20342126N00001.pdf

Request for Information Election Administration and Voting Survey (EAVS)

20342126N00001

The purpose of this Request for Information (RFI) is to find capable vendors to support the Election Assistance Commission (EAC) with their biennial Election Administration and Voting Survey (EAVS) to collect data related to the administration of elections from the 56 U.S. States and Territories. VENDORS MUST REVIEW THE ENTIRE

REQUIREMENT AND SHALL ONLY RESPOND IF FULLY CAPABLE OF SATISFYING ALL ASPECTS

OF THE REQUIREMENT.

This is an RFI for market research purposes, and not a solicitation.

I. SCOPE SUMMARY (see DRAFT PWS for requirement details)

The Performance Work Statement (PWS) is to collect data related to the administration of elections in the 56 U.S.

States and Territories. Using the EAVS and Policy Survey, this data collection informs on the impact of election day operations, National Voter Registration Act (NVRA) and Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA). The awardee must be able to furnish all the necessary services, qualified personnel, material, equipment, and facilities, not otherwise provided by the Government as needed to perform the PWS.

II. ANTICIPATED PERIOD OF PERFORMANCE

The Period of Performance is to be determined.

III. ADDITIONAL DETAILS

NO SOLICITATION IS AVAILABLE. A request for more information, or a copy of the solicitation, will not be considered an affirmative response to this Request for Information. Telephone responses or inquiries to this Request for Information will NOT be accepted.

Fiscal Service will consider responses received no later than 2:00 PM ET, July 22, 2025, as submitted in writing to kaity.eaton@fiscal.treasury.gov and purchasing@fiscal.treasury.gov. Please include “RFI:

20342126N00001, EAVS - KE/PW” in the subject line.

Questions about this RFI will not be entertained, as a vendor pool is all that is being sought at this time. Questions and Answers will be fielded during the RFQ period in the future. Quotations will not be accepted at this time.

Qualified contractors must provide the following:

1. The name and location of your company, contact information, business size and socioeconomic category. Please ensure contact information includes the name of the point of contact, email address, and telephone number should the Government have questions regarding individual responses.

2. The GSA contract or other vehicle your services are available through, including the schedule/GWAC number, NAICS Codes, and applicable SIN.

3. Submissions should include sufficient evidence clearly demonstrating a vendor’s capability.

Responding vendors shall provide a general capabilities statement that includes a description of their standard line(s) of business, information outlining their experience, along with a technical narrative addressing each specified requirement in the PWS.

The following file extensions are not allowable and application materials/data submitted with these extensions cannot be considered: .bat, .cmd, .com, .exe, .pif, .rar, .scr, .vbs, .hta,, .cpl, and .zip files. Microsoft Office compatible documents are acceptable.

No other information regarding this Request for Information will be provided at this time. This notice does not restrict the Government to an ultimate acquisition approach. All firms responding to this notice are advised that their response is not a request that will be considered for contract award. All interested parties will be required to respond to any resultant solicitation separately from their response to this notice, should one be issued.

mailto:kaity.eaton@fiscal.treasury.gov mailto:purchasing@fiscal.treasury.gov

RFI Draft Performance Work Statement (PWS) U.S. Election Assistance Commission (EAC)

Biennial Election Administration and Voting Survey (EAVS)

1. General Information

1.1 Background

The United States Election Assistance Commission (EAC) is an independent, bipartisan commission created by the Help America Vote Act (HAVA) of 2002 to assist State and local election officials with the administration of Federal elections.

Section 202(3) of the Help America Vote Act of 2002 (HAVA) authorizes EAC to conduct studies to promote the effective administration of Federal elections. HAVA also transferred to EAC the responsibility of biennially administering a survey on the impact of the National Voter Registration Act of 1993 (NVRA). The NVRA requires EAC to report to Congress, in the year following a Federal election, on the impact of the Act on the administration of elections and to include recommendations for improvements in procedures, forms, and other matters affected by the legislation. HAVA also mandates that the Commission collect information related to the processes and procedures used to register voters and to serve uniformed and overseas citizens wishing to vote pursuant to the Uniformed and Overseas Citizens Absentee Voting Act (UOCAVA) of 1986.

2026 Election Administration and Voting Survey (EAVS), Policy Survey and Comprehensive Report

Beginning in 2004 and continuing on a biennial basis, the EAC collects data related to the administration of elections from 56 U.S. States and Territories. Using the EAVS and Policy Survey, this data collection informs on the impact of election day operations, NVRA and UOCAVA. The EAVS is comprised of more than 600 variables and reaches approximately 6,500 respondents. The Policy Survey accompanies the EAVS and provides a contextual understanding of state laws, policies and procedures governing federal elections. Since 2014, the EAC has published an all-inclusive comprehensive report that informs its stakeholders on the most recent general election.

1.2 Objective

The objective of this SOW is to provide efficient and effective survey administration, data collection and analysis, and development of final comprehensive report for the 2026 project cycle. These activities include but are not limited to the following:

• Administering two survey questionnaires (Policy Survey and Election Administration and Voting Survey) for the 2026 federal election;

• Providing technical assistance to each of the States and U.S. Territories (56 Jurisdictions) as they gather, verify and submit their data – which is accumulated by various means from thousands of their local jurisdictions.

https://www.eac.gov/research-and-data/datasets-codebooks-and-surveys https://www.eac.gov/research-and-data/studies-and-reports https://www.govinfo.gov/content/pkg/BILLS-103hr2rfs/pdf/BILLS-103hr2rfs.pdf https://www.congress.gov/99/statute/STATUTE-100/STATUTE-100-Pg924.pdf

• Administering a secure survey database, disseminate surveys to respondents, and to store and retrieve data from each survey;

• Write comprehensive reports outlining results that include effective use of graphics and data visualization to illustrate key findings from surveys;

• As an option - maintaining and updating the EAVS data interactive developed with the most recent election year.

1.3 Period of Performance

The Period of Performance for this acquisition will be date of award through July 30, 2027.

2. Scope of Work

The following are included in the scope of work.

2.1 Survey Administration

The contractor shall be responsible for administering the survey to 50 States, the District of Columbia, and the U.S. Territories of America Samoa, Guam, the Northern Mariana Islands, Puerto Rico, and U.S. Virgin Islands. Using the OMB-approved data collection instruments, the survey distribution platform may include: an Excel-based survey template (or alternative secure method) or an online survey tool provided by the contractor. The period of survey administration and data collection typically should occur between July 2026 and approximately March of the following year. Administration of the Policy Survey precedes the EAVS. The Policy Survey collects state-level data directly from state election offices. The EAVS collects local jurisdiction-level data from state election offices. Each State or Territory is responsible for collecting or tabulating, on behalf of its local voting authorities, the responses to the EAVS survey based on election activity in their jurisdiction. Some States have the ability to access and roll-up the data from a centralized system, while most must rely on Counties, Townships and Cities to complete and submit the survey instrument to the State for a manual roll-up of the data.

Previous surveys and reports can be reviewed at: https://www.eac.gov/research-and-data/studies-and-reports

2.2 Data Quality Assurance and Technical Assistance

The contractor shall use a strategic approach to ensure the accurate and timely collection of the required data from the 56 jurisdictions. Strategic implementation of the EAVS and Policy

Survey shall include provision of technical assistance to survey respondents to ensure accurate and timely data collection, including adequate education and support prior to, during, and after the data collection period, as well as processes for reviewing and validating the information submitted by each state.

Activities shall include, but are not limited to: submitting and receiving approval of a Data Quality Assurance and Technical Assistance workplan prior to survey administration;

deploying a technical assistance team to work with each state; staffing an EAVS help desk that is available during regular business hours; creating a dedicated email address for respondents to ask questions and developing; hosting webinars instructing States on data https://www.eac.gov/research-and-data/studies-and-reports collection and reporting; communicating data anomalies/inaccuracies with States and;

reviewing/validating data submissions with each State prior to data certification for the final report.

2.3 Data Analysis, States’ Data Review and Comprehensive Report The contractor shall analyze the data certified by States in response to the EAVS and Policy surveys, using qualitative, quantitative, and mixed methods, as appropriate. The contractor shall compile and review (alongside EAC staff) for data accuracy and completeness. The contractor shall provide States with two (2) opportunities to review their data submissions.

During the first review, the contractor shall provide each State with a detailed list of potential data inaccuracies. States may submit updated data during this period, if applicable. The second review is an opportunity for each State to review their data, as proposed for inclusion in the final report; with the opportunity to update and re-submit prior to final report publication. Data shall be certified by each State, only after, the completion of the second review period. Contractor will submit for approval a project timeline for assembling and analyzing the data, including each State’s review and certification/sign-off period (a signed formal certification documents is required from every state). The contractor will administer a customer satisfaction survey once a state has certified.

Based on analysis of the certified data, the contractor shall serve as primary author of the

EAVS Comprehensive Reports and any other reports as a part of this contract. The EAVS Comprehensive report shall include, but not be limited to, five chapters dedicated to specific topics: 1) voter registration, which will serve as the EAC’s HAVA-mandated report to Congress on the impact of the NVRA; and 2) military and overseas voters, which will incorporate data that states are required to report to the EAC under UOCAVA; 3) an overview chapter of the 2026 EAVS data; 4) a chapter on the findings in the Policy Survey;

and 5) a data methodology chapter. The contractor shall be responsible for identifying the areas in the most recent report which require improvement and innovation to improve future deliverables. The contractor shall consult the most recent Comprehensive Report on the Election Administration and Voting Survey, which includes, the NVRA and UOCAVA reports (available at www.eac.gov) for more information on the presentation of data and the types of analyses performed previously.

The final EAVS Comprehensive Reports and accompanying products (e.g. full dataset of EAVS responses, graphics, etc.) will be published by the EAC. The EAC’s statutory deadline for delivering the report to the U.S. Congress is June 30 of the year following an election (or an alternate date as approved by Congress). The EAC must send Section B data and the Comprehensive report to the Department of Defense’s Federal Voting Assistance Program (FVAP) by March 30 of the year following an election for review.

2.4 Maintain and Augment Previous EAVS online tools

Optional - in consultation with EAC staff, the contractor will maintain, augment, and make changes to the EAVS data interactive, which is hosted by Power BI, to allow for trend analysis over time. The EAVS Data Interactive is an online tool geared toward moderately engaged data users, which allows end users to create reports and visualizations.

2.5 Section 508 Compliance

All reports and public-facing materials related to the reports, including the data interactive, must be Section 508 compliant.

2.6 Follow-on Activities

For the life of the contract, the contractor shall:

1. Provide ongoing input or responses to election official inquiries that are technical in nature and related to the 2026 EAVS data and reported results.

2. Draft and finalize 2028 EAVS and Policy survey data collection instruments.

3. Provide EAC support during the OMB approval process.

4. Update datasets based on State-requested errata submissions after the final report.

I. SCOPE SUMMARY (see DRAFT PWS for requirement details)