21-00004 Cont Oppt. janitorial Peachtree Compete FAC 2021-01.docx

COMBINED SYNOPSIS/SOLICITATION

NONPERSONAL SERVICES FOR, JANITORIAL, 4 FALCON DRIVE, PEACHTREE, GA 30269-1929 AT THE WEATHER FORECAST OFFICE (WFO)

(I) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number

NWWP9219210004SRG.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-01 (OCT 2020) (DEVIATION 2020-11) (AUG 2017).

(IV) This solicitation is being issued as a Total Small Business Set-Aside. The associated NAICS code is 561720. The small business size standard is $18.0 million.

CLIN 0001 – Base Year; Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Forecast (WFO) office in 4 Falcon Drive, Peachtree, GA, in accordance with the statement of work for the period of twelve months (2/1/2021 through 1/31/2022)

CLIN 1001 – Option Year 1; Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Forecast (WFO) office in 4 Falcon Drive, Peachtree, GA, in accordance with the statement of work for the period of twelve months (2/1/2022 through 1/31/2023)

CLIN 2001 – Option Year 2; Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Forecast (WFO) office in 4 Falcon Drive, Peachtree, GA, in accordance with the statement of work for the period of twelve months (2/1/2023 through 1/31/2024)

CLIN 3001 – Option Year 3; Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Forecast (WFO) office in 4 Falcon Drive, Peachtree, GA, in accordance with the statement of work for the period of twelve months (2/1/2024 through 1/31/2025)

CLIN 4001 – Option Year 4; Services, non-personal, to provide all equipment, labor and materials (unless otherwise provided herein) necessary for janitorial services at the National Weather Forecast (WFO) office in 4 Falcon Drive, Peachtree, GA, in accordance with the statement of work for the period of twelve months (2/1/2025 through 1/31/2026)

(VI) Description of requirements is as follows:

SCOPE

STATEMENT OF WORK (SOW) – JANITORIAL

DEPARTMENT OF COMMERCE (DOC)

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION (NOAA)

NATIONAL WEATHER SERVICE (NWS)

NATIONAL WEATHER SERVICE OFFICE (WFO) ATLANTA (PEACHTREE) GEORGIA

1. The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified herein at the following location:

Peachtree, GA 30269-1929

The NWS Office is a 24 hour 7 day a week operation.

All cleaning under this contract is required to meet the quality and performance standards as identified. The majority of the cleaning at this location shall be accomplished between the hours of 5:30 p.m. and 8:30 p.m., Monday through Thursday and Saturday, Federal holidays excluded, unless specifically approved by the Contracting Officer’s Representative (COR). This time frame provides the least amount of disruption on operational and administration job duties.

Total area of facility to be cleaned is approximately 8,500 square feet which contains 47 employees. There is 2,453 square feet of carpeted area.

2. Primary Responsibility

The Meteorologist in Charge (MIC) - *The official is referred to throughout the Specifications as the “MIC”. There are three MICs.

· keith.stellman@noaa.gov 770-486-1133 x222

· dan.collis@noaa.gov 770-486-1133 x271

· John.schmidt@noaa.gov 770-486-0028

If any of the services do not conform to contract requirements, the Government may require the Contractor to perform the services again in conformity with contract requirements, at no increase in contract amount or the price of the contract may be reduced to reflect the reduced value of services performed. If the defects in services are not corrected by re-performance, the Government may require the Contractor to take necessary action to ensure that future performance conforms to contract requirements.

3. Equipment, Materials, and Supplies

All equipment, materials, and supplies (MSDS for chemicals) shall be furnished by the Contractor and properly stored in the areas designated by the MIC including paper towels, toilet paper, paper toilet seat covers and dispenser, hand soap, waste basket and trash can liners, cleaning supplies, and cleaning equipment. All products used are to be environmentally friendly and a list and Material Safety Data Sheets of these products will be supplied to the MIC for approval. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green cleaning environment. Services performed under this contract shall be performed during hours approved by the MIC. NOTE: All paper products shall be made of recovered materials as per EPA guidelines at the following website: www.epa.gov/epawaste/conserve/tools/cpg/products/tissue.htm.

Materials Safety Data Sheets (MSDS) must be provided by the contractor to the Meteorologist in Charge (MIC) or Administrative Assistant (ASA) at each office, where the information will be kept on file in accordance with applicable guidelines of the OSHA Hazard Communications Standard. Requirements pertaining to recordkeeping will be strictly followed, with copy(s) provided to MIC as necessary and upon request.

4. Security Background Investigations

Personnel security investigations are required for all contractors entering the site per CAR clause 1352.237-71 Security Processing Requirements – Low Risk (Apr 2013). A full copy of the clause is provided.

Five days prior to the contract start date, the Contractor shall submit, in writing, the name of the Site Manager and an alternate to the Contracting Officer. The Contractor shall supply telephone, cell phone, and/or pager numbers to the COR for use in contacting the Site Manager. The Site Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under this contract. The Site Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include, but not be limited to, the following: non-performance of work, deficiencies in work performed and notices of proposed payment deductions due to the above. The Site Manager shall be available weekdays, between the hours of 8:00 a.m. and 3:00 p.m., within 2 hours to meet at the facility to discuss problem areas.

5. Conduct of Work A. Services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises.

B. The contractor shall be responsible for satisfactorily managing and performing programs for cleaning as specified. All equipment, materials and supplies (MSDS for chemicals) shall be furnished by the contractor including paper towels, bathroom tissue, facial tissue, hand soap, hand sanitizer, deodorizer/sprays, cleaning supplies, and cleaning equipment. Bathroom tissue brands will meet EPA recommendations for recovered fiber content. Healthy and environmentally friendly product that are non-toxic, biodegradable and made from renewable sources (not petroleum) shall be used to promote a healthy and green cleaning environment. Inspection and acceptance of work will be done by the MIC or his designated representative.

C.

The Contractor must ensure employees are physically able to accomplish the work specified herein. All such employees working on Government premises are subject to all applicable Federal rules and regulations with regard to entering and leaving the building(s).

The Contractor must take precautions necessary for the protection against injury of all persons engaged at the site. Applicable Department of Labor and Occupational Safety and Health Standards will be taken into consideration in the performance of this contract. The Contractor will take all reasonable precautions to prevent the escape of fire and to suppress the same.

Services under this contract must be performed in such a way that there will be minimal interruption to, or interference with, the normal operation of Government business on the premises. The Contractor should bring any noted defect, disease or insect infestation of the grounds to the attention of the MIC or designate.

The Contractor should bring any noted defect, disease or insect infestation of the grounds to the attention of the MIC or designate and services under this contract must be performed in such a way that there will be no interruption to, interference with, the normal operation of Government business on the premises.

6. Square Footage/Site Conditions and Cleaning Guidelines

The area covered by this contract consists of approximately 8,500 square feet. All rooms in the Weather Service Office main building will be cleaned as per the scope of work SOW:

A. Windows/Glass/Mirror surfaces and coverings shall be clean and free of obvious dirt, dust streaks and smudges. As needed on a daily basis, clean the interior of all windows in the main entryway of the facility. Windows are located in the WFO. Glass doors shall be cleaned daily around push bars and remove hand and/or finger prints. Janitor shall wash both sides of all interior and exterior building windows, including spandrel glass over and in exterior and vestibule doors, and all plate glass around entrances, lobbies and vestibules. Washed glass shall be clean and free of dirt, grime, streaks and excessive moisture. The Contractor shall clean all windows. Due to the numerous sizes, shapes, and types of windows, involved, no further information is provided in these specifications as to the number or size of windows. Please refer to heading “Itemized Services Requirement” table.

B. Furniture and all surfaces fewer than 70 inches shall be free of obvious dust and dirt.

C. Dusting: All horizontal, vertical, light fixture and furniture surfaces shall be cleaned of obvious dust, including all tables in operations areas and behind monitors general dusting with a treated dust cloth, to remove cobwebs along ceiling, baseboards, corners, floor corners, and windows is required. All other window sills shall be periodically cleaned to ensure a dust-free appearance, sofas, chairs, and the tables in the reception area of WFO shall be cleaned and dusted as needed to ensure dust free appearance. Fabric covered sofas and chairs in the reception areas should be vacuumed monthly. Main lobbies and high public use areas shall be free of all paper, trash, empty bottles and other discarded material. Wall hung and floor type trash receptacles shall be neat and presentable. There shall be no evidence of wads of gum, spots of tar or wet areas of any foreign substances.

D. All carpets shall be clean and free of dirt, debris and obvious spots and stains. Carpet spotting should be accomplished as needed.

· Vacuum all carpets and floors, extending the vacuuming to remove obvious dirt from, around, and under furniture. It may be necessary to move some furniture in order to vacuum or an appropriate attachment to the cleaner may serve this purpose. For the purpose of this contract, whenever the term carpet or carpeting is used, it is intended to include wall -to-wall carpeting as well as room size rugs and area rugs located in walkways and foyers. Carpet surfaces, including comers, shall be clean and free from dust balls, dirt and other debris; nap on carpets shall lie in one direction upon completion of the vacuuming task. Main lobbies and high public use areas shall be free from all loose soil, sand, mud, footprints, and present a neat appearance at all times. Because these are high usage areas, contractor should be aware that it will be necessary to vacuum these areas up to once a day. These areas should be inspected each day to ensure they are presentable and neat in appearance.

· All areas accessible to the vacuum cleaner shall be vacuumed. Chairs, trash receptacles, and easily removable items shall be moved to maintain floors underneath.

· Spot Carpet Cleaning - Excessive buildup or crusted material shall be removed along with spots, smears and stains. There shall be no evidence of fuzzing caused by harsh rubbing or brushing. Cleaned areas shall blend with adjacent areas of carpeting. Spots and stains which cannot be removed and appear to be permanent must be called immediately to the COTR's attention. Additional cleaning of these areas may be required under Utility Staff-Hours.

· All tears, burns, and raveling shall be brought to the immediate attention of the MIC. Every effort shall be made to ensure that furniture and baseboards are not struck with equipment any marks on such, shall be immediately removed by the Contractor. Contractor shall provide adequate clean vacuum bags to keep dust to a minimum.

· Some carpet areas in the WFO are "raised floor areas" and these areas are covered with carpet and/or floor tile and the contractor must take extra precaution when cleaning these areas to ensure that no water whatsoever is allowed to enter the sub-flooring area. The sub-flooring area contains computer and electrical wiring and must be protected from all water or other cleaning materials. No cleaning is required under these floor areas and the space under these floors is not covered under this contract.

· Carpet Shampooing - Shampoo carpets in all offices, hallways/foyers, and all other areas where carpets exist. No residue is to remain in/on the carpet. All spots and high traffic areas are to be pre-treated to provide for even cleaning. All walls, baseboards, furniture, and other surfaces shall be free of any residue and marks from the equipment. All nap is to lie in one direction upon completion of the task. The Contractor will be allowed access to the Government facility if necessary on a scheduled weekend in order to accomplish the shampooing to assure minimum disruption of work by employees at the site. The date shall be agreed upon by the COTR, and the Contractor in advance. Carpet spotting shall be accomplished as needed to meet the quality standard.

E. Vacuuming: Vacuum all carpets and floors, extending the vacuuming to remove obvious dirt from, around, and under furniture. It may be necessary to move some furniture in order to vacuum or an appropriate attachment to the cleaner may serve this purpose. For the purpose of this contract, whenever the term carpet or carpeting is used, it is intended to include wall -to-wall carpeting as well as room size rugs and area rugs located in walkways and foyers. Carpet surfaces, including comers, shall be clean and free from dust balls, dirt and other debris; nap on carpets shall lie in one direction upon completion of the vacuuming task.

F. Resilient flooring shall be maintained at a high level of luster, free of all types of marks. (buffing, stripping and waxing are included in the cost of this contract)

G. Floor Waxing: All resilient floors shall be cleaned and waxed once a year during the month of January. Spot cleaning and waxing shall be performed after that as needed. Electronic Shop, COOP room, and Harden Space have tile floors for which require periodic waxing. The following shall apply: Tile floors are to be swept, and then mopped with a cleansing solution before the floor is stripped and two coats of floor finish are applied. All old finish or wax shall be removed. There shall be no evidence of gum, rust, burns or scuff marks. Black floor staining from chair wheels at work stations must be removed before new wax is applied. There shall be no build up in corners or crevices. Walls, baseboards and other surfaces shall be free of finish residue and marks from the equipment. Floors shall be free of streaks, mop strand marks, and skipped areas. Sealant must adhere to the floor. All floor areas must be evenly coated. Spots and strains shall be eliminated.

· All areas accessible to floor cleaning equipment shall be swept, mopped, and waxed. Chairs, trash receptacles, and easily movable items shall be moved to maintain floors underneath.

· Some carpet areas in the WFO are "raised floor areas." These areas are covered with carpet and/or floor tile and the contractor must take extra precaution when cleaning these areas to ensure that no water whatsoever is allowed to enter the sub-flooring area. The sub-flooring area contains computer and electrical wiring and must be protected from all water or other cleaning materials. No cleaning is required under these floor areas and the space under these floors is not covered under this contract.

H. ADP flooring shall be free of dirt, debris and foreign matter, and damp mopped as the only method of wet cleaning.

I. Drinking fountains and water dispensers shall be cleaned and free of water marks and any other debris or encrustation. Drinking fountains shall be maintained at a high level of sanitation.

J. All trash shall be collected from work areas and removed to an outside location designated by the MIC. Trash and recycling containers shall be lined and kept relatively free of dirt, stains, and debris. All trash removed from the facility shall be disposed of in accordance with Federal, State, and Local jurisdictional laws and regulations governing solid waste disposal, recycling, and landfill operations.

· Trash Pick-up: Trash can liners are to be provided by the Contractor and shall be replaced a minimum of once a week and/or when torn. Liners in kitchen and restroom areas shall be replaced at each pick-up. All surrounding areas shall be free of all paper, trash, empty bottles, and other discarded material. Waste baskets shall be free of dust, debris, and residue. Each trashcan shall be returned to its original place after each pick up.

7. Cleaning and Quality Requirements

A. Restrooms: The following lists of restrooms are to be cleaned in accordance with the quality requirements stated below - 2 Restrooms: 5 commodes, 1 urinal, 1 water fountain, and 5 sinks.

B. Kitchen(s): The following appliances are to be cleaned in accordance with the quality requirements stated below: 1 Sink, 2 Refrigerators/Freezers, 2 Microwaves.

C. Restroom

· Clean all fixtures including chrome surfaces (commodes, urinals, shower, sinks, mirrors, waste receptacles, shelving, dispensers, and wall and floor surfaces) utilizing cleaner disinfectant.

· Fixtures and surfaces (sinks, urinals, commodes, shower, etc.) shall be clean and bright; there shall be no dust, or water spots, stains, rust, mold, encrustation, or excess moisture. Mirrors shall be clean and free of dirt, dust, streaks, and spots. In the event of a clogged commode or sink drain, the Contractor shall clear the stoppage 'With a Government supplied plunger and notify the Contracting Officer Representative (COTR) for permanent repair.

· In order to keep drain trap filled, a gallon of water needs to be poured in restroom floor drain daily.

· Ensure soap dispensers are filled.

· Contractor shall wipe and clean the full surface area of all bathroom stall partitions, doors, window frames, sills, and wastepaper receptacles utilizing a multi-purpose disinfectant-deodorizer. All dirt, dust, water stains, spots, streaks, and smudges shall be removed from the surfaces.

· Floor surfaces shall be swept, mopped, and disinfected. Floors, including corners and areas behind commodes shall be clean and free of dirt and streaks. All restroom floors shall be waxed. Restrooms shall be cleaned and disinfected to maintain all fixtures at a high level of shine and cleanliness. Floors shall be sanitized and maintained to ensure that there is not a buildup of dirt, debris, or bacteria. Partitions and walls shall be free of obvious dirt, graffiti, dust or any other extraneous matter. Toilet supplies shall be replenished as needed to maintain an adequate supply at all times. Trash and sanitary napkins shall be collected and disposed of at a location designated by the COR. NOTE: Due to the health implications and requirement for restrooms to be sanitized, restrooms shall be cleaned and sanitized daily.

D. Ready Room Cleaning shall be cleaned. Appliances, fixtures and surfaces shall be clean and bright; there shall be no dust, or water spots, stains, rust, mold, encrustation, or excess moisture. Ensure soap dispensers are filled. All counters, tables, chairs, sink, refrigerator (inside minimum monthly or as needed and outside daily), and microwave (inside and out), shall be free of stains, smudges, streaks and other foreign matter.

· Refrigerator/Freezer Cleaning: The refrigerator/freezer shall be cleaned utilizing an appropriate cleaner-disinfectant. All surfaces, sides, shelving, doors, ice compartments, butter/egg compartments, etc., shall be cleaned and disinfected. All old /non-label items shall be thrown away. Labeled items expiration date shall be checked and thrown away if it has expired date. Please refer to the “Itemized Services Requirement” table for the refrigerator/freezer cleaning schedule.

E. Metal and wood surfaces shall be cleaned and polished to obtain a uniform luster and protect the wood or metal.

F. Venetian blinds or coverings shall have cords and both sides of blind slats free of obvious dust, dirt, grime and water spots.

G. High cleaning surfaces above 70 inches shall be free of obvious dust, cobwebs, or any other extraneous matter (interior only). Duct vents should be physically removed from ceiling tiles and washed.

H. All other space not specifically mentioned and covered by this contract shall be free of obvious dirt, debris, and present an overall appearance of cleanliness.

I. Paper products shall be replaced/replenished to the following minimum standards: Toilet paper rolls next to each commode shall be kept at least half full, and each commode shall have a least one full back-up roll on the appropriate type of holder. All paper towel dispensers shall be replenished at least three quarters full with appropriately sized paper towels.

J. Interior Vents (Air Return/ Exhaust Fan Vents) shall be clean vacuum or wash as needed.

Windows/Glass/Mirror surfaces and coverings

· All entry/exit & operations door glass

· All Interior and Exterior Window/Doors Glass

· Once Each Day

· Once a month

K. Invoicing

The vendor will bill on a monthly basis in arrears.

L. Observance of Legal Holidays and Site Closure Information

The Contractor hereby agrees to observe the following Federal holidays, plus any other day off work designated by Federal Statute, by Executive Order, or by Presidential proclamation:

New Year's Day Labor Day Martin Luther King’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

When any holiday falls on a Saturday, the preceding Friday is observed; when any holiday falls on a Sunday, the following Monday is observed. All personnel assigned to this contract shall limit their observation of holidays to those set forth above.

In each instance, the Contractor agrees to continue to provide sufficient personnel to perform requirements of any critical tasks already in operation or scheduled, and shall be guided by the instructions issued by the Contracting Officer or the MIC. In the event of a site dismissal or closure due to weather, emergency or other circumstances, the contractor is instructed to contact the MIC or Alternate MIC for guidance.

(VII) Services to be provided for the following period of performance at the National Oceanic & Atmospheric Administration (NOAA), National Weather Service (NWS) Data Collection Office (DCO) located at Lihue DCO, 3651B Ahukini Road Lihue, Hawaii 96766-9702.

(VIII) FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUN 2020)(DEVIATION 2019-03)(JUNE 2019)(DEVIATION 2020-07)(MAY 2020), APPLIES TO THIS ACQUISITION. THIS IS A BEST VALUE ACQUISITION.

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show— (1)The solicitation number;

(2)The time specified in the solicitation for receipt of offers;

(3)The name, address, and telephone number of the offeror;

(4)A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5)Terms of any express warranty;

(6)Price and any discount terms;

(7)“Remit to” address, if different than mailing address;

(8)A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9)Acknowledgment of Solicitation Amendments;

(10)Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11)If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f)Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2) (i)Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is “late” and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- (A)If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B)There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government’s control prior to the time set for receipt of offers; or (C)If this solicitation is a request for proposals, it was the only proposal received.

(ii)However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3)Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4)If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5)Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s initial offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i)Availability of requirements documents cited in the solicitation.

(1) (i)The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to-

GSA Federal Supply Service Specifications Section Suite 8100 470 East L’Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925 Facsimile (202) 619-8978.

(ii)If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2)Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i)ASSIST ( https://assist.dla.mil/online/start/).

(ii)Quick Search ( http://quicksearch.dla.mil/).

(iii)ASSISTdocs.com (http://assistdocs.com).

(3)Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i)Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii)Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii)Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4)Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $10,000.00, and offers at any dollar level if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation “Unique Entity Identifier” followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k)[Reserved]

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1)The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2)The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3)The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4)A summary of the rationale for award;

(5)For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6)Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the offeror.

Quotes shall be fully executed and returned on the Standard Form (SF) 18 or your own company quote form and any acknowledgements of solicitation amendments on the SF 30. Submit quotations to the office specified in this solicitation at or before the time specified in the solicitation. Email quotes are acceptable (preferred) and can be sent to Suzanne Romberg-Garrett, email suzanne.garrett@noaa.gov.

At a minimum the contractor shall provide the following information:

"THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF QUOTES. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST AND RECEIVE A CONFIRMATION OF THE QUOTE RECEIPT".

CAR 1352.215-72 INQUIRIES (APR 2010)

Offerors must submit all questions concerning this solicitation in writing to Suzanne.Garrett@NOAA.GOV. Questions should be received no later than 4:00 P.M. MDT/MST, Nov 6, 2020. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

Site Visit: All Bidders are strongly encouraged to make a site visit to inspect all proposed work and to acquire all necessary site information to properly prepare the Bid Proposal. Failure of the Contractor to visit the site and acquire all necessary site information to properly prepare the quote shall not be acceptable cause to justify a later request for additional costs after Contract Award. Any questions that come up at the site visit must be provided to Suzanne Romberg-Garrett via email at suzanne.garrett@noaa.gov. No questions will be answered on site.

RFQ FAR 52.237-1 SITE VISIT (APR 1984)

Vendors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

CAR 1352.213-70 Technical Approach and Capability. The offeror's approach to performing contract requirements and its capability to successfully perform the contract will be evaluated. A contractor that has performed a site visit will be regarded with higher technical capability unless the contractor can provide a detailed technical approach write-up with their quote for the Government to consider in place of a site visit.

If you wish to have a site visit, please contact the following person(s):

· keith.stellman@noaa.gov 770-486-1133 x222

· dan.collis@noaa.gov 770-486-1133 x271

· John.schmidt@noaa.gov 770-486-0028

Please make sure you get acknowledgement for a visit. When you go to your site visit, hit the call button at the gate for entry.

NOTE: NOT ATTENDING THE SITE VISIT WILL NOT BE AN ACCEPTABLE CAUSE TO JUSTIFY A LATER REQUEST FOR ADDITIONAL FUNDS.

FACE COVERINGS

NOAA is committed to taking appropriate safety precautions to support the health and well-being of our employees and affiliates in response to the COVID-19 pandemic and will continue to assess all measures necessary to mitigate risks to the spread of the disease consistent with guidance from the Centers for Disease Control and Prevention (CDC).

To help slow the spread of COVID-19, CDC recommends the use of face coverings in public settings where other social distancing measures are difficult to maintain. NOAA personnel are strongly encouraged to follow CDC and State guidelines on the use of face coverings.

All individuals inside NOAA occupied workplaces are required to wear face coverings until further notice and are encouraged to maintain social distancing guidelines. Face coverings should cover the nose and mouth, but do not need to be medical-grade masks. Face coverings can be cloth masks, scarves, and bandanas. Managers are responsible for determining social distancing practices in their individual offices.

Thank you for following this simple step. We appreciate your efforts to keep our workplaces and communities safe.

(IX) FAR 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014), applies to this acquisition. Offers will be evaluated based on price and the factors set forth in paragraph (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be Lowest Priced Technically Acceptable (LPTA). All factors have the same value:

1. Price - Lowest Priced Technically Acceptable.

2. Past Performance - Quotes shall include at least two references relevant to the Offeror’s performance to provide the service being solicited. References must include the company name and contact person’s name, phone number and email. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of contractor performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

The Federal Awardee Performance and Integrity Information System (FAPIIS) will be checked and may be considered as part of the PASS/FAIL.

References must include the company name and contact person’s name, phone number and email. The Contractors past performance evaluation will be based on responsiveness, quality, and customer services. This is a PASS/FAIL.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after receipt, unless written notice of withdrawal is received before award.

(X) THE OFFEROR MUST SUBMIT A COMPLETED COPY OF THE PROVISION AT FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (OCT 2020) (DEVIATION 2020-11) (AUG 2020) The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. Ifthe Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision— “Covered telecommunications equipment or services” has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror. Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended. “Sensitive technology”— Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which…