20476 PLOW TRUCK FOR MAINTENANCE.pdf

Portage Public Schools Request for Proposals

RFP#20476

PROJECT TITLE:Plow Truck for Maintenance

RFP ISSUE DATE:6/30/2026

PROPOSAL DUE DATE:7/14/2026

PROPOSAL DUE TIME: 2:00 PM (local time)

SUBMISSION REQUIREMENTS

Proposals must be received no later than 2:00 PM (local time) on Tuesday, July 14, 2026. Late submissionswill not be accepted. Faxed or emailed submissions will not be accepted. Bidders must submit:

● Two (2) hard copies (one clearly marked “ORIGINAL”) and

● One (1) electronic copy in PDF format on a USB drive.

All proposals shall be submitted in a sealed envelope clearly marked:

RFP# 20476 Plow Truck for Maintenance Kristina Lafferty Purchasing Department Portage Public Schools Administration Building 8107 Mustang Drive Portage, MI 49002

The following forms must be completed and included with your proposal submission:

1. Familial Disclosure Statement (Notarized)

2. Iran Economic Sanctions Act Certification

3. Legal Status of Bidder Form

Proposals that do not include all required forms will be considered non-responsive and may be rejected.

REQUESTS FOR INFORMATION

Requests for information regarding this RFP must be submitted via email no later than July 7, 2026, at 10:00 AM ET to both of the following contacts:

ADDENDA

Any addenda issued for this RFP will be posted on the Portage Public Schools website under the "Bids & Proposals" section.

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page1of10 Response Due Date: 7/14/2026 2:00 PM

Steve Phelps Maintenance & Facilities Manager Phone: (269) 323-5121 Email: sphelps@portageps.org

Kristina Lafferty Purchasing Specialist Phone: (269) 323-5181 Email: klafferty@portageps.org

It is the responsibility of each proposer to:

● Monitor the website for updates

● Acknowledge receipt of all addenda in their proposal.

PROPOSAL OVERVIEW

Portage Public Schools is seeking proposals from qualified vendors to furnish and deliver one (1) new plow truck meeting the specifications outlined in this RFP.

All specifications, terms, conditions, instructions, and issued addenda shall become part of any resulting contract. The successful proposer’s response, together with this RFP and any addenda, shall constitute the contract between the District and the awarded vendor.

GENERAL REQUIREMENTS

1. EXAMINATION OF PROPOSAL DOCUMENTS ‐Proposers areresponsible for carefully reviewing all specifications and requirements prior to submission. Submission of a proposal confirms the proposer has fully examined and understands the RFP requirements.

2. DELIVERY SCHEDULE -Proposers must include an estimateddelivery date for the vehicle and all associated equipment. The District’s preferred delivery date is on or before November 1; however, this is not a mandatory requirement.

3. PRICING -Pricing shall include all costs necessaryto furnish and deliver the specified vehicle, including freight, preparation, installation of accessories, and delivery to Portage Public Schools. Pricing shall remain firm for a minimum of sixty (60) days following the proposal due date.

4. DISCOUNTS -Vendors shall identify any applicablecooperative purchasing discounts or pricing available through programs such as MiDEAL, Sourcewell, or similar purchasing cooperatives.

5. TAX EXEMPTION -Portage Public Schools is exempt fromfederal, state, and local sales taxes. Pricing shall not include taxes, except where otherwise required by law.

6. ALTERNATE PROPOSALS -Alternate proposals may be submittedprovided the proposed vehicle meets or exceeds the minimum specifications. All deviations must be clearly identified.

7. ACCEPTANCE OF PROPOSALS - Portage Public Schoolsreserves the right to accept or reject any or all proposals, in whole or in part; waive informalities or irregularities; award to other than the lowest proposer,; and make awards in any manner deemed to be in the best interest of the District.

OWNER’S RIGHTS

Portage Public Schools reserves the right to:

● Reject any or all proposals.

● Waive informalities or irregularities in any proposal.

● Request clarification or additional information from proposers.

● Award the contract to the proposer whose proposal is determined to be in the best interest of the District.

● Accept a proposal other than the lowest-priced proposal.

● Cancel or reissue this solicitation at any time.

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page2of10 Response Due Date: 7/14/2026 2:00 PM

The District shall not be responsible for any costs incurred by proposers in preparing or submitting a proposal. Proposers acknowledge that proposal documents may be subject to disclosure under the Michigan Freedom of Information Act (FOIA) following contract award.

VEHICLE SPECIFICATIONS

The proposed vehicle must meet or exceed the following minimum specifications:

● New, current-production ¾-ton pickup truck

● Extended cab

● 6.5-foot bed

● V8 gasoline engine

● Automatic transmission

● Air conditioning

● AM/FM radio

● Power windows and door locks

● Heavy-duty suspension package

● Factory plow-preparation package

● Western Wide-out snow plow (8'–10') or approved equivalent

● Trailer towing package with integrated brake controller

● Class V receiver hitch

● Spray-on bed liner

● Exterior color: Red

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page3of10

This page intentionally left blank

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page4of10

BID RESPONSE FORM

(Pages 5 – 10)

PROJECT

RFP #20476 PORTAGE PUBLIC SCHOOLS

PLOW TRUCK FOR MAINTENANCE

BIDDER INFORMATION

Company Name: __________________________________

Representative Name: ______________________________

Email Address: ___________________________________

Phone Number: ___________________________________

ADDENDUM ACKNOWLEDGEMENT

The undersigned acknowledges receipt of the following addenda:

Addendum No. ______ Date: __________

Addendum No. ______ Date: __________

AGREEMENTS

The Owner reserves the right to accept or reject any or all Bids in whole or in part, or to waive any informalities therein. If in the Owner's opinion it is in their best interest, the contract may be awarded to other than the lowest bidder, for reasons of establishing uniformity, delivery time, etc.

The undersigned acknowledges the following are included with the Bid Proposal Form: (please initial)

1. Unit Pricing: _____

2. Detailed Product Specification Information (where applicable): ______

3. Warranty Specification Information (where applicable): ______

4. Legal Status of Bidder: ______

5. Iran Economic Sanctions Act Statement: _____

6. Notarized Familial Relationship Disclosure Statement: ______

7. Two (2) paper copies One (1) PDF of the Proposal: _____

PRICING SUMMARY

Vendors shall provide a total price for the goods and services described in this RFP. Detailed pricing must be included as an attachment.

Portage Public Schools reserves the right to award to multiple vendors.

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page5of10

BASE BID

Plow Truck (per specifications): $________________________

Include full technical specifications for all quoted units.

Unit pricing shall include all labor, equipment, overhead, freight, and delivery costs.

Authorized Signature:______________________________ Date:_____________________________

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page6of10

LEGAL STATUS OF BIDDER – CERTIFICATION & DEBARMENT

Company / Organization Name:___________________________________________

Type of Entity (check one):

☐ Corporation ☐ Limited Liability Company (LLC) ☐ Partnership ☐ Sole Proprietorship ☐ Other: ___________________________

State of Formation / Incorporation:___________________________

Principal Business Address:___________________________________________

City / State / ZIP:___________________________________________

Michigan LARA Business ID / Registration Number (optional):___________________________

Federal Debarment, Suspension, and Responsibility Certification

The undersigned certifies, to the best of their knowledge and belief, that neither the Bidder nor its principals:

1. Are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency;\

2. Have within a three-year period preceding this agreement been convicted of or had a civil judgment rendered against them for fraud, a criminal offense in connection with obtaining or performing a public transaction, violation of federal or state antitrust statutes, embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;

3. Are not presently indicted or otherwise criminally or civilly charged by a government entity (Federal, State, or local) with commission of any of the offenses enumerated above;

4. Have not within a three-year period preceding this agreement had one or more public transactions terminated for cause or default; and

5. Are not now or have been, within a three-year period preceding this date, listed on the Excluded Parties List System (EPLS) website.

Authorized Representative Certification I hereby certify that the information provided on this form is true and complete to the best of my knowledge and that the entity listed above is legally authorized to conduct business in the State of Michigan and enter into a contract with Portage Public Schools.

Authorized Signature:________________________________________

Printed Name:_____________________________________________

Title:____________________________________Date:____________________

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page7of10

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

In accordance with the Michigan Iran Economic Sanctions Act, 2012 Public Act No. 517 (MCL 129.311–129.319), the State of Michigan and its political subdivisions are prohibited from entering into a contract with, or extending credit to, any business that is determined to be an “Iran linked business.”

By submitting a bid, proposal, or response, the bidder certifies that it is not an “Iran linked business” as defined in the Act and that it is fully eligible to submit a bid and enter into a contract with Portage Public Schools.

The bidder further acknowledges that false certification may result in civil penalties as provided under the Act.

Company Name: __________________________________

Authorized Signature: ______________________________

Printed Name: ____________________________________

Title: ___________________________________________

Date: ___________________________________________

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page8of10

FAMILIAL RELATIONSHIP DISCLOSURE STATEMENT

In accordance with Public Act 232 of 2004, the Board of Education of Portage Public Schools shall not accept a bid for a school construction project that does not include a sworn and notarized statement disclosing any familial relationship that exists between the Owner or any employee of the bidder and any employee of the Portage Public School District or a member of the Portage Public Schools Board of Education.

For purposes of this disclosure, “familial relationship” means a relationship between a family member and a person who is a spouse, parent, sibling, child, grandparent, grandchild, aunt, uncle, niece, nephew, or in-law.

The undersigned, being the Owner or authorized officer of__________________________________________(Bidder/ Company Name) hereby certifies that, except as noted below, no familial relationship exists between the Owner(s) or any employee of the bidder and any employee of the Portage Public School District or any member of the Portage Public Schools Board of Education.

If a familial relationship exists, please explain: (Attach additional pages if necessary)

I certify that the information provided above is true and complete to the best of my knowledge.

Bidder Signature: ______________________________________

Printed Name: _____________________________________________

Title: ____________________________________________________

Date: ____________________________________________________

SUBSCRIBED AND SWORN TO BEFORE ME

This ______ day of __________________, 20____.

In the County of __________________________, State of __________________.

Signature of Notary Public

My Commission Expires: ______________________________

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page9of10

This page intentionally left blank

Portage Public Schools - RFP 20476 Plow Truck for Maintenance Page10of10