21-036 WTPs 3 and 9 Process Improvements Pre Proposal Meeting Presentation 27 Jan 2022.pdf

Palm Beach County

Water Utilities Department

Water Treatment

Plant Nos. 3 and 9

Process

Improvements

WUD Project No. 21-036

Pre-Proposal Meeting

January 27, 2022

Agenda

Introduction

PBC Water Utilities Department

Scope of Services

Proposal Requirements

Proposal Schedule

Affirmative Procurement Initiatives (APIs)

Advantage Website

CCNA Process (resources and tips)

Questions

PBC Water Utilities Department

3rd largest utility in

Florida

Serve over 585,000 residents

Service area is 1,300 square miles

WTP 3

Originally a lime softening plant constructed in 1973

Converted to a membrane softening plant and increased capacity to 30 MGD in 2006

Raw water supplied from 32 surficial wells

2 separate clearwells each with 3 degasification towers & 1 odor control scrubber

WTP 9

Originally a lime softening plant constructed in 1971

Converted to a membrane softening plant and increased capacity to

26.88 MGD in 2001

Raw water supplied from 30 surficial wells

1 two-chamber clearwell structure with 4 degasification towers & 2 odor control scrubbers

Scope of Services

The consulting/professional services needed include, but are not limited to, the following:

Data Collection, Site Visits, Survey, Sub-surface Utility Explorations, Geotechnical Investigations (e.g. soil survey), Field Testing, Scope of Services (continued)

Studies and Reports, Permitting, Design (Drawings and Specifications), Electrical Engineering Services, Instrumentation and Controls Engineering

Services, Cost Estimating, Value Engineering, Scope of Services (continued)

Asset Management, Bidding Support, and

Engineering Services During Construction.

Project Scope

The scope for this project includes, but is not limited to, the following:

1.Degasifier systems, odor control systems and clear well improvements, 2.Process and reliability improvements, 3.Safety, electrical and instrumentation and controls improvements, and

4.Development of master set of drawings.

Proposal Requirements

Proposals are due no later than 3:30 P.M.

on Thursday, February 24, 2022

Letter of Interest (20 printed pages maximum)

GSA Form SF 330

Prime Consultant Questionnaire

Sub-consultant Qualification Questionnaire

(for each sub-consultant)

OEBO Schedules 1 and 2

Commercial Non-Discrimination Certification

Conflict of Interest Disclosure Form

Proposal Requirements (continued)

Eight (8) originals Seven (7) originals bound as a combed and/or notebook format

One (1) original unbound

One (1) CD/USB Flash Drive with PDF

One (1) firm will be selected

Contract term is four (4) years

Selected firm(s) will be required to achieve the SBE and M/WBE percentages proposed during the selection process

Proposal Requirements (continued)

The Proposer or sub-consultants shall be certified in the following Palm Beach County CCNA categories:

5.02 Topography – Engineering Surveying

6.01 Soils, Foundation and Material Testing – Geological and Geophysical

Studies

8.03 Mechanical Engineering – Water Supply Treatment Systems

9.03 Electrical Engineering – Industrial Facilities

10.03 Structural Engineering – Industrial

12.07 Environmental Engineering - Water and Wastewater Treatment Process

Design

- Subsurface Utility Engineering

Proposal Schedule

Advertisement January 9 & 16, 2022

Pre-Proposal Meeting January 27, 2022

Projected Dates

Proposals Due February 24, 2022

Short List Meeting April 2022

Selection Committee Meeting May 2022

Contract Award October 2022

Affirmative Procurement Initiatives

(APIs)

APIs

A mandatory minimum 20% SBE participation of which 5% shall be among certified African

American owned firms.

See EBO Ordinance Section 2-80.27(3)(e) and EBO

Ordinance Section 2-80.27(4)(c)

Evaluation Preference for M/WBE Participation:

Up to fifteen (15) evaluation preference points shall be awarded based upon the relative level of dollar participation by certified African American owned firms that have been committed to on the proposer’s team.

See EBO Ordinance Section 2-80.27(4)(b)

APIs (continued)

If any proposer is unable to comply with the required goal, a waiver request must be submitted to OEBO at least 7 days prior to the proposal due date

If a mandatory SBE or M/WBE goal applies to this solicitation, any proposal that fails to meet the required goal is considered non-responsive

Fillable pdfs of all OEBO forms can be found at http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx.

http://discover.pbcgov.org/oebo/Pages/Compliance-Programs.aspx

Advantage Website

The Request for Qualifications and additional information can be found at the Palm Beach County

Vendor Self Service located at:

https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Vendors registered in the following thirteen (13) commodity codes will receive email notification for this solicitation and all amendments posted.

92517, 92531, 92586, 92597, 92567, 92588, 92546, 92670, 92592, 92544, 92536, 95877, 96291 https:/// https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Click “Register” and use user ID and password

OR

Click “Public Access”

Enter “ *21-036* ”

Click Details

All documents will be stored here under

“Attachments”

Submit Plan Holder

Registration to obtain supporting documentation

CCNA Process:

Resources Palm Beach County Vendor Self Service (VSS) will be used to distribute information https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService

Prime & Subs must be registered as vendors in VSS

Vendor's Guide to "Doing Business with Palm Beach

County" can be found at Palm Beach County’s main website www.pbcgov.com/Purchasing https://pbcvssp.co.palm-beach.fl.us/webapp/vssp/AltSelfService http://www.pbcgov.com/Purchasing

Resources (continued)

Selection Process defined by PPM CW-O-048 http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf

Relevant Forms and Instructions for completing RFP submittals are found at:

http://discover.pbcgov.org/engineering/roadwayproduction/Pages/

Roadway-Publications.aspx

Office of Equal Business Opportunity vendor directory https://www.pbcgov.org/pbcvendors http://pbcgov.com/publicaffairs/ppm/pdf/cw-o-048.pdf http://discover.pbcgov.org/engineering/roadwayproduction/Pages/Roadway-Publications.aspx https://www.pbcgov.org/pbcvendors

Resources (continued)

EBO Program Ordinance https://discover.pbcgov.org/oebo/PDF/EBO Ordinance.pdf

PPM CW-O-043 Small/Minority/Women Business

Enterprise (S/M/WBE) Utilization for the Procurement of Goods and Services, Including Construction Related

Goods and Professional Services http://pbcgov.com/publicaffairs/ppm/pdf/CW-O-043.pdf https://discover.pbcgov.org/engineering/roadwayproduction/Pages/ http://pbcgov.com/publicaffairs/ppm/pdf/CW-O-043.pdf

Tips

Florida Department of State, Division of Corporations (sunbiz.org) http://dos.myflorida.com/sunbiz/

Confirm correct name of each firm on team

Confirm principals for each firm on team http://dos.myflorida.com/sunbiz/

Tips Cont’d.

Prime consultant must be CCNA certified in the listed categories prior to proposal due date

Sub-consultant(s) providing architectural, engineering, landscape architectural or surveying and mapping professional services must be CCNA certified prior to proposal due date

Prime and Sub-consultant(s) must verify “fees considered”

Equal Business Opportunity S/M/WBEs shall be certified prior to proposal due date

Submit Schedule 1 and Schedule 2

Tips Cont’d.

Project participation

Do not assign 0% or leave any blank

“TBD” is not allowed

Shall be calculated properly and total 100%

Must match the % participation in the prime/sub questionnaire(s)

After the proposal due date

Firms shall not add or delete team members

No adjusting of team participation

Questions and Addenda

All questions shall be issued in writing as included in the advertisement

Additional information pertaining to this project can be obtained from the Project Manager, Nicole Gumbs, P.E., by email at ngumbs@pbcwater.com.

Questions