the diagnosis of sleep disorders, abnormalities and subsequent follow-ups for treatment plans. Each room (6), has an amplifier, camera and PSG headset that is wired into the walls and the hospitals connectivity network. The devices synchronize patient demographics and data for interpretation of sleep diagnosis in our patient population by a licensed sleep provider.

Period of Performance, or Date of Delivery: 2 Weeks

Total Value: $ 92,725.65 FSS Schedule: GSA# 36F7921D0069

For Actions with Options:

FAR Clause 52.217-8 option: _______ to _______ or (insert completion date): N/A

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 (or 41 U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpart 13.5:

Unusual and compelling urgency Exclusive licensing agreements Industrial mobilization Other:

5. Reason for Authority Cited: Current system installed to be upgraded as opposed to acquiring a new system. A new system would entail increased costs to the institution in the form a full wiring installation, software integration & licensing processes to include training, equipment demonstration, which would not be incurred by the utilization of the current (6) station systems by Cadwell Laboratories in use at the Madigan Sleep Center continuing usage with a proprietary equipment upgrade.

6. Efforts to Obtain Competition: In accordance with FAR 5.201 this action with the J & A will be posted as a Presolicitation Notice to Beta SAM.

7. Actions to Increase Competition: A general competitive effort is made by the customer requirement review process which considers the applicability of products from various sources to determine the product that best meets the needs of the patients & the staff. In addition, the intended contractor is the only source capable of meeting the requirements described above to upgrade their proprietary hardware system.

8. Market Research: Other vendors manufacture sleep diagnostic systems, however we are asking to upgrade the current hardware as there are current software and licenses that are already in place.

9. Interested Sources: To date, other than Cadwell Laboratories as the OEM, no other available sources are available or authorized by the manufacturer.

10. Other Facts:

a. Procurement History

Previous Contract or Purchase Order Number: N/A

Previously competed? N/A Previous authority for less than Full & Open Competition:

11. Technical / Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

12. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable.

This determination will be made using the following: price analysis cost analysis IGCE audit: other: Salient Characteristics, and description identifying this as an upgrade.

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

13. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.