20R0020 Solicitation.docx

N0040620R0020

Section A - Solicitation/Contract Form

NOTICE TO OFFERORS

NOTICE TO INTERESTED PARTIES

1. This solicitation is for the procurement of Telecommunications Support Services in support of Naval Computer and Telecommunications Station Far East.. It is anticipated that this solicitation will result in an award of a Firm, Fixed-Price Service type contract.

2. This acquisition will be negotiated on a sole source basis with VT Milcom per FAR 13.501 utilizing FAR Parts 12 and 13, Commercial and Simplified Acquisition Procedure.

3. Interested persons may identify their interest and capability to respond to the requirement or submit proposals prior to the offer due date, which will be considered solely for the purpose of determining whether to conduct a competitive procurement. A determination not to compete this action based upon responses received to this notice is solely within the discretion of the Government for the purpose of determining whether to conduct a competitive procurement. A determination not to compete this action based upon responses received to this notice is solely within the discretion of the Government.

4. The entire solicitation shall be filled out, signed, and returned as part of your proposal. See block 8 on page 1 of the solicitation for the closing date and time.

5. Proposals will be evaluated in accordance with 52.212-2.

6. SINGLE AWARD FOR ALL ITEMS: Due to the interrelationship of supplies and/or services to be provided hereunder, the Government reserves the right to make a single award to the offeror whose proposal is considered in the best interest of the government, price and other factors considered. Therefore, offerors who propose less than the entire effort specified herein may be determined to be unacceptable.

7. “EXCEPTIONS: All proposals MUST note all exceptions from the solicitation’s terms conditions, specifications, and/or the statement of work / performance work statement, if any. It will be assumed that any proposal without mention of any exceptions will take no exception from all specifications, terms and conditions, clauses, or provisions within the solicitation.”

NOTICE TO OFFERORS - COVID

The public health considerations occasioned by the Coronavirus Disease 2019 (COVID-2019) continue to evolve. Every contractor should be mindful of current events, travel warnings, and health advisories, and of the potential impacts on personnel safety and contracted supplies and services. Offerors are responsible for understanding any travel restrictions or medical warnings/advisories that may be in effect for the place of performance and should price their proposal accordingly. Relevant information may be obtained from the U.S. Center for Disease Control at https://www.cdc. gov/coronavirus/2019-ncov/index.html, and from the U.S.

Department of State at:

https://travel.state. gov/content/travel/en/traveladvisories/COVID-19 -Country -Specific-Information.html.

1. At the direction of NAVSUP FLCPS, contractor and subcontractor employees meeting any of the four criteria below are restricted from entering any U.S. Navy Instillation:

(a) Employees who have been in the People's Republic of China, South Korea, Italy, or Iran, or any region that the U.S. Center for Disease Control designates as a Warning Level 3 or higher due to COVID-19 [or other locations identified by the Command or civil authority]. These locations are referred to as "relevant locations." Contractor employees are restricted from entering [name installation or location] for 14 days from the latest date of departure from a relevant location.

(b) Employees who have been in close physical contact for an extended period of time with someone who has returned from a relevant location. Contractor employees are restricted from entering [name installation or location] for 14 days from the last day on which the employee had close physical contact with someone who has returned from a relevant location.

(c) Employees who have been in close physical contact with someone identified as having COVID-19. Contractor employees are restricted from entering [name installation or location] for 14 days from the last day on which the employee had close physical contact with someone identified as having COVID-19.

(d) Employees who have been diagnosed with COVID-19. Contractor employees who have been diagnosed with COVID-19 will not be permitted to access [name installation or location] until they have been cleared to do so by military personnel or by cognizant medical experts for those not serviced by military medical services.

2. Contractors will notify the U.S. Navy's contracting officer if they become aware that any of their employees or subcontractors who would otherwise seek to access US NAVY bases in Japan as part of performing contract requirements meet one or more of the four criteria above. The notice will provide the name of the contractor or subcontractor employee, identify the applicable criterion or criteria that applies, and explain (for criteria (a), (b), or (c)) when the 14 day period concludes.

Information for Contractor Employees Seeking to Enter Japan

1. The following is provided for the information of contractors to the U.S. Navy whose employees need to enter Japan to perform contract requirements. The information is current as of April 4, 2020. While the information is believed to be accurate, policies and procedures are continuing to change on a regular basis.

2. In response to the COVID-19 outbreak, the Government of Japan has banned the entry of non-Japanese citizens into Japan who have visited a number of listed countries within the immediately preceding 14 days. The United States is one of the listed countries. See https://www.japan.travel/en/coronavirus/ for a list of the current restrictions. Notwithstanding the list, Japan is permitting individuals to enter Japan who are covered by the Status of Forces Agreement (SOFA) between the U.S. and Japan. The SOFA covers employees of contractors to the U.S. Navy who are U.S. nationals, are not ordinarily resident in Japan, whose presence in Japan is at the official invitation of the United States Government, and who are in Japan solely for official purposes in connection with the U.S. armed forces.

3. Japan is allowing contractor employees within the scope of the SOFA to enter Japan so long as two conditions are met: First, travelers are not permitted to use public transportation from the initial point of entry to Japan, including domestic air travel. Second, the incoming traveler must be placed in a Restriction of Movement (ROM) status under U.S. control for the initial 14 days after they arrive in Japan.

4. All contractor personnel arriving in Japan should utilize the process outlined in the attached USFJ Instruction to ensure they are recognized as members of the civilian component under Article 1.b. of the SOFA. The process requires that a contractor contact the contracting officer for the contract on which its employee will perform in Japan prior to the employee traveling to Japan. Contact is made through the Synchronized Pre-deployment and Operational Tracker (SPOT) system. The contractor will provide information to the contracting officer about the traveling employee. Following review, the contracting officer will issue the contractor a Letter of Authorization (LOA). The incoming contractor employee will hand carry a copy of the LOA and show it to the Japanese immigration authority at the port of entry as evidence of SOFA status. Contractors who do not have current access to SPOT should contact their contracting officer for information about accessing SPOT.

5. It is essential that contractors carefully manage each trip into Japan by a contractor employee to ensure that both of the conditions above are fully met. It is suggested that the best way for personnel to arrive in Japan for travel to Misawa, Iwakuni/Sasebo, or Okinawa is via the PATRIOT EXPRESS. This will allow for uninterrupted travel to their final destination. If going to Sasebo or to any base in Okinawa other than Kadena AB, travel from Iwakuni or Kadena AB will need to be by private conveyance or GOV. If a traveler headed outside the Kanto Plain arrives via commercial air, they will need to use government transportation to Yokota AB or NAF Atsugi and then do onward movement by milair - or do their 14 day ROM and then travel to their final destination by commercial transport. For personnel arriving on the Kanto Plain, they can travel via PATRIOT EXPRESS or by commercial air. However, travel from the airport to their place where they will satisfy the ROM requirement will need to be by private conveyance or GOV.

6. Some travelers have had difficulty with airlines allowing the travelers to get on flights or with Japan’s Ministry of Health allowing the SOFA persons to avoid quarantine in the immediate vicinity of the airport of initial arrival in Japan. Ensuring that each contractor employee has a copy of the SPOT LOA documenting their SOFA status should minimize these issues. Japan’s Ministry of Foreign Affairs issued a letter of 1 April 2020 describing the two conditions that must be met for those covered by the SOFA to be allowed access to Japan. A copy is attached. In addition to the LOA, it may be helpful for incoming contractor employees to bring a copy of the 1 April 2020 letter with them. The letter sets the conditions that apply for entrance but, by itself, doesn’t establish that the holder of the letter is covered by the SOFA. The separate LOA is necessary to confirm that the employee is covered by the SOFA. The letter of 1 April 2020 includes representation that US Forces Japan will provide transportation from an airport of port of entry to a US Forces japan facility. The letter should not be understood as changing the terms or conditions of any existing contract to require that the U.S. Navy or U.S. Government provide contractor employees transportation where that transportation is not otherwise addressed in the relevant contract.

7. This memo is intended to provide current information for contractors whose employees need to enter Japan to perform contract requirements. Nothing in the memo should be understood to change the terms or conditions of an existing contract. Any such changes must be made by an authorized contracting officer.

Attachments:

1. USFJI 64-100, Contract Performance in Japan (25 Oct 2019)

2. Letter of April 1, 2020, Ministry of Foreign Affairs of Japan

Contractors will notify the U.S. Navy’s contracting officer, and the SRF-JRMC Regional Maintenance & Modernization Coordination Office (RMMCO), at the email address below, to verify the status of any contractor employee who is scheduled to travel to Japan in support of SRF-JRMC mission requirements. Travel shall not commence until the SRF-JRMC RMMCO Office has provided entry approval via an email stating “SRF-JRMC has determined this requirement is mission essential and all travel permissions have been obtained”. Absent such notification from the RMMCO office, travel shall not commence.

Action:

1. Contractors shall:

0. Prior to travel: Notify the SRF-JRMC RMMCO Office of intended travel dates and verify all employees travelling have indicated “No” to each question above.

0. Prior to Travel: Prepare employees that upon arrival, a 14 day SI period will be instituted. This ROM period will take place at the lodging facility the company would otherwise use to house their employees during the TAD assignment. The SRF-JRMC RMMCO will coordinate with the company lead daily to ensure no change in health status of recently arrived personnel.

0. Prior to Travel: Obtain SRF-JRMC RMMCO office entry approval prior to initiating travel. If RMMCO notification is delayed more than 3 business days, contact the contracting officer immediately.

0. Upon Arrival Japan: Upon arriving at contractor arranged lodging in Japan, the contractor lead shall contact the local RMMCO office to check-in their team and acknowledge the 14 day self-isolation period. Daily telephone/email check in will be required prior to approval to enter the work site.

For those contractors already in Japan, the company onsite lead shall contact the RMMCO office and provide an attestation of the above four (4) screening questions as soon as possible. If the on-site lead becomes aware that any of their employees currently under contract and located in Japan meet one or more of the four screening criteria above, the RMMCO office shall be immediately notified and that individual should remain in place at their commercial lodging facility. The notice will provide the name of the contractor employee, identify the applicable criterion or criteria that applies, and explain (for criteria (1), (2), or (3)) when the 14 day period concludes. Additionally, any contractor with flu-like symptoms will be restricted from the work site until cleared. For those contractor employees in Japan, the RMMCO will coordinate with the local MTF on disposition of the employee’s status (e.g. cleared for work, restriction of movements for up to 14 days, and/or COVID-19 testing).

Please acknowledge receipt of this notice by return email to the contracting officer and applicable RMMCO site (e.g. Yokosuka or Sasebo) Email contacts:

Dist-RMMCO-yokosuka@srf.navy.mil Dist-RMMCO-sasebo@srf.navy.mil Prior to departing for Japan, each traveler is required to obtain a negative test result for COVID-19. The test shall be coordinated by the contractor with local testing facilities and the test shall be performed to ensure that the results are provided within 72 hours of departure. A written confirmation of a negative test result shall be provided to the Contracting Officer within 72 hours of departure."

RMKS/1. IN UPDATE TO REF D, THE PURPOSE OF THIS MESSAGE IS TO

PROVIDE UPDATED GUIDANCE TO SYSCOMS, WARFARE CENTERS AND CONTRACTING

ACTIVITIES RESPONSIBLE FOR THE COORDINATION OF SHIP REPAIR AND

MODERNIZATION EFFORTS IN JAPAN. GUIDANCE ISO DOD AND INTERNATIONAL

RESTRICTIONS AS A RESULT OF COVID-19 MITIGATION ACTIONS. SRF-JRMC IS

UTILIZING THE FUNCTIONALITY OF THE REGIONAL MAINTENANCE AND

MODERNIZATION COORDINATION OFFICE (RMMCO) IDENTIFIED IN REFS (A)

AND (B) TO MANAGE THESE UNIQUE TRAVEL REQUIREMENTS.

2. ANY PERSONNEL SUPPORTING SRF-JRMC MAINTENANCE AND MODERNIZATION

SHALL COMPLY WITH THE GUIDANCE PROVIDED OR RISK DENIAL OF ENTRY TO

JAPAN AND/OR COMMANDER FLEET ACTIVITIES YOKOSUKA (CFAY) OR

COMMANDER FLEET ACTIVITIES SASEBO (CFAS). DUE TO COVID-19

RESTRICTIONS, ENTRY REQUIREMENTS TO JAPAN IN SUPPORT OF MISSION

ESSENTIAL MAINTENANCE/MODERNIZATION IN WHICH SRF-JRMC SERVES AS

THE NAVAL SUPERVISORY AUTHORITY (NSA) ARE AS FOLLOWS (PRE-DEPARTURE):

A. PERSONNEL MUST HAVE A VALID PASSPORT FOR THE INTENDED PERIOD OF

STAY IN JAPAN.

B. APPROVAL MUST BE OBTAINED THROUGH TRAVEL TRACKER INDIVIDUAL

ANTI-TERRORIST PLAN (TT/IATP) VIA THE IATP.PACOM.MIL WEBSITE. THIS

REQUIRES

LEVEL 1 ANTI-TERRORIST AND SURVIVAL, EVASION, RESISTANCE, AND

ESCAPE (SERE) TRAINING BE ACCOMPLISHED VIA

JKODIRECT.JTEN.MIL/ATLAS2/PAGE/LOGIN/LOGIN.JSF WEBSITE; AND A

PERSONNEL RECOVERY MISSION SOFTWARE (PRMS) SUBMISSION THROUGH

PRMSGLOBAL.PRMS.AF.MIL.

C. APPROVAL MUST BE OBTAINED THROUGH AIRCRAFT AND PERSONNEL

AUTOMATED CLEARANCE SYSTEM (APACS) FOR ENTRY TO INDOPACOM AOR. (FOR

SRF-JRMC SPONSORED WORK, SEA21 WILL PROVIDE O7 APPROVAL. ALL OTHER

SPONSORS WILL OBTAIN O7 LEVEL APPROVAL VIA THEIR COC).

HTTPS:APACS.MILCLOUD.MIL

D. PERSONNEL MUST CONTACT THE SRF-JRMC YOKOSUKA OR SASEBO

RMMCO OFFICE AT DIST-RMMCO-YOKOSUKA(AT)SRF.NAVY.MIL OR

DIST-RMMCO-SASEBO(AT)SRF.NAVY.MIL, RESPECTIVELY, FOR ARRIVAL

PREPARATIONS AND VERIFICATION OF REQUIREMENTS.

E. FOR THOSE WITHOUT A COMMAND ACCESS CARD (CAC), BASE ACCESS

REQUESTS MUST BE THROUGH THE YOKOSUKA SECURITY OFFICER

MR. SEAEN DANYIS AT SEAEN.DANYUS(AT)SRF.NAVY.MIL OR THE SASEBO

SECURITY OFFICER MR. ANTONIO QUIJANO AT

ANTONIO.QUIJANO(AT)SRF.NAVY.MIL CONSISTING OF:

1. VISIT REQUEST LETTER ON COMPANY LETTERHEAD

2. INSTALLATION ACCESS REQUEST FORM

3. LETTER OF AUTHORIZATION (LOA) OR ORDERS

4. SECNAV 5512-1

5. COLOR COPY OF TRAVLERS PASSPORT

6. USFJ FORM 27

F. A PRE-DEPARTURE HEALTH SCREENING OF ALL TRAVELERS WILL BE

ACCOMPLISHED ICW RMMCO PRIOR TO BEING PERMITTED TO COMMENCE TRAVEL.

G. UPON RMMCO VERIFICATION THAT ALL TRAVEL REQUIREMENTS ARE MET,

SRF-JRMC WILL ISSUE A SERIALIZED GOVERNMENT OF JAPAN (GOJ) APPROVAL

LETTER TO ACCOMPANY ALL OTHER REQUIRED DOCUMENTS, TO INCLUDE; LETTER

OF AUTHORIZATION (LOA) OR ORDERS AS PROOF OF SOFA STATUS AND VALID

PASSPORT. THESE DOCUMENTS WILL BE PRESENTED TO JAPANESE IMMIGRATION

OFFICIALS UPON ARRIVAL AT PORT OF ENTRY. CURRENT AUTHORIZED PORT OF

ENTRIES INCLUDE COMMERCIAL AIRPORTS AT TOKYO (NRT OR HND) AND MILAIR

VIA YOKOTA AND OTHER LOCATIONS APPROVED BY C7F OR CPF.

3. UPON COMMENCING TRAVEL, THE FOLLOWING POST-DEPARTURE

REQUIREMENTS ARE IN EFFECT:

A. TRANSPORTATION FROM THE PORT OF ENTRY TO CFAY OR CFAS WILL BE

COORDINATED THROUGH THE RMMCO OFFICE. RMMCO OFFICE WILL PROVIDE

GOVERNMENT TRANSPORTATION INFORMATION ONLY. TRANSPORTATION WILL

BE VIA GOVERNMENT TRANSPORTATION AND SHALL NOT INCLUDE USE OF PUBLIC

TRANSPORTATION BETWEEN PORT OF ENTRY AND LOCAL RESTRICTION OF

MOVEMENT (ROM) BASE (CFAY OR CFAS). IT IS THE TRAVELERS

RESPONSIBILITY TO UTILIZE GOVERNMENT TRANSPORTATION FROM PORT OF

ENTRY TO CFAY OR CFAS.

B. TRAVELERS WILL BE TESTED FOR COVID-19 UPON ENTERING JAPAN AND IS

HIGHLY RECOMMENDED TRAVELERS BE TESTED FOR COVID VIRUS WITHIN

48 HOURS PRIOR TO TRAVELING. TRAVELERS WHO ARE FOUND POSITIVE FOR

COVID-19 MUST BE PREPARED FOR:

1. ISOLATION FOR A MINIMUM OF 14 DAYS WITHIN CFAY BARRACKS OR

DESIGNATED QUARANTINE FACILITY

2. ROOM CLEANING CHARGE UP TO $1000

3. CASH OR ELECTRONIC FUNDS TRANSFER TO ALLOW FOR PURCHASING OF

FOOD AND INCIDENTALS

C. TRAVELERS WILL ENTER A 14 DAY ROM PERIOD ON BASE (CFAY OR CFAS)

AND WILL NOT BE ALLOWED TO UTILIZE PUBLIC TRANSPORTATION. DAILY

SELF HEALTH CHECKS WILL COMMENCE UPON ENTRY INTO JAPAN. TRAVELERS

SHOULD INCLUDE A PERSONAL THERMOMETER FOR TAKING DAILY TEMPERATURE

READINGS. THE DAILY HEALTH CHECKS WILL BE REPORTED TO THE APPROPRIATE

RMMCO OFFICE OR ON-SITE SPONSOR. IN THE EVENT A TRAVELER SHOWS

INDICATION OF INFLUENZA LIKE ILLNESS (ILI), SRF-JRMC RMMCO OFFICE

WILL COORDINATE FURTHER HEALTH ASSESSMENT REQUIREMENTS WITH THE

LOCAL MILITARY TREATMENT FACILITY (MTF).

D. UPON COMPLETION OF THE 14-DAY ROM PERIOD, THE RMMCO OFFICE WILL

COORDINATE THE BASE CHECK IN PROCESS. ENTRY ON TO

COMMANDER FLEET ACTIVITIES YOKOSUKA OR SASEBO WILL REQUIRE:

1. CAC (IF GOVERNMENT EMPLOYEE)

2. REGISTRATION IN DBIDS IS CRITICAL TO ENSURE BASE ACCESS PRIORITY

ISO MISSION ESSENTIAL TASKING IN CASE BASE HPCON LEVEL CHANGES.

3. VISIT REQUEST VIA JPAS FOR SHIPBOARD ENTRY.

4. GOVERNMENT ORDERS (IF GOVERNMENT EMPLOYEE) OR LETTER OF

AUTHORIZATION (IF CONTRACTOR EMPLOYEE). THESE DOCUMENTS SHOULD

INDICATE MISSION ESSENTIAL NATURE OF WORK.

5. SATISFACTORY DAILY SELF HEALTH CHECK.

E. COMMENCE WORK THROUGH WORK COMPLETION PERIOD. DAILY HEALTH

SCREENINGS WILL BE REQUIRED TO BE CONDUCTED BY EACH TRAVELER AND

REPORTED TO THEIR RESPECTIVE ONSITE LEAD OR SPONSOR, AND REPORTED TO

THE RMMCO OFFICE. ADDITIONAL SCREENINGS BY BASE OR SHIP PERSONNEL

ARE LIKELY AND MAY INCLUDE TEMPERATURE CHECKS. FACE MASKS ARE

MANDATORY TO BE WORN AT ALL TIMES WHILE ON BASE (CFAY OR CFAS), AND

HIGHLY ENCOURAGED TO BE WORN OFF BASE. IF AT ANY TIME A TRAVELER

SHOWS INDICATIONS OF ILI, THEY SHOULD RETURN OR REMAIN AT THEIR

TEMPORARY LODGING AND REPORT STATUS TO THEIR RESPECTIVE ONSITE

LEAD OR SPONSOR, TO BE REPORTED TO THE RMMCO OFFICE.

F. UPON COMPLETION OF WORK, TRAVELERS SHALL REPORT AND CHECKOUT WITH

THE RMMCO OFFICE TO VERIFY ANY ADDITIONAL PERMISSIONS REQUIRED FOR

EXITING JAPAN.

4. ADDITIONAL REQUIREMENTS:

A. IAW REF A, ALTERATION INSTALL TEAM (AIT)S ARE REQUIRED TO START

RMMCO CHECK-IN PROCESS PRIOR TO ARRIVAL IN JAPAN. RMMCO YOKOSUKA

POCS ARE MS. MARIA HIDALGO AND MR. RICHARD PETERS,

DSN (315)243-0994, EMAIL: DIST-RMMCO-YOKOSUKA(AT)SRF.NAVY.MIL.

RMMCO SASEBO POCS ARE MR. THOMAS BUCK AND MR. LEONARDERIC MANALO,

DSN (315)252-6602/2805, EMAIL: DIST-RMMCO-SASEBO(AT)SRF.NAVY.MIL.

B. IAW REF C, COUNTRY CLEARANCE REQUESTS ARE TO BE SUBMITTED A

MINIMUM OF 30 DAYS PRIOR TO TRAVEL.

C. ANY TRAVELER ENTERING CFAY OR CFAS IS SUBJECT TO DEBARMENT FROM

BASE AND REVOCATION OF VISIT CLEARANCE IF FOUND IN VIOLATION OF

ROM AND OR LIBERTY REQUIREMENTS.

Section B - Supplies or Services and Prices

Technician, Yokosuka

FFP

Operation, Maintenance, and Engineering Support Services for Yokosuka to be provided in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: N7027820RC010AK

PURCHASE REQUEST NUMBER: N7027820RC010AK

PSC CD: D316

NET AMT

Technician, Sasebo

Operation, Maintenance, and Engineering Support Services for Sasebo to be provided in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: N7027820RC010AK

NET AMT

Technician, Okinawa

Operation, Maintenance, and Engineering Support Services for Okinawa to be provided in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: N7027820RC010AK

NET AMT

Technician, Atsugi

Operation, Maintenance, and Engineering Support Services for Atsugi to be provided in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: N7027820RC010AK

NET AMT

Travel, Japan

Incidental travel to other sites as described in PWS paragraph 6.8.8.

FOB: Destination

MILSTRIP: N7027820RC010AK

NET AMT

Material, Japan

DO NOT PRICE THIS CLIN. PRICE WILL BE EVALUATED AS $3,750.00.

The contractor will be reimbursed for actual expenses incurred for local materials needed to complete contract performance in Yokosuka, Sasebo, Okinawa, and Atsugi up to $3,750.00. All costs must be documented with receipts, which are to accompany invoices submitted for this CLIN. The COR and/or Technical POC must approve all proposed costs to be incurred under this CLIN prior to the contractor actually incurring any costs.

FOB: Destination

MILSTRIP: N7027820RC010AK

NET AMT

Technician, Wahiawa

Operation, Maintenance, and Engineering Support Services for Wahiawa to be provided in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: N0095020RC001AK

PURCHASE REQUEST NUMBER: N0095020RC001AK

NET AMT

Technician, Pearl Harbor

Operation, Maintenance, and Engineering Support Services for Pearl Harbor to be provided in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: N0095020RC001AK

NET AMT

Technician, Makalapa

Operation, Maintenance, and Engineering Support Services for Makalapa to be provided in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: N0095020RC001AK

NET AMT

Material, Hawaii

DO NOT PRICE THIS CLIN. PRICE WILL BE EVALUATED AS $3,750.00.

The contractor will be reimbursed for actual expenses incurred for local materials needed to complete contract performance in Hawaii up to $3,750.00. All costs must be documented with receipts, which are to accompany invoices submitted for this CLIN. The COR and/or Technical POC must approve all proposed costs to be incurred under this CLIN prior to the contractor actually incurring any costs.

FOB: Destination

MILSTRIP: N0095020RC001AK

NET AMT

FFP

Operation, Maintenance, and Engineering Support Services for Yokosuka to be provided in accordance with the Performance Work Statement (PWS).

FOB: Destination

MILSTRIP: N7027820RC010AK

NET AMT

FFP

Operation, Maintenance, and Engineering Support Services for Sasebo to be provided in accordance with the Performance Work Statement (PWS).

FOB: Destination

NET AMT

FFP

Operation, Maintenance, and Engineering Support Services for Okinawa to be provided in accordance with the Performance Work Statement (PWS).

NET AMT

FFP

Operation, Maintenance, and Engineering Support Services for Atsugi to be provided in accordance with the Performance Work Statement (PWS).

NET AMT

FFP

Incidental travel to other sites as described in PWS paragraph 6.8.8. This option does not contain additional travel. It merely extends the time frame the anticipated travel may be requested during.

NET AMT

FFP

DO NOT PRICE THIS CLIN. PRICE WILL BE EVALUATED AS $1,250.00.

The contractor will be reimbursed for actual expenses incurred for local materials needed to complete contract performance in Yokosuka, Sasebo, Okinawa, and Atsugi up to $1,250.00. All costs must be documented with receipts, which are to accompany invoices submitted for this CLIN. The COR and/or Technical POC must approve all proposed costs to be incurred under this CLIN prior to the contractor actually incurring any costs.

NET AMT

FFP

Operation, Maintenance, and Engineering Support Services for Wahiawa to be provided in accordance with the Performance Work Statement (PWS).

NET AMT

FFP

Operation, Maintenance, and Engineering Support Services for Pearl Harbor to be provided in accordance with the Performance Work Statement (PWS).

NET AMT

FFP

Operation, Maintenance, and Engineering Support Services for Makalapa to be provided in accordance with the Performance Work Statement (PWS).

NET AMT

FFP

DO NOT PRICE THIS CLIN. PRICE WILL BE EVALUATED AS $1,250.00.

The contractor will be reimbursed for actual expenses incurred for local materials needed to complete contract performance in Hawaii up to $1,250.00. All costs must be documented with receipts, which are to accompany invoices submitted for this CLIN. The COR and/or Technical POC must approve all proposed costs to be incurred under this CLIN prior to the contractor actually incurring any costs.

NET AMT

Section C - Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

1. Contract. Operation, Maintenance, and Engineering support for Telecommunications Infrastructure.

2. Background. Naval Computer and Telecommunications Station-Far East, Base Communications Office (NCTS- FE BCO) and Naval Computer and Telecommunications Area Master Station Pacific, Base Communications Office (NCTAMS PAC BCO) is responsible for operation and maintenance of all voice services and the physical telecommunications infrastructure for all telecommunications services provided on US Navy bases in the Far East. Due to the current work load, NCTS-FE BCO and NCTAMS PAC BCO requires additional contracted labor support as it operates, repairs, and maintains all telephone, alarm, SCADA and "datacomm" circuit infrastructure, providing connectivity to multiple commands, serving a variety of classified and unclassified networks. The following Performance Work Statement (PWS) details the effort that must be undertaken to support the operations and maintenance of the physical plant required to provide the services described above. From this paragraph forward, NCTS-FE BCO will also describe the office in Hawaii, NCTAMS PAC BCO, unless otherwise stated.

3. Objectives: Provide NCTS-FE BCO operation and maintenance support of telecommunications services for all sites under the control of NCTSFE Theatre Telecommunications Office (TTO). Major sites for Japan include: Yokosuka, Sasebo, Atsugi, Okinawa, Misawa, Singapore, Korea, Guam, and Diego Garcia. Major sites in Hawaii include: Joint Base Pearl Harbor Hickam, Wahiawa, Makalapa, Ford Island, Camp Smith, West Loch, Lualualei, Barbers Point, MCAS Kaneohe Bay, and Kaena Point.

4. Scope. The Contractor shall support the NCTS-FE BCO with telecommunications infrastructure installation and maintenance support as described in this PWS at the Fleet Activities Yokosuka complex as required (complete list of supported sites included in Para 4). In general, Telecommunications Industry Association standards and best industry standard installation practices will be used to meet requirements set forth in this PWS. NCTS-FE is tasked with the Operations, Maintenance, and Engineering Support for all Layer 1 infrastructure to meet or exceed all standards based installation requirements and to ensure compliance with those references detailed in Appendix A. This effort will include both Outside Plant (OSP) backbone/distribution cabling and premise cabling repair or replacement of existing OSP/Inside Plant (ISP) cabling where the existing infrastructure does not meet the minimum requirements of the standards, codes and instructions listed in Appendix A. Below is a list of required tasks:

4.1 Provide Bill of Materials (BOM) and/or provide the ability to facilitate the purchase of Government Furnished Material (GFM) in support of this effort.

4.2 Provide BOM for purchase of contractor furnished materials in support of this effort.

4.3 Work alongside the organic Japanese National workforce as an augmentation in day to day operations and maintenance functions relating to the "layer 1" OSP/ISP cable plant. ***As a note, this paragraph does not apply to the Hawaii locations***

4.4 Provide data from building surveys that assists in establishing requirements for correctional maintenance of the base infrastructure. Provide data to include locations of new outlets along with redlined Installation Design Plans (IDP) for complete premise cabling repairs in all facilities requested by the Contracting Officer Representative (COR) and the customer.

4.5 Provide general support in operations, repair, and maintenance functions as directed by the BCO.

4.6 Provide post-repair redlined IDP for the buildings associated with this repair effort upon completion of repair of each building.

4.7 Provide completed, legible deliverable documents to include copper and fiber test results of all installed infrastructure upon completion of installation.

5. Performance Requirements.

5.1 The Contractor shall provide the following support. The following build-out clarifications are used to determine the scope of work on named tasks:

5.1.1 At a minimum, compliance with the most current version of the American National Standards Institute/ Electronic Industries Alliance/Telecommunication Industries Association.Standards and other directives listed in Appendix A will be followed on all work performed under this effort.

5.1.2 Timelines & schedules are directed via the COR.

5.1.3 Adhere to all federal and local safety standards and regulations.

5.1.4 Adhere to Occupational Safety and Health Administration (OSHA), National Fire and Safety Code, and National Electric Code safety requirements.

6.2 Bill of Materials

6.2.1 Provide BOM and/or the ability to purchase materials for repair/replacement of existing non-compliant infrastructure to include bonding and patching requirements. The COR will approve all material purchases prior to procurement of GFM in support of this effort.

6.2.2 Based on BOM provide both new locally procured and new stateside procured installation materials/equipment for replacement or repair of existing infrastructure as well as new installation requirements. The COR will approve all material purchases prior to contractor procurement of contractor furnished material (CFM) in support of this effort.

6.3 Work with Organic Japanese National Workforce As An Augmentation. Work alongside the organic Japanese National workforce as an augmentation in day to day operations and maintenance functions relating to the "layer 1" Outside Plant/Premise cabling infrastructure correcting deficiencies in applied installation techniques and principles.

***As a note, this paragraph does not apply to the Hawaii locations***

6.4 Provide Data From Building Surveys. Provide data from building surveys that assists in establishing requirements for corrective maintenance of the base infrastructure based on standards listed in Appendix A that will enable the population of the Base Master Plan budgetary matrix.

6.5 Provide General Support In Operations, Repair, And Maintenance Functions. Provide general support in operations, repair, and maintenance functions as directed by the COR in day to day taskings in support of trouble calls, routine maintenance, survey and design as well as other tasks prescribed in direct support of the BCO mission.

6.6 Provide post-repair redlined IDP for repair work associated with this repair effort.

6.7 Provide completed, legible deliverable documents to include copper and fiber test results of all installed infrastructure. Provide digital "soft copy"(electronic) test results in accordance with of the standards, codes and instructions listed in Appendix A.

6.8 General Requirements.

6.8.1 Minimum Qualifications: Each technician assigned to this tasking must have a minimum number of years of documented experience in installation/maintenance of telecommunications industry standards-based cabling distribution systems as prescribed by labor skill level below and must be familiar with and be able to reference current ANSI/TIA/EIA Standards (see Appendix A).

· Technician Level III: Must be either certified as, or have five years documented experience equal to that of a BICSI Registered Technician

· Technician Level II: Must be either certified as, or have five years documented experience equal to that of a BICSI Registered Installer Level II

· Technician Level I: Must be either certified as, or have five years documented experience equal to that of a BICSI Registered Installer Level I

6.8.2 Normal Work Hours: The Contractor shall report to work Monday through Friday, work a minimum of eight hours a day, between the hours of 8:00 a.m. to 5:00 p.m. Specific work schedules will be provided on contract start date. The Contractor should anticipate working up to 10 hours of overtime in no more than four different weeks per year. Periodically the contractor may be required to work outside of normal business hours (8:00 a.m. to 5:00 p.m.) without exceeding an 8 hour day.

6.8.3 Number of Personnel Required:

· A minimum of one Technician Level III will be required for this effort at Fleet Activities Yokosuka with the ability to support all sites listed in paragraph 4 of this PWS.

· A minimum of one Technician Level III will be required for this effort at Fleet Activities Sasebo with the ability to support all sites listed in paragraph 4 of this PWS.

· A minimum of one Technician Level III will be required for this effort at Fleet Activities Okinawa with the ability to support all sites listed in paragraph 4 of this PWS.

· A minimum of one Technician Level III will be required for this effort at Fleet Activities Atsugi with the ability to support all sites listed in paragraph 4 of this PWS.

***Hawaii Locations beginning the first option period***

· A minimum of one Technician Level III will be required for this effort at Wahiawa with the ability to support all sites listed in paragraph 4 of this PWS.

· A minimum of one Technician Level II will be required for this effort at Joint Base Pearl Harbor Hickam with the ability to support all sites listed in paragraph 4 of this PWS

· A minimum of one Technician Level III will be required for this effort at Makalapa with the ability to support all sites listed in paragraph 4 of this PWS

6.8.4 Status of Forces Agreement (SOFA):

Contractor employees may be classified as members of the "civilian component" under Article I (b) of the Status of Forces Agreement (SOFA) between Japan and the United States. This classification may be available, upon application, to all of the Contractor's employees who are United States citizens, who do not ordinarily reside in Japan, and whose presence in Japan is necessary to support that portion of Contractor operations that relate to official USFJ activities. Article 1(b) status, if extended, may entitle the employee to enter Japan under Article IX of the SOFA. A Contractor employee classified as a member of the "civilian component" under this Section shall be subject to all U.S. Forces regulations and directives, which pertain to the "civilian component" in Japan. The following privileges may be extended in accordance with current U.S. Department of Defense Directives, Military Base Inter-Service Support Agreements, and the SOFA:

· Entry into and exit from Japan as "exempt personnel."

· Duty free import-export into and from Japan.

· U.S. customs exemptions under USFJ PL 4-3.

· U.S. customs exemptions under the Tariff Act of 1930.

· Base or Post Exchange (NEX), exchange service station, theater, and commissary, subject to Merchandise Control Directives to be administered through the Office of Information.

· Laundry and dry cleaning.

· Military banking facilities, for individual employees and the Contractor as allowed under the Contractor's SOFA status.

· Transient billeting facilities on a space-available basis.

· Open mess (club) membership, as determined by each respective club.

· Casualty assistance (mortuary services) on a reimbursable basis.

· Routine medical care to be provided on a reimbursable basis.

· Dental care is limited to relief of emergencies on a reimbursable basis.

· Postal support, as authorized by DOD 4525-8.

· Local recreation services on a space available basis.

· Armed Forces Recreation Center, on a space available basis.

· Privately owned vehicle (POV) operator's license.

· Registration of privately owned vehicle (POV) for individual employees and Contractor-owned vehicles as allowed by the Contractor's SOFA status.

· Purchase of petroleum and oil products.

· Provision of Notary and Power of Attorney services as authorized by the Contractor's SOFA status.

Whenever the word "reimbursable" is used in the aforementioned logistic support/privileges, it means that the Contractor shall pay the U.S. Government for the services rendered and/or supplies utilized. The above privileges may be granted to US citizen personnel so long as they are employed under this Contract. However, any violation of these privileges will be cause for immediate withdrawal of such privileges for the principal and/or his/her dependents and could result in total loss of such privileges to all Contractor Employees and Family Members under this Contract.

***This paragraph does not apply to the Hawaii locations, as SOFA is not applicable to Hawaii***

6.8.5 Contract Holidays and Leave Policy. The prices/costs of this order shall take into account 10 Federal holiday observances. Therefore, total Straight Time hours for a 52 week period are 1,920, which the offeror shall use in the price quote. The following are the Federal Holidays:

New Year Day Jan 1 st

Should an employee become unable to perform his/her duties for any reason the contractor shall provide a replacement employee at no additional cost to the Government.

6.8.6 Business Dress. All Contractor personnel shall dress professionally when at the work site. Business attire EXCLUDES short pants, tee shirts, sneakers, and other dress considered not to be appropriate. Notwithstanding any other terms or conditions of the contract, Contractor wearing inappropriate dress to the work site may be immediately removed from the project, or at the discretion of the NCTS-FE COR, may be requested to leave the work site and return with appropriate dress. Travel time and lost work time to return with appropriate dress is not chargeable to NCTS-FE.

6.8.7 Communication Courtesy. Contractor personnel shall be courteous and respectful to the customer and all other onsite personnel at all times. The Contractor shall follow the direction provided by NCTS-FE management personnel, or their designee(s), regarding the level of communication with the naval base personnel and conflict resolution/escalation procedures.

6.8.8 Travel. Travel will be required as necessary, as determined and authorized by the COR. Travel to any of the locations listed in Paragraph 4 of the PWS by any of the technicians may be required; however, for purposes of drafting a quote, travel is anticipated as follows:

JAPAN TECHNICIANS:

Trip #1: All four (4) technicians to Diego Garcia for 30 days Trip #2: Two (2) technicians (Yokosuka & Okinawa) to Singapore for 2 weeks Trip #3: Two (2) technicians (Yokosuka & Okinawa) to Korea for 2 weeks Trip #4: Two (2) trips by Sasebo Technician to Iwakuni for 1 week (Can drive from Sasebo to Iwakuni) Trip #5: Two (2) trips by Yokosuka Technician to Okinawa for 1 week Trip #6: Atsugi Technician to Misawa for 1 week

HAWAII TECHNICIANS: While occasional travel to the Hawaiian locations listed in Paragraph 4 of the PWS may be required, the technicians will not be required to fly.

6.8.9 Transportation. Transportation to and from the work site is the contractors responsibility to include the movement of materials and equipment when Government Furnished Transportation (GFT) is neither available nor economical in the best interest of this effort. Since locally rented vehicles in Japan are cost prohibitive ($1640.00 per month, per vehicle), it is recommended that the contractor purchase and register vehicles for their transportation needs and then properly dispose of said vehicles at the end of this effort in accordance with Commander Fleet Activities Yokosuka policy. Inter-base travel is anticipated to and from the work site as part of this requirement.

6.8.10 Personnel Requirements. If personnel become, or are expected to become, unavailable for work under this contract, the Contractor shall notify the COR and the Contracting Officer in writing within 8 working hours of personnel unavailability. If personnel become unable to perform the contract requirements, the Contractor shall initiate replacement action-the Government may waive this requirement on a case by case basis. The Contractor would, subject to the concurrence of the COR and the Contracting Officer, promptly replace such personnel with personnel of substantially equal or greater ability and qualifications. All requests for substitutions shall be in writing and contain a complete resume for the proposed replacement personnel, and any other information requested by the COR and the Contracting Officer as needed to approve or disapprove the proposed substitution. The COR will evaluate such requests and promptly notify the Contracting Officer, who will notify the Contractor of the approval or disapproval in writing. If required personnel replacement does not occur in a timely manner such that the resultant reduction of productive effort is so substantial as to impair the successful completion of the contract, the Contracting Officer may seek remedy or terminate the contract in conformance with laws and regulations.

6.9.1 Formal Acceptance or Rejection of Deliverables: The Government will have five (5) business days to review each document and provide feedback/comments. The contractor shall have five (5) business days to incorporate comments. Delivery of final document with incorporated comments shall constitute acceptance by the Government.

6.9.2 Performance Measures. Performance measures for satisfactory completion of this task order shall be measured by completion of deliverables and tasks identified in the PWS. Completion of deliverables and tasks shall remain within the scope of this PWS. At a minimum, the following metrics shall be applied:

· There are no oversights in the review and analysis performed by the contractor that result in incorrect or inadequate assumptions, which, in turn, result in unacceptable recommendations.

· There are no oversights in the development of reports, documents or functional requirements, which could result in delays in meeting established timelines.

· All written documentation is written in a skilled business style. The documentation conforms to standards for documentation established by the Contracting Officer and the COR.

· All work is completed within the established and agreed upon time frames.

· The quality of the work and the content of deliverables (and their exposition) shall be highly professional.

6. Place of Performance per technician (Japan):

· Fleet Activities Yokosuka 90% and other sites 10%

· Fleet Activities Sasebo 90% and other sites 10%

· Fleet Activities Atsugi 90% and other sites 10%

· Fleet Activities Okinawa 90% and other sites 10%

Place of Performance per technician (Hawaii):

· NCTAMS PAC Wahiawa 70% and other sites 30%

· Joint Base Pearl Harbor Hickam 70% and other sites 30%

· Makalapa (COMPACFLT) 60% and other sites 40%

7. Delivery Schedule.

PWS

Task#

Throughout

In Operations, the contract

Repair and period of

Maintenance performance

Functions

One Copy to COR

8. Security.

8.1 Contractor Identification. Contractor employees shall be clearly identifiable while on Government property by wearing a badge as required. Contractor employees shall clearly identify themselves and the company they work for whenever making contact with Government personnel by telephone, electronic, or by other means. Contractor will provide a completely filled in "Contractor Cert LTR Blank (2).doc" and a completely filled in "Contractor Letter of ID Blank (2).doc" (attached) for each employee assigned to this project.

8.2 Security Compromises. Contractor shall comply with all Navy and Federal Government security laws and established policies and procedures. Contractor shall follow procedures for security compromises that conform to Navy and Government procedures; this shall include reporting to NCTS-FE as well as the responsible Navy or Government agency.

8.3 Security Clearances. As a participant of the NCTS-FE Program, members may be required to access various NCTS-FE locations, Government installations, facilities, buildings and rooms. If such access is necessary, assigned personnel will be required to submit to varying levels of security screening to permit unescorted access. Before committing resources to the NCTS-FE Program, the Contractor is required to know the position description, responsibilities and access requirements. These include, but are not limited to, Security Clearance investigations for access to classified information, and Information Technology (IT) "Trustworthiness Investigations" for access to Government Systems. Personnel requiring access to classified information must possess the appropriate level security clearance. Personnel requiring access to sensitive but unclassified (SBU) information must successfully complete an IT trustworthiness investigation. The scope of the investigation will be based upon the role being fulfilled. Prior to assigning personnel, the Contractor must ensure they meet or exceed the access requirements for the position description and associated responsibilities. Visit authorization Letters (VALs), identifying/confirming personnel possess the appropriate access, are to be forwarded to the site before individuals report for work.

The Contractor is required to perform an initial Background Investigation and Drug Screening for all proposed personnel, as well as an annual follow-up Drug Screening. NCTS-FE has the right to have access to Background Investigation and Drug Screening information, upon written request to the Contractor. NCTS-FE will determine the exemption status of the employee. In addition, the Contractor and its personnel will comply with all Government regulations in the event access to a Government Site is required and granted.

Security clearance requirements are as follows: the Site Lead is required to have a Secret level clearance. Technicians will be escorted and therefore only require a National Agency Check. DD254 will not be issued as there is no requirement to access classified information.

9. Enterprise-Wide Contractor Manpower Reporting Application (ECMRA):

The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for the Naval Computer and Telecommunications Station-Far East, Base Communications Office (NCTS-FE BCO) and Naval Computer and Telecommunications Area Master Station, Pacific (NCTAMS PAC) via a secure data collection site.