15 RFQ 205AE9-21-Q-83908-PMS A001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A001

Amendment #00001 to RFQ 205AE9-21-Q-83908-PMS is issued to:

1. Extend the response date for receipt of quotes to 10:00 am CST on Tuesday, January 12, 2021.

2. Provide a copy questions and answers submitted in response to this RFQ.

3. Provide a copy of the past performance questionnaire to be used by your references to document your past performance.

See RFQ document for additional information regarding this requirement.

***Sign, date and submit a copy of this amendment with your response to the solicitation.

Procurement-Operations Branch Southern Reg 4050 Alpha Rd Farmers Branch, TX 75244-4201 Attn: Cathy Collier Tel: +1 469-801-0775 Email: cathy.s.collier@irs.gov

5000083908

205AE9-21-Q-83908-PMS

12/18/2020

12/10/2020

Questions and Answers - RFQ 205AE9-21-Q-83908-PMS (Presort Mail Services)

1. Would you consider digital Presort and IMb creation prior to print using a workflow tool and postal optimization software? This would allow addresses to be corrected, IMb applied directly to the address block, and documents rearranged into proper sort order with inserter verification barcodes added all prior to printing. Once documents are printed and inserted, they would be placed in mail trays and tagged, then ready for USPS pickup. This would eliminate the need for an outside provider to sort the documents and apply the IMb.

Response: No, the acquisition of a software application is not applicable for this requirement.

IRS requires a contractor to perform these services. The Performance Work Statement (PWS) clearly states the vendor will be responsible picking up of the mail; processing the mail utilizing the most cost effect (i.e. presort) method; and providing the IMb Marking on each piece of mail.

2. Where do these documents originate? – Mainframe, Database system, Document composition tool? In what format are they sent to the printer – PDF, Postscript, AFP, etc.?

Response: The origination of the documents is not applicable to the requirement as described in the PWS.

3. What print and insert equipment is currently in use? Do the inserters have barcode reader capabilities?

Response: The type of equipment used at the IRS facility is not applicable/relevant to this requirement.

4. Are the documents currently inserted into windowed envelopes? If not, would windowed envelopes be considered?

Response: The letters that have printed addresses are placed into window envelopes. For letter without a printed address, non-window envelopes are used so the address can be sprayed on the envelopes.

PAST PERFORMANCE QUESTIONNAIRE

SOLICITATION: 205AE9-21-Q-83908-PMS

CONTRACTOR: _______________________________________________________

Reference Point of Contact: ______________________________________________

Company: ____________________________________________________________

Title: ___________________________________ Telephone No: _________________

E-mail Address: __________________________ Fax No: _______________________

Contract No: ______________________________ Date of Award: ________________

Contract Award Amount: ___________________ Type of Contract: ________________

Subjective Technical Scoring:

EXCEPTIONAL: exceeds specified performance or capability in a beneficial ways; has a high probability of success; no significant weaknesses; no deficiencies.

ACCEPTABLE: satisfies contract criteria. Good probability of success; weaknesses can be readily and easily addressed through clarifications or are acceptable risks to the IRS.

No deficiencies.

UNACCEPTABLE: fails to satisfy the contract criteria; low probability of success;

significant deficiencies and/or weaknesses.

Questions:

1. Quality of Services: Compliance with contractual requirements, conformance to standards of good workmanship and technical excellence:

Rating:

Rationale for Rating:

2. Timeliness of Performance: adherence to contract schedules. Did the mail move through various sorting stages in a timely and effective manner and with the schedule of contract requirements.

Rating:

Rationale for Rating:

3. Business practices: response to Government’s inquiries and technical/service/administrative issues. Offeror was reasonable and cooperative during performance.

Rating:

Rationale for Rating:

4. Has the contractor been given any of the following: Cure notice, show cause, letters or reprimand, suspension of payments, terminations? If yes, explain:

____ Yes ____ No

5. Would you award another contract to this contractor? If no, provide reasons for not recommending this contractor for additional work.

____Yes _____ No

6. Has the contractor been provided an opportunity to discuss any negative past performance ratings? If so, what were the results? N/A

_____Yes _____No

7. Provide any additional comments:

Date: ______________________