21-Q-5107 - XCTC Ice - SOW (draft).pdf

SPECIFICATION OF WORK (SOW)

FOR

ICE REEFER TRAILERs & DELIVERY SERVICE

Dated: 26 Mar 2021

Background

174th Infantry Brigade requests approval to purchase ice and rent two reefer trailers to store the purchased ice in support of the Brigade’s Observer/ Controller/ Trainer (OC/T) mission to the 278th Armored Calvary Regiment (ACR) participating in eXportable Combat Training Capability (XCTC) 21-03 at Fort Hood, Texas from 06 July to 30 July 2021.

Objectives

1.1. The Service Provider will furnish two reefer trailers to remain on Fort Hood, TX for the duration of the exercise with the purpose to store and maintain ice in a frozen state.

1.2. The Service Provider will furnish all bagged ice to reefer trailers on Fort Hood, TX and the 174th Infantry Brigade Contracting Officer’s Representative (COR) will determine the exact location. All ice shall be provided in 10 lb bags.

1.3. The Service Provider shall plan, program, administer, manage, and execute the work necessary to provide two reefer trailers and ice as required by the projected requirement of 3,500 lbs. of ice per day for 25 total days with a total of 87,500 lbs. of ice.

Scope

2.1. The Service Provider will provide ice and ice storage to the 174th Infantry Brigade on Fort Hood, TX.

Tasks

3.1 Service Provider shall deliver and establish the trailers by directly coordinating with the 174t Infantry Brigade S4, MAJ Christopher Busse at (609) 752-7459 on Fort Hood, TX. The reefer trailers will store ice for the length of the contract. The Service Provider

DRAFT

is responsible for the utilities to keep the ice. There are no Government provided source of power for the trailer.

3.2 Service Provider maintains the trailer’s operation not allowing the inside temperature to rise above 32 degree F.

3.3 Service Provider delivers bagged ice to the Service Provider’s trailer.

3.4 Service Provider will not allow the on-hand ice level to go below 7,000 lbs. (a 2-day requirement).

Delivery

4.1 Service Provider delivers the reefer trailer and fill with ice to Fort Hood, TX no later than 06 July 2021.

4.2 Service Provider delivers ice to refill the reefer 2 days after receiving request in writing from 174th Infantry Brigade Contracting Officer’s Representative (COR).

4.3 Service Provider removes the reefer trailers from Fort Hood, TX on 31 July 2021.

4.4 174th Infantry Brigade Contracting Officer’s Representative (COR) will sign the Service Provider documentation after receiving each ice delivery.

4.5 174th Infantry Brigade Contracting Officer’s Representative (COR) will conduct daily temperature checks on the trailer.

4.6 174th Infantry Brigade Contracting Officer’s Representative (COR) will conduct daily inventory of ice within the trailer.

Deliverable Description Quantity/Media Date Completed

1 Deliver Reefer Trailers 2 Trailers 06 July 2021

Deliver first load of ice 2 Trailers full of ice 06 July 2021

2 Refill Trailer based with a 2-day notice As requested 2-day after request

3 Maintain Reefer Trailer 2 Trailers As needed

4 Pick up Reefer Trailer 2 Trailers 30 July 2021

Government-Furnished Property, Material, Equipment, or Information (GFP, GFM, GFE, or GFI)

5.1 None

Security

6.1 The Service Provider will ensure that personnel have proper identification for entry into the Fort Hood, TX. All employees must have a picture ID to gain access on base, or the employer will have to wait at the gate entrance to identify those with no picture ID.

6.2 The Service Provider will ensure that personnel operating privately owned vehicles on the installation shall have a valid state license to operate a motor vehicle and shall comply with the current Fort Hood Standard Operating Procedures. At any time the Fort Hood police can inspect their vehicles. (Contractor is responsible to ensure all his employees have current vehicle insurance while operating them on Fort Hood).

6.3 The Service Provider will ensure that personnel have completed Antiterrorism (AT) Level I training to work within an Army controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities and controlled access areas shall complete AT Level I awareness training within 3 calendar days after contract starts. The Service Provider shall submit certificates of completion for each affected employee and subcontractor employee, to the Contracting Officer’s Representative (COR) or to the contracting officer. AT level I awareness training is available at the following website: http://jko.jten.mil.

Submission of Invoices

7.1 Subject to the satisfactory completion/performance of all requirements, as specified, payment will be made upon submission of proper invoice. Invoices will cite contract number and be forwarded to:

Headquarters First Army 1 Rodman Ave. Building 68 Rock Island Arsenal, Illinois 61299-8100

Points of Contact

8.1 The Contracting Officer’s Representative (COR) for this effort is as follows:

Major Christopher W. Busse Brigade S-4 174th Infantry Brigade Email: christopher.w.busse.mil@mail.mil Cell Phone: 609-752-7459 SFC Decarlo Lee mailto:christopher.w.busse.mil@mail.mil

Brigade S-4 NCO Email: decarlo.t.lee.mil@mail.mil Cell Phone: 609-582-6338

8.2 The Service Provider will submit names and phone numbers of the manager and assistant(s) to the Contracting Officer within two days after award in writing. In addition, the contractor shall supply an updated listing whenever there is a change in employees.

mailto:decarlo.t.lee.mil@mail.mil