21-114 RFA WIOA Title II Corrections V.3.pdf

STATE OF OREGON

COVER PAGE

HIGHER EDUCATION COORDINATING COMMISSION’S

OFFICE OF COMMUNITY COLLEGES & WORKFORCE DEVELOPMENT

OREGON ADULT BASIC SKILLS

WIOA TITLE II ADULT EDUCATION & FAMILY LITERACY

Request for Grant Applications (RFA)

Date of Issue: January 17, 2022 8:00am Closing Date: March 18, 2022 5:00pm Single Point of Contact (SPC): Tom Riel

Address:

City, State, Zip Phone (voice)

E-mail:

3225 25th St. SE Salem, OR 97302

503-947-2250 tom.e.riel@hecc.oregon.gov

In compliance with the Americans with Disabilities Act, this document is available in alternate formats such as large print, audio tape, oral presentation, and computer disk. To request an alternate format, call the SPC.

Oregon Buys S-52500-0001620 – WIOA Title II Corrections

Oregon Buys S-52500-0001620 – WIOA Title II Corrections V.3

Section 2: Tuition or Fees:

Will the Applicant collect tuition, fees, or other program income?

___ Yes ____ No If yes, describe the Applicant’s policy that allows for or recommends the collection of fees, tuition, or other program income. Local policy must address— Why the tuition, fees, or other charges will be implemented, including necessity and reasonableness;

The policy and process to reduce adverse effects on economically disadvantaged learners, including a waiver policy;

Who will be charged tuition and/or fees and the process the Applicant will follow to assure that the provisions of the fee structure are applied to all students equitably;

Sources for other program income;

How the program income will be spent to support the ABS program and how it will be expended equitably among program activities;

The process the program will follow for the accounting and reporting of program income.

Maximum 1000 characters (approximately 100 words)

Directions:

Responses to the Grant Narrative prompts should be entered into the fillable text fields.

Review the Notice of Funding Opportunity Section 5.2 for Narrative Scoring Information.

Section 1: General Education Provisions Act (GEPA) Provide a statement that your agency will address equity issues identified under the Oregon Equity Lens.

https://www.oregon.gov/highered/about/Documents/Commission/COMMISSION/2017/08- August-9-10/4.0d%20Equity%20Lens-reformat.pdf Maximum 1000 characters (approximately 100 words)

Oregon Buys S-52500-0001620 – WIOA Title II Corrections https://www.oregon.gov/highered/about/Documents/State-Goals/HECC-Equity-Lens-2017-reformat.pdf https://www.oregon.gov/highered/about/Documents/State-Goals/HECC-Equity-Lens-2017-reformat.pdf

Section 3: Demonstrated Effectiveness. This section references section 3.2 of the Notice of Funding Opportunity.

The eligible applicant must demonstrate effectiveness in serving the target population(s).

(34 CFR Part 463) The HECC will review information below in making this determination.

Applications that do not meet the demonstrated effectiveness criteria as listed in the NOFO will not be considered in the competitive process. (Federal Requirement) Average Measurable Skill Gains Identify your MSGs for each program year and provide an Average MSG for the three years.

Note: If applying as a consortium, all consortium members must address the demonstrated effectiveness.

Program Name PY 2018–

PY 2019-

PY 2020-

Average of PY 18, PY19, and PY20.

For PY19, Identify the following:

% of participants employed in the 2nd quarter after exit from the program.

% of participants employed in the 4th quarter after exit from the program.

% of participants who attained a postsecondary credential, or a secondary school diploma/recognized equivalent, while enrolled or within one year of exit from the program.

Section 4: Partnerships and WIOA Alignment: The questions in this section address components of Program Considerations #4 & #10 outlined in Section 4.3 of the Notice of Funding Opportunity. If they are not applicable to the Corrections setting, indicate not applicable in the response. Scoring is outlined in Section 5.2: Application Review and Checklist.

4.1 Coordination and Collaboration: Describe the Applicant’s plan for coordination and collaboration with other resources in the community.

Include any cooperative arrangements the Applicant has with other agencies, institutions, or organizations for the delivery of adult education and literacy activities.

Include the planned coordination efforts with other education, training, and social service resources in the community, including the Applicant’s organization. (e.g., elementary and secondary schools, postsecondary educational institutions, local workforce development boards, one-stop centers, job training programs, and social service agencies, business, industry, labor organizations, community-based organizations, nonprofit organizations, etc.);

Discuss how the coordination contributes to the development of career pathways for adult learners; and Note if an identified partner is part of a consortium application (34 CFR 463.22).

Maximum 1500 characters (approximately 150 words)

4.2 One-Stop Partnership: Describe how the Applicant will fulfill one-stop partner responsibilities (as appropriate), including (WIOA Sec. 121(b)(1)(a); 34 CFR 463.22):

Providing access through the one-stop delivery system to adult education and literacy activities;

Using a portion of the funds made available under the Act to maintain the one-stop delivery system, including payment of the infrastructure costs for the one-stop centers, in accordance with the methods agreed upon by the Local Board and described in the MOU or the determination of the Governor regarding State one-stop infrastructure funding;

Entering into a local memorandum of understanding with the Local Board, relating to the operations of the one-stop system;

Participating in the operation of the one-stop system consistent with the terms of the memorandum of understanding, and the requirements of the Act;

Providing representation to the local board, leadership team, or other interagency planning group.

Maximum 1500 characters (approximately 150 words)

4.3 Alignment with Local Workforce Plan: Describe how the Applicant’s proposed activities and services respond to the knowledge and skill needs of the workforce as described in the local workforce plan (34 CFR 463.20).

Identify the proposed activities and services by the Local Workforce Plan – Knowledge and Skill Needs.

Outline the local workforce plan’s vision and goals (as applicable). Then describe the proposed ABS activities and services that align with them.

Describe the extent to which the Applicant’s proposed services and activities align with the goals and vision of the local workforce plan under section 108 of the WIOA (34 CFR 463.20).

Describe how the Applicant will provide services in alignment with the strategies of the local workforce plan (34 CFR 463.20).

Outline the local workforce plan’s investment strategies (as applicable) and describe the proposed ABS activities and services that align with them.

Maximum 1500 characters (approximately 150 words)

Section 5: Past Effectiveness The questions in this section address components of Program Consideration #3 outlined in Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application Review and Checklist.

5.1 Complete the chart

Participants with … PY19 PY20 Gains in Reading / English Language Acquisition Gains in Math Employment 2nd Quarter After Exit Employment 4th Quarter After Exit

Previously funded programs: relevant data has been previously shared by Oregon’s State ABS Team. New applicants: use data from your data system.

5.2: Provide a brief summary of the applicant’s past effectiveness. Provide specific details and supporting data.

Maximum 2000 characters (approximately 200 words)

Section 6: Statement of Need Develop a clear statement of need that identifies the population to be served.

The questions in this section address components of Program Considerations #1 & #13 outlined in Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2:

Application Review and Checklist.

6.1 Data and Analysis: Describe the Applicant’s data-driven analysis of the educational, economic, and workforce development trends across the proposed service area that support a need to expand and improve adult basic skills services. The analysis should show the need to address the adult basic skills, English Language and Civics instruction, workforce preparation, and workforce training needs of the county(ies) to be served. Include relevant demographic information on the target populations and citations for all sources of data.

Maximum 1500 characters (approximately 150 words)

6.2 Populations to be Served: Identify the populations to be served and describe how the applicant identified and prioritized these population.

Maximum 1000 characters (approximately 100 words)

Section 7: Program Design Address how the following key considerations in the proposed program design that address the priorities set forth in the NOFO and are based on the data presented in the Needs

Statement. The questions in this section address components of Program Considerations #1 & #11 outlined in Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application Review and Checklist. *Note: In this question set, the applicant is asked to outline the program design in relation to the Statement of Need.

7.1 Program Goals: Describe the Applicant’s goals and plan for serving individuals in the corrections environment most in need of literacy services, including but not limited to individuals with barriers to employment.

Maximum 1000 characters (approximately 100 words) per section

7.2 Classes: Identify how classes will be set up throughout your facilities to accommodate learners.

7.3 Intensity of Services: Identify how often classes will meet.

7.4 Annual Calendar: Identify any periods when you anticipate classes not meeting for three consecutive weeks or more.

7.5 Projected Number of Students by Program Activity: Provide the projected number of students by program activity.

Program Activity Projected No. of Students

Adult Basic Education/ Adult Secondary Education enter no.

English as a Second Language enter no.

Section 8: Recruitment and Retention Develop a clear recruitment strategy with specific outcomes that ensures you can reach your enrollment targets. The questions in this section address how the applicant with recruit and retain eligible adult learners identified in Section 1.4 of the NOFO. 8.1 and 8.2 addresses Program Consideration #10. Scoring is outlined in Section 5.2: Application Review and Checklist.

8.1 Institutional/Organizational Support: Indicate how your institution or organization will coordinate with other available education, training, and social service resources in the facility and access support services under this grant.

Maximum 1250 characters (approximately 125 words) per section

8.2 Retention: Describe your retention strategies. Explain the methods and coordination with other services that will be used to retain students and how you will evaluate your retention efforts.

Section 9: Curriculum and Instruction: Identify how instruction will lead to expected performance outcomes. The questions in this section address components of Program Considerations #5, #6, & #11 outlined in Section 4.3 of the Notice of Funding Opportunity.

Scoring is outlined in Section 5.2: Application Review and Checklist.

9.1 Instructional Support Activities: Describe how the Applicant will provide instructional support activities to improve access and completion for eligible adults, including, but not limited to, recruitment and promotion, intake, managed enrollment, orientation, persistence, attendance policies, and advising/coaching/mentoring/career development services.

Maximum 1250 characters (approximately 125 words) per section

9.2 Eligible Individuals: Describe how the Applicant will serve eligible individuals with disabilities, including eligible individuals with learning disabilities.

9.3: Technology Integration: Describe if and how the Applicant will incorporate technology in the student’s experience.

9.4: Oregon Adult Career and College Readiness Standards (OACCRS): Describe how your program will incorporate the OACCRS into curriculum and instruction.

Section 10: Contextualized Instruction and Integrated Education and Training:

Discuss how Integrated Education and Technology (IET) programs will lead to measurable skill gains, credential attainment. The questions in this section address components of Program Consideration #8 outlined in Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application Review and Checklist.

10.1 Integrated Education and Training: Describe the purpose, content, scope, and organization/design of Integrated Education and Training activities. (IET). (See 34 CFR 463.35-.38.)

Maximum 1250 characters (approximately 125 words) per section

10.2 Contextualized Instruction: Discuss how you will contextualize instruction in the classroom to ensure learners can transition into the workforce or postsecondary education.

Section 11: Data and Monitoring Discuss strategies to ensure high quality data practices. The questions in this section address components of Program Consideration #12 outlined in Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application Review and Checklist.

11.1 Data Driven Decisions: Discuss how data will be used to monitor program and student outcomes and drive continuous improvement. Identify the staff positions involved and the process and actions that will be conducted on an ongoing basis to review and monitor program data. Indicate specific timeframes when these reviews will occur.

Maximum 1000 characters (approximately 100 words) per section

11.2 Evaluate Effectiveness: Describe how this process and the data will be used to inform programmatic decisions and evaluate effectiveness.

11.3 Processes: Describe the process for how data will move through the program to ensure timely data entry and effective monitoring of program performance and outcomes. Indicate specific timeframes that will be adhered to between intake, enrollment and attendance, and that data being entered in the data system. Describe how this process will unfold to ensure that all data for a month is entered by the 15th of the next month.

11.4 Data Analysis: Describe how your program will ensure that data analysis is conducted on a regular basis to ensure alignment with state targets. Include how programs staff will disaggregate data to identify inequities and develop strategies to advance equity.

11.5 Data Validity, Accuracy, and Integrity: Explain how the program will ensure the validity, accuracy, and integrity of the data produced by the program.

11.6 Follow-up Measures: Based on the applicable population for each of the core outcome measures, specifically address the methods and strategies that will be used by the program to help ensure students placed in the follow-up measures will be successful.

12.2 Assessments: Identify the formal and informal assessments used to guide instruction.

Include how the instructors use assessments to guide instruction and the learners' role in monitoring their own progress.

12.3 Level Completion and Post-testing: Describe the process within the program that will ensure level completion targets are achieved. Specifically address how the program will ensure post-testing is done within the Test Publisher’s guidelines and that instruction is of sufficient quality, intensity, and duration to ensure student success.

Oregon Buys S-52500-0001620 – WIOA Title II Corrections

Section 12: Assessment Identify your Assessment strategies.

12.1 Assessment Requirements: Describe the Applicant’s strategy for complying with the assessment requirements outlined in the Oregon ABS Policy Manual.

Maximum 1000 characters (approximately 100 words) per section

Section 13: Support and Service Integration The questions in this section address components of Program Consideration #11 outlined in Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application Review and Checklist.

Support Services: Explain how the Applicant will offer or connect learners to support services to;

Reduce barriers for adults to access educational services; and Support their academic advancement academically and transition to postsecondary education or training.

Maximum 2000 characters (approximately 200 words)

Section 14: Staff and Professional Development The questions in this section address components of Program Consideration #9 & outlined in Section 4.3 of the Notice of Funding Opportunity. Scoring is outlined in Section 5.2: Application Review and Checklist.

14.1 Staff Qualifications: Describe the Applicant’s process and criteria (e.g., licensure, education, credentials, experience, etc.) used in hiring decisions related to paid administrators and instructional staff.

Maximum 1250 characters (approximately 125 words) per section

14.2 Professional Development: Describe the Applicant's professional development plan to promote and support individual staff development and program improvement. Refer to the Oregon ABS Policy Manual for guidance.

List professional development opportunities and which professional development activities are required, optional, and supported for staff.

How does the professional development plan support instructors in incorporating current research and evidence-based instructional strategies that lead to effective program outcomes?

What professional development challenges does the Applicant expect?