21-117 JA for Star Screen.pdf

Control No: 21-117

Version – February 2017

Memorandum for Record – Limiting Competition at or below the Simplified

Acquisition Threshold

1. Contracting Activity: Mission Installation Contracting Command (MICC) - Fort Hood, 36000 Darnall Loop, Fort Hood, Texas 76544-5025

2. Description of Action: Star Screen Service Repair

Nature: New Requirement Follow-on Requirement

Contract Vehicle: Purchase Order Number 0011658260

Blanket Purchase Agreement (BPA) Number Order/BPA# against FSS Contract # _ _ Order # against Multiple Award IDIQ Contract Name or #

Order #_ against a single award IDC Contract

Modification # to existing PO/TO/DO/Call Order

Pricing/Contract Type: Fixed Price Time & Materials/Labor Hours Cost Reimbursable Hybrid

Funds: Operations & Maintenance, Army (OMA) Other Funds:

FY: _

Name of Proposed Contractor(s) and Address:

Himes Service Company CAGE: 8TZH5 5198 S Loop 340 Robinson, TX 76706

Brand Name Buy: Yes No

3. Description of Services or Supplies: Service and parts are required to replace the recycling system’s Star Screen.

Period of Performance: 9/7/21 to 9/17/21 Total Value: $150,000.00

4. Authority:

FAR 13.106-1(b)(1): For purchases not exceeding the simplified acquisition threshold (SAT), only one source reasonably available, urgency, exclusive licensing agreements, brand name, or industrial mobilization.

Or

FAR 8.405-6(a)(1)(i)(B) and 8.405-6(b)(1)Brand Name FAR 8.405-6(a)(1)(i)(A) Urgency FAR 8.405-6(a)(1)(i)(B) Only One Source is Capable FAR 8.405-6(a)(1)(i)(C) Logical Follow-on

Or

FAR 16.505(b)(2)(i)(B) Only One Awardee is Capable FAR 16.505(a)(4) Brand Name FAR 16.505(b)(2)(i)(A) Urgency FAR 16.505(b)(2)(i)(C) Logical Follow-on FAR 16.505(b)(2)(i)(D) Minimum Guarantee

5. Reasons for Authority Cited:

The Star Screen functions as the key piece of automated equipment that assists the Fort Hood Recycle operation with automated sorting and properly moves materials into the correct sorting areas. The entire single stream sorting system is dependent on the star screen functioning properly which is currently not the case. Currently, many of the stars (rubber paddles) are missing from the screen rendering the screen as non-functional. This situation is causing the entire sorting system to not work properly leading to increased rework and overall inefficiency. The vendor we have reached out to is a sole source provider and they are an exclusive distributor for this kind of star screen in this area. They are the company that installed the original equipment and they are the only ones that can provide service and parts specific to Fort Hood Recycle’s automated sorting equipment. This piece of equipment was specially designed to fit a unique model of sorting system that was engineered to fit and function within existing warehouse parameters. This kind of product is not available to general recycling equipment manufacturers and must be procured as a specialty item. This Vendor is the only one identified as meeting the service requirements and associated parts for this equipment. The vendor is Himes Service Company in Waco, TX.

Himes Service Company is an exclusive distributor for Hustler Equipment Company who the original manufacturer of the star screen. An effort was made to try and have the Star Screen serviced by another source however we were not successful. The G2 is unable to provide this critical document destruction support until repair and service are completed. Further delay of the required service will cause a prolonged discontinuation of recycling processing services. The results of which include increased landfill costs, increased amounts of materials going into the landfill, decrease in recycling revenue, and a failure to meet DoD guidelines for solid waste diversion.

6. Publicizing Contract Actions: For FAR Part 13 actions, the public display and synopsis requirements of FAR 5.101 and FAR 5.203 do not apply due to the $ threshold, apply and will be followed, or do not apply due to an exception at 5.202.

Requirement to post justification in accordance with FAR 8.405-6(b)(3), FAR 13.105(c), or FAR 16.505(a)(4)(iii)(A)

Action is NOT a brand name restriction and is under $150K, no posting required

Action is a brand name restriction, under $25K, no posting required Action is a brand name restriction, over $25K. It will be redacted and posted with the solicitation.

Action is a brand name restriction over $25K but will not be posted due to exception:

FAR 6.305(f) FAR 8.405-6(b)(3)(iii)(A) FAR 8.405-6(b)(3)(iii)(B) FAR 8.405-6(b)(3)(iii)(C) FAR 16.505(a)(4)(iii(C)

7. Market Research: Research was performed by conducting searches on the internet and by speaking with other contacts that work for waste companies such as Waste Management, Republic Services, Inland Services and other Recycling Equipment Manufacturers. We also spoke with other recycling companies such as Evergreen, Smurfit Kappa, International Paper, KWP plastics, and local recyclers such as NuGen Recycling and Centex Scrap on how to best approach the situation. All companies stated that they were not able to offer this product or service. We were not able to locate another suitable option after conducting research. What drove this conclusion was the companies stating they did not have the capability to replace or service our star screen.

7/13/2021

X MIchael Bush

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Signed by: BUSH.MICHAEL.KENT.1457681360

8. Other Facts: The Star Screen is a specially manufactured piece of equipment. You cannot source this piece of equipment and associated parts and service out of a catalog or other simple sourcing options. These parts are not in stock anywhere and not offered on GSA.

9. Technical/Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Michael Bush Date: 7/7/21 Title: Operations Manager

Signature:

10. Contracting Officer Certification/Approval:

I certify that this justification is accurate and complete to the best of my knowledge and belief, and that completing this purchase as a sole source is in the best interest of the Government. Additionally, I approve this justification to limit competition subject to the availability of funds and provided that the services or supplies herein described have otherwise been authorized for acquisition. I hereby determine that the anticipated price to the Government for this contract action will be fair and reasonable. Price Analysis techniques and procedures at FAR 13.106-3 will be used to determine fair and reasonable price.

Typed Name: Astrid McKinney Date: 14 July 2021 Title: Contracting Officer

Signature:

MCKINNEY.AS Digitally signed by

TRID.12481018 01802

MCKINNEY.ASTRID.12481

0X2 Date: 2021.07.14 10:56:22 -05'00'

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