20QA010_CSS (Rev).pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

The solicitation number FA252120QA010 is a combined synopsis/solicitation for a commercial end service. This combined synopsis/solicitation is issued as an RFQ in accordance with FAR PART 13.

FA252120QA010 shall be used to reference any written quote provided under this request for quote.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2020-07 effective 08/31/2020 DFARS DPN 20200605 effective 5 Jun 2020 and AFFARS AFAC 2019-1001 effective 01 Oct 19.

All work will be accomplished in accordance with the American Society of Mechanical Engineers (ASME) A17.1-2016 (or applicable code for year VTE put in service), Safety Code for Elevators and Escalators (ASME A17.1), ANSI/ASME A17.2-2017, Guide for Inspection of Elevators, Escalators, and Moving Walks (applicable to equipment), A17.3-2015, Safety Code for Existing Elevators and Escalators (applicable to equipment), National Fire Protection Association Standards (NFPA), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities, Occupational Safety and Health Administration (OSHA) Standards and the recommendations of the original equipment manufacturer (OEM) and all local, state, and federal laws, base policies, Air Force Instructions and the requirements of the PWS. The wages for this quotation shall be based on the attached U.S. Department of Labor, Employment Standards Administration Wage and Hour Division under Service Contract Act (SCA) Wage Determination 2015-4555 (rev 10) dated 18 Jun 20.

This is a full and open competition.

The North American Industry Classification System (NAICS) code for this project is 238290 and comprises establishments primarily engaged in installing or servicing building equipment (except electrical, plumbing, heating, cooling, or ventilation equipment). The repair and maintenance of miscellaneous building equipment is included in this industry and the Small Business Size Standard is $16.5M.

The government intends to issue a firm fixed price (FFP) contract to the responsible Offeror whose lowest price and technically acceptable quote conforms to the solicitation. The government will not reimburse any interested parties for monies spent to provide a response to the subsequent solicitation notice. Only technically acceptable offers will be considered. The Government intends to evaluate offers and make award without discussions; however, this does not preclude the government from having discussions if it is in the best interest of the government.

The purpose of this combined synopsis and solicitations is to provide all labor, personnel, equipment, tools, material, transportation, supervision, and other items and services necessary to perform inspections, maintenance, and repair for Vertical Transportation Equipment (VTE) which includes elevators, stair lifts and wheelchair lifts (see Appendix A of the Performance Work Statement (PWS) at Patrick AFB (PAFB).

The bid schedule and contract CLIN schedule are below http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/FAR12.DOC#s126

Item Description Qty Unit Unit Price Total Amount

0001 VTE Repair and Maintenance (BASE YR) 12 MOS 0002 Over and Above (BASE YR 1 LOT $5,000

1001 VTE Repair and Maintenance (OY1) 12 MOS 1002 Over and Above (OY1) 1 LOT $5,000

2001 VTE Repair and Maintenance (OY2) 12 MOS 2002 Over and Above (OY2) 1 LOT $5,000

3001 VTE Repair and Maintenance (OY3) 12 MOS 3002 Over and Above (OY3) 1 LOT $5,000

4001 VTE Repair and Maintenance (OY4) 12 MOS 4002 Over and Above (OY4) 1 LOT $5,000

5001 VTE Repair and Maintenance (OY5) 6 MOS 5002 Over and Above (OY5) 1 LOT $5,000

NOTE: All interested parties must bid on contract line item one (CLIN 0001, 1001, 2001, 3001, 4001 and 5001) only; (CLIN, 0002, 1002, 2002, etc.) is pre-budgeted NTE $5000

In addition, the government may further extend the performance period for up to six months under FAR 52.217-8 (See CLIN 5001 and 5002).

NOTICE OF SITE VISIT:

(a) A site visit has not been planned at this time.

(b) Offerors are requested to submit questions to the point of contact noted above not later than 10:00 A.M. EST, October 07, 2020. Terms of the solicitation and specifications remain unchanged unless the solicitation is amended in writing. If an amendment is issued, normal procedures relating to the acknowledgment and receipt of solicitation amendments shall apply.

GOVERNMENT PRIMARY/ALTERNATE POINTS OF CONTACT (POC’S)

Email to Contract Specialist manuel.zendejas.1@us.af.mil and Contracting Officer, sandra.seman@us.af.mil

RFQ due date: Oct 19, 2020 RFQ due time: 09:00 A.M. EST

Email to manuel.zendejas.1@us.af.mil or mail to: sandra.seman@us.af.mil

45th Contracting Squadron Attn: Manuel Zendejas Subject: FA2521-20-Q-A010 1201 Edward H. White II Street, MS 7200 mailto:manuel.zendejas.1@us.af.mil mailto:sandra.seman@us.af.mil mailto:manuel.zendejas.1@us.af.mil mailto:sandra.seman@us.af.mil

Patrick AFB, FL 32925-3238

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

Notice to Offeror(s) Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

OTHER PERTINENT SUBMISSION INFORMATION: Please provide the following information with your quote:

Company Name:________________________________________________________________

DUNS Number: ________________________________

Cage Code: ____________________________________

Number of Employees_____________________________________________________

Total Yearly Revenue ___________________________

Information required determining size of business for the NAICS referenced above

Estimated Delivery Time: _________________________

Payment Terms:_________________________________

Warranty: _____________________________________

FOB (Select): X Destination _____ Origin

Shipping Cost included? X Yes _____ No

All companies must be registered in the System for Award Management at https://beta.sam.gov/ to be considered for award at time of submission of quote. The Government will not provide contract financing for this acquisition. Invoice instruction shall be provided at time of award.

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Offeror’s submissions will be evaluated based upon the following:

(1) Technical: Quote must be rated as technically acceptable to be eligible for award. In order to be deemed technically acceptable, the services must conform to the performance requirements as stated in the attached PWS.

(2) Price: Award will be made to the lowest priced technically acceptable offeror.

(a) Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is https://beta.sam.gov/ unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

(3) IAW FAR 19.1307 Price Evaluation preference for HUBZone small business concerns shall be used.

FAR Provisions Incorporated in Full Txt.

52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (AUG 2020)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it “does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument” in the provision at 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items.

(a)Definitions. As used in this provision-

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

“Covered telecommunications equipment or services”, “critical technology”, and “substantial or essential component” have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b)Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2)Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019(Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i)Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii)Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services.”

(d) Representations. The Offeror represents that—

(1) It [] will, [] will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds “will” in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It [] does, [] does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds “does” in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded “will” in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded “does” in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A)The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B)A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C)Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii)For covered services—

(A)If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B)If not associated with maintenance, the PSC of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR Provision 52.212-2, Evaluation -- Commercial Items (Oct 2014), applies to this acquisition and the following evaluation is applicable:

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Capability/Evaluation - Technical capability is defined as the ability to fully complete all requirements issued in the PWS. The offeror shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of VTE. Persons performing under this contract must have participated in a certification within the last 12 months.

NOTE: CERTIFICATION IS REQUIRED TO BE SUBMITTED WITH RFQ. Simply restating the PWS will not qualify as an adequate technical response. Technical evaluation will include an assessment of each offeror’s ability to provide required certifications. Certifications must be submitted with proposal.

BASIS OF AWARD: Award will be made to the offeror representing the best value to the government.

Best value consists of the offer meeting the technical capability to perform the services identified within the Performance Work Statement (PWS) at the lowest price. Each Offeror’s quotation shall provide the following information:

(i) Price

(ii) Technical Requirement/Capability

Lowest Price, Technically Acceptable (LPTA) Award will be made to the offeror whose price is lowest among all quotations that were deemed to be technically acceptable. Award will be made to the offeror representing the best value to the Government. Best value consists of the Offeror’s quotation meeting the technical requirements identified in the PWS at the lowest price. Pursuant to FAR 12.602, contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Offeror’s submissions will be evaluated based upon the technical acceptable, lowest priced quote to represent the best value. If the lowest priced submission does not include required certifications, the government reserves the right to evaluate the next lowest priced submissions until it has received submission with required certifications. Award will be made to the responsible offeror whose quote is the lowest evaluated price among technically acceptable quotes.

Discussions: The government intends to award a contract without discussions with respective offerors.

The government however, reserves the right to conduct discussions if deemed in its best interest.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

PROVISIONS/CLAUSES: The following Federal Acquisition Regulation (FAR), provisions and clauses apply to this solicitation and are incorporated by reference (provisions and clauses may be obtained via the internet: https://www.acquisition.gov:

FAR clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (DEV) (Jan 2020), applies to this acquisition.

52.204-9 Personal Identity Verification of Contractor Personnel JAN 2011 52.204-10 Reporting Executive Compensation and First-Tier Subcontract

Awards

JUN 2020

52.204-13 System for Award Management Maintenance OCT 2018 52.204-23 Prohibition on Contracting for Hardware, Software, and

Services Developed or Provided by Kaspersky Lab and Other Covered Entities

JUL 2018

52.204-25 Prohibition on Contracting Certain Telecommunications and Video Surveillance Services or Equipment

AUG 2020

52.212-1 Instructions to Offerors – Commercial Items JUN 2020 52.212-3 Offeror Representations and Certifications - Commercial Items JUN 2020 52.212-4 Contract Terms and Conditions -- Commercial Items OCT 2018 52.222-3 Convict Labor JUN 2003 52.222-26 Equal Opportunity SEP 2016 52.222-35 Equal Opportunity for Veterans JUN 2020 52.222-36 Equal Employment of Workers With Disabilities JUN 2020 52.222-37 Employment Reports on Veterans JUN 2020 52.222-40 Notification of Employee rights Under the Nat’l Labor

Relations Act

DEC 2010

52.222-41 Service Contract Labor Standards AUG 2018 52.222-42 Statement of Equivalent Rates For Federal Hires MAY 2014 52.222-50 Combating Trafficking in Persons JAN 2019 52.222-54 Employment Eligibility Verification OCT 2015 52.222-55 Minimum Wages Under Executive Order 13658 DEC 2015 52.223-18 Encouraging Contractor Policies To Ban Text Messaging While

Driving

JUN 2020

52.232-33 Payment by Electronic Funds Transfer--System for Award Management

OCT 2018

52.232-40 Providing Accelerated Payments to Small Business Subcontractors

DEC 2013

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials ‘

SEP 2011

252.203-7005 Representation Relating to Compensation of Former DoD Officials.

NOV 2011

252.204-7004 DoD Antiterrorism Awareness Training for Contractors FEB 2019 252.204-7008 Compliance with Safeguarding Covered Defense Information

Controls

DEC 2019

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

DEC 2019

252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support

MAY 2016

252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services--Representation

DEC 2019

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

DEC 2019

252.215-7007 Notice of Intent to Resolicit JUN 2012 252.223-7008 Prohibition of Hexavalent Chromium JUN 2013 252.225-7031 Secondary Arab Boycott of Israel JUN 2005 252.225-7973 Prohibition on the Procurement of Foreign-Made Unmanned

Aircraft Systems—Representation. (DEVIATION 2020-O0015)

MAY 2020

252.225-7974 Representation Regarding Persons that have Business Operations with the Maduro Regime

(DEVIATION 2020-O0005)

FEB 2020

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1145_161469 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/52_000.htm#P1405_194946

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports

JUN 2012

252.232-7006 Electronic Submission of Payment Requests and Receiving Reports

DEC 2018

252.232-7010 Levies on Contract Payments DEC 2006 252.237-7010 Prohibition on Interrogation of Detainees by Contractor

Personnel

JUN 2013

252.243-7001 Pricing of Contract Modifications DEC 1991 252.244-7000 Subcontracts for Commercial Items JUN 2013 252.246-7003 Notification of Potential Safety Issues JUN 2013

The following FAR clauses apply to this solicitation and are incorporated by full text:

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days prior to the last day of the period of performance for the contract. Except when it is determined in accordance with FAR 17.206(b) to not to be in the government's best interests, the government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement period. The total price for the option at 52.217-8 will be determined by multiplying the monthly price of the final annual option by six.

Evaluation of options will not obligate the government to exercise the option(s).

(End of Clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within fifteen (15) days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least sixty (60) calendar days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 54 months.

(End of clause)

The following AFFARS clauses are applicable to this solicitation:

5352.201-9101 Ombudsman (OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, AFICA/KS SCO 160 Air Force Pentagon, Washington DC 20330-1060, (P) 571-256-2395, (F) 571-256-2431, afica.ks.wf@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.223-9000 Elimination of Use of Class I Ozone Depleting Substances (ODS) 10/1/2019 5352.223-9001 Health and Safety on Government Installations (Oct 2019) 5352.242-9000 Contractor Access To Air Force Installations (Oct 2019)

Note: The vendor acknowledges that should the quote or proposal’s terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

The full text of these clauses and provisions may be assessed electronically at the website:

https://acquisition.gov. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD

BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Attachments: (4) Attachment: 1_Main Base Elevator PWS 23 Sept 2020 (Rev) Main Base Attachment: 2_SCA 2015-4556 (Rev 11; 06/18/ 2020) Attachment: 3_ Price Worksheet FY20-25Atch 4 Q&A Template Attachment: 4_Q&A https://www.acquisition.gov/

5352.201-9101 Ombudsman (OCT 2019)